2021-03-31-accounts - Dalton Community Association

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Dalton Community Association (DCA) AGM Report 2020/21

Dalton Community Centre (Drill Hall)

Introduction

This Annual Report 2020/21 reflects the development in this last financial year. A year which has been difficult for everyone because of the pandemic COVID 19. Nevertheless, progress has been made with the help of the various Government schemes/initiatives during COVID 19.

Our grateful thanks must go to the user groups and funders who have had to adjust to these unprecedented circumstances. All interested and helpful parties have contributed greatly to the retention of this community facility. I am grateful to all the Trustee who have joined our monthly meetings online thanks particularly to one of our trustees Steve Nott who has allowed us to use his zoom account for our monthly meetings.

Other notable organisation and funders named below have contributed either financially or with guidance and support during this difficult year.

Barrow Borough Council
Cumbria County Council
Dalton Town Council
ACTion Cumbria
ACE
The Hadfield Trust
Cooperative Community Funding sources
FCSCT
AGE UK Barrow Branch
Individual Trustees

Much has been achieved at the centre this year despite COVID and the difficulty has enabled the Trustee Board to review and act upon issues in the building to make it as safe as possible for users during the relaxation of COVID as well as building works that could be carried out using the Governments Business Retention Grant.

Correspondence was sent to user groups regarding a return to the centre as and when government relaxations were announced. At times this was difficult for some user groups as the guidance changed often.

Unfortunately, during the year Dance Tazia one of our regular users bringing in regular income, decided not to return and in fact closed their Dance troop for good. A sad loss to the association but understandable in the circumstances. They had had more than 20 years association with the centre.

Fortuitously we negotiated through the year a service level agreement with the Cumbria County Council regarding the use of the East Wing by Family Action on behalf of the County Council and once COVID restrictions are lifted they will reside and provide a service for a minimum of three days per week on an agreed monthly contract paid for by the County Council

We continue to be solvent thanks to the support from Government and being prudent on our part. This has included Business Rate Suspension and Furlough for our three members of staff (80% most of the time and 60% for a three-month period during the pandemic). In addition, we received business retention funding from government via the Borough Council. All these processes we simple to apply for and to be executed which was a welcome exercise for myself and the Trustees. Without that help it would have proved to be very difficult for the association. The general financial statement of income and expenditure can be seen on the charity commission website and a comparison can be made during previous years when the association was self-sufficient.

Minutes of all our meeting are uploaded onto the Dalton Community Association Website for scrutiny.

In preparedness to make sure the centre is as risk adverse as possible and ready for groups returning to the centre, I took advice following an expensive (in my opinion) defogging of all surfaces and equipment such as chairs tables etc. In the end I sought advice and with the government retention funds had Ultraviolet (UV) units installed in seven areas of the building. They operate on time switches, were professionally installed, and claim to kill all known germs on surfaces including COVID viruses.

Sanitiser stations were set up around the building and a COVID 19 First Aid Kit was created including PPE equipment, coveralls, l X temperature gun, hand wipes gloves etc. User groups were informed to help them make decisions when they felt able to return to using the centre. Signs and instruction notices were distributed throughout the building including NHS QR codes for reporting and links to the Government’s Track and Trace system.

Some notable funding sources this year has been a grant from Northwest Electricity and Bay Winds Trust both helping us to reduce our Carbon footprint and ensured further measures to reduce fuel wastage. A video was produced by Signal Films and Media a local community-based organisation. This is now available Highlighting the work of the association regarding energy saving and is a valuable resource in reducing our carbon footprint. The Video has been uploaded onto our website.

We still raise all our funds locally through rent, donations, and grants. We do not receive local council regular revenue grants all monies raised is through our own endeavours.

A pleasing and welcome addition this year was the completion, with the help of the Heritage Lottery funding, which has enabled us to reflect upon the ‘Drill Hall Identity’ from a Drill Hall to a ‘centre for all’. We had hoped to have a major launch but the restrictions of COVID 19 have meant a postponement. However, we do now have a booklet, a website, displays and presentation material which, enables us to have a historical and heritage record of the centre from 1928 to the present day.

The impetus of the above has given us the wherewithal to consider a further booklet with a working title of ‘Reflections of Dalton’. Some preliminary work has been carried out to seek funding to complete this task.

Much is still achieved through voluntary help, and during the pandemic and at times when the rules were relaxed, we were able to carry out some maintenance work.

As Trustees we have had a few problems with the maintenance especially in terms of ingress of water. We have tried various recommended solutions suggested by builders and seem to be alleviating these problems gradually but not easy with the ingress of water on sloping and flat roofs of which there are many.

Significant Events this year

Flat roof problems over the East Wing mainly solved with a few minor problems being solved gradually.
Heritage Lottery fund Project completed launch postponed had to cancel because of COVID
Benefits of the Solar Panels! With the possibility of more on the flat roof area
Renewal and appraisals of our policies constantly being reviewed as changes occur. All Trustees given USB ‘Flash Drive’ with all the policies and the Treasurer working on other policies including a financial reserve policy
Active and positive assertion of our Fire procedure including risk assessment notices and fire alarm testing partly carried out but still needs work doing and records kept up to date.
Creation of the new storage area has been a great success.
True Life Church contributed full amount for extra storage space in the East wing.
Special thanks to Ian Maddox and Dave Ward for continued help with maintenance tasks.
Ian has also produced a useful inventory of all assets listed for each room
We have bought five laptops and five iPads for future computer activity especially for older people in conjunction with AGE UK when COVID relaxation allows.
Investment of funds which have been in our current account and banking issues still being sought by our treasurer considering a number of options.
Other Grant applications on going.

Dalton Youthy

This year saw the revival of the Dalton Youth provision an active group previously had waned as participants moved on to college, work, and other avenues. The LGBGT group now meet in Barrow and are part of a larger group. Progress has been curtailed for the present because of COVID but monies from Francis C Scott Trust has so far been used to create a community garden made up of raised beds and a living walled garden in our outside courtyard. Thanks to Ann Thurlow for supervising this project which we trust will develop in future years.

Solar Panels

The success of the solar panels is amazing with a reduction in fuel bills, and we continue to receive payments from the governments tariff monitors to the tune of approximately £1K a year.

Trustees

Trustees continue to offer great support to the governance of the association. Our monthly meetings albeit they have been on ‘Zoom’ have proved to be very useful, supportive and practical in the governance of the organisation.

Policies

Progress indicated earlier in this report.

Investment/management of funds

The Treasurer continues to seek appropriate ways to invest/deposit some of our funds and look at the problems associated with having no local bank. Several alternatives are still being considered to assist with the governance of the DCA account.

Grants

Cooperative Society Community Fund £3,000 (possibly) towards holiday playschemes delivered by Dalton Youthy. The full figure not known until the end of the year in Oct/Nov time but part of the funding almost £1K already received.

Summary

A strange year to be quite honest and apart from Dance Tazia all other groups have been very supportive and understanding during this financial year. We as Trustees are very grateful to government COVID funding for small businesses such as ours especially the help for our staff with the furlough scheme. We need to consider and am negotiating with Cumbria County Council regarding the contract with the Library Service for their use of the centre. We still have a great partnership with the Town Council who are always supportive.

Present Users

Army Cadets,
Cumbria County Council Library service 9am 7pm Monday- Friday
Various reading groups and activities for different ages,
Cumbria Police - permanent office space with 24hour access with some facilities to meet their needs
Private birthday/party events for local residents not held during the pandemic.
Youth provision has been through Detached work.
East wing now agreed to be a base for Family Action possible starting late March or early in the next financial year.
And other various groups.
Spiritualist and healing group,
True Life Church in abeyance until Sept 2021 probably,
University of the third Age (U3A) stopped started and stopped again.
Rhythm time - Early learning through music
HartBeeps-early years learning through music and play
Film Club ready to start every month when able.
Parkinson’s and dementia self-help support groups awaiting the go ahead to start up again.
The local surgery has made bookings for administering the flu jabs for several days and this might be a feature annually.
SOS a health and Safety local firm have booked the centre for H&S courses on behalf of BAE Systems

Our web site and Facebook are getting to be well used and anyone looking at our calendar on the website cannot but be amazed at the number of activities taking place each week, even though, curtailed this year.

Vision Achievements and Plans

Reduce CO2 emissions further, friendly lighting in other areas of the building not currently covered especially adjacent rooms to the main hall.

Continue the work completed regarding the reduction of electricity use through the advent of creating our own energy through further solar panels and prudent management.

We would like to see continued and expanded the luncheon clubs, drop-in sessions for computer and IT skills for older people.

Conclusion

Yet again we continue to make sure these facilities, are available and ‘fit for purpose’ and up to a high standard required for a functional community venue catering for all ages.

Barry Doughty

Chairman Dalton Community Association

March 2021

The following are further bullet points listing further progress since March 2021 up to the time of the submission to the Charity Commission

Buildings works

More energy sensitive lights installed
Flat roof covering Cadets Storeroom and DCA boiler house replaced
Residual repairs to roof where there was ingress of water rectified
Storeroom for Family Action installed by Cumbria County Council no cost to DCA
Awning for the Children’s outside area imminent (Cost to County Council)
New doors fitted to the car park and outside yard
Possibility of more solar panels
More sponsorship boards installed in the entrance to the centre.

User Groups

Groups starting to return
New groups
SOS local Health and Safety company for exams and safety procedure in conjunction with BAE
Dowdales for a short period one to one working with pupils
U3A Rummy card group
Market Street Medical practice – Flu Vaccine
Wedding reception
Tabletop ‘war games’ during Christmas period
Family Action
Return of open access to the library
Existing group gradually returning some as late as September 2021

New booklet commissioned ‘Reflections of Dalton’ as a follow up to the booklet From ‘Drill Hall to Centre for All’.

Governance

Renewal of Licence for the library
Further recruitment of Trustees
Pat Wilson retirement Brenda Walker taking over Centre management role
Added Policies
Bribery
Whistle Blowing
Reserves policy
New booking systems electronic and hard copies designed and executed by Ian Maddox

Visits

High Sheriff of Cumbria
New Chief Executive of Cumbria County Council
Barrow Borough Council Regarding possibility to use centre as polling station

Dalton Community Association Charity No. 1076322 Financial Statements for the year ended 31 March 2021

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Dalton Community Association Charity No. 1076322 Financial Statements

for the year ended 31 March 2021

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Statement of Financial Activities
(incorporating the Income & Expenditure Account)
for the year ended 31 March 2021 2021 2021 2021 2020 2020 2020
Restricted Unrestricted Restricted Unrestricted
Note Funds Funds Total Funds Funds Funds Total Funds
£ £ £ £ £ £
Charity Operations
Income
Sundry Income 3,197 3,197 14,725 14,725
Development Posts Funding 1,727 1,727 9,099 9,099
Grants for Projects 6,413 6,413 20,388 20,388
Dance Group 0 5,280 5,280
Fund Raising 0 1,148 864 2,012
Donations 0 1,362 1,362
Cadets 5,796 5,796 5,796 5,796
Police 4,404 4,404 4,404 4,404
Youth Work 0 840 840
Library 5,004 5,004 5,004 5,004
Covid 19 Grants 4 37,867 37,867 0
8,140 56,268 64,408 30,635 38,275 68,910
Expenditure
Broadband & Telephone 1,020 1,020 1,002 1,002
Repairs 2,221 2,221 0 0
Cleaning incl Materials & Equipment 943 943 1,215 1,215
Salaries 1,727 15,206 16,933 9,966 6,108 16,074
Insurance 2,034 2,034 2,343 2,343
Water 996 996 559 559
Gas 1,428 1,428 2,479 2,479
Electricity 1,119 1,119 1,007 1,007
Projects 3,761 3,761 6,356 1,681 8,037
Roof Repair 1,020 1,020 13,165 13,165
Lighting, Building, F&F, Equipment 2,495 6,681 9,176 0 0
Miscellaneous 157 1,805 1,962 1,148 9,641 10,789
8,140 34,474 42,614 30,635 26,037 56,672
Excess Income / (Deficit) 0 21,794 21,794 0 12,238 12,238
Refurbishment
Income
Grants 0 0
Expenditure
Refurbishment Costs 0 500 500
Excess Income / (Deficit) 0 0 0 0 -500 -500
TOTAL INCOME 8,140 56,268 64,408 30,635 38,275 68,910
TOTAL EXPENDITURE 8,140 34,474 42,614 30,635 26,537 57,172
TOTAL SURPLUS for the YEAR 0 21,794 21,794 0 11,738 11,738
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Dalton Community Association
Charity No. 1076322
Financial Statements
for the year ended 31 March 2021
Balance Sheet
as at 31 March 2021
Note 2021 2020
ASSETS
Fixed Assets
Building 2 0 0
Current Assets
Accounts Receivable 5,592 4,725
5,592 4,725
Petty Cash 32 78
Current A/c - Unrestricted 45,443 31,064
Current A/c - Restricted 20,752 17,354
66,227 48,496
TOTAL ASSETS 71,820 53,221
LIABILITIES
Restricted Funds Received in Advance 3 20,752 17,354
Un-Restricted Funds Received in Advance 12,338 18,384
Creditors 1,227 1,774
34,317 37,512
RESERVES
Restricted 1 0 0
Unrestricted 1 37,503 15,708
37,503 15,708
TOTAL FUNDS & LIABILITIES 71,820 53,221
These financial statements were approved by the Trustees and authorised for issue on 30/09/2021
and are signed on their behalf by:
Chair B. Doughty
Independent Examiner's Statement
In my opinion and based on the information provided, the above Income and Expenditure account gives a fair view of the
affairs of the Dalton Community Association for the period 1 April 2020 to 31 March 2021, as shown by the accounting records;
in addition the bank balance is confirmed.
Auditor Keith Jackson Date 27/09/2021
CMIIA
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Dalton Community Association Charity No. 1076322 Financial Statements for the year ended 31 March 2021

Notes to the Financial Statements

1 Accounting Policies

Income

Income including donations, gifts and trading income is credited to the Statement of Financial Activities when the charity is legally entitled to the funds after any performance conditions have been met, the amount can be measured reliably and it is probable that the income will be received.

Expenditure

All expenditure is accounted for on an accruals basis and recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably.

Fund Accounting

Unrestricted funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Restricted funds

Restricted funds arise where the donor species the use of the funds, or the funds have arisen in response to an appeal or application for a specified purpose. Until the performance conditions have been met, the income is treated as Received in Advance.

Taxation

HM Revenue & Customs considers Dalton Community Association to be a charity and therefore entitled to exemption from tax afforded by Sections 478 - 489 of the Corporation Taxes Act 2010 to the extent that income is applied exclusively for charitable purposes.

2 Building

Dalton Drill Hall, 21 Nelson Street, Dalton in Furness, LA15 8AF - acquired 8 May 2013 by Community Asset Transfer. Valuation 23 March 2019 by an Independent Estate Agent - £375,000 (£345,000 - valuation 28 February 2018 by a different Independent Estate Agent). An updated valuation has not been obtained in 2020 or 2021 yet due to Covid 19 Pandemic.

3 Restricted Funds

Development Posts Balance brought forward Received in Advance Utilised during the year Balance carried forward History Project Balance brought forward Received in Advance Utilised during the year Balance carried forward Lunch Club Balance brought forward Received in Advance Utilised during the year Balance carried forward Peoples Project Balance brought forward Received in Advance Utilised during the year Balance carried forward Training Balance brought forward Received in Advance Utilised during the year Balance carried forward Computer Training Balance brought forward Received in Advance Utilised during the year Balance carried forward Youth Worker Balance brought forward Received in Advance Utilised during the year Balance carried forward Roof Repairs Balance brought forward Received in Advance Utilised during the year Balance carried forward Lighting and Video Balance brought forward Received in Advance Utilised during the year Balance carried forward		2021 2020 2,018 10,617 500 -1,466 -9,099 552 2,018 4,218 7,464 0 -3,715 -3,246 503 4,218 1,305 953 4,549 1,500 -108 -1,148 5,746 1,305 1,020 0 5,000 -361 -3,980 659 1,020 1,800 0 1,800 1,800 1,800 1,493 0 7 1,493 1,500 1,493 5,500 0 5,500 5,500 5,500 0 0 13,164 -13,164 0 0 0 0 6,060 -2,495 3,565 0

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Dalton Community Association Charity No. 1076322 Financial Statements

for the year ended 31 March 2021

Notes to the Financial Statements (continued)

3 4	Restricted Funds (contd) Holiday Club Balance brought forward Received in Advance Utilised during the year Balance carried forward Total Restricted Funds Covid Grants Received Barrow Burough Council Covid-19 Grant Barrow Burough Council - Govt Business Retension Scheme Cumbria County Council - DEFRA Furlough Funding	0 0 963 963 0 20,788 17,354 10,000 9,669 5,000 13,198 37,867 0

5 Subsequent Events

The 2019/20 year-end coincided with the Covid-19 Pandemic lockdown that commenced in the UK in the last week of March 2020 and resulted in the closure of the hall. The resumption of the use of facilities commenced in May 2021 with a few users returning then, that increased in the following months until signature of these accounts when use of the hall had returned to "normal".

6 Reserves

The DCA Reserve Policy makes provision for six months operating costs, redundancy and non-major building repairs totalling £29,000.

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Dalton Community Association Charity No. 1076322 Financial Statements for the year ended 31 March 2021

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Dalton Community Association Charity No. 1076322 Financial Statements

for the year ended 31 March 2021

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Dalton Community Association Charity No. 1076322 Financial Statements for the year ended 31 March 2021

Notes to the Financial Statements

1 Accounting Policies

Income

Expenditure

Fund Accounting

Unrestricted funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.

Restricted funds

Taxation

2 Building

3 Restricted Funds

Development Posts Balance brought forward Received in Advance Utilised during the year Balance carried forward History Project Balance brought forward Received in Advance Utilised during the year Balance carried forward Lunch Club Balance brought forward Received in Advance Utilised during the year Balance carried forward Peoples Project Balance brought forward Received in Advance Utilised during the year Balance carried forward Training Balance brought forward Received in Advance Utilised during the year Balance carried forward Computer Training Balance brought forward Received in Advance Utilised during the year Balance carried forward Youth Worker Balance brought forward Received in Advance Utilised during the year Balance carried forward Roof Repairs Balance brought forward Received in Advance Utilised during the year Balance carried forward Lighting and Video Balance brought forward Received in Advance Utilised during the year Balance carried forward		2021 2020 2,018 10,617 500 -1,466 -9,099 552 2,018 4,218 7,464 0 -3,715 -3,246 503 4,218 1,305 953 4,549 1,500 -108 -1,148 5,746 1,305 1,020 0 5,000 -361 -3,980 659 1,020 1,800 0 1,800 1,800 1,800 1,493 0 7 1,493 1,500 1,493 5,500 0 5,500 5,500 5,500 0 0 13,164 -13,164 0 0 0 0 6,060 -2,495 3,565 0

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Dalton Community Association Charity No. 1076322 Financial Statements

for the year ended 31 March 2021

Notes to the Financial Statements (continued)

3 4	Restricted Funds (contd) Holiday Club Balance brought forward Received in Advance Utilised during the year Balance carried forward Total Restricted Funds Covid Grants Received Barrow Burough Council Covid-19 Grant Barrow Burough Council - Govt Business Retension Scheme Cumbria County Council - DEFRA Furlough Funding	0 0 963 963 0 20,788 17,354 10,000 9,669 5,000 13,198 37,867 0

5 Subsequent Events

6 Reserves

The DCA Reserve Policy makes provision for six months operating costs, redundancy and non-major building repairs totalling £29,000.

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