THE SOUTHMEAD PROJECT
ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025
Registered Charity Number 1076617
THE SOUTHMEAD PROJECT
CONTENTS Year ended 31 March 2025
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|Charity|information|1|
|Trustees’|annual|report|2|
|Trustees’|responsibilities|statement|4|
|Independent|examiner's|report|5|
|Statement|of financial|activities|6|
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|Balance|sheet|7|
|Notes|to|the|financial|statements|8|
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THE SOUTHMEAD PROJECT
CHARITY INFORMATION Year ended 31 March 2025
Trustees
S Craker (Chairman) M Trew C Colwell R Llewellyn J Richardson A Brown S Masters T Forster H Gunson , (resigned 24 May 2024)
Registered Office
165 Greystoke Avenue Southmead Bristol BS10 6AS
Charity Registration
1076617
Independent Examiner
Frost Wiltshire LLP Unit 2, Green Farm Business Park Folly Road Latteridge Bristol BS37 9TZ
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THE SOUTHMEAD PROJECT
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TRUSTEES’ ANNUAL REPORT
Year ended 31 March 2025
The Trustees present their annual report and accounts for the year ended 31 March 2025.
These financial statements have been prepared in accordance with the Charities Act 2011 and the Statement of Recommended Practice by Charities issued in March 2015.
Structure, governance and management
The charity is controlled by its governing document and constitutes an unincorporated charity.
The Trustees have ultimate responsibility for the administration of the Charity and the day to day running of the charity is delegated to a hard-working management team. The Trustees meet every 6 to 8 weeks and discuss strategy,-funding and any other business.
Trustee recruitment, appointment, induction, training and retention
The Trustees are appointed in accordance with the Charity’s constitution. The Executive Committee consists of between 4 and 12 members. The committee consists of the Honorary Officers (Chairperson, Treasurer and Secretary) and between 2 and 6 elected members. The Executive Committee may in addition enlist the services of any persons (co-optees) who will be of benefit to the organisation for any specific purpose. Co-optees will act in an advisory capacity only. Co-optees will not be allowed a vote on any committee or subcommittee of the Southmead Project.
All members of the Executive Committee shall retire from office together at the end of the annual general meeting next after the date on which they came into office but they may be re-elected or re-appointed.
Activities and the future
Following our excellent 30th Anniversary year, my first task is to thank all those that made it special in many different ways. Special thanks go to the Senior Leadership Team whose diligence and hard work kept the Project on the right path at all times and saw services develop. Nicola Saunders also did a sterling job in continually raising funds on our behalf. Also, special thanks must go to the Henbury Golf Club Captains who chose us as their charity of the year. Their support was outstanding, as was the huge amount of money that they and their members raised on our behalf. We cannot thank them enough.
Of course, our staff were as ever outstanding and they continued to provide a fantastic service to our clients. Our relationship with Ara also developed well and will continue next year.
As well as the above, Emma Bull, (standing in as CEO for Imogen who was on maternity leave), developed our relationship with NHS England culminating in wonderful support for our Active Recovery Project. This is being led by Amy Derrick and means that two new groups have been set up. The funding has been granted to 2029, meaning that life changing support can be given to our clients. Furthermore, discussions with Turning Point have successfully progressed and we will be working in partnership with them next year.
Lastly, | would like to thank my co-trustees, who once again have supported and helped the Senior Leadership Team, including Imogen on her return from maternity leave. We continue to monitor and advise on the progression of this special charity and move its continued service to clients forward for a long while into the future.
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TRUSTEES’ ANNUAL REPORT (continued)
Year ended 31 March 2025
Objectives and activities
The principal objects of the Charity are to support the healing process and recovery from trauma for survivors of any type of abuse (including sexual, physical and emotional abuse, domestic violence and/or neglect) and survivors with an addiction to drugs or alcohol, through the provision or assist in the provision of specialist counselling, group work, community-based projects and education for people of all genders.
The aims and objectives of the Charity for the public benefit, as defined by the Charities Act 2011, are pursued. The guidance published by the Charity Commission in respect of the subject of public benefit has been followed. This Annual Report provides sufficient information as to the ways in which public benefit is achieved.
Financial performance review
The results for the period are set out in the Statement of Financial Activities on page 6. Total incoming resources for 2025 were higher than the prior year at £414,491 (2024: £285,963).
Financial Position Review
Activities in the year have resulted in a year-end balance sheet showing reserves of £254,822 (2024: £310,065).
Surplus and Reserves Policy
This policy is subject to annual review when the Trustees consider the Charity’s reserve requirements.
Going Concern
The charity continues to meet its day-to-day funding requirements through grants and donations. We are grateful to our important funders for giving their support. It remains a priority to try to obtain consistent long-term funding so that we may plan the provision of our services with greater certainty.
Based on the above, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future and has adopted the going concern assumption in preparing these financial statements.
Approved by the Trustees and signed on their behalf by:
S Craker Chairman
9/4 ] 2028
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THE SOUTHMEAD PROJECT
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TRUSTEES’ RESPONSIBILITIES STATEMENT
The Trustees are responsible for preparing the Trustee’s Annual Report and the financial statements in accordance with applicable law and regulations.
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year. Under that law the Trustees have prepared the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). Under that law the Trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of the affairs of the Charity, and of the incoming resources and application of resources of the Charity for that period. In preparing these financial statements, the Trustees are required to:
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e select suitable accounting policies and then apply them consistently; e observe the methods and principles in the Charities SORP;
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e make judgements and estimates that are reasonable and prudent;
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e state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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e prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charitable Company will continue in business.
The Trustees are responsible for keeping accounting records that are sufficient to show and explain the Charity’s transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the Charity and the Group and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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INDEPENDENT EXAMINERS’ REPORT TO THE TRUSTEES OF THE SOUTHMEAD PROJECT
We have examined the financial statements of The Southmead Project for the year ended 31 March 2025 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes 1 to 13. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the financial statements. The charity’s trustees consider that an audit is not required for this period under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
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e® examine the accounts under section 145 of the Charities Act, e to follow the procedures laid down under the general Directions given by the Charity Commission (under seétion 145(5)(b) of the Charities Act, and
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e to state whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view and the report is limited to matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention
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which gives us reasonable cause to believe that in, any material respect, the requirements:
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e to keep accounting records in accordance with section 130 of the Charities Act; and e to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Frost Wiltshire LLP Reporting Accountants Unit 2, Green Farm Business Park Folly Road Latteridge Bristol BS37 9TZ
\9 Kea) | 2025
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STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 March 2025
| Unrestricted | Restricted | Total | Total | ||
|---|---|---|---|---|---|
| Note | funds | funds | 2025 | 2024 | |
| £ | £ | £ | £ | ||
| Income from: | |||||
| Donations | 67,249 | - | 67,249 | 11,951 | |
| Charitable activities | 500 | 339,829 | 340,329 | 273,551 | |
| Other income 2 |
6,913 | - | 6,913 | 461 | |
| Total income | 74,662 | 339,829 | 414,491 | 285,963 | |
| Expenditure on: | |||||
| Charitable activities | 2 | (6,690) | (448,226) | (454,916) | (427,237) |
| Raising funds | (14,818) | - | (14,818) | (6,060) | |
| Total costs on charitable activities | (21,508) | (448,226) | (469,734) | (433,297) | |
| Net incoming/(outgoing) resources | |||||
| before investment gains/losses | 53,154 | (108,397) | (55,243) | (147,334) | |
| Net gain/(loss) on investments | - | - | - | - | |
| Net income/(expenditure) | 53,154 | (108,397) | (55,243) | (147,334) | |
| Transfers between funds | - | - | - | ||
| Net movement in funds | 53,154 | (108,397) | (55,243) | (147,334) | |
| Reconciliation offunds: | |||||
| Total funds brought forward | 194,525 | 115,540 | 310,065 | 457,399 | |
| Totalfundscarriedforward | 247,679 | 7,143 | 254,822 | 310,065 |
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THE SOUTHMEAD PROJECT
BALANCE SHEET
As at 31 March 2025
| Note | 2025 | 2024 | |
|---|---|---|---|
| £ | £ | ||
| Fixed assets | |||
| Tangible assets | 5 | 29,116 | 29,769 |
| Current assets | |||
| Cash at bank and in hand | 232,019 | 288,125 | |
| 232,019 | 288,125 | ||
| Creditors: amounts falling due within one year | 6 | (6,313) | (7,829) |
| Netcurrent assets | 225,706 | 280,296 | |
| Total assets less current liabilities, being netassets | 254,822 | 310,065 | |
| Capital and reserves | |||
| Unrestricted general fund | 7 | 247,679 | 194,525 |
| Restricted funds | 8 | 7,143 | 115,540 |
| 254,822 | 310,065 |
The accompanying accounting policies and notes form an integral part of these financial statements.
These financial statements were approved and authorised for issue by the Board of Trustees at the meeting held on 19° Se%e0%A2025 and were signed on its behalf by:
S Craker——> Chairman
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NOTES TO THE FINANCIAL STATEMENTS
Year ended 31 March 2025
- PRINCIPAL ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their financial statements in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) and the Charities Act 2011 and UK Generally Accepted Practice as it applies from 1 January 2015.
The charity constitutes a public benefit entity as defined by FRS 102.
The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value. The policies have been applied consistently throughout the current and prior year.
Assessment of going concern
The Trustees consider that there are no material uncertainties about the charity’s ability to continue as a going concern. The Charity continues to meet its day-to-day funding requirements from grants received and produces budgets/cashflow forecasts in relation to future cost requirements. As a result, The Charity considers that it has adequate resources to continue in operational existence for the foreseeable future and has adopted the going concern assumption in preparing these financial statements.
The principal accounting policies are set out below.
Income recognition
Income is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Income
Voluntary income is credited to the appropriate fund in the year in which it is receivable. In the event that the income is subject to conditions that require a level of performance before the charity is entitled to the funds, the income is deferred and not recognised until those conditions are met, or fulfilment of the conditions is wholly within the control of the charity.
Expenditure
All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
All costs have been directly attributed to one of the functional categories of resources expended in the statement of financial activities.
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THE SOUTHMEAD PROJECT
NOTES TO THE FINANCIAL STATEMENTS (continued) Year ended 31 March 2025 1. PRINCIPAL ACCOUNTING POLICIES (continued)
Grants receivable
Grants receivable are accounted for under the accrual model and are classifies as grants relating to revenue or grants relating to assets. Grants relating to revenue are recognised in profit and loss on a systematic basis over the periods in which the entity recognises the related costs for which the grant is intended to compensate.
Irrecoverable VAT
Irrecoverable VAT is charged to the statement of financial activities, or capitalised as part of the cost of the related asset, where appropriate.
Tangible fixed assets
Office and computer equipment and fixtures and fittings are stated at cost less depreciation and provision for impairment. Depreciation is calculated to write off the cost of such fixed assets over their expected useful lives; the rate used for this purpose is 15% per annum on a reducing balance basis.
No depreciation is charged on leasehold property assets.
Taxation
The Charity is exempt from tax on income and gains to the extent that they are applied for their charitable objects.
Gains and losses
All gains and losses are taken to the Statement of Financial Activities as they arise. Realised gains and losses are calculated as the difference between sales proceeds and their opening carrying value or their purchase value if acquired during the financial year. Unrealised gains and losses are calculated as the difference between the fair value at the year end and their carrying value. Realised and unrealised investment gains and losses are combined in the Statement of Financial Activities.
Unrestricted Fund
The unrestricted fund is the retained annual surpluses of income over the costs incurred. Surpluses are available at the discretion of the Trustees to achieve the charitable objects of the charity.
Restricted Funds
Restricted funds can only be used for particular restricted purposes within the objects of the charity.
Financial instruments
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The charity only has financial assets and financial liabilities that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
Debtors
Trade and other debtors are recognised at the settlement amount due after any discounts offered. Prepayments and other debtors are valued at the amount prepaid net of any discounts due.
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THE SOUTHMEAD PROJECT
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NOTES TO THE FINANCIAL STATEMENTS (continued)
Year ended 31 March 2025
1. PRINCIPAL ACCOUNTING POLICIES (continued)
Cash and cash equivalents
Cash at bank and cash in hand and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
Creditors and provisions
Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party, and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due.
Pension costs
Employees of the Charity are entitled to join a defined contribution scheme. The pension costs charged in the year represent the amount of the contributions payable to the defined contribution scheme in respect of the accounting period. The Charity’s pension contributions for current employees are charged to the statement of financial activities in the year in which the contribution arises. The charity has no liability beyond making its contributions and paying across the deductions for the employees’ contributions.
Functional currency
The functional currency of the charity is sterling.
Registered address
The registered address of the charity is 165 Greystoke Avenue, Southmead, Bristol, BS10 6AS.
Reserves policy
The charity aims to have three to six months of running costs in unrestricted reserves.
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NOTES TO THE FINANCIAL STATEMENTS (continued)
Year ended 31 March 2025
| 2. | ANALYSIS OF COSTS | ANALYSIS OF COSTS | OF EXPENDITURE | OF EXPENDITURE | OF EXPENDITURE | ON CHARITABLE ACTIVITIES | ON CHARITABLE ACTIVITIES | ||
|---|---|---|---|---|---|---|---|---|---|
| Staff | costs | Depreciation Support costs | 2025 | 2024 | |||||
| £ | £ | £ | £ | £ | |||||
| Provision | ofcounselling | 363,908 | 653 | 100,731 | 465,292 | 431,170 | |||
| 3. | STAFF COSTS | ||||||||
| . | |||||||||
| 2025 | 2024 | ||||||||
| £ | £ | ||||||||
| Wages and salaries | 330,665 | 338,739 | |||||||
| The average number of | persons employed | permanently | by the charity during the year and the prior | ||||||
| year was: | |||||||||
| 2025 | 2024 | ||||||||
| Number | Number | ||||||||
| Employees | 18 | 17 |
No employees received emoluments in excess of £60,000 in the current or prior years.
4. RELATED PARTY TRANSACTIONS AND TRUSTEES’ EXPENSES AND REMUNERATION
The Trustees all give freely their time and expertise without any form of remuneration or other benefit in cash or kind (2024: £nil). Expenses of £394 were paid to S C Craker during the year (2024: £nil). There were no other expenses paid to Trustees for the years ended 31 March 2025 or 31 March 2024.
There were no other transactions with the Trustees or other related parties during the year.
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THE SOUTHMEAD PROJECT
NOTES TO THE FINANCIAL STATEMENTS (continued) Year ended 31 March 2025
5. TANGIBLE FIXED ASSETS
| Long | ||||
|---|---|---|---|---|
| leasehold | Furniture and | |||
| Cost | property £ |
Equipment £ |
Total £ |
|
| At 1 April 2024 Additions |
25,411 - |
7,738 ; |
33,149 = |
|
| At 31 March 2025 | 25,411 | 7,738 | 33,149 | |
| Accumulated Depreciation | ||||
| At 1 April 2024 Charge for the year |
- - |
3,380 653 |
3,380 653 |
|
| At 31 March 2025 | - | 4,033 | 4,033 | |
| Net book value | ||||
| At 31 March 2025 | 25,411 | 3,705 | 29,116 | |
| At 31 March 2024 | 25,411 | 4,358 | 29,769 | |
| 6. | CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR | |||
| 2025 | 2024 | |||
| £ | £ | |||
| Other creditors Accruals |
6,313 - |
5,602 2,227 |
||
| 6,313 | 7,829 |
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THE SOUTHMEAD PROJECT
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NOTES TO THE FINANCIAL STATEMENTS (continued) Year ended 31 March 2025
7. UNRESTRICTED FUNDS
| 2025 | 2024 | ||
|---|---|---|---|
| £ | £ | ||
| Operating result | 53,154 | 19,067 | |
| Transfer to restricted funds | - | - | |
| Net movement in the year | 53,154 | 19,067 | |
| Balance brought forward | 194,525 | 175,458 | |
| Balance carried forward | 247,679 | 194,525 | |
| 8. | RESTRICTED FUNDS | ||
| 2025 | 2024 | ||
| £ | £ | ||
| Operating result Transfer from unrestricted funds |
(108,397) - |
(166,401) - |
|
| Net movement in the year Balance broughtforward |
(108,397) 115,540 |
(166,401) 281,941 |
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| Balancecarriedforward | 7,143 | 115,540 |
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MOVEMENT IN FUNDS
| Net | ||||
|---|---|---|---|---|
| Opening | movement in funds |
Closing | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| General fund | 194,525 | 53,154 | 247,679 | |
| Restricted funds | ||||
| Grants | 115,540 | (108,397) | 7,143 | |
| : | 310,065 | (55,243) | 254,822 |
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THE SOUTHMEAD PROJECT
NOTES TO THE FINANCIAL STATEMENTS (continued)
Year ended 31 March 2025
10. FINANCIAL INSTRUMENTS
The charity has the following financial instruments:
Financial assets that are debt instruments measured at amortised cost:
| 2025 | 2024 | |||
|---|---|---|---|---|
| £ | £ | |||
| Other receivables | - | - | ||
| Total | = | E | “ | |
| Financial liabilities measured at amortised cost: | ||||
| 2025 | 2024 | |||
| £ | £ | |||
| Other creditors | 6,313 | 5,602 | ||
| Accruals | - | 2,227 | ||
| Total | 6,313 | 7,829 | ||
| 11. | CHARITABLEANDCAPITALCOMMITMENTS |
At 31 March 2025, the charity had no committed spend.
- CONTINGENT LIABILITIES
At 31 March 2025, there were no contingent liabilities (2024: £nil).
- PENSIONS
The Charity operates a defined contribution scheme for the benefit of the employees. At the balance sheet date there were accrued contributions of £1,121 (2024: £1,313). During the year £9,638 (2024: £8,895) was paid into the defined contribution scheme.
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