## **Canewdon Community Association and Village Hall Trustees Annual Report (Apr 2023-Mar 2024)**
## **1. Reference and Administration Details**
**Charity name:** Canewdon Community Association and Village Hall **Alternative names:** The CCA **Charity No:** 1076685
**Property Address:** Lambourne Hall Road, Canewdon, SS4 3PG
**Trustees:** Dot Locke (Chair), Michael Fuller (Treasurer, Apr 2024-), Ann Holmes, Penny Popham, Charlotte Fuller, Tamsin Collinge, Andrew Collinge, Lee Harrison, Jo Barwick, Carl Whalley, Layla Green (Apr 2024-), Anita Prior (Apr 2024-), Lorraine Harding (Apr 2024-).
## **2. Structure, Governance, and Management**
## **Governance type:** Scheme
## **How the charity is constituted:** Unincorporated Association
**Trustee selection methods:** Trustees are appointed or reappointed annually at the Annual General Meeting in April.
**Additional governance issues:** The trustees represent a wide section of the community as set out in the governing document, with representation from the Parish council, the church, and from groups associated with the hall. This has been steadily improving over the last 5 years from a position where the committee was struggling to recruit members. This has enabled the committee to work with other local groups to provide a range of services for the local community.
## **3. Objects and Activities**
**Summary of the objects of the charity as set out in the governing document:** To promote the benefit of the inhabitants of the area of benefit (Canewdon Parish) without distinction of sex, or of political, religious or of other opinions in an effort to provide facilities in the interests of social welfare, including use for recreation and leisure-time occupation, and meetings, lectures, and classes, with the object of improving the conditions of life for the said inhabitants and the provision, maintenance, and management of a village hall to be used for (the purposes above)
## **Summary of the main activities undertaken for the public benefit in relation to these**
**objects:** We have worked with the local community to provide a space for activities for all age groups. We host regular meetings for toddler groups, dog owners, pensioners, fitness groups, and various religious groups. When considering the activities that are provided at the hall, the committee always refers to our governing document. These activities cater to a wide section of the local community.
## **4. Achievements and performance**
**Summary of the main achievements of the charity during the year:** The committee have worked hard to upgrade the facilities at the hall, and have installed a new heating system to provide sufficient heat over the winter months. They also secured a grant to replace the cladding on the East wall, ensuring that the the East side is better protected against the elements. Other items upgraded include new flooring in the Hall and toilets, electrical upgrades, a new drinks fridge, and a bleed kit. These should help us ensure that the hall continues to be used for public benefit.
The CCA have had a bumper year of fundraising. We continue to invest this money to ensure that the Hall can be made fit for purpose going forward. Once again we held a village fete, which was enjoyed by many members of the community. We also held fun day activities for children during the holidays, which were well received. We held a party in the hall to celebrate The King's coronation as well as events at Halloween, Easter, and Christmas to help bring our community together. Our village Christmas card was once again a hit, with the proceeds supporting both ourselves and Cancer Research UK as chosen by the winner.
## **5. Financial Review**
**Summary of financial reserves:** The committee have financial reserves in place to ensure a year's worth of general expenses can be met in the event of unforeseen circumstances (like those around COVID-19). At the year-end unrestricted reserves are £26,318 which is almost 3 years of general running costs. The committee have spent money in order to upgrade and modernise the hall, as this is vital to its future viability. Restricted grant funds of £13,179 were received in the year, of which £11,111 has been spent: £2,068 carried forward to next year.
## **6. Other optional information**
**Future plans:** Now that the committee is at full strength, they expect to invest money into upgrading the hall, so that it can continue to be of benefit to the local community for years to come. This year, we have plans to replace the kitchen, which is outdated and in urgent need of modernisation. An updated business plan, detailing all of the improvements to be made over the next few years, is currently being worked upon.
## **7. Declaration**
**----- Start of picture text -----**
Signature _________________________
Michael Fuller Treasurer
Full name _________________________ Position ______________________
13/01/25
Date _____________
**----- End of picture text -----**
## **CANEWDON COMMUNITY ASSOCIATION & VILLAGE HALL REGISTERED CHARITY NUMBER 1076685 RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024**
|Hall hire income
Government Grants
Other Grants and Donations
Fundraising Activities
Sundry Income
Savings interest
**Total value of Income**
**EXPENDITURE**
**Charitable Activities**
Repairs & maintenance
Cleaning & waste collection
Grass cutting
Gas & electricity
Insurance
Licences & fees
Broomstick printing and expenses
Administration and Sundries
Rates & water
**INCOME**|Unrestricted
**£**
9,957
4,055
200
197|Restricted
**£**
11,625
1,554
**2024**|Total
**£**
9,957
11,625
1,554
4,055
200
197
**27,588**
2,924
2,639
1,090
983
2,100
155
0
72
553
10,516|**2023**
Total
**£**
11,028
2,704
4,424
64
**18,219**
5,914
2,257
1,053
1,112
1,956
224
700
306
607
14,129|
|---|---|---|---|---|
||**14,409**|**13,179**|||
||2,924
2,639
1,090
983
2,100
155
0
72
553
10,516|0|||
|**Other Expenditure**
New Flooring in Main Hall & Toilets
New Ceiling
New Cladding on East Side Wall
New Heaters Installed
New Bleed Kit and Drinks cooler
Costs of fundraising activities
Community Charity donations
**Total value of Expenditure**
**NET SURPLUS**
**BALANCE BROUGHT FORWARD**
**Transfer between funds**
**BALANCE CARRIED FORWARD**|10,374
9,676
10,563
877
158|9,486
960
800|0
10,374
9,676
9,486
10,563
960
1,677
158
**53,409**
**-25,821**
**54207**
**0**
**28,386**|635
**14,764**
**3,455**
**50,752**
**54,207**|
||**42,163**|**11,246**|||
||**-27,754**
**54,207**
**-135**|**1,933**
**135**|||
||**26,318**|**2,068**|||
## **CANEWDON COMMUNITY ASSOCIATION & VILLAGE HALL REGISTERED CHARITY NUMBER 1076685**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2024**
||||**2024**|||**2023**|
|---|---|---|---|---|---|---|
||Unrestricted||Restricted|Total||Total|
|||**£**|**£**|**£**||**£**|
|**CASH ASSETS**|||||||
|Cash at bank - Reserve account||14,840||14,840||39,564|
|Current account||11,478|2,068|13,545||14,643|
|**Total value of Cash Assets**||**26,318**|**2,068**|**28,386**||**54,207**|
|**OTHER MONETARY ASSETS**|||||||
|**Debtors**|||||||
|Unpaid lettings|||||||
|**Liabilities**|||||||
|Electricity bill to Britsh Gas||1923||1,923|||
|Independent Examination||142|||142||
|**FIXED ASSETS RETAINED FOR USE**|||||||
|Building|||||||
|Stage|||||||
|Tables and chairs|||||||
|Kitchen white goods|||||||
|Other equipment|||||||
|_Signed (Trustee 1): _|_______________________ _
Gee|_Name: __________________ _
7
Michael Fuller||_Date: _|____________
13/01/25||
|_Signed (Trustee 2): _|_______________________ _
Lille_|_Name: __________________ _
_
Charlotte Fuller||_Date: _|____________
13/01/25||
_On behalf of all trustees of Canewdon Community Association and Village Hall_
## **Independent Examiner's Report to the Trustees of Canewdon Community Association and Village Hall (Registered Charity No. 1076685)**
I report to the trustees on my examination of the accounts on pages 1 to 4 of Canewdon Community Association and Village Hall (the Trust) for the year ended 31st March 2024
## **Responsibilities and basis of report**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
J Stobart FCCA
RCCE House, Threshelfords Business Park, Inworth Road, Feering CO5 9SE 13[th] January 2025