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2023-03-31-accounts

The Avon and Somerset Police Community Trust

Annual Report and Financial Statements

Year ended 31 March 2023

Charity no: 1076770

The Avon and Somerset Police Community Trust Annual report for the year ended 31 March 2023

Reference and administrative information

Trustees

The Honorary Trustees

James Makepeace, Chair of the Avon and Somerset Police Community Trust – Appointed February 2023

Paul Hooper OBE, Chair of the Avon and Somerset Police Community Trust – Resigned February 2023 Mark Shelford, PCC Sarah Crew, CC Roger Opie DL Robert Bernays OBE DL David Wood Esq JP DL Michael Clarkson Mark Locker

Honorary Officers

Rachael Callow – Trust Officer, Finance, Avon and Somerset Constabulary Emma Snailham – Treasurer, Finance, Avon and Somerset Constabulary Avon and Somerset Constabulary Legal Services Department Nick Adams, Chief Officer - Finance, Resources and Innovation, Avon and Somerset Police

Charity Number: 1076770

Principal office

PO Box 37, Valley Road, Portishead, Bristol, BS20 8QJ

Bankers, Finance, Legal & Independent Examiner

Independent Examiner:

A Jordan, FCA Haines Watts, Chartered Accountants, Bath House, 6-8 Bath Street, Bristol, BS1 6HL

Bankers:

NatWest Taunton Branch, 49 North Street, Taunton, TA1 1NB

Legal Advice:

Avon and Somerset Constabulary, Valley Road, Portishead, BS20 8JJ

Financial Investment:

Somerset County Council, County Hall, Taunton, TA1 4DY

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Trustees

Trustees are initially appointed for a period of 3 years. In the event of a trustee retiring or ceasing to be a trustee, the remaining Trustees must appoint a replacement.

The Trustees are governed by the Trust Deed as amended. The Trustees have reviewed and considered the major risks to the Trust and are satisfied that systems are in place to mitigate those risks.

Objectives and activities

Public Benefit Disclosure 2022/23

The Trust, which is unincorporated, aims to:

The Trust has continued to fulfil its aims of supporting community-based initiatives with grant programmes, Road Safety Schemes and our Be Home Safe Scheme that has both reduced crime and the fear of crime.

The Trustees have taken full regard to the Charity Commission’s guidance on public benefit and by the details contained in the Annual Report are confident that the charity has fulfilled its obligations in regard to its published aims. Our Be Home Safe Scheme is now regarded as a fundamental part of the Trust’s activities and has now reached the stage where it is an essential part of the service offered to elderly victims of crime. Sadly, austerity measures have resulted in a reduction in this service, although we and our partners are committed to ensuring that the best possible service continues to be delivered to those most in need.

All grants made to local community groups are mainly linked with a member of the police force, be they an officer or a member of police staff. The aim being that these grants act to improve the liaison between the community and the police.

Grants

The Trustees meet quarterly to consider the business of the Trust and approve grants in accordance with the Trust’s aims and objectives.

Grants in support of major projects are routinely reviewed and awarded by the Trustees at the commencement of each financial year at their April meeting.

All other grants are considered on their merit, having met the criteria for a grant as set out in the Trust’s aims and objectives.

2

Achievements and performance

Be Home Safe Scheme

The Be Home Safe Scheme is funded by a partnership involving the Constabulary and the Police Community Trust and is a target hardening service operating within each local policing area.

The scheme was introduced in 1999 in an effort to help reduce the fear of crime among the elderly and vulnerable by providing victims of burglary and violence with practical timely and free help when it is most needed. Referrals to the scheme are received from PCSOs, Domestic Violence Advisers, Attending Officers and Investigating Officers. The service is not means tested, however priority will be given to those most in need.

Trained carpenters visit the homes of people in need to offer advice on security issues and where necessary, fit locks, bolts, chains and viewers free of charge to make homes more secure. To date Be Home Safe carpenters have visited thousands of homes in the Avon and Somerset Constabulary area whose occupants have been victims of crime and violence, including victims of domestic and racial violence. Many of these people had been burgled or attacked on several occasions prior to the visit by the Be Home Safe carpenters, but very few have become repeat victims.

The Police Community Trust contributes towards the cost of supplying locks and security equipment to target the most vulnerable homes, ensuring the householder feels safe and enjoys an increased level of security.

Life Education Centre Bristol and Wessex

Supported by the Trust as a major project since 2007 Life Education is a community-based health and drug education charity, run by volunteers and staffed by professional educators. They visit primary schools with a purpose-built mobile classroom with specialist teaching aids to deliver their unique programmes. All the children are seen, class-by-class for age appropriate sessions.

The Life Education visit boosts the statutory part of the school curriculum that covers health education and related areas. Children who go through their programme know more about what is good and bad for their body and mind. They better understand the effects on the body of tobacco, alcohol and drugs. They learn practical, self-assertiveness skills to help them avoid risk-taking experimentation even if that’s what their friends want them to do.

Extensive research in the field of normative education shows that children (and adults) tend to overestimate the amount of risky behaviour that their peers are engaged in, such as drinking alcohol or smoking cigarettes regularly. A key role of Life Education with children in Years 5 and 6 is to explore these normative beliefs, challenge misperceptions and help them understand why they occur. This, in turn, promotes the critical thinking skills needed to make choices based on fact rather than false beliefs.

Life Education staff see nearly a million children a year across the country. Bristol and Wessex areas visit over 200 schools and see many primary school children every year. Outstanding evaluations are received from heads, teachers and children.

All schools make a payment for the visit that covers about 75% of costs. Many schools get help from parents or from local donors. The remaining 25% of costs are met through fundraising. Support from the Police Community Trust has helped Life Education give discounts to schools in particular

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need and help start the programme in new schools. It has also allowed us to keep the programme running in schools under severe budget pressure.

The grant awarded in the past school year has helped Life Education visit an increasing number of schools across the Avon and Somerset area. The reasons why each school has been helped are individual, but the overall need is common – without the help of the Police Community Trust, children in many schools, now part of our visit programme, would have missed out.

In 2009, Somerset came together with Dorset and Devon to form Life Education Wessex with seven mobile classrooms and ten full and part-time Educators. Life Education Wessex is now working with Life Education Bristol to expand the service into North Somerset. The delivery and the funding remains locally based (and ring-fenced), but co-operation between areas is helping control costs and expand service delivery.

Wheels Project

For over 30 years the Wheels Project has played a significant role in providing training and counselling in employment, road safety and crime reduction. The Wheels Project is Registered Charity established since 1979 as an Alternative Education Provision for 15-24 year olds who need support in developing vocational and social skills to enable them to re engage with education, employment and their communities.

Since 2000 the Wheels Project has run a Community Vehicle Programme which involves working with groups of young people who have been identified by local practitioners such as youth leaders, school teachers and police officers, as having emotional and behaviour difficulties. Some of these groups are tasked with identifying a suitable vehicle that they can renovate and gift to an appropriate community group that may be based locally, nationally or internationally.

Road Safety Grants – Lifeskills

Lifeskills opened in January 2000. Since then over 175,000 people have received training and Lifeskills has gained a solid reputation as a Centre of Excellence for the delivery of safety education and training. Around 13,000 people now receive training in the Centre every year.

Accidents kill about 14,000 people a year across the UK and seriously injure more than 700,000 a year in England alone. Lifeskills offers an exciting and memorable environment in which to learn. By taking part in activities on our realistic scenarios, which include houses, a road, shop, dark alleyway, a river and a railway line, visitors can actually experience difficult or dangerous situations in a safe environment and learn how to deal with them.

Financial review

Income for the year was £32,052 (2021/22 £28,918) and expenditure was £166,988 (2021/22 £114,141)

At the year end the Trust held £343,463 (2021/22 £40,017) in the bank. The short term liquid investments previously held were released at the beginning of the year (2021/22 £390,000).

Structure, Governance and Management

Reserves Policy

The Trust will maintain a minimum of £10,000 in Unrestricted Funds to meet day to day costs in the short term. At the year-end, the balance on Unrestricted Funds was £22,406 (2021/22 £66,020).

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The Trust is a registered charity, number 1076770 and is constituted under a trust deed dated 28[th] June 1999. The Avon and Somerset Police Community Trust was formed in July 1999 to provide people with a unique opportunity to invest in projects that improve the safety and quality of life within the Avon and Somerset Constabulary area, with particular emphasis on helping the young, vulnerable and elderly.

During the appointment process of new Trustees the Trust reviews the location and knowledge locally and or in any particular sphere - that the complete Constabulary area is covered and knowledge of the Trustee will enhance the operation of the Trust and that appropriate guidance is given to all Trustees as required to assess and review the applications coming before the Trust for support. This includes the promotion of the Trust to the public and organisations that may be eligible to apply for support and grants from the various funds and or projects supported by the Trust.

Tenure of Trusteeship - Original Deed

‘The Chief Constable of Avon and Somerset and the Chairman of the Avon and Somerset Police Authority shall remain Trustees for as long as they hold their respective offices’

Supplemental Deed

‘To reflect the abolition of the Police Authority and its replacement with the Police and Crime Commissioner’

‘The Trust shall be administered by a minimum of 6 Trustees and the Chief Constable and the Avon and Somerset Police and Crime Commissioner’

At present, all Lord lieutenants within the Avon and Somerset Force area, are Trustees, each time one retires, their successor automatically take on the role of Trustees, this has previously been agreed at the Trust meeting.

Approved by the Trustees on ………………and signed on their behalf by:…………………………….

Print name …………………………………..

Date: 29/1/2024

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Independent Examiner's Report to the Trustees of The Avon and Somerset Police Community Trust

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 7 to 14.

Responsibilities and basis of report

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns, other than the matter set out below, and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

.

Signed

A Jordan FCA ICAEW Haines Watts Chartered Accountants Bath House 6-8 Bath Street Bristol BS1 6HL

Date: 30/1/2024

6

Statement of Financial Activities for the period ended 31 March 2023

Notes Notes Unrestricted
Funds
General
Total
£
Restricted Funds(by purpose)
Restricted Funds(by purpose)
Restricted Funds(by purpose)
Restricted Funds(by purpose)
Restricted Funds(by purpose)
Restricted
Funds
Total
£
Total
Funds
2022/23
£
Unrestricted
Funds Total
2021/22
£

Restricted
Funds Total
2021/22
£
Total
Funds
2021/22
£
CCAF
Fund
£
Gating
Schemes
£
Be
Home
Safe
£
Drugs
Projects
£
Road
Safety
£
Income and endowments from:
Donations and legacies 2 3,980 0 0 3,211 0 19,805 23,016 26,996 5,159 22,543 27,702
Investment income 3 5,056 0 0 0 0 0 0 5,056 1,216 0 1,216
Total income 9,036 0 0 3,211 0 19,805 23,016 32,052 6,375 22,543 28,918
Expenditure on:
Support costs 4 6,240 0 0 3,211 0 19,805 23,016 29,256 7,372 22,543 29,915
Charitable activities -grant funding 5 20,260 0 0 16,337 0 101,135 117,472 137,732 15,686 68,540 84,226
Total expenditure 26,500 0 0 19,548 0 120,940 140,488 166,988 23,058 91,083 114,141
Transfers between funds -26,150 0 0 0 0 26,150 26,150 0 0 0 0
Net movements in funds -43,614 0 0 -16,337 0 -74,985 -91,322 -134,936 -16,683 -68,540 -85,223
Total Funds brought forward 1st April 2022 66,020 8,296 3,513 180,233 5,953 74,985 272,980 339,000 82,703 341,520 424,223
Total Funds carried forward 31st March 2023 22,406 8,296 3,513 163,896 5,953 0 181,658 204,064 66,020 272,980 339,000

BALANCE SHEET AT 31 MARCH 2023

Notes Mar-23
£
Mar-22
£
Current Assets
Debtors 8 0 444
Short term investments 9 0 390,000
Cash at bank and in hand 10 343,463 40,017
Total current assets 343,463 430,461
Creditors: amounts fallingdue in less than oneyear 11 -139,399 -91,461
Net current assets 204,064 339,000
Net assets 204,064 339,000
Income Funds
Unrestricted funds 13 22,406 66,020
Restricted funds 14 181,658 272,980
204,064 339,000

The Financial Statements were approved by the Trustees on 29/1/2024 and signed on their behalf by

Chair

Treasurer

7

Notes forming part of the Financial Statements for the year ended 31 March 2023

1 Accounting Policies

Basis of preparation of accounts

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland', and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.

The financial statements are prepared in sterling, which is the functional currency of the company. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) effective 1 January 2019.

The Trustees consider there are no material uncertainties about the charity’s ability to continue as a going concern.

Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it.

Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category.

Irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred.

Grants and donations payable

Grants are included in the period in which they are approved and committed for payment.

Support costs

8

Where support costs need apportioning they are allocated to expenditure of each fund in proportion to the respective grant funding cost. Governance costs are included within support costs.

Taxation

The charity is exempt from corporation tax on its charitable activities.

Unrestricted General Funds

The general unrestricted funds are donations and any other income received or generated for the objects of the charity without further specified purpose.

Restricted Funds

Restricted funds include donations and any other income received or generated for the objects of the charity restricted geographically to use in a particular area. All other funds are restricted to a specific purpose within the objects of the charity.

Donated goods, facilities and services

The value of professional services provided by other agencies are recognised in income on the basis of the gift to the charity when received and it can be measured reliably. The equivalent amount is recognised as an expense.

Where facilities or goods are provided to the charity as a donation that would normally be purchased from suppliers, the contributions are included in the financial statements at an estimate based on the value of the contribution and are recognised in income, with an equivalent amount recognised as an expense.

In accordance with the charity SORP, the value of services provided by volunteers is not included in the financial statements.

Financial instruments

The charity only has financial assets and liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Short term liquid investments and cash at bank

Short term investments and cash at bank is held to meet short-term cash commitments as they fall due rather than for investment purposes and includes all cash equivalents held in the form of shortterm highly liquid investments. Cash equivalents are short-term, highly liquid investments that are readily convertible to known amounts of cash and that are subject to an insignificant risk of changes in value.

9

2 Donations

Type Total
2022/2
3
£
Total
2022/2
3
£
Total
2021/2
2
£
Total
2021/2
2
£
Total
2021/2
2
£
Donated services andfacilities 26,99 6 27,702 Total
2022/2
3
£
Total
2021/2
2
£
Total Voluntary Income 26,99 6 27,
702
3 Investment income
The Trustees have appointed the Trust
Donated services 26,996 25,768
Printing, stationary and general
costs
0 1,934
Total 26,996 27,702

The Trustees have appointed the Trust Treasurer as Investment Manager to make

investment decisions on behalf of the Trust. The Trust Treasurer will, from time to time, deposit surplus funds with Somerset County Council in the Somerset Comfund. The Comfund invests in cash deposits with reputable banks and building societies. The Trust has no direct influence over such investments. Investment performance on the Comfund is measured against the Local Authority 7 Day Rate and monitored by the Trust Treasurer and reported to the Trustees annually. The Comfund reached it’s expiration date at 31 March 2023, so all funds were released back to the main bank currant and a final interest payment was made to the trust.

Details are as follows: -

Type Unrestric
ted
Funds
Total
2022/23
£
Unrestric
ted
Funds
Total
2021/22
£
Somerset Comfund
Interest
5,056 1,216

4 Support costs

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Type Total
2022/2
3
£
Total
2021/2
2
£
Donated services and
facilities
26,996 27,702
Administration costs 0 25
Insurance costs 603 603
Examiners fees 1,657 1,585
Total cost of raising
funds
29,256 29,915

Support costs include governance costs of £2,260 (2021/22 £2,188) (Note 6).

5 Charitable activities – grant funding

Total grant funding for the year was as follows:-

Type Unrestri
cted
Funds
£
Restricted
Funds
£
Total
2022/23
£
Total
2021/22
£
Grants 20,260 117,472 137,732 84,226

Grants are normally restricted to £5,000 or less in any one year. Grants in excess of this limit made during the year were as follows:-

Recipient of Grant Amount
2022/23
£
Amount
2021/22
£
Road SafetyGrants 9,499 -
Total Grants(over £5,000) 9,499 -
Grants(£5,000 or less)bytype:
Road SafetyGrants 91,636 63,918
General Fund Grants 20,260 15,686
BobbyVans 16,337 4,622
Total Grants(£5,000 or less) 128,233 84,226
Total Grants for theyear 137,732 84,226

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6 Governance costs

Governance costs are included in support costs and include such items as independent examination fees and insurance premiums. Details are as follows:-

Type Unrestric
ted
Funds
£
Restric
ted
Funds
£
Total
2022/23
£
Total
2021/22
£
Independent Examinersfees 1,657 0 1,656 1,585
Insurance costs 603 0 603 603
Total Expenditure 2,260 0 2,259 2,188

Independent Examiner’s fees are payable for the service of independent examination only.

7 Total expenditure

The Trust does not directly employ staff. No Trustee received any remuneration during the year. There are no related party transactions in the year.

There were no Trustees’ expenses paid during the year (2021/2022 £nil).

The Office of the Police and Crime Commissioner for Avon and Somerset Police provide the services of various officers to support the day to day running of the Trust. Although no charge is made, estimated costs are included within donated services in Note 4.

8 Debtors

Type March
2023
March
2022
£ £
Accruedinterest 0 444
Total Debtors 0 444

9 Short-term Investments

All short-term deposits were invested in the Somerset County Council Comfund, however have reached the expiration of the fund. Details are as follows:-

Type of Fund March 2023 March 2022
£ £
Unrestricted Fund 0 39,000
Restricted Fund 0 351,000
Total Short-term Investments 0 390,000

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10 Cash at Bank

Type March 2023 March 2022
£ £
Cash at bank 343,463 40,017
Total Cash 343,463 40,017

11 Creditors:

Amounts falling due within one year

Type March 2023 March 2022
£ £
GrantsPayable 135,521 89,842
Accruals 3,878 1,620
Total Creditors 139,399 91,461

12 Analysis of net assets between funds

Type Unrestric
ted
Funds
2022/23
£
Restrict
ed
Funds
2022/23
£
Total
2022/2
3 £
Unrestric
ted
Funds
2021/22
£
Restrict
ed
Funds
2021/22
£
Total
2021/2
2 £
Cash and Current
Investments
69,535 273,929 343,
463
82,586 347,431 430,017
Other Current
Assets/Liabilities
(47,129) (92,271) (139,
399)
(16,566) (74,451) (91,017
)
Total Net Assets 22,406 181,658 204,06
4
66,020 272,980 339,00
0

13 Unrestricted Funds

General Fund

Balance 31 March 2021 82,703
Incoming funds 2021/22 1,216
Outgoing funds 2021/22 (17,899)
Balance 31 March 2022 66,020
Incoming funds 2022/23 5,055
Outgoing funds 2022/23 (22,519)
Transfers (26,150)
Balance 31 March 2023 22,406

13

14 Restricted Funds

Name of Fund Balance
1st April
2022
£
Movement in Resources Movement in Resources Transfers Balance
31st
March
2023
Incoming
£
Outgoing
£
GatingSchemes 3,513 0 0 0 3,513
CCAF Fund 8,296 0 0 0 8,296
Be Home Safe 180,233 3,211 -19,548 0 163,896
Drugs Project 5,953 0 0 0 5,953
Road Safety 74,985 19,805 -120,940 26,150 0
Total Restricted Funds 272,980 23,016 -140,488 26,150 181,658

Restricted Funds (prior year comparative)

Name of Fund Balance
1st April
2021
£
Movement in
Resources
Movement in
Resources
Balance
31st
March
2022
Incomin
g
£
Outgoing
£
Gating Schemes 3,513 0 0 3,513
CCAF Fund 8,296 0 0 8,296
BeHome Safe 184,855 1,520 -6,142 180,233
DrugsProject 5,953 0 0 5,953
Road Safety 138,903 21,023 -84,941 74,984
Total Restricted
Funds
341,520 22,543 -91,083 272,980

The Be Home Safe Scheme is funded by a partnership involving the Constabulary and the Police Community Trust and is a target hardening service operating within each local policing area and Basic Command Unit across Avon and Somerset.

The Road Safety fund’s aim is to provide funding to community and voluntary organisations to use to facilitate well targeted community road safety initiatives.

The Road Safety funds committed spend in the year (and related support costs) exceed the value of the road safety restricted fund balance by £26,150. A transfer of £26,150 has been made from the general fund to clear the shortfall in the fund.

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