**Forest Row Sports Ground Association Registered Charity no.1076797** ## **Minutes of the Trustees Annual General Meeting Held on Wednesday 24[th] May 2023** **Started7:30pm** Roll call of members present and apologies. Present: Jeff Horner Chairman Brett Williams Secretary Mark Jackson Treasurer Jane Wogan Royal British Legion Robbie Divall Cricket Club Paul Kane Junior Football Club Apologies: Kate Bryant Tennis club Gwen Prtichitt Co-opted Trustee Neil Divall Cricket Club Ron Holah Senior Football Club Adam Mcintyre Senior Football Club Rob Freeman Junior Football club Mike Humphries Co-opted Trustee 2.Approval of minutes for AGM held on Wednesday 22[nd] May 2022 B Williams (Proposer) J Wogan (Seconded) 3.Matters arising: None ## 4.Chairman’s Report: ## FRSGA AGM CHAIRMAN’S REPORT 24[th] May 2023 This last year has been a relatively steady one for the Sports Ground Association, not without its difficulties, but we have seen it successfully through. There has been continuous wrangling in respect of the Lease from ESCC which is still not finalised but is expected to be so. We have to thank Mike Humphries once again, who despite stepping down as a Trustee, has been a source of wise advice and has reviewed and revised our Constitution to conform with the terms of the proposed Lease from ESCC. Mark Jackson as Treasurer has kept a close eye on our overall expenditure and forecast a slight loss for the year due ongoing maintenance. Robbie Divall too has improved the financial side by running the bar and lettings. It was unfortunately necessary to raise fees to the clubs to meet the expected rise in energy costs, to ensure that we stay financially healthy in the future. We have received for this last year £2500 from the Parish Council (PC) to help with the costs of maintaining the Sports ground (village recreation area) but in the light of the PC being recently almost completely restructured or fixed perhaps, we have yet to see what their attitude is in the future to the sports ground as a village amenity. Our thanks are due to all Trustees and Committee members for their hard work but especially to Gwen Pritchitt who as our PC rep gave us an insight to what was going down at PC meetings but who now can no longer stay in that role. We thank Gwen for her good advice over so many years. As I leave the Trustees, as Chairman after some 12 years, I look back with pleasure over what we together have achieved, and the organisation is still going strong and still in good hands. I wish you all good luck in the future and shall continue to keep an eye on how things are going. Kindest Regards Jeff Horner ## 5.Treasurers Report and approval of the Accounts: We are showing a slight surplus at the end of the year. Thanks goes to all the clubs for paying their fees and to Robbie Divall who does a sterling job with the hirings and bar.Eventhough we have lost one of the home school rentals we have received £3,680 in income from rentals this year.The bar has done well with a surplus of £1,164;Which is mainly due to the Seconds Senior football Team. Approval of Accounts: Proposed: Jeff Horner Seconded: Brett Williams ## 6.Club Reports: ## **Junior Football Club** The Forest Rowe Junior FC provides grass roots football to circa 160 children aged 5-16 in the Forest Row area. Age Groups: U5-U7 year olds do not play matches and are focused on developing basic skills. U8-U10 year olds play in the Crowborough league mostly in Friendly leagues where no league table is kept. U11-U16 year olds play in the Horsham league – these leagues are competitive. Ground Usage: U5-U7 use a small part of the pavilion ground to train on Saturday mornings. U8-U10 use the Medway Park facility on Saturday mornings. Medway has four “mini” pitches in total. U11-U13 use the Junior pitch at the Pavilion on Saturday mornings. U14-U16 use the Senior pitch at the Pavilion on Saturday mornings. Highlights of 2022-23 season: U12 side won the Horsham division D league. U15 side won the Horsham division C league. Facilities: With the help of a Parish Council grant – the club was able to purchase two sets of goals – this means the club has the correct goal sizes (per FA) available for all age groups. ## **Cricket Club** ## **To be added** ## **Senior Football club** ## **FIRST TEAM** The First Team play in the Southern Combination Football League (SCFL) Division 1 which is at Step 6/Level 10 of the Football League Pyramid (Level 1 being the FA Premier League). This has been our second season playing in SCFL Division 1. It has been a mixed season compared to 2021-22 when we finished a credible 11[th] place in our first season of county level football. In this second season at County 1, there were a few changes to the squad, and we struggled for consistency. However, despite finishing second from bottom, we avoided relegation and remain in Division 1 for the forthcoming season. The team were very unlucky in the Division 1 Challenge Cup competition losing in the semi-final 2-1 and literally with the last kick of the game. I have stepped down as First Team Manager, after 7 years, and from 2023-24 the First team will be managed by Tim Penlington and Dean Blackmore. I remain as Senior Football Club Treasurer and I have also been elected Chairman of the Senior Football Club from season 2023-24. ## **RESERVES** The reserves are managed by Charlie Elson-Farmer and Dominic Chamberlain. The Reserves were promoted at the end of the 2021-22 season to Division 2 North of the Mid-Sussex Football League (MSFL) which equates to Level 14 of the Football League Pyramid. This season they were involved in a tight race for the top two places eventually ending in a fourth-place finish. The Reserves also won the Stubbins Cup competition – becoming the first Forest Row team to win the competition. Regards Ron Holah ## **Tennis Club FRLTC:** FRLTC is a small tennis club situated in the heart of Ashdown Forest, in Forest Row. It has 144 members currently ranging from ~8 to 80+. The club has an active coaching programme with classes for all abilities and ages run by George Ross of Ross Tennis. There are five teams playing in the Weald League, in 1st, 2nd and 3rd divisions, Men’s’, Mixed and Ladies. Free social sessions three times a week with monthly social events using the Pavilion Bar occasionally. There are three hard courts with coin operated flood lights for darker evenings facilitating longer playing hours. A ladder system is run to encourage Members to challenge others at singles tennis. Clubspark is the booking system used. The small clubhouse has a loo, a shower and a kitchen. We also have a ball machine to hire out to Members. Non-members may also book courts through the Community Centre. A summer tournament followed by a BBQ, a winter tennis Party and a Club dinner are held annually. 7.Notification of Trustees and election of co-opted Trustees: Three parish councillors: Alex Waters 1 British Legion Member: Jane Wogan Two members per club: Cricket Club: Neil Divall Robbie Divall Senior Football Club: Ron Holah Adam McIntyre Junior Football Club: Paul Kane Rob Freeman Tennis Club: Katie Bryant Co-opted Trustee: Mike Humphries Proposer: Brett williams Seconded: Mark Jackson 8.Election of Officers for the coming year: Chairman-Jeff Horner Proposer: Brett williams Seconded: Mark Jackson Vice Chairman-Mark Jackson Proposer: Jane wogan Seconded: Brett Williams Secretary-Brett Williams Proposer: Mark Jackson Seconded: Robbie Divall Treasurer-Mark Jackson Proposer: Brett Williams Seconded: Jane Wogan 9.Appointment of Auditor: This appointment is to be confirmed. 10.Any other Business: None Meeting Closed At 8:16pm |**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**|**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**|**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**|**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**|**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**|**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**|**FRSGA Profit and Loss Account - 1 April 2023 to 31 March 2024**| |---|---|---|---|---|---|---| |**22/23**|**INCOME**|**23/24**||**22/23**|**EXPENDITURE**|**23/24**| |528.79
6400.00
4170.00
1175.00
3680.50
2750.00
150.00
5745.16
596.44
796.81
**25992.70**|Donations
SGA Clubs Rental
Club Memberships
Club Cleaning
Bookings
Flood Lights
PC Grant
JFC Grounds Payment
Bar
Bank Interest & Misc
FRJFC CAF voucher
**TOTAL**|3510.97
6400.00
4040.00
1175.00
2698.00
13.80
2500.00
200.00
6279.17
52.44
**26869.38**||1017.48
6799.82
7074.77
1932.08
2210.00
4580.41
743.57
**24358.13**|Licences
Building Maintenance
Utilities
Cleaning
Grounds Maintenance
Bar
Misc
**TOTAL**|1406.55
5230.84
7388.86
1771.00
3509.46
5090.95
1036.81
**25434.47**| |**Balance Sheet on 1 April 2024**||||||| |**22/23**|**FUNDS BROUGHT FORWARD**|**23/24**|||**LOCATION OF FUNDS**|**23/24**| |24454
200
100|Bank a/c' s and cash b/f on 1/4/24
Bar stock
Cash
**Total**|25880.51|`|19446.44
5008.00
100.00
200.00|Current A/C 00101080
Savings A/C
Cash in bar
Stock in hand on 1 Apr 2024
Sundry Debtors
Sundry creditors
**Total funds**|15755.58
10124.93
100.00| |||208.84||||| |||100.00||||| |||||||208.84| |||||||| |**24754**||**26189**||**24754.44**||**26189.35**| |||||||| ## **Forest Row Sports Ground Association** ## **Charity Number : 1076797** **Income / Expenditure for the year ended 31st March 2024** |**Income / Expenditure for the year ended 31st March 2024**|| |---|---| |Total Gross Income|£26,869.38| ||| |Total Expenditure|£25,434.47| ||| |Income from Government Contracts|N/A| ||| |Income from Government Grants(included in total income)|£2,500.00| **Approved by** Trustee --------------------Signature Name: Mark Jackson Date: 29/08/2024 Accountant -------------------Signature Name: Nigel Dodds Date: 29/08/2024