Canewdon Community Association and Village Hall Trustee’s Annual Report
(Apr 2024-Mar 2025)
1. Reference and Administration Details
Charity name: Canewdon Community Association and Village Hall Alternative names: The CCA
Charity No: 1076685
Property Address: Lambourne Hall Road, Canewdon, SS4 3PG
Trustees: Dot Locke (Chair), Michael Fuller (Treasurer), Ann Holmes, Penny Popham, Charlotte Fuller, Tamsin Collinge, Andrew Collinge, Lee Harrison, Jo Barwick, Carl Whalley, Layla Green, Anita Prior.
2. Structure, Governance, and Management
Governance type: Scheme
How the charity is constituted: Unincorporated Association
Trustee selection methods: Trustees are appointed or reappointed annually at the Annual General Meeting in April.
Additional governance issues: The trustees represent a wide section of the community as set out in the governing document, with representation from the Parish council, the church, and from groups associated with the hall. This has been steadily improving over the last 5 years from a position where the committee was struggling to recruit members. This has enabled the committee to work with other local groups to provide a range of services for the local community.
3. Objects and Activities
Summary of the objects of the charity as set out in the governing document: To promote the benefit of the inhabitants of the area of benefit (Canewdon Parish) without distinction of sex, or of political, religious or of other opinions in an effort to provide facilities in the interests of social welfare, including use for recreation and leisure-time occupation, and meetings, lectures, and classes, with the object of improving the conditions of life for the said inhabitants and the provision, maintenance, and management of a village hall to be used for (the purposes above).
Summary of the main activities undertaken for the public benefit in relation to these objects: We have worked with the local community to provide a space for activities for all age groups. We host regular meetings for toddler groups, dog owners, pensioners, fitness groups, and various religious groups. When considering the activities that are provided at the hall, the committee always refers to our governing document. These activities cater to a wide section of the local community.
4. Achievements and performance
Summary of the main achievements of the charity during the year: The committee have continued to work hard to upgrade the facilities at the hall, securing a grant to replace the kitchen and bar area. We have replaced the windows throughout the hall to protect from mould or damp issues and provide better insulation during the winter, and we have installed
new security posts to our field to better protect the site. We are pleased to have been able to use local contractors to complete all this work to a high standard. We have also received grants for a new PA system and for Cinema equipment, to be used in events for the residents.
The CCA have continued to find new ways to fundraise to invest in the Hall, so that it can be made fit for purpose going forward. We have started a 200 club for residents in March, which has already raised £600 for the hall. Once again, we held a village fete, which was enjoyed by many members of the community. We held fun day activities for children during the holidays, and a Halloween party, which was well attended. Our village Christmas card was once again a hit, with the proceeds supporting both ourselves and McMillan Cancer Trust as chosen by the winner.
5. Financial Review
Summary of financial reserves: The committee has a policy to maintain a minimum of £15000 of unrestricted funds in reserves to ensure a year's worth of general expenses can be met in the event of unforeseen circumstances (like those around COVID-19). These currently amount to £21,472 of unrestricted funds, which covers more than the cost of charitable activities for the year, of which £15,049 are kept in the savings account to satisfy this policy. £25,111 are held in total reserves at the year end. The committee have spent money to upgrade and modernise the hall, as this is vital to its future viability. Details of funds materially in deficit: Not applicable
6. Other optional information
Future plans: We expect to invest money into upgrading the hall, so that it can continue to be of benefit to the local community for years to come. Our goal is to complete these renovations within the next 2-3 years. This year, we have plans to repair the groundworks at the hall, to ensure it can continue to be safely used. We plan to redecorate the main hall and committee room, and to purchase new chairs. We hope that these will provide a welcoming space for local residents to use going forward.
7. Declaration
_Signature __ Full name __ Position ___ Date ______
CANEWDON COMMUNITY ASSOCIATION & VILLAGE HALL REGISTERED CHARITY NUMBER 1076685 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2025
| Hall hire income Government Grants Other Grants and Donations Fundraising Activities Sundry Income Savings interest Total value of Income EXPENDITURE Charitable Activities Repairs & maintenance Cleaning & waste collection Grass cutting Gas & electricity Insurance Licences & fees Administration and Sundries Rates & water Telecoms Other Expenditure PA System New windows Cinema Screen and projector Security Posts Kitchen Refurbishment Previous year total refurb costs Costs of fundraising activities Community Charity donations Total value of Expenditure NET SURPLUS BALANCE BROUGHT FORWARD BALANCE CARRIED FORWARD INCOME |
Unrestricted Restricted £ £ 10,178 20,510 2,260 6,540 0 209 2025 |
Total £ 10,178 20,510 2,260 6,540 0 209 39,697 769 3,410 972 5,992 2,164 211 433 468 529 14,947 309 3,504 320 320 21,090 1,621 860 42,971 -3,274 28,386 25,111 |
2024 Total £ 9,957 11,625 1,554 4,055 200 197 |
|---|---|---|---|
| 16,927 22,770 |
27,588 | ||
| 769 3,410 972 5,892 100 2,164 211 433 468 529 14,847 100 0 309 3,504 0 319 145 174 1,094 19,996 1,321 300 860 |
2,924 2,639 1,090 983 2,100 155 72 553 0 |
||
| 10,516 41,058 1,677 158 |
|||
| 21,773 21,199 |
53,409 | ||
| -4,846 1,572 26,318 2,068 |
-25,821 54,207 |
||
| 21,472 3,639 |
28,386 |
CANEWDON COMMUNITY ASSOCIATION & VILLAGE HALL REGISTERED CHARITY NUMBER 1076685 STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2025
| Unrestricted Restricted Total £ £ £ CASH ASSETS Cash at bank - Reserve account 15,049 15,049 Current account 6,118 3,639 9,757 Cash held - Petty cash 200 200 Event float 105 105 Total value of Cash Assets 21,472 3,639 25,111 OTHER MONETARY ASSETS Debtors Unpaid lettings 96 96 Liabilities Electricity bill to British Gas Independent Examination 120 120 Lettings paid in advance 126 126 FIXED ASSETS RETAINED FOR USE Building Stage Tables and chairs Kitchen white goods Other equipment Signed (Trustee 1): __ Name: __ Date: 2025 Signed (Trustee 2): ___ Name: ______ Date: ___ |
2024 Total £ 14,840 13,546 |
|---|---|
| 28,386 | |
| 1923 142 _ _ |
On behalf of all trustees of Canewdon Community Association and Village Hall
Independent Examiner's Report to the Trustees of Canewdon Community Association & Village Hall (registered charity number 1076685)
I report to the trustees on my examination of the accounts of Canewdon Community Association & Village Hall (the Trust) for the year ended 31[st] March 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
B Lown BSc (hons) Accounting and Finance
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 13[th] November 2025