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Helping your hospitals go further

ANNUAL REPORT

ANNUAL REPORT 2023/2024

Foreword	4
Fundraising Introduction	6
Fantastic Fundraisers	10
Corporate Support	18
Events and Campaigns	22
Projects	34
Financial Summary	44
Structure, Governance & Management	48
Objectives & Activities	54
Our Funds	58
Statement of Trustees’ Responsibilities	62
Independent Auditor's Report	64
Statement of Financial Activities	70
Balance Sheet	72
Cash Flow	74
Notes	76

ANNUAL REPORT 2023/2024

01 — Foreword

Introduction from Claudia Sykes, Chair of the Charitable Funds Committee

On behalf of the Trustees, I am delighted to present the accounts for the East Kent Hospitals Charity for the financial year ended 31 March 2024.

It is always humbling to see the many ways in which our local corporate sponsors, donors, staff and volunteers raise funds for the Charity, many of which are described in the next few pages of the Annual Report. A huge thank you to everyone who raised or donated funds or items, or gave their time and support.

It has been a pleasure to have the opportunity to visit many of the Trust departments in the last year which charitable funds have supported. These included the new bereavement suite and garden at the QEQM Hospital in Margate, the parent and breastfeeding rooms and facilities at the Neonatal Intensive Care Unit in William Harvey Hospital, plus seeing demonstrations of the new Children’s interactive projector at the newly decorated William Harvey ED department, and the RITA machines used to engage with patients living with dementia. It was lovely to hear from the staff who see their patients benefitting from these facilities every day, and to see the difference that the charitable funds make.

This year the charity has also been investing in wellbeing support for Trust staff. We know the direct link between staff wellbeing and high-quality patient care. The charity has helped fund wellbeing psychological support for staff, which has helped to reduced long term sickness absence.

The charity team work exceptionally hard to promote the charity and its activities, and launched a new website this year. A new online portal was also introduced to help Trust staff in applying for funds from the Charity, which has been well received.

A huge thank you to everyone who raised or donated funds or items, or gave their time and support.

Claudia Sykes, Chair of Charitable Funds Committee

We continue to work on our three-year strategy, diversifying the Charity’s income sources, building more and deeper relationships with our local community. We all have a shared goal to deliver high quality patient care.

A huge thank you to the charity team who have worked so hard this year to deliver such a wide range of activities helping staff and patients.

Claudia Sykes Chair of the Charitable Funds Committee

ANNUAL REPORT 2023/2024

02 — Fundraising Introduction

"We are so grateful to each and every supporter that has enabled our projects to come to fruition."

We are East Kent Hospitals Charity. We are here to help your hospitals. During this year we have faced many changes, offering us an opportunity to develop and evolve what East Kent Hospitals Charity can offer to our communities.

We have been delighted to be involved in so many diverse fundraising experiences, thrilled to work alongside our corporate supporters, and humbled to hear about the impact that our funding has made upon the patients, visitors and staff across East Kent Hospitals NHS Foundation Trust.

We are so grateful to each and every supporter that has enabled our projects to come to fruition. Our donors are often those with a very close personal connection to our hospitals who are keen to express their gratitude for the care that they received from our amazing NHS colleagues. We hope that we can demonstrate through this report our absolute commitment to ensuring that each and every penny raised has a significant and positive impact on the hospital experience for staff and future patients.

You can find out more about our fabulous fundraisers in the following pages, as well as the projects that we have been so proud to fund, such as the installation of charge boxes on one of our children’s wards to ensure that families can stay in touch during a worrying time. We enhanced the fantastic new emergency departments at the Queen Elizabeth The Queen Mother Hospital and the William Harvey Hospital, and were delighted to be able to fund a powerful and award-winning film to be produced.

We’ve enjoyed reflecting on our achievements when compiling this report, and look forward to the coming year with enthusiasm and ambition for continuing our evolution and embracing all opportunities to make a real difference to our hospitals.

From the Fundraising Team

ANNUAL REPORT 2023/2024

The Role of the Charity

The Charity Team

The core mission of the Charity is to enhance the care and treatment of patients and visitors accessing NHS services provided by East Kent Hospitals University NHS Foundation Trust, by raising funds to support the purchase of equipment and facilities which are beyond the scope of government funding.

We achieve this by involving NHS Clinicians and staff to identify and deliver projects that make a vital difference to patients, visitors and staff by:

Enhancing the quality of patient care
Improving the environment for patients and visitors
Supporting NHS staff development to enable them to provide excellent clinical and patient centred care
Providing financial support for pioneering research that has the potential to impact on the treatment and well-being of patients

The Trustees confirm that they have referred to the guidance provided by the Charity Commission with regard to the need for public benefit. They are confident that the activities which contribute to the above mission have a clear public benefit.

Danielle Neligan HEAD OF CHARIT Y

Jenny Still CHARIT Y ACCOUNTANT

The Trust provides clinical services within the scope of their NHS requirements and the Charity works hard to enhance these services to benefit the patients and visitors (and therefore the public).

The Trustees are aware when making grants, of the distinction between the requirements of the NHS to provide their services and those grants made by the Charity to extend the scope of the service, either through new equipment, advanced technology and improving patient experience through the environment and/or additional activities and facilities which are not the responsibility of the NHS.

Section 13 of the Charities (Protection and Social Investment) Act 2016 does not require charities with an income of below £1 million to report on fundraising reporting. However, we are pleased to include these statements and promote openness and transparency.

The following areas are included:

Lizzie Warner

MARKETING AND PROJECTS OFFICER

Fundraising – the Charity does not use professional fundraisers or door-to-door fundraising. All fundraising is carried out by our fundraising team or by supporters of the charity.
Regulation – the charity is registered with the Fundraising Regulator and complies with the standards which apply to all fundraising.
Monitoring fundraisers – The Charity has not worked with any ‘On behalf of’ fundraisers (including third-party fundraisers, commercial participators and volunteers).
No fundraising complaints have been received
All staff members must comply with the NHS Trust policies and mandatory training which includes safeguarding, customer services and information governance training. The Charity is fully aware of the requirements to make sure vulnerable people are protected from unreasonable intrusions on their privacy.

Maddi Austin

MARKETING AND PROJECTS OFFICER

Sam Hill CHARIT Y ADMIN OFFICER

ANNUAL REPORT 2023/2024

03 —

Fantastic Fundraisers

ANNUAL REPORT 2023/2024

Three Peaks Challenges

Westgate United Services Club

Members of Westgate United Services Club collected £3734.92 for East Kent Hospitals Charity, after chairman Glenn Nattrass chose it as his charity of the year.

The money will go towards refurbishment of the relatives and staff room at the critical care unit at the Queen Elizabeth The Queen Mother Hospital in Margate, where Glenn was treated after developing a blood clot in the artery that leads to his bowel. He needed major surgery over two days and at one point was told he had less than a 20 percent chance of surviving.

The club handed over a cheque to critical care nurse educator Tracy Lewis and head of charity Dee Neligan at their Christmas party.

Dad-of-one Glenn said: “If it wasn’t for the wonderful staff in the critical care unit I wouldn’t have made it from there to a ward, let alone to survive and lead a normal life.

“I quite literally owe them my life so this is a small way of giving something back and saying thank you.”

The money was raised at a range of events, including a race night that netted more than £1,100. The team had originally set themselves a target of £2,000 but ended up collecting almost double that.

A group of nurses battled driving rain and winds of up to 70mph to raise money to help patients at the end of their lives. The team from the critical care unit at the William Harvey Hospital took on the Three Peaks challenge, with all proceeds going to the 3 Wishes Project, which grants wishes to patients who are dying.

Graham Morris, from the club, said: “As usual we had fantastic support from our members and I would like to say a massive thank you to everyone who donated.”

Although bad weather and unsafe conditions forced them to abandon their climbs at Scafell Pike and Snowdon, they did successfully scale Ben Nevis and are officially classed as completing the challenge.

Judith Sloan, who took part in the challenge with Josh Dale, Harriet King, Ruth Lukehurst, Josh Morris and Tim Coleman, said: “We are a bit disappointed that we couldn’t reach the top of all of the mountains but the decision was made on safety grounds.

“It was definitely a challenge and we worked so hard to train and prepare but the weather was just too bad on the day.”

Team members Rachel Tappenden and Bonnie Ruddock were unable to take part in the climb but held a cake sale which raised £854.78, bringing their total raised to £6,108.05.

In May 2023, Darren, Matt, Gary and Simon also undertook the 3 Peaks Challenge within 24 hours. The distance they walked was over 23 miles, ascending 3,064 metres and driving over 462 miles within the period.

In total they raised an incredible £2,684.06 for the Viking Day Unit at the Queen Elizabeth The Queen Mother Hospital in Margate.

ANNUAL REPORT 2023/2024

Students say thank you with fundraiser

A team of final year medical students swapped ward rounds for a rowing machine in March 2024, raising funds for the hospital where they completed a lot of their training.

The group were students at Kings College London, and had spent much of the past year on placement at the William Harvey Hospital in Ashford. They had been working on the Cambridge medical wards and raised money for our charity to support those wards.

Joe, one of the fundraising participants said: “We thought that since the staff and patients on these wards have done so much to help get us to the stage we’re at now, it would be nice to try and do something to help them in return.”

Gracie Grey's Day

A couple whose daughter died at just three months old raised money to thank the hospital teams who cared for her.

Mel and Alex Gray, from Tenterden, organised a fun day on Saturday, 19 August, in memory of Gracie, who was born 10 weeks early weighing just 3lb 5oz.

The tot was diagnosed with cerebral palsy after suffering brain seizures, and her parents were warned she would not live long.

After seven weeks in the neonatal intensive care unit (NICU) at the William Harvey Hospital in Ashford they were able to take her home to big brother Louie. The family spent six weeks together enjoying being a family of four before she lost her fight and died in her parents’ arms.

Mel said: “We became close to some of the staff who really got me through some dark times, and we wanted to raise money to give something back and say thank you for all their care.”

Beautician Mel and her tree surgeon husband Alex, who have become parents to Henry and Cooper since losing Gracie in 2019, raised an incredible £7387.26 at the event, and plan to run another in August 2024.

“We attempted to row a combined distance of 130km in 24 hours- the distance as the crow flies from Ashford to Cambridge.”

“People will be doing different amounts and as a result it should be challenging for everyone.”

Thanks to the combined efforts of the team, they raised £2429.63.

Saffery Farm

Saffery Farm continued to fundraise for Padua Ward in 2023, following the treatment that the farm owner’s daughter has received there.

Money raised will help improve the experience for children at the William Harvey Hospital, from funding special devices for children's audiobooks, to 'mediteddies' which are designed to fit over IV bags, making treatment feel less scary for younger patients.

To date they have raised an amazing £7,072.89 from their annual pumpkin patch sales!

ANNUAL REPORT 2023/2024

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Canterbury Golf Club

Golfers swung into action to raise £8,580.94 to support people living with dementia across East Kent Hospitals.

Canterbury Golf Club’s 2023 Seniors Captain David Spencer and Lady Captain Fran Fearn teed up a range of events over their year in office, supported by their members and friends.

The money will go to East Kent Hospitals Charity’s dementia campaign, and will help fund interactive equipment that is used to provide comfort and distraction for people living with

dementia while they are in hospital. It could also be used to fund a specialist chair allowing a patient’s loved one to stay overnight by their bedside.

Head of charity Dee Neligan said: “At the start of the year we invited David and Fran to the Kent and Canterbury Hospital to see some of the work done by our incredible dementia team, and how our charity is able to support them.

“We were able to showcase the interactive equipment, which can be used in so many different ways, from promoting movement with a group or to provide distraction with a favourite song or re-watching a World Cup victory.

Events included a Christmas coffee morning organised by Fran, as well as a golf challenge by players Max and Ben Rutherford, Alex Beck and Kay Appleby, who played 72 holes in one day.

The club also hosted East Kent Hospitals’ dementia associate practitioner Ann McGovern, who led two sessions training members to become Dementia Friends, helping them to understand more about dementia and how to help people with the condition.

Craft Support

We are so grateful to our crafty communities, who donate thousands of goodies every year. Pouring their time, energy and love into each item, we are thrilled to receive numerous twiddlemuffs, blankets and baby hats, amongst other things.

Each item is sent to various wards and departments across the hospitals, and given to patients to enhance their stay in the hospital. Whether they receive twiddlemuffs supporting dementia care, a beautiful blanket on the Critical Care Unit or a ‘traffic light’ hat for new-borns, they are all very much appreciated.

DBL Stitching Group craft items

Mont Ventoux Challenge

Ashford Wheelers climbed Mont Ventoux to raise money for Harbledown, a stroke ward in Kent and Canterbury Hospital.

Phil Fletcher, part of the seven cyclists taking on the challenge, decided to raise money for the ward after his wife, Jackie, suffered a stroke in 2021.

Phil said: “We just wanted to try and give back after everything they did for my wife, so we put our heads together and found a challenge.”

A tough challenge for even the most seasoned cyclists, Mont Ventoux is located in the south of France and requires some serious determination to climb the steep mountain even just once.

He said: “We cycled up and down as many times as we could over two days. Each climb was 21.5km, it was incredibly tough but the view at the end was beautiful.

“It’s a bucket-list moment, but being able to do it for something so personal to me made it much more special.”

Jackie suffered multi focal strokes at her home and was rushed to Kent and Canterbury Hospital after her quick-thinking son called 999.

Jackie said: “I received wonderful care in the Harbledown ward, although I was desperate to get home at the time. I am really grateful to Dr David Hargroves and the team who treated me.”

Phil, his sons, Owen and Liam, and their teammates, Andrew Branson, David Hampton, Jonathan Hollidge and Darren Turner were proud to present Harbledown ward with a big cheque for £2,794.97.

ANNUAL REPORT 2023/2024

04 —

Corporate Support

ANNUAL REPORT 2023/2024

Not only have we been supported by our amazing communities this year, we have also been delighted to work with a number of local and regional businesses who have offered their corporate support.

Barratt David Wilson, a housing development company selected the 3 Wishes Project at the QEQM Hospital as their charity to support during between February 2023 and February 2024, donating £4,000. We have an established relationship with the company, as they have previous donated towards Padua Ward at the William Harvey Hospital and our Covid-19 appeal ‘Helping Your Hospitals’.

Thanks to their support the Critical Care Unit have been able to continue to deliver personalised end of life care and wishes to their patients and loved ones.

Being able to support such an impactful project and a fantastic local charity is a real privilege.

More patients in critical care will have their last wishes come true thanks to ongoing support from Kentbased construction firm, Bauvill.

We are delighted to share that WW Martin- a construction company based in Ramsgate- have selected East Kent Hospitals Charity as their Charity of the Year 24/25, supporting the Special Care Baby Unit at the Queen Elizabeth The Queen Mother Hospital in Margate. WW Martin have previously chosen us as their Charity in 22/23, with their fundraising benefiting the Emergence Department at the QEQM. We are really excited to work closely with the company in the coming year.

Spurdown Ltd is a property surveying company, based in Goudhurst. Following their 60th anniversary, the staff at Spurdown Ltd were asked to choose several local charities to donate to. Having discussed our various campaigns and projects, the team decided to select our Twinkling Stars campaign as the recipient of a donation of £1,000 in February 2024.

Between 21/22 and 22/23, Bauvill have kindly raised £30,701 for East Kent Hospitals Charity, with funds going directly to the 3 Wishes Project, a project which aims to bring comfort to patients who die in critical care by granting ‘wishes’ to patients at the end of their life. Following a cheque presentation in March, East Kent Hospitals Charity received a further £11,174.20 in April 2024.

Natalie Daly, ward manager for critical care said: “We are so grateful for Bauvill’s continued support for the 3 Wishes Project. So far, we have granted 150 ‘wishes’ which range from taking patients in to our garden, providing movie nights, bringing a family pet in to visit, or providing transport to bring people together for those important last hours.”

Matt Gurr, Managing Director at Bauvill said: “We are very pleased to continue supporting East Kent Hospitals Charity as one of our nominated charities this year. We have partnered with East Kent Hospitals University Foundation Trust for a long time now, working alongside clinical teams as we deliver key infrastructure projects where we have witnessed first-hand the selfless care they provide to patients.

“We fundraised this year through a series of fundraiser events such as our annual Charity Gala Ball held at Gillingham Football Club, and our successful Golf Day at Ashford Golf Course. We’ve also received generous donations from our supply chain and members of staff.

“Being able to support such an impactful project and a fantastic local charity is a real privilege. It doesn’t take much for us to help, but we like to think our contributions have a positive impact on patients, their families, and even staff members.”

ANNUAL REPORT 2023/2024

05 — Events and Campaigns

ANNUAL REPORT 2023/2024

We are so grateful for all donations that we receive, and have been developing our events offering over the last couple of years, to give those who want to support our Charity an opportunity to take part in a lifelong dream, ‘bucket list’ challenge, or simply to do something different.

different. We are signed up to the Run For Charity platform, with access to many local, regional and national fundraising event opportunities, as well as being in partnership with local businesses such as Boonies and The Wing Walk Company: giving our FOR CHARITY supporters a wide variety of choice when they fundraise for us.

Half Marathons

Five runners participated in the London Landmarks Half Marathon in April 2023, raising £2,116.56 in total for our charity!

NHS 75

In previous years we have celebrated the NHS birthday by taking part in the NHS Charities Together ‘Big Tea’ initiative: pouring out our donor’s thanks for incredible the work that EKHUFT and 2Gether Support Services do.

In 2023, we introduced the NHS 75 Big Tea fund, encouraging teams to spend up to £75 in their respective areas, in order that everyone could equitably ‘raise a mug’ to toast the NHS.

83 different wards, departments and services engaged with this initiative, costing us £1,663.00.

Teams across the Trust used this as a fundraising opportunity, and we received a total of £697.50 in donations.

We also had two runners in the Royal Parks Half Marathon. Their final total was an impressive £1,335 in donations, smashing their original target of £700.

ANNUAL REPORT 2023/2024 Bre ety:

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Wing Walk

Three brave wing walkers undertook the challenge of a life time on the 28th August 2023. Strapped to the wings of a plane, each of them enjoyed ten minutes whizzing through the skies over Headcorn Aerodrome.

Carly, Louise and Wendy were delighted to have the chance to take part in the Wing Walk, each raising funds for departments within East Kent Hospitals that they wanted to ‘give back’ to.

Louise Linden decided to take on the challenge as part of celebrations for her 40th birthday this year and took to the skies at Headcorn airfield.

It was the culmination of a childhood dream for the mum of two, from Folkestone, who grew up imagining following in the slipstream of wing walkers who impressed crowds at the town’s air shows.

Survival Rewind

We were the charity partners for the Boonies Survival Rewind event on the 30th September and 1st October 2023.

The Survival Rewind was the ultimate obstacle course, open to families, teams and groups: offering an exhilarating activity to build teamwork skills and have loads of fun. We even had a hen party taking part!

There were 3km, 6km and 9km distances with up to 100 obstacles, including swimming elements marshalled by the RNLI. Children as young as 5 joined in, with diversions around the more difficult challenges.

This was the first year that the charity has participated in a partnership like this, and we hope to be able to continue the relationship and collaborate on a similar popular and highly visible local event in 2024

She said: “It was definitely a once-in-a-lifetime experience. It was absolutely amazing and the views were fantastic. Once I was up in the air it was quite surreal, and I hadn’t really prepared for the G-force and speed of the air rushing past – my arms were aching the next day.”

Louise decided to raise money for East Kent Hospitals Charity, to benefit the neonatal intensive care unit at the William Harvey Hospital, where her son Oscar was cared for after he was born by emergency caesarean section.

The chartered accountant, who has already completed two sky-dives and a bungee jump, initially hoped to raise £1,000 but has now raised £2,485.95.

Carly Larkin, who works as apprenticeship and learner support lead for the Trust took to the skies in memory of her parents.

Carly said: “The wing walk was a truly epic experience, and a very emotional day.

“I carried a photo of them with me during the flight and it was a very special moment.”

ANNUAL REPORT 2023/2024

Festive Campaign 2023 Impact

The festive period is a key focal point for our charity each year, both in relation to the opportunities to engage with our communities and raise awareness of the charity and the work that we do, as well as enhancing the hospital experience for as many patients, visitors and staff as possible.

In 2023 we:

Visited 256 wards, services and departments across the Trust, delivering seasonal chocolates and charity branded merchandise- an opportunity to say ‘thank you’ on behalf of our donors for the incredible work that EKHUFT and 2Gether Support Solutions do throughout the year.
Supported 23 areas across the hospital with their festive celebrations or decorations as part of our annual ‘festive fund’ initiative.
Thanked over 40 groups, individuals and companies who had made direct donations, including toys, games, chocolates etc. to wards across the hospitals.

ANNUAL REPORT 2023/2024 I > Late Q Social Media @ | During the festive period we relied heavily on our social media campaign in order to raise awareness of the charity, and the giving opportunities that are available, particularly focussing on our amazon wishlists, which were very popular.

The campaign included native (non-paid) posts on Facebook and Instagram, which comprised 18 native posts and 33 native stories. We also ran paid adverts on Instagram and Facebook with a budget of £800. The paid adverts included a festive themed video and three static ads.

The social media campaign was extremely successful. It saw a combined reach of our content to 82,699 people during the period, which was a 5% increase on 2022, with a 6% increase in engagement.

Link clicks on paid ads increased by 2,850% when compared with the 2022 campaign, meaning the ads gained more engagement from those who were served them. The cost per link click on paid ads reduced by 95% when compared with 2022, meaning less was spent per result gained.

Received £9,143.40 in financial donations as a result of fundraising across our communities, and support from individuals. (Total received was £13,035.51, but some funds were received outside of the reporting period).

Cards and Baubles

We sent our Christmas Cards to over 250 of our donors and supporters of 2023.

We included a newsletter as well as a sustainable Christmas decoration, which we encouraged people to take photos of, and tag us on their social media accounts- in order to increase our visibility.

ANNUAL REPORT 2023/2024

Stagecoach Trees

We were supported for the second year in a row by Stagecoach Bus East Kent, who provided us with additional Christmas Trees-allowing East Kent Hospitals Charity to spread more festive cheer across all five sites!

Constructing Christmas decorations

Darron Hughes, a carpentry lecturer at Canterbury College, enlisted his students to make Christmas decorations to raise money for Padua ward at William Harvey Hospital.

Darron said: “Students studying carpentry, bricklaying, plumbing, electrics, and engineering all got involved to make Christmas decorations. We made and sold wooden reindeers, copper Christmas trees, baubles and Christmas lights, and we also held raffles with prizes donated from local businesses.

“I think the students were a bit reluctant at first but they all got really into it, some helped even further by selling raffle tickets with me at our stalls.”

Darron fundraises every year, but in 2023 he chose to raise money for Padua ward, where his son who was aged two at the time, spent some time following epileptic seizures.

He said: “This ward is close to my heart and it really means a lot to me to be able to give back to them. We spent some time there over Christmas once, we even went to one of their Christmas parties and so it feels really good to be able to support them through festive fundraising.

“We managed to do all of our fundraising in two weeks and I couldn’t have done this without the help from my students, and my colleague Chloe O’Brien who was fundamental to helping us stay organised.

“This was our biggest fundraiser yet raising £819.69. We really enjoyed raising money for East Kent Hospitals Charity, in fact we’re already thinking about our next fundraiser for them!”

Dee Neligan, head of charity at East Kent Hospitals Charity said: “We’re so grateful to Darron, Chloe and all the students who helped raise money for one of our children’s wards. We look forward to working with Darron again and seeing what he’ll next come up with.”

Get Started Art

During the festive period, we welcomed the Get Started Art community group who gave a generous direct donation of colouring books for the hospital’s patients.

The group provide free arts and crafts materials to benefit disadvantaged children, vulnerable adults and people with learning disabilities, and distributed these with the support of Essex Freemasons and the Freemasons East Kent.

We also hosted the Lord Mayor of Canterbury, Lady Mayoress and Sherriff of Canterbury to Kent and Canterbury Hospital. They spent some time meeting various patient groups and helped us to distribute the Get Started Art materials across the hospital.

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KMFM Bargain Hunter

Since 2022, we have been lucky enough to receive hundreds of direct donations of toys, games and other distraction items from the KMFM and Bargain Hunter ‘Give a Gift’ collaboration.

These generous donations are delivered directly to the children’s wards across the Trust sites, ensuring that the patients there over the festive period have access to the toys during their stay- making their time in hospital just a little easier.

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81 Colonels Lane

The family at 81 Colonels Lane, Boughton Under Blean selected our Tiny Toes campaign for their 2023 Winter Wonderland fundraiser, in memory of their son and brother Jack.

The tradition of putting up a fantastic Christmas display, featuring spectacular lights, a snow machine and festive music is one that the family have long enjoyed, and this year was the biggest one yet!

Thanks to the amazing support of the visitors who came from far and wide to see the display, the family raised £4570.77 through their JustGiving page alone.

ANNUAL REPORT 2023/2024

06 — Projects

ANNUAL REPORT 2023/2024

Charge Boxes help parents keep in touch while their children are in hospital

Parents of poorly children can now more easily keep in touch with their loved ones, thanks to funding from East Kent Hospitals Charity.

The charity funded ChargeBoxes – special lockers where people can charge their mobile phones – for the children’s wards at the Queen Elizabeth The Queen Mother Hospital in Margate and William Harvey Hospital in Ashford, costing £19,370.40.

The devices have also been installed in the emergency department at QEQM in 2022, allowing people to top up their phone’s battery without needing to find somewhere to plug in a charger.

Emma Desmond, matron for acute child health at East Kent Hospitals, said they were proving popular with parents.

She said: “One parent asked if I had a charger they could borrow because they had been without a charged phone all night and were quite distressed about it.

“Having the ChargeBox will be a lifeline for families, particularly those who have been admitted as an emergency so may not have had time to pack a bag or bring a charger.

“It is a small thing that can make a big difference and help people stay in contact with relatives and friends, so we are very grateful to the charity for their support in funding the ChargeBoxes.”

Between January 2024 and March 2024, 3,689 people used our ChargeBoxes at the QEQM hospital.

We have funded projects worth £530,000 during 2023-24

Items that we have funded include innovative medical equipment, patient and staff education and welfare and improving the hospital environment.

We are guided and inspired by staff across East Kent Hospitals University NHS Foundation Trust to implement these projects and initiatives that make such an impact on patients, staff and visitors to our hospitals.

Some inputs are very small indeed - such as the provision of ‘bravery stickers’ for children accessing care on the wards, or providing lifelike animal teddies to patients living with dementia - but they make a very big difference. We have also been pleased to be able to continue to provide ad hoc items for patients and families accessing the 3 Wishes Project across our Critical Care Units.

Other projects are more complex, and we have detailed a wide range of examples in the following pages. We are so grateful for the support of our fundraisers, donors and communities, whose efforts ensure that we can continue to provide such meaningful projects.

ANNUAL REPORT 2023/2024

Captivating film praised by hospital workers

‘Captivating’, ‘moving’ and ‘spellbinding’ are just some of words hospital workers used to describe a powerful new film created by East Kent Hospitals’ palliative care team, launched to mark Dying Matters Week (8-14 May 2023).

‘Caring with Compassion’ follows a man in the last days of his life, and the experiences of his family, as a powerful reminder of the importance of seeing the person, not the patient.

The palliative care team worked closely with Flix Films to develop the script, cast actors (including guest appearances from east Kent staff) and sensitively shot the film at William Harvey Hospital and other local locations.

Lucie Rudd, consultant nurse in palliative care said: “We are very proud of this film and delighted to start sharing it with our hospital colleagues and as a resource for colleagues across the NHS and our care partners.

“We know our human response is so important and we really want to encourage every member of hospital staff – it doesn’t matter who they are in the team – that they can actually make a big difference.”

Dr Chris Farnham, consultant in palliative medicine said: “We hope that the film reminds us all why we work here in hospital – to help care for our patients and their families. Caring with compassion is a very simple message but so important to everyone.”

Leon Ancliffe, managing director of Flix Films, said: “We wanted to create a film that highlights the importance of compassion at the end of life and how a single moment can have a significant impact. We couldn’t be happier with the response to the film and thank you to all those whose support and kindness made it possible.”

New Emergency Departments

East Kent Hospitals Charity committed funding of £8,088 in 23/24, supporting the £30 million expansion of the Emergency Departments at the William Harvey Hospital in Ashford and the Queen Elizabeth the Queen Mother Hospital in Margate.

This included installing graffiti murals and an interactive projector at the Paediatric Waiting Room in the William Harvey in July 2023, as well as funding door surrounds and vinyls across both departments, improving the environment and therefore patient and staff experience.

Cat Miller, matron for the children's emergency department said: “It’s fantastic to see our department expanding and to have a vibrant and colourful area for our incredibly hard-working team to care for our young patients and their families.

“Huge thanks to all the hospital teams involved, and to Bauvill, for their attention to detail, and to East Kent Hospitals Charity for generously funding the wall art and state-of-the-art interactive games system. This will not only ease anxieties of children but will be a vital piece of equipment for assessment.”

We were thrilled to win an award at the Kent Healthwatch Recognition Awards in March 2024 for this film, which was funded for £21,520.

ANNUAL REPORT 2023/2024

Unusual visitors make poorly children smile

Dolphin Makeover

Poorly children were given a boost when some friendly animals paid a visit to them in hospital, in November 2023.

The Children’s Assessment Centre at Kent and Canterbury Hospital received a makeover, thanks to funding from East Kent Hospitals Charity.

Working closely with the team at the Centre, we supported the design of a beach themed redecoration, as well as installing a ‘quiet room’ costing £5,172.61 in total.

Michael Tyler from Creepy Claws, based at Working closely with the team at the Centre, we Teynham, near Faversham, bought some of his supported the design of a beach themed redecoration, eee collection of more than 300 animals to visit Padua as well as installing a ‘quiet room’ costing £5,172.61 in ward at the William Harvey Hospital, thanks to total. funding from East Kent Hospitals Charity- totalling ae ” a a £1,800. Jess Baker, Operations Manager for the Centre said: "The »

Jess Baker, Operations Manager for the Centre said: "The Quiet Room at the Children’s Assessment Centre at the Kent and Canterbury Hospital is a small room which is off our main waiting area in the reception. With your help, we have got a Television and high-back comfortable chairs for our patients and relatives.

Youngsters were able to meet Simon the royal python, Spud the werewolf guinea pig, Poppy the tarantula and Dusty the gecko, as well as an albino hedgehog, millipedes, and a scorpion.

The visit was arranged by the play specialists, and play leader Lorraine Cassar said: “Children can find being in hospital really boring so it’s wonderful to be able to give them this experience and we’re very grateful to East Kent Hospitals Charity for making it possible.”

"Our main reception area gets very busy at times and our quiet room is now much more inviting to children that would prefer a smaller quieter area to wait in, for children that would like to watch children's TV whilst they wait and for breast-feeding mums that need a little privacy."

Padua Door Wraps

We funded Padua Ward’s gorgeous door wraps, costing £4,975.20.

The Child Health team wanted to enhance the environment of the ward, making it more visually engaging for the patients staying on the ward, and ensuring that Padua felt a little bit less like a hospital.

Improving the environment for our X-ray patients

We were proud to have funded these graphics- installed in July 2023 within the radiology department at the William Harvey Hospital.

Costing £4,233.60, these graphics bring an incredible array of colour and light to the clinic rooms: providing distraction for patients whilst they await their x-rays.

We’ve had lots of wonderful feedback following the installation of the door wraps, and anticipate further applications from other Child Health services to mirror this project.

ANNUAL REPORT 2023/2024

Charity – Plans for Future Periods

Following the significant changes to staffing and structure within the charity during this year, a new strategy for the period 1st April 2024- 1st April 2026 was approved by the Charitable Funds Committee in June 2023.

The charity landscape has evolved rapidly since the pandemic began, and combined with external factors such as the economic pressures on individual giving, changing donor behaviour and public attitudes towards the NHS and East Kent Hospitals Trust, we need to be proactive and resilient in order to maximise our income potential and therefore benefit to East Kent Hospitals.

Our vision remains: to enhance the hospital experience for all patients, staff and visitors. We are excited about the ambitious plans that we have in place to ensure that we can continue to provide sustainable, high quality and impactful projects, initiatives and equipment which meet our charity scope.

This year we have implemented several projects which offer increased efficiencies in our day to day work:

Application Portal

The new application process and portal gives our applicants a simplified user experience, with clear processes detailing the stages at which their application moves through.

Website

We launched our new website in the summer of 2023, offering our supporters an improved journey when making a donation, discovering the impact that our work has upon the Trust, and finding out how they can fundraise for us.

CRM Database

We realised our long-held aspiration when our new CRM system went live - offering the charity team a better way to navigate, utilise and interpret the support that we receive, assuring best practice and good governance in relation to our GDPR responsibilities.

Our charity strategy focusses on building on our current achievements, understanding where our most likely sources of support are already rooted, and embracing opportunities that we have not previously approached, or had the resources to target.

As we move into 24/25, our invigorated strategic aims and focusses will be upon the growth of the charity, changing and evolving our visibility, maximising our potential and income generation opportunities.

ANNUAL REPORT 2023/2024

07 — Financial Summary

Without this support the work of the Charity to provide additional facilities, support to patients, relatives and staff and enhance the services provided by the Trust would not be possible.

The summary

The Charity’s main source of income comes from the generosity and efforts of the public who give voluntary donations as a thank you for the care they or their friends and family receive. Donations are through fundraising, in memory of loved ones or legacies.

Without this support the work of the Charity to provide additional facilities, support to patients, relatives and staff and enhance the services provided by the Trust would not be possible.

The following figures provide an overview and are drawn from the full Annual Accounts at the back of this report.

At the end of the financial year the charity’s total funds held were £2.1m, of which £1.3m was held in restricted funds and £0.7m in unrestricted funds.

Restricted funds are those which the donor has made a binding restriction on the purpose or location where their monies can be spent. Unrestricted funds reflect the wishes or expectations of the donor by supporting the service or specialty identified.

The charity's remaining funds balance is held in endowment. This fund allows the charity to spend the interest from the fund whilst holding the original value intact (capital value).

Going concern

The accounts have been prepared on a going-concern basis. The Trustees have reviewed the charity’s plans and have not identified any material uncertainties relating to events or conditions that, individually or collectively, cast significant doubt on the charity’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Where our income came from

The Charity received a total of £0.5m income for the year; a decrease of £0.3m when compared with 2022/23.

The charity has worked proactively with their Investment managers – Cazenove (part of the Schroders Group) to minimise the impact of volatile markets. 2023/24 saw a net unrealised gain on investments of £0.1m (Loss of £0.1m 2022/23).

Investment income received in the year from dividends and interest in respect of funds held with Cazenove was £75k, an increase of £3k from 2022/23. This represented a total yield of 4.77% for the year against a benchmark performance of 3%.

ANNUAL REPORT 2023/2024

What we spent our funds on

The Charity spends the funds received in accordance with charity law, its grant making policy and respecting the wishes of the donors.

This year the Charity spent 75% (including support costs) of its total expenditure in providing equipment and supporting the wellbeing of staff and patients of the East Kent Hospitals University NHS Foundation Trust.

The Charity works hard to ensure that expenditure achieves benefits to the patients and visitors who use the facilities and the services which may not otherwise be possible within the constraint of the Trust’s budgets.

Trustees consider each application (those over £25k) on merit and aim to support the patient, staff and

visitor’s wellbeing, experience and outcomes.

This is achieved through investment in medical equipment that provides technological advances in treatments, and supporting projects that include the equipping and refurbishment of staff and patient spaces. This often involves updating spaces for staff rest and respite, reflective spaces used by patients and their families, or rooms utilised for sensitive consultations - places where the atmosphere and environment leaves a lasting impact on the individual, their experience and wellbeing.

A summary of the categories of grants given to the Trust are listed below;

•	Medical equipment	£0.17m
•	Building and refurbishment	£0.13m
• •	Patient education and welfare Staff education and welfare	£0.15m £0.08m

Accounting rules (FRS102) require that the governance and administrative costs be included in the value of the grant (charity activity) and therefore the accounts report the value of the grant plus apportioned costs of £107k (see note 3).

The Trustees review the costs on an annual basis to ensure that they reflect the requirements to administer the Charity in compliance with current legislation and effective day to day management of the funds.

The Charity is a member of the NHS Charities Together and uses their data to benchmark administration and fundraising costs. This comparison looks at NHS Charities of a similar size and geographical spread.

ANNUAL REPORT 2023/2024

The charity exists to raise and receive charity donations and covers the funds given to wards, departments and services provided by the East Kent Hospitals University NHS Foundation Trust.

08 —

Structure, Governance & Management

The East Kent Hospitals Charity is a registered charity (number 1076555)*.

The charity exists to raise and receive charity donations and covers the funds given to wards, departments and services provided by the East Kent Hospitals University NHS Foundation Trust. The following hospitals are the primary sites although outreach and other units and clinics are supported:

William Harvey Hospital (WHH), Ashford
Queen Elizabeth The Queen Mother Hospital (QEQM), Margate
Kent & Canterbury Hospital (K&CH), Canterbury
Buckland Hospital (BHD), Dover
Royal Victoria Hospital (RVH), Folkestone

The objectives of the Charity as stated in the governing document are:

‘The Trustees shall hold the trust fund upon trust to apply the income, and at their discretion, so far as may be permissible, the capital, for any charitable purpose relating to the National Health Service’.

At the balance sheet date, 31st March 2024, there were a total of 46 individual funds established under this Umbrella registration. Of those funds 21 are restricted, or special purpose funds and some of these are registered under the Umbrella as subsidiary charities governed by separate objects within the Charities Commission guidelines for fund expenditure. See page 57.

The Charity has one small Endowment fund, which allows only the income to be spent, whilst the capital remains invested. The remaining 24 funds are Unrestricted or Designated Funds created for donations received for use by hospitals, wards and departments to reflect donors’ wishes. These do not form a binding trust.

The major funds within these categories are disclosed in Note 8 in the accounts. The total value of funds held at 31st March 2024 was £2.1m.

The Umbrella registration allows for a single set of consolidated accounts for all the subsidiary charities and funds held under the umbrella. However, separate accounts for each fund are maintained to enable identification of transactions and balances.

(*The charity was established in April 1999 by Declaration of Trust Deed as East Kent Hospitals NHS Trust Charitable Fund and amended by Trustee resolutions and supplemental deeds to incorporate name and structure changes.)

The contact address is:

East Kent Hospitals Charity Level 3 Trust Offices, Kent & Canterbury Hospital, Ethelbert Road, Canterbury, Kent CT1 3NG Telephone: 01227 868748

ANNUAL REPORT 2023/2024

The Trustees

East Kent Hospitals University NHS Foundation Trust (the Trust) is the Corporate Trustee, empowered by the NHS Act 2006. The Board of Directors effectively adopts the role of Trustee as defined by the Charity Commission.

Individual members of the Board are not trustees under Charity Law, but act as agents on behalf of the Corporate Trustee. The Council of Governors is responsible for the appointment of the Chairman and Non-Executive Directors (NEDs) and approving the appointment of the Chief Executive. The council of Governors are elected and appointed to post. For further details visit www.ekhuft.nhs.uk. From the December 2023 meeting the membership was reduced from seven Board members to four (two Executive Directors and two Non-Executive Directors).

None of the Trustees have received reimbursements or remuneration from the Charity for either their work or expenses incurred in this financial year whilst undertaking their responsibilities for the Charity.

The following Trust Directors and Non-Executive Directors were/are members of the Charitable Funds Committee during the reported period and are considered to be the key management personnel for the charity:

Charitable Funds Committee - Executive Directors

Michelle Stevens DIRECTOR OF FINANCE & PERFORMANCE April 2022December 2023

Ben Stevens CHIEF STRATEGY & PARTNERSHIPS OFFICER

March 2023- Present

2/2 meetings attended

Tim Glenn CHIEF FINANCE OFFICER November 2023November 2024 2/2 meetings attended

Dr Rebecca Martin CHIEF MEDICAL OFFICER March 2020- May 2023 2/2 meetings attended

Charitable Funds Committee - Non-Executive Directors

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Luisa Fulci
NON-EXECUTIVE
DIRECTOR
4/4 meetings
attended
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Claudia Sykes CHAIR OF CFC/ NONEXECUTIVE DIRECTOR

March 2023- Present

4/4 meetings attended

Richard Oirschott

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NON-EXECUTIVE
DIRECTOR
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March 2023 - Present

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2/2 meetings
attended
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ANNUAL REPORT 2023/2024

Structure

Administrative Structure: Charitable Funds Committee

Acting for the Corporate Trustee, the Charitable Funds Committee (CFC) was established as a separate committee in August 2008 to provide a dedicated team to manage the affairs of the Charity independently from the business of the Trust, whilst still linking closely with its strategic objectives.

It is responsible for the management of the Charitable Fund under the Terms of Reference which are reviewed annually and updated where required to meet the changing needs of the Charity. The CFC meets routinely (quarterly) and additional meetings are held if required.

All new members of the CFC attend an induction course for Charity Trustees within 6 months of appointment unless they have proven knowledge and experience as a Trustee. Delegated signatories are provided with guidelines and information regarding the Charity to ensure they understand their responsibilities.

The CFC review the Charity’s affairs as outlined below:

Performance and management of investments
Financial matters relating to cash management
Charity Policies
Management of properties
Review grant allocations to achieve objectives

Advisors

Investment Managers

Schroder & Co Ltd T/as Cazenove Capital 12 Moorgate London EC2R 6DA

Bankers

Lloyds Banking Group 2 City Place Beehive Ring Road Gatwick RH6 0PA

Auditors

Azets Audit Services Ltd Ashford Commercial Quarter 1 Dover Place Ashford Kent TN23 1FB

Approval of Grants over £25k as per the Scheme of Delegation
Recommendation of grants over £100k to the Board of Directors
Approve Strategy
Agree administration, fundraising and audit budget

The recommendations of the CFC are taken to the next available Board of Directors meeting for ratification. Members are required to disclose all relevant interests at the start of meetings and withdraw from decisions when a conflict of interest arises.

Officers

The Charity has 4.1 whole time equivalent (wte) staff employed by the Trust in accordance with the NHS Agenda for Change terms and conditions. Staff costs are recharged to the Charity as per budget agreed annually by the Charitable Funds Committee. Professional services and advisors are appointed by the Charity as required.

1.5 wte staff are responsible for the daily administration of the funds including applications, all financial transactions and procedures, policies and financial reporting to the CFC including the production of the Annual Accounts and Report.

The remaining 2.6 wte are employed as Fundraisers to the Charity, responsible for the management of all aspects of fundraising for the Charity including supporting internal and external fundraisers, overseeing and arranging fundraising events, volunteers and the marketing.

Legal Advisors

Clyde & Co St Boltolph Building 138 Houndsditch London EC3A 7AR

NHS Charities Together (formally Association of NHS Charities)

East Kent Hospitals Charity is an active member of the NHS Charities Together whose role is to support, and to be the voice, of all NHS Charities in England and Wales.

The principal aim of the Association is to promote the effective working of NHS Charities, collect donations made to the NHS and distribute to members via grants.

Being a member offers our Charity a wide range of support, networking and information services as well as adopting best practice across the sector.

To find out more please visit: www.nhscharitiestogether.co.uk

ANNUAL REPORT 2023/2024

Grant Making Policy

The Charity makes grants from its unrestricted and restricted funds. A Scheme of Delegation is maintained for the authorisation of grants and signatories are aligned to The Trust delegated signatories.

The staff are made aware of the Trust’s Standing Financial Instructions and Orders which are also applicable to the Charitable Funds. All signatories receive a monthly financial statement of all the charity’s funds.

09 —

Objectives & Activities

Grants are made for specific purposes and projects under an application process. All application over £25k are reviewed by the Charitable Funds Committee (CFC) to ensure that they meet the objectives of the Charity.

The CFC review the applications for quality, value for money and patient benefit. Where any expenditure is considered inappropriate feedback is provided to the applicant. No fund is permitted to operate in an overdrawn position and although an application may be approved this may be subject to the ward or department securing the fundraising to support all or part of the project.

Risk statement

During the year the Trustees continued to review the major risks to the Charity. The Charity uses the Trust procedures and processes. These systems undergo annual audit and risk reviews and action plans to mitigate the risks.

The significant areas of risk have been identified as:

Fall in investment capital and returns
Reduction in income levels
Reconfiguration of NHS services

The Trustees have mitigated these risks by:

Retaining expert investment managers
• Maintaining a diversified low risk portfolio
Review performance against benchmarks
Utilise cash holdings in Short Term Deposits to maximise returns and diversify investment opportunities
• Reviewing the investment in Fundraising and analysing major and specific appeals and projects to identify effectiveness of approach and performance
Working with the Trust to understand the changes in strategic approach to delivery of services.

In the Trustees' opinion all appropriate action has been taken to ensure the risks are mitigated.

Investment Powers

The investment powers are stated in the Declaration of Trust which provides for the following:

‘ To invest the trust fund and any part thereof in the purchase of or at interest upon the security of such stocks, funds, securities or other investments of whatsoever nature and where so ever situate as the trustees in their discretion think fit but so that the trustees: a) shall exercise such power with the care that a prudent person of business would in making investments for a person for whom he felt morally obliged to provide;

b) shall not make any speculative or hazardous investment (and, for the avoidance of doubt, this power to invest does not extend to the laying out of money on the acquisition of futures and traded options); c) shall not have power under this clause to engage in trading ventures; and d) shall have regard to the need for diversification of investments in the circumstances of the Charity and to the suitability of proposed investments."

ANNUAL REPORT 2023/2024

Investment Objective

The investment objective is to seek to maximise the total return from the fund consistent with a relatively low degree of risk. The target is to achieve a 3% return annually.

Trustees have directed the investment managers to take an ethical approach to the portfolio and that no investments should be made in the shares of tobacco producing companies and will also avoid investment in companies that have more than 10% of their turnover in:

Alcohol Manufacture
Armaments
Gambling
Pornography

The ethical restrictions are not considered to be so restrictive as to be likely to impact on long term performance.

Investment Performance

The Investment Managers were granted discretionary management powers under contract in January 2013.

The total value of the investment portfolio at 31 March 2024 was £1.6m (excluding cash of £20k).

2023/24 saw an unrealised gain on investments held of £0.1m. Dividends for 2023/24 were £75k.

The CFC monitored and reviewed the performance of the Investment Managers on a quarterly basis as part of the Finance report.

The investment managers are required to meet with the Trustees at least once in any one financial year, to explain any deviation from the anticipated rate of return in order that investment opportunities can be maximised. Investment managers are asked to explain exceptional losses and proposed recovery plans.

There is an annual review of the investment policy within the Charity Management Document to ensure that returns are maximised at medium to low risk. Unless the donor has expressed a specific request regarding investment, the investment of funds is in accordance with the Trustees Investment Act 1961.

Definition of Funds

Restricted Funds Funds which are subject to specific trusts e.g. terms of will.

Endowment Funds

Funds which are to be held as capital and only the income generated can be expended.

Designated Funds

Funds held for specific wards or services or a particular hospital in consideration of donors wishes. They do not form any binding Trust and can be transferred to general purpose funds at the discretion of the Trustees.

Unrestricted Funds

Funds which are expendable at the discretion of the Trustees, or designated in consideration of donors wishes.

The Trustees have reviewed Reserves Policy and have determined that it is necessary to retain reserves over the longer term to:

Reduce the impact of risks from the external environment should the levels of income reduce significantly
Continue their programme of support to the Trust.
• Hold sufficient reserves to ensure the charity can cover its ongoing operational costs to process outstanding commitments.
Meet the cost of closure or transfer of the charity’s affairs should the need ever arise

At the 31st March 2024 the reserves were identified as below:

Total Endowment Funds £0.02m Total Restricted Funds £1.3m

Total Unrestricted funds £0.7m Less property funds (0.1m) Freely available reserves £0.6m

The level of reserves held at 31 March 2024 is £0.3m higher than the minimum requirement of £0.3m set out in the policy.

The majority of donations received are for specific wards and services and are held as designated to the Care Group or individual ward or department in recognition of the donor’s wishes.

Reserves Policy

The Trustees recognise their obligation to ensure that income received by the Charity should be spent effectively and promptly in accordance with the funds’ objects.

It is however considered prudent that a minimum reserve of £0.3m should be held to cover contingencies, particularly stock market fluctuations. This sum has been identified as being equal to one year’s operational costs and estimated outstanding commitments.

Charity Reserves as defined under SORP 2019 are those funds which become available to the charity to be spent at the Trustees’ discretion in furtherance of the charity’s objectives, excluding funds which are spent or committed or could only be realised through the disposal of fixed assets. These are therefore classified as ‘free’.

ANNUAL REPORT 2023/2024

Objects

The East Kent Hospitals Charity is registered with the Charity Commission (England and Wales) as an ‘umbrella’ charity under registration number 1076555.

Under the terms of the governing document, the Trustees can use the unrestricted funds to ‘hold the trust fund upon trust to apply the income, and at their discretion, so far as may be permissible, the capital, for any charitable purpose relating to the NHS’.

10 — Our Funds

The restricted funds have individual specified purposes that govern their use, in conjunction with the objects of the umbrella Charity. Some of these are registered with the Charity Commission as subsidiary charities of the Umbrella Charity. See Note 8.2 page 86.

Fund Structure

Where a donation is received under a legally binding trust, for example under the terms of a will, the funds are classified as restricted. Where the restriction is removed, either by the spending of original funds, or where no binding agreement is held, funds are re-classified as unrestricted and placed into general purpose funds or a fund that achieves the donor’s wishes.

The Trustees periodically review balances held in designated funds to determine whether these funds are likely to be committed in the near future and the extent to which there is a continuing need identified for any particular fund(s). In the event that the need no longer exists, those funds will be redirected to the appropriate Care Group General Fund.

Further rationalisation is undertaken for individual funds that are not considered financially viable, or have the same objective as another fund. These funds will also be redirected to General Purposes or amalgamated with a similar fund.

The dissolution of special purpose funds is managed under Clause I in the governing documents, without the need for referral to the Charity Commission.

A continuing programme of rationalisation of funds is maintained to support the objectives of the Charity. Where funds have been received without forming a binding Trust they are designated to the appropriate Divisional Fund which is responsible for delivering the service and are classified as unrestricted.

ANNUAL REPORT 2023/2024

Care Group Funds

The following funds are held as general-purpose funds for the wards and services managed under the clinical care group and are classified as unrestricted.

Urgent and Emergency Care incorporates the following specialties Medicine & A&E

General & Specialist Medicine

Respiratory, Diabetes, General Medicine, Neurological Services, Cardiology, Renal, Tissue Viability, Gastroenterology Stroke , Health Care of Older People and integrated discharge team.

Surgery & Anaesthetics Services

Anaesthetics, Critical Care, Pain Services General Surgery, Urology

Upper Surgery – Head & Neck and Dermatology Head and Neck, ENT, Maxillofacial, Ophthalmology, Breast Surgery & Dermatology.

Cancer Services Cancer, Oncology and Blood Diseases and Haemophilia

Women’s Services and Children’s Services Maternity, Child Health & Women’s Health

Clinical Support Services

Pathology, Radiology Pharmacy, Audiology Therapies, Outpatients and Infection prevention & control

Registered Restricted Funds

The Charity holds funds for general purposes to benefit the specific NHS hospitals received through legacies and other binding agreements.

Buckland Hospital – Registration 1076555/5

Queen Elizabeth The Queen Mother Hospital – Registration 1076555/6 Royal Victoria Hospital – Registration 1076555/2 William Harvey Hospital – Registration 1076555/4 Kent & Canterbury Hospital - Registration 1076555/7

Other Restricted funds are held for specific purposes and/or wards and departments with the NHS Trust:

Special Care Baby Unit – William Harvey Hospital Registration 1076555/1

Renal Unit Fund – Kent and Canterbury Hospital Registration 1076555/43

Chest Clinic – Kent and Canterbury Hospital Registration 1076555/18

Lesley Court Fund – Kent and Canterbury Hospital Registration 1076555/15

P Hall Legacy HCOOP – Kent and Canterbury Hospital Registration 1076555/12

The Trustee’s Annual Report is approved and signed on behalf of the Corporate Trustee on 5 December 2024 by

Tracey Fletcher CHIEF EXECUTIVE

Angela van der Lem CHIEF FINANCE OFFICER

ANNUAL REPORT 2023/2024

11 —

Statement

Under charity law, the trustee is responsible for preparing a Trustee's Annual Report and the financial statements in accordance with applicable law and regulations. The trustee is required to prepare the financial statements in accordance with UK Accounting Standards, including FRS 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland.

The financial statements are required by law to give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources for that period. In preparing these financial statements, generally accepted accounting practice entails that the trustee:

Selects suitable accounting policies and then apply them consistently;

Statement of Trustees’ responsibilities in respect of the Trustees’ annual report and the financial statements

Makes judgements and estimates that are reasonable and prudent;
States whether the recommendations of the Statement of Recommended Practice have been followed, subject to any material departures disclosed and explained in the financial statements;
• States whether the financial statements comply with the trust deed, subject to any material departures disclosed and explained in the financial statements;
Assesses the charity’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern; and
Uses the going concern basis of accounting unless they either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.

The trustee is required to act in accordance with the trust deed of the charity, within the framework of trust law. It is responsible for keeping accounting records which are sufficient to show and explain the charity’s transactions and disclose at any time, with reasonable accuracy, the financial position of the charity at that time, and to enable the trustee to ensure that, where any statements of accounts are prepared by them under section 132(1) of the Charities Act 2011, those statements of accounts comply with the requirements of regulations under that provision. It is responsible for such internal control as it determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error, and has general responsibility for taking such steps as are reasonably open to them to safeguard the assets of the charity and to prevent and detect fraud and other irregularities.

On behalf of the Trustees;

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Tracey Fletcher Angela van der Lem
CHIEF EXECUTIVE CHIEF FINANCE OFFICER
Date: 5 December 2024 Date: 5 December 2024
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ANNUAL REPORT 2023/2024

Independent auditor's report to the corporate trustee of East Kent Hospitals Charitable Fund

Opinion

12 —

Independent Auditors Report

We have audited the financial statements of East Kent Hospitals Charitable Fund (the 'charity') for the year ended 31 March 2024, which comprise the Statement of Financial Activities, Balance Sheet, Cash Flow and notes to the financial statements, including a summary of significant accounting policies.

The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102; 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Give a true and fair view of the state of the charity's affairs as at 31 March 2024 and of its incoming resources and application of resources for the year then ended;
Have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
Have been prepared in accordance with the requirements of the Charities Act 2011.

Basis for opinion

We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act. We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the 'Auditor's responsibilities for the audit of the financial statements' section of our report.

We are independent of the charity in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC's Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

We are responsible for concluding on the appropriateness of the trustee's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the charity's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify the auditor's opinion. Our conclusions are based on the audit evidence obtained up to the date of our report. However, future events or conditions may cause the charity to cease to continue as a going concern.

In our evaluation of the trustee's conclusions, we considered the inherent risks associated with the charity's business model, we assessed and challenged the reasonableness of estimates made by the corporate trustee and the related disclosures and analysed how those risks might affect the charity's financial resources or ability to continue operations over the going concern period. Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charity's ability to continue as a going concern for a period of at least twelve months from when the financial statements

ANNUAL REPORT 2023/2024

are authorised for issue.

In auditing the financial statements, we have concluded that the trustee's use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

The responsibilities of the corporate trustee with respect to going concern are described in the 'Responsibilities of the corporate trustee for the financial statements' section of this report.

A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council's website at: A further description of our responsibilities for the audit of the financial statements is located on the Financial Reporting Council’s website at:

www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor’s report.

Other information

The corporate trustee is responsible for the other information. The other information comprises the information included in the Trustee's Annual Report, other than the financial statements and our auditor's report thereon. Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. In connection with our audit of the financial statements, our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether there is a material misstatement in the financial statements or a material misstatement of the other information. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters where the Charities Act 2011 requires us to report to you if, in our opinion:

The information given in the Trustee’s Annual Report is inconsistent in any material respect with the
financial statements; or
The charity has not kept sufficient accounting records; or
The financial statements are not in agreement with the accounting records and returns; or
We have not received all the information and explanations we require for our audit.

Responsibilities of the corporate trustee for the fnancial statements

As explained more fully in the Statement of Trustees' responsibilities in respect of the Trustees' annual report and the financial statements set out on page 71, the corporate trustee is responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustee determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

In preparing the financial statements, the corporate trustee is responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the corporate trustee either intends to liquidate the charity or to cease operations, or has no realistic alternative but to do so.

Auditor’s responsibilities for the audit of the fnancial statements

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

Explanation as to what extent the audit was considered capable of detecting irregularities, including fraud

Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. Owing to the inherent limitations of an audit, there is an unavoidable risk that material misstatements in the financial statements may not be detected, even though the audit is properly planned and performed in accordance with the ISAs (UK) .

The extent to which our procedures are capable of detecting irregularities, including fraud is detailed below:

We obtained an understanding of the legal and regulatory frameworks that are applicable to the charity and determined that the most significant which are directly relevant to specific assertions in the financial statements are those related to the reporting frameworks (The Charities Act 2011, the Charities SORP and United Kingdom Accounting Standards, including Financial Reporting Standard 102; ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ Ireland’(United Kingdom Generally Accepted Accounting Practice);
We enquired of management and the chair of the Charitable Funds Committee concerning the charity’s policies and procedures relating to:
the identification, evaluation and compliance with laws and regulations;
the detection and response to the risks of fraud; and
the establishment of internal controls to mitigate risks related to fraud or non compliance with laws and regulations.
We enquired of management, the chair of the Charitable Funds Committee and internal audit as to whether they were aware of any instances of non compliance with laws and regulations or whether they had any knowledge of actual, suspected or alleged fraud.
We assessed the susceptibility of the charity’s financial statements to material misstatement, including how fraud might occur, by evaluating incentives and opportunities for manipulation of the financial statements. This included the evaluation of the risk of management override of controls and the risk of revenue recognition associated with voluntary income. We determined that the principal risks were in relation to:
Management override of controls, and in particular journal entries with characteristics we identified as high or elevated risk
Improper revenue recognition relating to voluntary income
Potential management bias in determining accounting estimates, especially in relation to the valuation of the Charity’s investment

properties.

ANNUAL REPORT 2023/2024

Our audit procedures involved:
Identifying and testing unusual journals made during the year and at the accounts production stage for appropriateness and corroboration;
Challenging assumptions and judgements made by management in its significant accounting estimates in respect of investment property valuations;
Evaluating the rationale for any changes in accounting policies, estimates or significant unusual transactions; and

Azets Audit Services Ltd

Statutory Auditor, Chartered Accountants

Ashford

Azets Audit Services Ltd is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.

28 January 2025

Testing on a sample basis, donation and legacy income and gifts in kind and associated receivables to supporting documentation.

These audit procedures were designed to provide reasonable assurance that the financial statements were free from fraud or error. However, detecting irregularities that result from fraud is inherently more difficult than detecting those that result from error, as those irregularities that result from fraud may involve collusion, deliberate concealment, forgery or intentional misrepresentations. Also, the further removed non-compliance with laws and regulations is from events and transactions reflected in the financial statements, the less likely we would become aware of it. • Assessment of the appropriateness of the collective competence and capabilities of the engagement team included consideration of the engagement team's:

understanding of, and practical experience with audit engagements of a similar nature and complexity through appropriate training and participation;
knowledge of the sector in which the charity operates; and
understanding of the legal and regulatory requirements specific to the charity
In assessing the potential risks of material misstatement, we obtained an understanding of:
the charity's operations, including the nature of its income and expenditure and its services and of its objectives and strategies to understand the classes of transactions, account balances, expected financial statement disclosures and business risks that may result in risks of material misstatement.
- the charity's control environment, including the policies and procedures implemented by the charity corporate trustee to ensure compliance with the requirements of the financial reporting framework.

Use of our report

This report is made solely to the charity's corporate trustee, as a body, in accordance with Section 154 of the Charities Act 2011. Our audit work has been undertaken so that we might state to the charity's corporate trustee those matters we are required to state to them in an auditor's report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its corporate trustee as a body, for our audit work, for this report, or for the opinions we have formed.

ANNUAL REPORT 2023/2024

Statement of Financial Activities for the year ended 31 March 2024

13 — Statement of Financial Activities

	Income from	Income from	Note	Unrestricted	Restricted	Endowment Total 2023/2024 Unrestricted Restricted Endowment Total 2022/2023
			2	£000’s	£000’s	£000’s £000’s £000’s £000’s £000’s £000’s
	Donations and legacies Investment income Total Income			232 42 274	181 48 229	0 413 192 555 0 747 1 91 52 45 1 98 1 504 244 600 1 845

	Expenditure		3
	Raisingfunds Charitable Activities Medical equipment Building and		3.1 3.2	(74) (56) (80)	(81) (111) (55)	(1) (156) (85) (75) (2) (162) (1) (168) (119) (293) (1) (413) 0 (135) (284) (64) 0 (348)
es	refurbishment Patient Education and welfare Staff education and welfare			(109) (74)	(38) (6)	0 (147) (31) (79) 0 (110) 0 (80) (2) (23) 0 (25)
.	Audit Fees (9) (15) 0 (24) (8) (12) 0 (20) Total expenditure on Charitable Activities (328) (225) (1) (554) (444) (471) (1) (916) ~~ee~~
	Total expenditure			(402)	(306)	(2) (710) (529) (546) (3) (1,078)

	Net gains/(losses)		5	35	65	1 101 (40) (79) (1) (120)
	on investments
		Net movement in funds		(93)	(12)	(0) (105) (325) (25) (3) (353)

		Fund balances brought forward		829	1,338	22 2,189 1,154 1,363 25 2,542

		Fund balances carried forward		736	1,326	22 2,084 829 1,338 22 2,189

The accompanying notes form an integral part of these financial statements. All transactions are derived from continuing activities.

ANNUAL REPORT 2023/2024

Balance Sheet as at 31 March 2024

14 — Balance Sheet

	Note	Unrestricted	Restricted	Endowment Total 2023/2024	Unrestricted	Restricted	Endowment	Total 2022/2023
		£000’s	£000’s	£000’s £000’s	£000’s	£000’s	£000’s	£000’s
Fixed Assets	5
Investments - Cazenoveportfolio Properties		499 113	1,041 0	22 1,562 0 113	826 104	1,617 0	22 0	2,465 104
Total Fixed Assets		612	1,041	22 1,675	930	1,617	22	2,569

Debtors due over	6	66	0	0 66	53	0	0	53
oneyear Current Assets
Debtors due within oneyear Cash held in investment portfolio	6 10	0 6	28 14	0 28 0 20	0 11	22 22	0 0	22 33
Cash at bank and in hand Total Current Assets ~~a~~	10	161 167	335 377	0 496 0 544	109 120	213 257	0 0	322 377
Liabilities
Creditors: Amounts	7	(109)	(92)	0 (201)	(274)	(536)	0	(810)
falling due within
oneyear

Total Net Current Assets/(Liabilities)		58	285	0 343	(154)	(279)	0	(433)

Total Net Assets		736	1,326	22 2,084	829	1,338	22	2,189

Funds of the Charity	8
Endowment Funds	8.1	0	0	22 22	0	0	22	22
Restricted	8.2	0	1,326	0 1,326	0	1,338	0	1,338
Unrestricted	8.3	736	0	0 736	829	0	0	829

Total Funds		736	1,326	22 2,084	829	1,338	22	2,189
The accompanying notes form an integral part of these financial statements.

The financial statements were approved by the Trustee on 5 December 2024 and signed on its behalf by

Tracey Fletcher CHIEF EXECUTIVE

Angela van der Lem CHIEF FINANCE OFFICER

ANNUAL REPORT 2023/2024

15 — Cash Flow

Cashflow as at 31 March 2024	_s	_s eee OO Bee ees:
Cash Flows from operatingactivities:	2023/24	2022/23
	£000's	£000's
Net cash used in operating activities Cash flows from investingactivities:- Dividends, interest and rents from investments Proceeds from sale of investments	(886) 91 1,672	34 98 515
Purchase of investments	(724)	(492)
Charges applied to investments	8	9
Net cashprovided by (used in)investingactivities Change in cash and cash equivalents in the reporting period Cash and cash equivalents at the beginningof the reporting period	1,047 161 355	130 164 191
Cash and cash equivalent at the end of the reporting period	516	355

Net income/(expenditure) for the reporting period (as per the statement of financial activities) (105) (353) Adjustments for:- ~~ee~~
Gains on investments	(101)	120
Dividends, interest and rents from investments	(91)	(98)
Decrease in debtors	20	177
Increase in creditors	(609)	188
Net cash provided by (used in) operating activities	(886)	34

ANNUAL REPORT 2023/2024

16 —

Principal accounting policies

Notes to the financial statement for the year ended 31 March 2024

Legacies are accounted for as income once the charity has evidence

1.1 Basis of preparation uncertainty at the reporting Legacies are accounted for date that have a significant as income once the charity The financial statements risk of causing a material has evidence have been prepared under adjustment to the carrying of entitlement and it is the historic cost convention, amount of assets and probable (more likely than with the exception of liabilities within the next not) that the resources will be investments which are reporting period. received and the monetary included at market value. value can be measured with The financial statements In future years, the key sufficient reliability. Receipt is have been prepared in risks are a fall in investment probable when: accordance with applicable and voluntary income. Accounting and Reporting Arrangements • Confirmation has been by Charities: Statement of are in place to mitigate received from the Recommended Practice those risks (see the risk representatives of the (SORP) applicable to management and reserves estate(s) that probate charities preparing their sections). has been granted accounts in accordance • The executors have with the Financial Reporting 1.2 Income: established that there Standard applicable in the Donations, grants, are sufficient assets in the UK and Republic of Ireland legacies and gifts in kind. estate to pay the legacy and (FRS 102) effective date 1 January 2019, as per the All income is recognised • All conditions attached October 2019 Charities once the charity has to the legacy have been SORP and the Charities Act evidence of entitlement fulfilled or are within the 2011. and it is probable (more charity’s control likely than not) that the • Where the amount of East Kent Hospitals Charity resources will be received the legacy can be reliably represents a public benefit and the monetary value can estimated. entity as defined by FRS 102. be measured with sufficient • Legacies which are reliability. Income will only be subject to a life interest The Trustees consider deferred where terms and party are not recognised. that there are no material conditions have not been uncertainties about the met or uncertainty exists Where a reliable estimate Charity’s’ ability to continue as to whether the Charity cannot be identified, then as a going concern and can meet the terms and the legacy is shown as a uncertainties affecting the conditions within its control. contingent asset. current year’s accounts. The accounts are prepared Where there are terms Incoming resources from on a going concern basis or conditions attached to Capital Endowments are after consideration by the the income (particularly placed into an income fund Corporate Trustee that there grants) then these must be when received. Income are no material uncertainties met before the income is will be placed into funds in about the Charity’s ability to recognised as the entitlement accordance with donors’ continue as a going concern. will not be evidenced, or wishes, but without forming Such consideration includes where there is uncertainty a binding trust, unless a a review of committed that the conditions can be signed document is received income and expenditures, met, then the income is not and approved by Trustees. cash flows and reserves. recognised in the year. It is

Incoming resources from Capital Endowments are placed into an income fund when received. Income will be placed into funds in accordance with donors’ wishes, but without forming a binding trust, unless a signed document is received and approved by Trustees.

Where there are terms or conditions attached to the income (particularly grants) then these must be met before the income is recognised as the entitlement will not be evidenced, or where there is uncertainty that the conditions can be met, then the income is not recognised in the year. It is not the Charity’s policy to defer income even where a pre-condition for use is imposed.

Gifts in kind are valued at a reasonable estimate of their value to the Charity. Gifts donated for resale are

The Corporate Trustee does not consider that there are any sources of estimation

ANNUAL REPORT 2023/2024

recharges of appropriate proportions of the staff costs and overheads from East Kent Hospitals University NHS Foundation Trust and the East Kent Finance Consortium and are apportioned on an average fund balance monthly across all funds. See note 1.1 and note 3.

included as income either when they are sold or at the estimated resale value after deduction of the cost to sell the goods

1.3 Expenditure

All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category of expense shown in the Statement of Financial Activities.

Fundraising costs

to the category of expense The costs of generating funds shown in the Statement of are the costs associated Financial Activities. with generating income for the charity. This will include Expenditure is recognised the costs associated with when the following criteria are investment managers, met: administration costs for • There is a present legal or management of investment constructive obligation to properties and other make a payment to a third promotional and fundraising party – primarily to the Trust in events including any trading furtherance of the charitable activities and for the salaries of objectives the fundraisers as agreed with

investment managers, administration costs for management of investment properties and other promotional and fundraising events including any trading activities and for the salaries of the fundraisers as agreed with the Trust.

It is more likely than not that a transfer of benefits (usually a cash payment) will be required in settlement

Charitable activities

in settlement Expenditures are given as • The amount of the grants made to third parties obligation can be measured (including NHS bodies) in or estimated reliably. The furtherance of the charitable Trustees have control over the objectives of the funds. amount and timing of grant They are accounted for on payments and are usually an accruals basis, in full, as given with the condition that liabilities of the Charity when an item or service has been approved by the Trustees and purchased. Conditions have accepted by the beneficiaries. to be met before the liability is See note 3. recognised.

Analysis of grants

The Charity does not make grants to individuals. All grants are made to the Trust to provide for the care of NHS patients in furtherance of its charitable aims. The total cost of making grants, including support costs, is disclosed on the face of the statement of financial activities and further analysis in relation to activity is provided in note 3.

Irrecoverable VAT is charged against the category of resources expended for which it was incurred.

Allocation of support costs Support costs are those costs which do not relate directly to a single activity. These include some staff costs, costs of administration, internal and external audit costs and IT support. These costs include

Recognition of liabilities

Liabilities are recognised as and when an obligation arises to transfer economic benefits as a result of past transactions or events.

1.4 Fixed assets:

Investments fixed assets

Investments are a form of basic instrument. financial Investments held by the Trustees’ investment managers are initially recognised at their transaction value and are subsequently measured at their fair (market) value as at the balance sheet date as reported by the Investment Managers (Schroders T/as Cazenove). The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year. Quoted stocks and shares are included in the balance sheet at the current market value. The Trustees recognise that the main form of financial risk for the charity is the volatility in equity and other investment markets which are subject to global economic conditions and the investors’ responses to global incidents. To minimise risk the Trustees have identified that longer term investment produces a more stable return than short term investments and holds a mixed portfolio to alleviate any single area of instability.

1.5. Critical accounting judgements and key sources of estimation uncertainty

In the application of the Charity’s accounting policies, management is required to make judgements, estimates and assumptions about the

carrying amounts of assets and method reflects the restriction liabilities that are not readily placed on the property apparent from other sources. bequeathed to the charity which The estimates and associated prevents realisation. assumptions are based on Income and expenditure in historical experience and other respect of investment properties factors that are considered to be are reflected in the appropriate relevant, including expectations category in the Statement of of future events that are believed Financial Activities. See notes 2 to be reasonable under the and 3.1. circumstances. Actual results may differ from those estimates 1.7 Realised gains and losses and the estimates and underlying assumptions are continually Realised gains and losses on reviewed. Revisions to accounting investments are calculated as estimates are recognised in the the difference between sales proceeds and opening market period in which the estimate is revised if the revision affects only value (or date of purchase if later). Unrealised gains and losses that period or in the period of are calculated as the difference the revision and future periods if the revision affects both between market value at the year end and opening market value end and opening market value current and future periods. The (or date of purchase if later). valuation of Investment property is the most significant estimate Investment income and gains/ within the accounts that has a losses are allocated monthly significant risk of resulting in according to the average fund a material adjustment of the balance, to the appropriate fund and included within the carrying amounts of assets and liabilities within the next financial Statement of Financial Activities. year. The estimate is based upon 1.8 Cash and cash equivalents the professional judgement of the Charity's valuer (as detailed Cash held in the bank and in in note 1.6).

1.10 Irrecoverable VAT

Any irrecoverable VAT is charged to the Statement of Financial Activities.

1.11 Tax

East Kent Hospitals Charity is Financial Activities. See notes 2 considered to pass the tests set and 3.1. out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore 1.7 Realised gains and losses it meets the definition of a charitable trust for UK income Realised gains and losses on investments are calculated as tax purposes. Accordingly, the the difference between sales charity is potentially exempt from proceeds and opening market taxation in respect of income or value (or date of purchase if capital gains received within later). Unrealised gains and losses categories covered by Part 10 are calculated as the difference Income Tax. between market value at the year end and opening market value end and opening market value 1.12 Funds (or date of purchase if later).

valuation of Investment property The funds are classified in the is the most significant estimate Investment income and gains/ within the accounts that has a losses are allocated monthly accounts in three categories, significant risk of resulting in according to the average fund Restricted, Unrestricted and a material adjustment of the balance, to the appropriate Endowment Funds. Restricted fund and included within the Funds are funds which are to be carrying amounts of assets and Statement of Financial Activities. used in accordance with specific liabilities within the next financial restrictions imposed by the donor year. The estimate is based upon 1.8 Cash and cash equivalents and/or the Corporate Trustee the professional judgement of at the inception of the fund. the Charity's valuer (as detailed Cash held in the bank and in Unrestricted funds are those in note 1.6). hand is used to meet the day to which the Corporate Trustee is day running costs of the charity free to use for any purpose in 1.6 Investment properties as they fall due. Cash equivalents furtherance of the charitable are short term liquid investments Property assets are not usually held for a period of 3 objectives. Unrestricted funds depreciated but are shown at months’ notice interest bearing include designated funds which market value. Valuations are savings accounts. Cash held are not legally restricted but generally carried out annually within the investment portfolio which the Corporate Trustee by an appropriate professional. has chosen to earmark for set is identified in the balance sheet Valuation gains and losses are as reported by the investment purposes. Endowment funds recorded in the Statement of managers. are funds where the capital is Financial Activities with the held in perpetuity to generate balance sheet reflecting the 1.9 Pensions market value at 31st March 2024. income for charitable purposes and cannot itself be spent. The A valuation has been completed All the charity's staff as referenced income earned on these funds by Cushman and Wakefield in note 9 are employed by East professional valuers as at 31 will be categorised as restricted Kent Hospitals University NHS March 2024 and in the opinion Foundation Trust , with the cost or unrestricted according to of the Trustees, the valuation the restrictions imposed by the of their employment being crossremains materially accurate at charged to East Kent Hospitals donor. 31 March 2024. The valuation is Charity and are covered by the based on market value of similar provisions of the NHS Pensions 1.13 Financial Instruments residential properties adjusted to reflect the age of the tenant. This Scheme.

ANNUAL REPORT 2023/2024

The Charity only has financial 1.16 Going concern assets and financial liabilities that qualify as basic financial The financial statements have Instruments. Basic financial been prepared on a going instruments are initially concern basis which the Trustee recognised at transaction value considers to be appropriate for and subsequently measured at the following reasons: their settlement value with the • the business model of exception of investments which the charity is such but it's are subsequently measured at charitable activities are limited fair value. A financial asset is to those which it has sufficient derecognised when it is settled, or funds from the excess of when the contractual rights to the funding received over the cashflows expire. If substantially costs of administering the all the risks and rewards are charity. • the Trustee has reviewed transferred, the financial asset is derecognised. If substantially the cash flow forecast for a all the risks and rewards are period of 12 months from retained, the financial asset is not the date of approval of these derecognised. A financial liability financial statements which is derecognised only when it is indicate that the charity will cancelled, expired or discharged. have sufficient funds to meet

• the Trustee has reviewed the cash flow forecast for a period of 12 months from the date of approval of these financial statements which indicate that the charity will have sufficient funds to meet it's liability.

1.14 Support, facilities and

service costs

Support, facilities and service costs are those costs which do not relate directly to a single activity. These include some staff costs, facilities and costs of administration, costs of fundraising, internal and external audit costs and IT support. These costs include recharges of appropriate proportions of the staff costs and overheads from East Kent Hospitals University NHS Foundation Trust and are apportioned on an average fund balance monthly across all funds.

1.15 Recognition and valuation

of Donated Goods

Donated goods, facilities and services are recognised when the Trustees have evidence of entitlement and it is probable (more likely than not) that the resources will be received and the monetary value can be measured with sufficient reliability.

ANNUAL REPORT 2023/2024

2. Income

3. Ex nditure pe

	Unrestricted	Restricted	Endowment	Total	Unrestricted	Restricted	Endowment	Total			Unrestricted	Support	Restricted	Support Endowment Total	Total Unrestricted Support Restricted Support Endowment		Total
				2023/24				2022/23			Activity	Costs	Activity	Costs Activity 2023/24	Activity Costs Activity Costs Activity	2022/23
	£000's	£000's	£000's	£000's	£000's	£000's	£000's	£000's	Raising Funds		£000's	£000's	£000's	£000's £000's	£000's £000's £000's £000's		£000's
Donations from	160	6	0	166	174	21	0	195	(note 3.1)
Individuals									Fundraising events		1	0	0	0 0 1	1 0 0 0 0		1

Donations from	17	1	0	18	5	0	0	5	Fundraising		40	0	70	0 1 111	36 0 64 0 2		102
groups/orgs									salaries
Grants NHS Charities Direct	35	0	0	35	0	0	0	0	Fundraising general Investment		27 1	0 0	4 7	0 0 31 0 0 8	48 0 2 0 0 0 0 9 0 0		50 9
Grants Other	5	54	0	59	0	207	0	207	- portfolio Investment		5	0	0	0 0 5	0 0 0 0 0		0
Corporate donations	2	5	0	7	6	1	0	7	- properties
Legacies	13	115	0	128	7	319	0	326	Total		74	0	81	0 1 156	85 0 75 0 2		162
Other income	0	0	0	0	0	7	0	7	Charitable Activities
Total Donations	232	181	0	413	192	555	0	747	(note 3.2)
and Legacies Other tradingactivities 0 0 0 0 0 0 0 0 Investment Dividends from investmentportfolio 28 46 1 75 26 45 1 72 Bank Interest 14 2 0 16 26 0 0 26 Total Investment income 42 48 1 91 52 45 1 98 Total income 274 229 1 504 244 600 1 845 ~~==~~									Medical Equipment Builidng & refurbishment Patient education & welfare Staff education & welfare Audit Fee Total Total Expenditure		51 73 99 67 0 290 364	5 7 10 7 9 38 38	82 41 28 5 0 156 237	29 1 168 14 0 135 10 0 147 1 0 80 15 0 24 69 1 554 69 2 710	110 9 259 34 1 263 21 57 7 0 29 2 70 9 0 2 0 20 3 0 0 8 0 12 0 404 40 406 65 1 489 40 481 65 3 ~~a~~		413 348 110 25 20 916 1,078
										Support Costs £108k for 2023/2024 (£105k 2022/2023) include governance costs £38k for staff pay (£33k					Support Costs £108k for 2023/2024 (£105k 2022/2023) include governance costs £38k for staff pay (£33k		Support Costs £108k for 2023/2024 (£105k 2022/2023) include governance costs £38k for staff pay (£33k
										2022/2023), charity membership and registration fees £2k (£2k 2022/2023), and internal audit fees £1k (£1k 2022/2023). The remainder of support costs are for staff pay and non-pay overheads to support charitable
										activities.
										The fee for statutory audit completed by Azets Audit Services was £24k (including VAT) for a full audit opinion
										in 2023/2024 (£24k completed by Azets Audit Services for a full opinion 2022/2023).		in 2023/2024 (£24k completed by Azets Audit Services for a full opinion 2022/2023).		in 2023/2024 (£24k completed by Azets Audit Services for a full opinion 2022/2023).
82																83

ANNUAL REPORT 2023/2024											ANNUAL REPORT 2023/2024
4.NetMovementin Funds
Unrestricted Funds £000’s Net resources of general donations and fundraising (169) Net gain from fundraisingevents (1) Net loss from investment opportunities 0 Net gain from investment portfolio/bank 42 Gains & losses on investment assets 35		Restricted Funds £000’s (125) 0 0 48 65	6.Analysis of Debtors 31st March 2024 31st March 2023 Accrued Income Unrestricted Funds Restricted Funds Total Funds Unrestricted Funds Restricted Funds Total Funds Material Investments held as part of Portfolio 31 March 2024 £000's Charities Property Fund 171 Man GLG Sterling Corporate Bond 94 SPDR S&P 500 UCITS ETF 83 JPM US Equity Income Fund 115 Vanguard S&P 500 UCITS ETF 197 SUTL Cazenove Charity UCITS Fund 156 Endowment Funds Total 2023/24 Unrestricted Funds Restricted Funds Endowment Funds Total 2022/23 £000’s £000’s £000’s £000’s £000’s £000’s (2) (296) (338) 9 (3) (332) 0 (1) 1 0 0 1 0 0 0 0 0 0 1 91 52 45 1 98 1 101 (40) (79) (1) (120) Material Investments held as part of Portfolio 31 March 2023 £000's Charities Property Fund 233 Schroder Stirling Corporate Bond Fund 120 Fidelity Global Dividend Fund 148 JPM US Equity Income Fund 213 Vanguard S&P 500 UCITS ETF 200 SUTL Cazenove Charity UCITS Fund 298 ~~jas~~
Net movement in funds	(93)	(12)		0 (105)	(325) (25)	(3)	(353)		£000's	£000's	£000's £000's £000's £000's
								Amounts fallingdue within oneyear:
								Prepayments	0	18	18 0 15 15
5.Analysis of FixedA	AssetInv	Investments						Legacies Other Debtors	0 0	0 10	0 0 0 0 10 0 7 7

2023/2024 Investments Market value at 1st Aril 2023				Portfolio £000's 2,465	Invested Properties £000's 104	Total fixed assets	Total fixed assets £000's 2,569	Amounts fallingdue over oneyear: Loan forpropertymaintenance Total debtors	66 66	0 28	66 53 0 53 94 53 22 75

5.Analysis of FixedAssetInvestments
2023/2024 Investments	Portfolio	Invested Properties	Total fixed assets
	£000's	£000's	£000's
Market value at 1st April 2023	2,465	104	2,569
Less: Disposals at carryingvalue add: Acquisitions - less cash	(1,653) 658	0 0	(1,653) 658
Netgain/loss on revaluation and sale	92	9	101
Charges applied to capital	0	0	0
Market value at 31 March 2024	1,562	113	1,675
2022/2023 Investments	Portfolio	Invested Properties	Total fixed assets
	£000's	£000's	£000's
Market value at 1st April 2022	2,631	89	2,720
Less: Disposals at carryingvalue	(492)	0	(492)
add: Acquisitions - less cash	492	0	492
Netgain/loss on revaluation and sale	(157)	15	(142)
Charges applied to capital	(9)	0	(9)
Market value at 31 March 2023	2,465	104	2,569

	31 March 2024	31 March 2023
Uk Equities Int equities	225 747	404 1,088
Other assets	266	554
Bonds	324	419
Total Portfolio	1,562	2,465

Debtors are monies due to the Charity which have been identified but not yet received.

The Charity has a long term arrangement for upkeep of a property which is held in Trust in equal shares with the Margate Civic Society.

The Charity pays for maintenance and insurance and charges against the estate at agreed rate of interest on funds expended which will be recovered from the estate on distribution, which is subject to a life tenancy and interest.

7. Analysis of Creditors

7. Analysis. AnalysisAnalysisalysislysisysisiss of Creditorsf CreditorsCreditorsreditorseditorsitorstorsrss
		31st March 2024			31st March 2023
	Unrestricted	Restricted Total Funds	Unrestricted	Restricted	Total Funds
	Funds	Funds	Funds	Funds
	£000's	£000's £000's	£000's	£000's	£000's
Amounts fallingdue within oneyear:
Trade creditors	1	0 1	0	3	3
Audit	9	15 24	26	30	56
East Kent Hospitals University	99	77 176	248	503	751
NHS Foundation Trust
Total creditors falling due within one year:	109	92 201	274	536	810

Creditors are amounts owed by the charity. They are measured at the amount that the charity expects to have to pay to settle the debt.

ANNUAL REPORT 2023/2024

8. Details of Funds

	8. Details of Funds	8. Details of Funds
	8.1 Analysis of Funds Endowment Funds Balance 31st Income Expenditure Transfers Gains & Balance 31st		8.4 Details of Material Funds Endowment Funds
	Mar 2023 Losses Mar 2024		Name of Fund	Description of the nature and purpose of each fund
	£000's £000's £000's £000's £000's £000's KCH Longbotham 22 1 (2) 0 1 22		KCH Longbotham Restricted Funds	Promoting any charitable purpose related to Kent & Canterbury Hospital services as Trustees see fit

	Name of fund Description of the nature and purpose of each fund QEQM General Purpose Any Charitable purpose relating to NHS wholly or mainly for Queen Elizabeth Hospital Total 22 1 (2) 0 1 22 ~~ee,~~ ~~OO~~ ~~H_¥£§{__#!!_H#!—#~~
	8.2 Restricted Funds Balance 31st Mar 2023 Income Expenditure Transfers Gains & Losses Balance 31st Mar 2024		OphthalmologyFund KCH Mermikedes ITU	Purchase of Ophthalmologyscreeningsystem ITU Charitable purposes relating to Intensive Care Unit Kent & Canterbury
	Name of fund £000’s £000’s £000’s £000’s £000’s £000’s QEQM General Purposes 550 36 (115) 0 26 497 KCH Mermikedes ITU 105 4 (19) 0 5 95		WHH Celia Blakey Unit KCH Renal Fund Buckland Fund	Hospital Charitable purposes relating to NHS & provision of additional equip & staff training Anycharitablepurpose relatingto NHS wholyor mainlyfor Buckland Hospital Charitablepurposes relatingto Renal Care Unit Kent & CanterburyHospital
	WHH Celia BlakeyUnit 205 11 (27) 0 10 199		Designated Funds
	Ophthalmologyfund 196 0 0 0 0 196		Name of fund	Description of the nature andpurpose of each fund
	Buckland Fund 52 2 (7) 0 3	50	EKHT Umbrella General Fund	AnyCharitablepurpose relatingto East Kent Hospitals
	KCH Renal Fund 45 95 (14) 0 7 133		QEQM Property Fund	Any Charitable purpose relating to NHS wholly or mainly for Queen Elizabeth
Queen Mother Hospital WHH Neonatal Fund Any Charitable purpose relating to NHS & purchase of equipment & staff training QEQM Viking Day Oncology Fund Any Charitable purpose relating to NHS & purchase of equipment & staff Others* 185 81 (124) 0 14 156 Total 1,338 229 (306) 0 65 1,326 ~~I~~ ~~LO~~
	8.3 Unrestricted Funds Balance 31st Mar 2023 Income Expenditure Transfers Gains & Losses Balance 31st Mar 2024		EKHT Surgery & Anaesthetics	training Any Charitable purpose relating to NHS & purchase of equipment & staff training
	Name of fund £000’s £000’s £000’s £000’s £000’s £000’s
	EKHT Umbrella General Fund 108 98 (165) 0 3	44
	QEQM PropertyFund 160 13 (5) 0 9 177
	WHH Neonatal Fund 41 32 (7) 0 3	69
	QEQM VikingDayOncologyFund 185 21 (25) 0 10 191
	EKHT Surgery& Anaesthetics 62 6 (8) 0 4	64
	Others* 273 104 (192) 0 6 191

	Total 829 274 (402) 0 35 736

All other funds are those where the balance at 31 March 2024 was below £50k

ANNUAL REPORT 2023/2024

9. Sta Costs ff

9. StaffCosts
Salaries & Wages	31st Mar 2024 Total £000's 149	31st Mar 20223 Total £000's 131
Social Security Costs 16 14 Pension 16 15 Total Staff Costs 181 160 ~~rr~~ ~~eee~~

	31st Mar 2024 Total £000's	31st Mar 2023 Total £000's
Average Number of Employees:
RaisingFunds	2.6	2.0
Charitable Activities	1.5	1.5
Total 4.1 3.5 ~~SSS~~

One member of Fundraising staff received emoluments of £60k-£70k, no other members of staff exceeded £60k (no members of staff received emoluments exceeding £60k in 2022/2023). All staff members are employees of EKHUFT and their salaries are apportioned to the Charity based on the portion of their time contributing to the activities of the Charity.

Staff members belong to the NHS Pension Scheme which is an unfunded defined benefit scheme which is accounted for as a defined contribution scheme. The recharge from East Kent Hospitals University NHS Foundation Trust to the Charity includes the contributions to that scheme. For more information on the NHS Pension Scheme refer to the East Kent Hospitals NHS Foundation Trust annual report and accounts.

Additional Notes

11. Meeting Fund Objectives

The Trustees review all unrestricted and restricted funds to ensure that there is a need and can meet the restriction of those funds.

12. Related party transactions

During the year none of the Trustees or members of the key management staff or parties related to them has undertaken any material transactions with the East Kent Hospitals Charity.

The Charity has made revenue and capital payments to the East Kent Hospitals University NHS Foundation Trust where the Trustees are also members of

the Trust Board. The charity had a creditor of £0.2m as at 31/03/2024 (£0.8m 31/03/2023) and expenditure of £0.5m for 2023/24 (£0.9m 2022/23).

13. Charity Tax

East Kent Hospitals Charity is considered to pass the tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable trust for UK income tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Part 10 Income Tax Act 2007 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. (The charity met the same tax definition in 2022/23)

14. Events after the End of The Reporting Period

There have been no events after the reporting period.

As corporate Trustee, members of East Kent Hospitals University NHS Foundation Trust Board the give their time freely and receive no remuneration for the work that they undertake in relation to East Kent Hospitals Charity.

10. Anal is of Cash and Cash E ivalents ys qu

10. Anal0. AnalAnalallysiss of Cash andf Cash andCash andh andandndd Cash Eh Equivalentsalentslentsentsntsts
	31st Mar 2024 Total £000's	31st Mar 2023 Total £000's
Cash in hand	496	322
Cash held in investment portfolio	20	33
Total	516	355

East Kent Hospitals Charity Registered Charity Number: 1076555 East Kent Hospitals Charity Level 3 Trust Offices, Kent & Canterbury Hospital, Ethelbert Road, Canterbury, Kent CT1 3NG Tel: (01227) 868748

Email: ekh-tr.fundraising@nhs.net

2024-03-31-accounts

Helping your hospitals go further

ANNUAL REPORT

Contents

Introduction from Claudia Sykes, Chair of the Charitable Funds Committee

02 — Fundraising Introduction

The Role of the Charity

The Charity Team

Fantastic Fundraisers

Three Peaks Challenges

Westgate United Services Club

Students say thank you with fundraiser

Gracie Grey's Day

Saffery Farm

Canterbury Golf Club

Craft Support

Mont Ventoux Challenge

04

—

Corporate Support

05 — Events and Campaigns

Half Marathons

NHS 75

Wing Walk

Survival Rewind

Festive Campaign 2023 Impact

In 2023 we:

Cards and Baubles

Stagecoach Trees

Constructing Christmas decorations

Get Started Art

KMFM Bargain Hunter

81 Colonels Lane

06 — Projects

Charge Boxes help parents keep in touch while their children are in hospital

We have funded projects worth £530,000 during 2023-24

Captivating film praised by hospital workers

New Emergency Departments

Unusual visitors make poorly children smile

Dolphin Makeover

Padua Door Wraps

Improving the environment for our X-ray patients

Charity – Plans for Future Periods

Application Portal

Website

CRM Database

07 — Financial Summary

The summary

Going concern

Where our income came from

What we spent our funds on

08 —

Structure, Governance & Management

The East Kent Hospitals Charity is a registered charity (number 1076555)*.

The Trustees

Charitable Funds Committee - Executive Directors

Charitable Funds Committee - Non-Executive Directors

Richard Oirschott

Structure

Administrative Structure: Charitable Funds Committee

Advisors

Officers

Grant Making Policy

09 —

Objectives & Activities

Risk statement

Investment Powers

Investment Objective

Investment Performance

Definition of Funds

Endowment Funds

Designated Funds

Unrestricted Funds

Reserves Policy

Objects

10 — Our Funds

Fund Structure

Care Group Funds

General & Specialist Medicine

Surgery & Anaesthetics Services