Trustees' Annual Report for the period
From
Period start date Period end date 01 Septembe 2019 31 August 2020 r To
Section A Reference and administration details
Charity name Micheldever and Stratton Pre-School Other names charity is known by Registered charity number (if any) 1076656 Charity's principal address East Stratton Village Hall, East Stratton, Winchester Postcode SO21 3DT
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Claire Bentham | Chairperson | |||
| Charlotte Fraser | Secretary | Elected as Secretary 14.10.20 (previously held health & safetyrole) |
||
| Ruth Jeffery | Treasurer | |||
| Alice Symonds | ||||
| Sam Smith | Elected on 14.10.20 | |||
| Marcus Mann | Elected on 14.10.20 | |||
| Eleanor Warr | Secretary | Stepped down 14.10.20 | ||
| Joanna Rowley | HR | Stepped down 14.10.20 | ||
| Rachel Drewer | Stepped down 31.12.20 | |||
| Charlotte Lawrence | Stepped down 22.6.21 | |||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Constitution
Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted
- (eg. trust, association, company)
Elected annually at AGM in September / October Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
The Pre-School is managed by a voluntary committee of trustees made up You may choose to include of parents of the pre-school children. The activities of the Pre-School are additional information, where run by a remunerated pre-school leader and team of remunerated staff. A relevant, about: remunerated administrator is employed to produce administrative • policies and procedures assistance and consistency in an organisation where the committee can adopted for the induction and change on an annual basis. training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The Pre-School’s aim is to provide excellent care and education, which meets the needs and aspirations of the families in the community it serves within the terms of its constitution. More specifically, it has Summary of the objects of the identified medium and long term goals as follows: charity set out in its governing document
o To develop staff pedagogy and raise qualifications in line with government guidelines; o To develop the learning opportunities for all children by
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developing the outdoor area and extending opportunities for those with special educational needs;
o To raise the profile of the setting within the wider local community; o To strengthen the management structure of the setting; o To ensure the Pre-School is financially sustainable; and o To continue to improve the flexibility of the sessions offered by the setting thereby meeting the needs of parents.
Since it was established in 1999, the Pre-School has grown considerably in size and is very well regarded both by the parents who use it and the local community. Its core strength is its links with parents and the wider local community in which it operates. A majority of the staff live within the local area and are part of the local community cementing the strong links with the parents and children. The local community is highly valued by those who live in it and this is reflected in the Pre-School and the support that it enjoys. The Pre-School also has a strong active committee of parents.
Summary of the main The Pre-School ensures that all children in the local area, whatever their activities undertaken for the race, culture, religion, means or ability, can benefit from our services. public benefit in relation to We have no catchment area. these objects (include within this section the statutory All trustees have full regards to the guidance on public benefit issued by declaration that trustees have the Charity Commission. had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
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You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
Over the year covered by these accounts the main focus has been on consolidating changes introduced in the previous academic year namely:
o Additional training for Forest school, which has become an incredibly popular session;
o Weekly sports & dance sessions with specialist teachers; o Regular cooking opportunities with the children;
Unfortunately, over this reporting period, we have had to deal with 2 terms of Covid19 and so our main priority was to keep up to date with the Covid19 policies.
The total number attending was broadly similar to last year but the number of younger children has decreased significantly. This reflects the lack of new children attending the setting, probably as a result of the pandemic. Therefore, recruiting was also a key focus.
We spent significantly less than in previous years, due to the unusual summer term. However, staffing costs have risen due to increases in the minimum wage and pension costs. We did though receive £32,300 from the Governments furlough scheme.
Sadly, there was no significant fundraising this year due to the pandemic and restriction on socialising.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The Charity maintains a reserve bank account, separate from its operating bank account with funds allocated to provide funds for financial obligations should the Pre-School cease to operate. The funds in this account are reviewed on an annual basis and top up funds transferred when a need is identified. Current reserve funds stand at £29,569.89
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Charlotte Fraser Full name(s) Charlotte Jane Fraser Position (eg Secretary, Chair, Secretary etc) Date 23 June 2021.
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| Cashbookbalancebroughtforwardat01.09 fromStatementofAssetsandLiabilities 2019 |
.19 | £431683.88 | |
|---|---|---|---|
| Unrestricted | Restricted | ||
| RECEIPTS | |||
| Fees&DepositsfromParents | £12,841.22 | ||
| ChildcareVouchers | £0.00 | ||
| EYEFunding | £31,068.36 | ||
| Fundraising | £211.35 | ||
| Grants | £0.00 | ||
| Donations | £500.00 | ||
| Interest | £47.75 | ||
| Other | £2,366.18 | ||
| TotalReceipts | £47,034.86 | £471034.86 | |
| £90,698.62 | |||
| Unrestricted | Restricted | ||
| PAYMENTS | |||
| Premises | £4,911.06 | ||
| Wages | £37,408.37 | ||
| Pensions | £818.78 | ||
| Bills(incInsurance) | £1,443.73 | ||
| Classes | £1,441.95 | ||
| Consumables | £614.43 | ||
| Equipment | £406.33 | ||
| Fundraising | £0.00 | ||
| Training | £400.00 | ||
| Other | £50.00 | ||
| TotalPayments | £47,494.65 | -£47,494.65 | |
| Cashbookcarriedforwardat31-08-20 | £43.103.87 | ||
| Statement ofAssests&Liabilities at Year | end31August | 2020 | |
| CashFunds | |||
| CurrentAccount-bankbalance | £13,633.48 | ||
| Lesschequesnotcleared-Halldeposit | £100.00 | ||
| DepositAccount | £29,569.89 |
| Cashbookbalancebroughtforwardat01.09 fromStatementofAssetsandLiabilities 2019 |
.19 | £431683.88 | |
|---|---|---|---|
| Unrestricted | Restricted | ||
| RECEIPTS | |||
| Fees&DepositsfromParents | £12,841.22 | ||
| ChildcareVouchers | £0.00 | ||
| EYEFunding | £31,068.36 | ||
| Fundraising | £211.35 | ||
| Grants | £0.00 | ||
| Donations | £500.00 | ||
| Interest | £47.75 | ||
| Other | £2,366.18 | ||
| TotalReceipts | £47,034.86 | £471034.86 | |
| £90,698.62 | |||
| Unrestricted | Restricted | ||
| PAYMENTS | |||
| Premises | £4,911.06 | ||
| Wages | £37,408.37 | ||
| Pensions | £818.78 | ||
| Bills(incInsurance) | £1,443.73 | ||
| Classes | £1,441.95 | ||
| Consumables | £614.43 | ||
| Equipment | £406.33 | ||
| Fundraising | £0.00 | ||
| Training | £400.00 | ||
| Other | £50.00 | ||
| TotalPayments | £47,494.65 | -£47,494.65 | |
| Cashbookcarriedforwardat31-08-20 | £43.103.87 | ||
| Statement ofAssests&Liabilities at Year | end31August | 2020 | |
| CashFunds | |||
| CurrentAccount-bankbalance | £13,633.48 | ||
| Lesschequesnotcleared-Halldeposit | £100.00 | ||
| DepositAccount | £29,569.89 |