Trustees. Annual Report for the period Period start date Day Month 01 04 Period end date Day Month To 31 03 Year 2023 Year 2024 From Section A Reference and administration details Charity name Newport Youth Café Project Other names charity is known by The Hub Registered charity number (if any) 1076691 Charity's principal address 139 High Street Newport Shropshire Postcode TF10 7BH Narnes of the charity trustees who manage the charity Datos actad If not for whole ar Trustoe namo Office (if any Name of person (or body) entltled toa olnt trustee Ifan Newport Town Council Corporate Trustee 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity. if any, (for example, any custodian trustees) Name Dates acted if not for whole ear Newport Town Council TAR March 2012 Names and addresses of advisers (Optional information) of adviser Name Address Name of chief executive or names of senior staff members (Optional information) Section B Structure, overnance and mana ement Descrlption of the charity's trusts Constitulion and Mission Statement Type of governing document (èg IrLlSt deed. conslitulio How the charity is constituted Trustee selection methods Elected by previous board of trustees on 0310112019 Iry. t*TrJyuri Ilvu Vyi tIlVLIVU III. Additional governance issues (Optlonal inforniation) Newport Town Council became corporate trustees on 0310112019 You may choose to include additional information, where relevant, about: Management committee elected on 17th May 2023 policies and procedures adopted for the induction and training of trustees; the charity's organisational structure and any wider network with which the charity works; relationship with any related parties", trustees. consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The objecl of the charity is: Summary of the objects of the charity set out in its governing document To provide opportunities to address the educational, development and leisure needs of the young people of Newport (Shropshire) and District by establishing an indoor meeting place for the promotion of informal social education. TAR March 2012 The mission statement for the volunteer led community café: To create a welcoming and accessible environment that will be used primarily by the youth of Newport (Shropshire) but that is accessible for everyone. Offering a range of activities that include and integrate the youth in the community and redu￿ social isolation. Also providing volunteering opportunities and work experience along with pla￿MentS and training for young people with learning disabilities and difficulties. Activities undertaken have been: Providing a space for the local youth club (no other Club in Newport) and provide support for the wider community. The youth club ran once a week on a Monday evening, Hub volunteers and Duke of Edinburgh volunteers. Free activities such as crafting and educational sessions for young people during the café opening hours over school breaks and summer holidays. Employment of a youth officer to interact with the community youth and manage youth services at the Hub. Summary of the main activities undertaken for the public benefit In relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefrt) The small volunteer led café incorporates work experience for vulnerable young people and adults and reduces social isolation in the community as well as young volunteers participating in their Duke of Edinburgh Awards. Additional details of objectives and activities (Optional inforniation) TAR March 2012 You may choose to include further statements, where relevant, about: policy on grantmaking; policy programme related investment; contribution made by volunteers. Section D Achievements and performance TAR March 2012 Section D Achievements and performance -dmmary of the main achievements of the charity during the year Increased Revenue: Achieving a significant increase in revenue compared to Ihe previous year, indicating being successful obtaining grant funding and receiving community support. Expanded Outreach: Reaching out to more individuals in need within the communily, serving a larger demographic and providing essential support lo those who may require it. We undertook a trial period of opening between the hours of 3pm - 5pm to giv8 a warm space for children after school along with continuing to offer free activities for children at the café during half terms and school breaks along with youth club being held once a week. Volunteer Engagement: Recruiling and retaining a dedicated team of volunleers who contribute their time and efforts towards running the cafe and youth ServI￿S smoothly and efficiently. Menu Diversification: Introducing new menu items that cater to various dietary preferen￿S and restrictions, ensuring inclusivity and accessibility for all users. Partnershlps and Collaboratlons: Establishing partnerships with organisations and food suppliers to reduce costs, increase donations, and expand Ihe cafe's reach through collaborative events or promotions. Community Events: Hosting successful community events such as quiz nights, craft evenls, and educational workshops that not only raise awareness about the cafe's cause but also foster a sense of community engagement and participalion. Long.Term Sustalnablllty: Developing strategies and plans for the cafe's long-term sustainability, including financial stability. volunteer succession planning, and ongoing community support initiatives. These achievements can help demonstrate the cafe's positive impact on the community and serve as a roadmap for future growth and development. TAR March 2012 Section E Financial review Follow the Charity Commission guidan￿ of &6 months Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details (Optional informatlon) You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. Financial Year 2023 2024 Employment of a Café manager and youth officer which supports efficient management of the café facility along with no longer the requirement to outsource the provision of the youth facility. Beneficial administralion support from Newport Town Council Being successful in sourcing and being awarded granl funding. Section F Other optional information NIA Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair, etc) (L(f I rtfvi-( ilAN Date 11 Sa/ 2c)24 TAR Marth 2012 CHARITY COMMISSIO FOR ENGLAND AND WALE Newport Youth Café ProJeGt Yhe Hub" 1076691 Recei tsand a ments accounts CC16a For tha period from 1st A ril 2023 31-Mar-24 Section A Receipts and payments Unrestricted funds to the nearn8t Restricted tunds to the nearest£ Endowment funds to tho n•ar•st £ Total funds Last year to th• n•ar•st £ to th• nèarnst £ A1 Recei 42.316 41316 30,169 Grants Bank Inlerest OtrRr Income 479 479 461 oom Hire afe So1*s Courtil Rat$s Rgfvnd Youth Club Incomè Events 2,298 2.298 5,783 41000 000 28.105 S28 528 75 ota ross income AR) 87,620 87,620 65,037 set an see table . Investment sa A3Pa ent$ Café stock 01 13,263 13,263 8J50 Administration l Trainingl Sundries 02 312 312 Rates 03 InsurancelL allH&S 04 Building worksl repairs 05 1.975 1.975 1,600 3.094 3.393 3,094 1393 1,152 2,042 Cleani 06 Youth Club 07 1,360 21,828 11.583 505 986 11,745 1&293 4029 1.518 574 SalarylHMR 08 Utilitiesl seryices 09 Events 10 Licencesl Subscri tions 11 Sumup I bank Charges 12 21,828 11.583 505 321 321 Equipmenv Furntlur8 13 3.681 62,302 3,681 62,302 1&169 64294 Sub total A4 Asset and Investment Sub total Total payments 62,302 62,302 8,294 Net of receipts/(payments) AS Transfers betweèn funds A6 Cash funds last year end Cash funds this year end CCXX R1 aGwunts ISSI 25,318 25,318 3,257 64.564 64,564 39,249 0810712024 ection B Statement of assets and liabilities at the end of the period Unrestricted funds to noargst £ Restrlcted nds to nearest£ Endowment funds to nearest £ Categories Detai15 B1 Cash funds Current Account 32.259 BMM Account 9606 32,053 Community Iyouthl Café Acc P•tty Cash & Float Yotrth Club Pety Cash & Float Café 21JO Total cash funds 64,563 (agree bala￿88 wlth recelpls aTrJ paym8nt8 ac¢wnt($ll Unrestrfcted funds to noorest £ Restrlctad funds to ￿arest £ Endowment fund$ to nèarèst £ Details B2 Other monetary assets Fund to whlch aBSgt lon Details Cost {optlonall Curr•nt valu• onal Fund to whlch a￿et b•long$ Unre$tri¢ted Funds Curr•nt value loptlonal} Details Chairs, raek and $h¢lwng Cutlery, Crockery, Offlce Fumlt1J￿, Too$t¢r, Coat Stsnd, Bin Tables & Chairs Cotyt loptlonall 84 Assets retained for the charl￿$ own use 711.00 711.00 Unrestrlcted Funds 870.00 870.00 Unrestricted Funds 540.00 540.00 Storage unlts for entranc• Unrestrlcted Funds 1400.00 1400.00 Tub Unrestricted Funds 280.00 280.00 Microwav& and Fridges Unrestrlcted Funds 940.00 940.00 Lon9 T•bl•s Unrestrided Funds 400.00 400.00 Hoover Unrestrlcted Funds 100.00 100.00 Telephones Unrestri¢ted Funds 50.00 50.00 Sh$lvirrfJ unts x 2 Unrestricled Funds 70.00 300.00 Pool table Unrestricted Funds 100.00 950.00 Coffee M8chin¢ Unrestricted Funds 2500.00 2500.00 Slow cooker Unrestricted Funds 30.00 30.00 Blender Unrestricted Funds 25.00 25.00 Extra tables and chairs Unreslrlcted Funds 130.00 130.00 PgP¢om m8¢hine Unrestri¢ted Funds 35.00 35.00 Post box Unrestricted Funds 35.00 35.00 Sh•lwng unit in foom Unrestricted Funds 55.00 55.00 Multl 9ames Table Unreslricted Funds 80.00 80.00 Table Tennis Tabla Unrestrlcted Funds 325.00 325.00 Shelwng unit in siore Togm Unreslrided Funds 25.00 25.00 CCXX R3 8ccounts (SS) Hanging chalk board Unr8Stricted Funds 20.00 081TrI¢￿4 Panlnl rnaker Unrestri¢ted Funds 28.00 28.00 Trtslloy New outslde tables and choirs Unreslrlcted Funds 26.00 26.00 Unrestricted Funds 600.00 600.00 Step ladder Whits board UnrestrIct￿l Funds 30.00 30.00 Unrestricted Funds 55.00 55.00 Accoustic Panels Unrestricted Funds 1416.00 1416.00 81inds to offi¢9 & Store Unrestricted Funds 268.00 268.00 heaters x 2 Unrestricted Fu￿lS 150.00 150.00 new microwave Unrestricted Fund5 75.00 75.00 outdoor tables & chair5 additional unrestric￿ Funds 428.00 428.00 2 x tub chairs unrestr1ct￿j Funds 340.00 340.00 Coat rail Unrestricled Funds 20.00 20.00 r￿￿'Ceb0ard Unrestricted FurKIs 61.00 61.00 Stand alone shelving units Unrestricted FuThJs 100.00 100.00 Sound bar, TVS and speakèr UnrestriGted Funds 1000.00 1000.00 Projector Unrestrlcted Funds 2490.00 2490.00 Manager laptop Unrestrtcted Funds 624.00 624.00 Printer Unrestrlcted Funds 70.00 70.00 Crockery for café Unrestricted FurKIs 59.00 59.00 fé contsinerB Unreslrlcted Funds 21.70 21.70 uprlght Ire828r Unrestricted Funds 771.00 771.00 drinks uprigh¢ display chiller I cooler Unrestrlcted Funds 551.00 551.00 Dlshwash8r UnrestriGted Funds 1793.00 1793.00 Play stslion 5 PS5 excesories charg•r, dust eovor, cabels, controller Unrestrlcted Fsjnds 559.00 559.00 Unrestrlcted Funds 375.00 375.00 Unrestricted Funds 308.00 308.00 Café apron5 and polo shirts Unreslrlcted FuThls 46.00 46.00 4 x community use laptops Unrestricbj Funds 3082.00 3082.00 Lap top and bag- youth worker Sound bar, Tvs and speaker Unrestricted Funds 726.00 726.00 Unrestricted Funds 1000.00 1000.00 Projector Unrestrrcted Funds 2490.00 24￿.00 Manager laptop Unrestricted Funds 624.00 624.00 Printgr Unrestricled Funds 70.00 70.00 2 x dehumidrfyer Unrestricted Funds 340.00 340.00 Total 29317.70 Fund to whlch rdat•8 Amount duè lonal Whon due Detai15 85 Liabilities Signed by one or ts¥o trustees on behalf of all the trustees Srgnature Print Name Date of (( CCXX R4 ac￿unIS ISS) 0810712024 **Newport Youth Café Project Charity Number 1076691 2023/24** Independent **Examination** The independent examination of the Newport Youth Café Project Charity accounts was carried out by undertaking the following tests: - Comprehensive review of the accounts and all disclosure notes - Review of Trustee Report including consistency of financial information with the Charity Accounts - Review of minutes - Review of insurance - Review of cash and bank reconciliations including selected substantive testing of year end bank reconciliation - Review of variance analysis or analytical review - Checking that books of account have been properly kept throughout the year - Selective testing of transactions to source documents - Verify that opening balances are brought forward correctly - Review of fixed assets disclosures ## **Conclusion** Please see the independent examination certificate for the statutory conclusion. The action plan overleaf details the issues identified during the independent examination relating to improvements in the system of accounting and governance. ## **JDH Business Services Ltd** Page 1 of 6 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** ## **Report to the trustees/ members of** ## **Newport Youth Café Project** **On accounts for the** 31[st] March 2024 **Charity no period ended (if any)[1076691]** ~~ee eee~~ **Set out on pages** 1-8 ~~pT~~ **Respective** The charity's trustees are responsible for the preparation of the accounts. The **responsibilities of** charity’s trustees consider that an audit is not required for this year under section **trustees and examiner** 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. ## **Respective responsibilities of trustees and examiner** It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. ## **Newport Youth Café Project Charity Number 1076691 2023/24** Independent **Examination** ## **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Signed:** **Date:** July 8[th] , 2024 ~~ee~~ **Name:** John Henry ~~OO~~ **Relevant professional** ICAEW **qualification(s) or body** ~~pO~~ **Address:** Carreg Lwyd, Cefn Bychan Road, Pantymwyn, Flintshire, CH7 5EW ~~Sy~~ Page 3 of 6 ## **2023/24 Independent Examination** |**Review Category**|**Findings**|**Recommendation**|**Follow Up**| |---|---|---|---| |Review of draft accounts
Review of Trustee Report
including consistency of
financial information with the
Charity Accounts|No issues arising and 2022/23 issues raised
were amended for the final version of the
2022/23 accounts||| |Fixed assets|The fixed assets included in the CC16a
accounts notes and the fixed asset register
total did not agree.
In the accounts fixed asset disclosure, a
full list of assets have been disclosed with
cost and ‘market value’ as the same value.|_The difference between the_
_fixed asset register and year_
_end accounts disclosure should_
_be reconciled and any_
_amendments identified should_
_be corrected in the final_
_version of the accounts._
_If the fixed asset disclosure in_
_the accounts represents the_
_purchase price of the assets_
_then consideration should be_
_given to leaving the ‘current_
_value’ blank._|| ## **Newport Youth Café Project Charity Number 1076691 2023/24** Independent **Examination** |**Review Category**|**Findings**|**Recommendation**|**Follow Up**| |---|---|---|---| |Internal Controls|No issues arising - the Trustees reviewed
internal controls during the financial year
and therefore implemented the 2022/23
independent examination recommendation.||| ## **2022/23 report and follow up** |**Review Category**|**Findings**|**Recommendation**|**Follow Up**| |---|---|---|---| |Review of draft accounts and
disclosure notes|The draft CC16A accounts were incorrect.
The rows for cash and bank brought
forward and carried forward had not been
completed for 2022/23 and the 2021/22
comparative.|_All sections of the receipts and_
_payments CC16A accounts_
_should be completed correctly._|_Amendments_
_processed for final_
_version of CC16A_
_accounts._| |Review of draft accounts and
disclosure notes|The expenditure column added to £68294
not the £68298 disclosed due to rounding
for individual expenditure categories.|_The accounts should cast_
_correctly and rounding issues_
_should be resolved._|_Noted_| |Fixed assets|The fixed assets included in the CC16a
accounts notes and the fixed asset register
had not been updated for capital additions
in 2022/23.|_Year end procedures should_
_include update of the fixed_
_asset register to include all_
_capital additions and disposals_
_in the financial year._|_Implemented for_
_final version of_
_CC16A and fixed_
_asset register_| Page 5 of 6 |**Review Category**|**Findings**|**Recommendation**|**Follow Up**| |---|---|---|---| |Internal Controls|Trustees did not formally review internal
controls during the financial year although
we note internal controls including
recording and reconciliation of the Rialtas
ledger is consistent with the prior year, and
we are informed a full evaluation of
controls will be presented to the trustee
meeting on 17th July 2023.|_Trustees should review the_
_adequacy of internal controls_
_annually._|_Implemented_| |Sales|One of the hire invoice payments selected
for testing did not agree to the issued
invoice. This was due to the hirer paying
for what they deemed the time they had
occupied the room rather than the agreed
hire time period.|_Hirers must pay according to_
_the hire agreement and the_
_agreed fees._|_No further issues_
_regarding hires_
_identified in_
_2023/24._|