SEESAW A COMPANY LIMITED BY GUARANTEE TRUSTEES. REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 30 JUNE 2024 Nutshell Accounts Llmlted Chartered Accountsnts 1 Abbey Street Eynsham itney OX29 4TB Reglstered Charlty Number: 1076321 Company Registration Number: 03790965
SEESAW CHARITY INFORMATION FOR THE YEAR ENDED 30JUNE 2024 CONTENTS PAGES Charity information 1 to4 Trustees. report 5t014 Independent examinerfs report 15 statement of financial activities {including incom8 and 8xp&nditure account) 16 Balance sheet 17 Notes to the financial statements 18to30 The following pages do not form part of the financial statements Detailed income and expenditure account 31to34
SEESAW CHARITY INFORMATION FOR THE YEAR ENDED 30 JUNE 2024 TRUSTEES AND DIRECTORS Sub*roup Dr Gillian Forrest (Chair) CSG Mrs Julia Palejowska FCA (resigned 23rf October 2023) FSG Ms Glynis Phillips (Secretary) FRSG Dr Marilyn Relf CSG Ms Kay Symons FSGIFRSG Mr Hugh Roderick FRSG Mr Robert Kirtland FCA (appointed 23rd October 2023) FSG Mrs Sheila Hurst CSG Dr MiGhael Shea FRSG Ms Debbie Chapel CSG FSG Mr Nick Couldrick ACMA CGMA (Treasurer) Members of Clinical Sub-Group CSG Members of Financial Sub-Group FSG Members of Fundraising Sub-Group FRSG SENIOR STAFF Director- Ms Judith Mulligan
SEESAW CHARITY INFORMATION FOR THE YEAR ENDED 30 JUNE 2024 REGISTERED (AND PRINCIPAL) OFFICE Bush House 2 Merewood Avenue Headlngton, Oxford, OX3 8EF COMPANY REGISTRATION NUMBER 03790965 England and Wales CHARITY REGISTRATION NUMBER 1076321 England and Wales ACCOUNTANTS Nutshell Accounts Limited 1 Abbey Street Eynsham Witney OX29 4TB BANKERS CAF Bank Kings Hill West Malllng Kent ME19 4TA SOLICITORS Freeths LLP Spires House 5700 Oxford Business Park South Oxford OX4 2RW
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 The Trustees present their Annual Report for the year ended 30 June 2024 under the Charities Act 2011, the Companies Act 2006 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and R8public of Irèland (FRS 102), together with the independently examined financial ststements for the year. REFERENCE AND ADMINISTRATIVE INFORMATION Seesaw registered as a company limited by guarantee on 17th June 1999 and with the Charity Commission on 30 June 1999 as a charity (registered number 1076321). The names of all Trustees at the date of this report and of those in office during the year. together with details of the senior staff, advisers of Seesaw and the principal office of the charity, are given on pages 3 and 4. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing documents The governing document is the Memorandum and Articles of Association. Board of trustees The board of trustees is constituted and regulated in accordance with the Goveming Document. New members are elected on the basis of the skills needed to complement the trustee body. and their Commitment to the haritable objectives of Seesaw. The board of trustees determines the ongoing strateglc dlrecllon of the Charily and regulates its administration and the management of its finances and assets. It meels regularly and is advised by three subgroups. Recruitment and training of trustees New trustees are recruited by advertisement, two external references and interview with the board. They are inducted into the workings of Seesaw. including trustee policies and pr0dureS. by the Chair of Trustees. Those with dinical responsibilities do not provide hands-on support, or have access to client data, and thus are not required to be DBS checked" however, Seesaw has taken the decision to require a DBS check for all Trustees as we are a children's charity. Members of the board of trustees are expected to keep theMSeeS up to date with urrent issues in the sector and on regulatory requirements. Remuneration of trustees and staff Members of the board of trustees receive no remuneration or b8nefits from their trusteeship of the charity. The remuneration of staff is set by the trustees on the advice of the remuneration committee and in accordance Wlth Seesaws pay policy.
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 STRUCTURE, GOVERNANCE AND MANAGEMENT (continued...) Organlsatlonal management The members of the board of trustees meet four times a year. The work of d8v8loplng and monitoring their policies is carried out by threa subrOupS which meet belween board meetings: Clinical Sub-Group- Chair.. Marilyn RelF Financial Sub-Group- Chair- Robert Kirtland Fundraising Sub-Group - Chair: Kay Symons The day-to-day running of the Charity is delegated to the Director. who attends all meetings of the sub-groups. None of the trustees have any beneficial interest in the company. All the trustees are members of the Company and guarantee to contribute a maximum of £10 each in the event of winding up. OBJECTIVES AND ACTIVITIES Charltsble obJectlve$ and alms The relief of sickness and distress and the advancement of education, in particular. but without limitation, by: The support of children and young people who have suffered or are about to suffer a bereavement The promotion of study and research and the dissemination of the useful results of any such research in relation to the effects of such loss and into methods of supporting bereaved children and young people and the provision of training and education in relation to those effects and methods. The board of twstees has considered the Charity Commission's guidance on public benefit and in keeping with its objectives, Seesaw's aims for the public benefit are.. To raise awareness and understanding of the needs of bereaved children through information and training To allocate our resources as cost-effectively as possible. Seesaw's strategy for achieving its aims Dellvery of highquality grief support services We employ a small team of expert staff who provide guidance and support at point of contact, and on-going support as needed. The team provides: Support to bereaved children. Support before and after an antlclpated death: Support after the suicide of a parent or sibling, or other sudden death. A free support service to schools and relevant professiona5 services in Oxfordshire., The Side-by-side progr8mme of family events We deliver the service effectivety and safety, keeping paid staff to a minimum.
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 OBJECTIVES AND ACTivrriES (continued...) In line with best practice in the sector, we recruit, train, selecl and supervise a team of volunteer support workers (VSWS) to provide individual work wlth Chlldren in their own homes. Quality is maintained through regular monthly supervlslon and training sessions and annual reviews. All clinical staff and VSWS are subject to an enhanced DBS check and have regular safeguarding training. Raising awareness We provide training to other professionals, especially stsff working in schools, to enable them to support bereaved children in their care. thereby extending the reach of our expertise. We develop and provide publications and resources to support families, and other professionals. The clinical staff liaise with practitioners from other bereavement serVIS serving Oxfordshire to share good practice and to ensure a wider awareness and promotion of children's needs and our service. Seesaw is a member of the Childhood Bereavement Network (CBN) in order to contribute to new developm8nts and learn from colleagues nationally, and so remain at the forefront of good practice. Seesaw is also represented aL' Oxfordshire's Child Death Overview Panel Joint Agency Review meetings responding to sudden deaths of those under 18 Thames Valley Suicide Prevention Multi Agency Group Sustalnablllty We regularly review our strategy and planning to ensure our sustainability. Last year we took the decislon not to replace a departing member of clinical staff to keep our spending within budget and to prevent any further depletion of our reserves. We have delivered the service this year with a reduced clinical team. The impact of Covid and price rises due to cost-of-living increases have meant we have used our reserves over the past few years and. to ensure our sustsinability. we need to manage our costs. We have adjusted our service in line with our current capacty and continued to expand the number and type of resources that we make freely available as our 'self-serve' offer. We are starting to build our reserves back up and our ambition is to increase our capacty to its previous level. Cost-effective use of resources We employ fundraisers who can use the most cost-effective approaches to raising the necessary funds at the same time as enhancing the profile and promoting the service of the charity in the community. We also involve volunteers where appropriate to support fundraising. Crlterla used for assesslng success Delivering a timely and responsive service to every family in Oxfordshire which needs it, whatever their background or location
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 Positive service evaluations using the Child Bereavement Service Questionnaire and client satisfaction surveys Raising enough funds to cover the costs of delivering a timely, responsive and highly valued service free at Ihe point of delivery to all grieving children who need it. income targets met in line with our current 3-year fundraising strategy ACTIVITIES AND PERFORMANCE In November 2023 w8 W8r8 awarded the Kings Award for Voluntary Service. This is a huge tribute to our Volunteer Support Workers who work with children and young people across Oxfordshire, and our trustees who give so much of their time to ensuring we are well govemed. We have delivered a mixture of in-person and online support: a model we start8d in 2020-21. Due to our reduced staffing capacity. we have been unable to deliver our famlly days (Slde-by Side), and to offer in person support to those families facing the bereavement of a grandparent or other wider family member. To address this gap, we have produced a series of 18 films to send to families who self-refer; some specifically created for young people. We then follow up with the offer of a phone call if the resources have not addressed all their questions or concerns. Summary of clinical statistics for 2023-24 Grief support in this period was delivered by 4 chlld and family practitioners, and 18 Volunteer Support Worf<ers. In 2023-24 the Seesaw team supported 486 children and young people from 383 families. Of those: 100 received pre bereavement support, and 394 received post bereavement support {8 received support for both}. 141 children were supported as part of our Early Support offer (immedlate support followlng a termlnal diagnosis or following a sudden unexpected death)- 264 children received 1-1 support from our dinical team, including Volunteer Support Workers. 64 were diverted from an in-person service because of the restrictions on our service offer and were directed towards our resources. 20 were inappropriate referrals (out of county, over 18, not a bereavement or temiinal diagnosis). We collect ethnicity data for clients to monitor reach and coverage and representation: however, people can choose 'prefer not to say, or not to answer at all. As you can see from the data below the highest proportion was peop18 choosing not to answer the questlon: 249. We use the UK census ethnicity categories to allow us to compare with census dats for Oxfordshire. Asian. or Asian British.. Bangladeshi 1 Asian or Asian British: Pakistani 1 Asian or Asian British: Any other 3 Black or Black British: African 6 Mixed whlte and asian 10
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 Mixed white and black caribbean 5 Mixed white and black african 2 White 1 White British 171 White any other white background 9 Prefer not to say 14 Did not answer 249 Volunteer Support Workers (VSWS) We had a team of 18 volunteers providing face-to-fac8 grief work across Oxfordshire. Seesaw Cannot offer the service it does wilhout the time and dedication our VSWS give, and we are very grateful to them. We estimate that they have volunteered more than 1000 hours this year. Working with schools and other professionals Consultation with school staff and other professionals, often health and social care professionals, is a large part of our work. Our clinical team provided 60 consultations with schools and 170 consultations with other professionals. Our remote training packages are popular with schools and other professionals. often in preference to in-person training. This year we provbded remote training for 70 school staff from 64 schools, and 26 professionals. An increase on the preceding 2 years. We also delivered 5 in person training and awareness sessions this year: at the Dying Matters conference, to the Educational Psychology Service as part of their training day, as part of the 'Grand Round, for health professionals training, to Farln9don Learnlng Trust DSL forum, and to trainee clergy within the Oxford Diocese. Servl¢e evaluatlon We have continued to use the online surveys we developed last year. We rec8iV8d 27 completed surveys in this period:960/o report being 'very satisfied, or'quite satisfied, with the in-person support they have retsived. 100°/o of young people who completed a survey were 'very satisfied, and found the support 'very helpful,. 1000/0 of families reported they found the grief support 'very helpful, 930/0 of those being supported after a sudden death report the advice and information given being 'very helpful, or 'quite helpful, 100 % would 'definitely' or'probably, recommend our servic8 to another young person or family Parentslcarers report a range of outcomes as a result of support, the most Mmon being: I feel listened to. I felt reassured. I had more ideas to help support my child. l understood my child's grief better. I felt more confident in supporting my child. I felt I knew what to do and say next.
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 Children and Young People also report a range of outcomes: I feel better able to understand my grief. I feel rn0 supported with my grief. I feel better able to manage my grief. I feel reassured about my grief. I know who to ask for help. I know how to talk about my grief and can rf I want to. I know it is OK to think about and focus on other things in my life when I want to Client feedback The results of the Child Bereavement Service questionnai (CBSQ) provide us with feedback on progress which helps us to shape and develop our services. CBSQS are used for 1-1 grief support work with children and young people when some time has passed since the bereavement. CBSQ is not a suitable tool to measure pre bereavement work, parent support and earfy support work. As a much largér part of our work this year has fallen into the latter categories. we collected a sample of 60 CBSQS. Analysis ofthe questionnaires revealed that for younger children the addition ofthe parent questionnaire is really helpful as parents are able to observe and report on changes in their child. This was less important for older children, who were more able to report on their own progress and changes. 900/0 of all the questionnaires collected showed an improvement in one or more areas of support. 93 % of responses from parents reported improvements for their child. 860/0 of older children and young people (over 11 s) and 780/0 of younger children (under 11sJ reported improvements. 950/0 of parents responses were highly satisfied with Seesaw's service and 85 /• of young people and 78 % of children were satisfied or highly satisfiej. We often receive unsolicited comments from families and professionals who have used our seNice and this year we have continued to receive very positive feedback. The service is very highly valued by its beneficiaries and professionals, and ils reputation in the county remains very high. As the CBSQS are not suitable tools to measure all of the types of work we do we are currently piloting a new tool: Goal Based Outcomes measure. We are using this with children and young people to help them to identify the changes they would like the work to make and to measure their progress. Our intention is lo increase children and young people's sense of agency and make them active partners in their grief work journey. We expect to have a big enough sample of evidence in 6 months to be able to report on. We consult with young people when developing new resources for them. This year when we created 6 films specifically for young people they advised us to add a short list of content next to each film to guide young people on which films would be most useful for them. We also shared advice on our social media from a bereaved young Person. as part of Children's Grief Awareness week. Fundraislng success Seesaw continues to rely on donations for over 90Q/o of its income. This was generated through Trusts and Grants applications, corporate support, communty fundralslng and donations from individuals. In 2023-24 w8 received grants from new and existing supporters including the Masonic Charitable Foundation and The Grocers. Charity for which we are very grateful. 10
SEESAW TRUSTEES. REPORT FOR THE YEAR ENDED 30 JUNE 2024 Individuals and organisations across Oxfordshire have demonstrated again how much they value the service by donations of money or goods to an extraordinary degree and we thank them for all they do for Seesaw. FINANCIAL REVIEW The charity reiVed total income of £475,848 during the year (2023: £433,520). The cost of generating funds was £68,756, (2023: £83.294). This was lower than the previous year due to a vacancy in the fundraising team, which has since been filled. £345.201 was spent on charitable purposes (2023: £347,398). The surplus for the financial year was £61.891 (2023: £2,828). This was better than expected following a successful fundraising year. The surplus will help to sustain our ongoing service. Details of Income received Statutory Grants 55.000 Trust and Foundation grants 248.705 Corporate donations and fvndraising 26.900 Individual donations and fundraising 60,719 Community fundraising 46,758 Légacy donations 2.000 Regular giving 13.806 Gift aid 10.020 other income inc. sales 2.819 Investment income 9,122 Total income 475,848 Factors that are likely to affect financial position and performance golng forward Grant funding of £186,000 has been secured for 2024-25. including £35,000 from the Buckinghamshire. Oxfordshire and Berkshire West Integrated Care Board {BOB ICB). Remaining funds need to be generated through our ongoing fundraising activities. We recognise that there continue to be financial pressures on the third sector and that commissioning bodies and grant makers share those pressures and are fielding much greater numbers of requests for funding. We are @nuraged by th8 relative success of our fundraising outcomes this year. 11
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 RESERVES POLICY Seesaw's policy is to mainlain funds at a level which ensures it can continue to provide its service, meet all obligations to staff and other stakeholders and carry through its strategic plans. In view of Seesaw's dependence on its own fundraising efforts, the Trustees consider that a target of nine months 8XP8nditure to be held in unrestricted funds is prudent. Free reserves (unrestricted funds not tied up in fixed assets) at 30th June 2024 tolaled £322.693 (2023: £250,207). This represents approximatety elght months of next yearfs budgeted expenditure. This Is sllghtly below the reserves target. The Trustees ensure that the reserves are monitored and keep the reserves policy under regular review. RISK MANAGEMENT The Trustees and the Director evaluate and manage the principal risks and uncertainties faced by the charity on an ongoing basis. When the organisation is not able to address rlsk Issues using intemal resources, the trustees take advice from external experts with specialist knowledge, for example in the fields of Health & Safety. Human Resources, and Information Security. Policies and procedures are reviewed by the Trustees. Training courses are made availabl&, when appropriate. to trustees and members of staff to enhance their skills in risk-related areas. The principal risks and uncertainties faced by the Charity are identlfied as follows- The most significant clinical risk faced by Seesaw is of a negative impact on the quality of the service provided in the light of increased demand. Demand for our servlce has returned to pre-pandemic levels. The increasing complexity of many cases and restricted availability of usual support neorkS and other professional health services available to families has compounded the pressures on the clinical service. The Director and the Clinical Subgroup keep this under constsnt review and ensure that complexity and caseload is effedively monitor8d and is managed in line with staff capacity. The development of a wide range of online and ac¢esslble resources has leveraged our capacty and mitigates the risk. The service and organisation depend on the support, recruitment and ratention of suitably qualified and experienced staff, volunteers and Director. The Trustees recognise that the departure of the Chair of Trustees and the Director are signlflcant rlsks for Seesaw and good su¢¢ession planning is needed to mltigate this. Good supervision, and other forms of support and training, and annual appraisal proc8dur8s ar8 in plac8, and trustees keep staff matters and succession planning under constant review. Maintaining the high reputation of Seesaw both internally and externally is a key factor in the successful recruitment of stafP, The Trust88s recognise the risks around information security within an organisation that depends on electronic communication and holds personal data. Seesaw's Information Security policy is reviewed regularly, and systems and procedures are updated in line with good practice and the latest legislation. 12
SEESAW TRUSTEES, REPORT FOR THE YEAR ENDED 30 JUNE 2024 Despite a successful year of fundraising the trustees are mindful of the risk that the charity fails to continue to focus on flnanclal suslalnability. Meanwhile we recognise Ihat financial rlsk Is systemic in a charity that depends on voluntary donations. The trustees are closely monitoring all financial risks and reviewing all budgeting and spending decisions to ensure financial prudence. The importance of the recruitment and retention of suitably qualified and experienced staff in the area of fundraising is a particular factor and a priority for the trustees. FUTURE PLANS Seesaw's future plans are agreed by the board of trustees and are to continue with the agreed core elements. which are: -to provide a timely and responsive service for bereaved Childn in Oxfordshire which meets the needs of a growing and diverse population. -to provide support and consultancy for professionals in Oxfordshire who are working directly with bereaved young people. -to increase awareness of our service throughout Oxfordshire. -to ensure the sustainability of Seesaw's unique service provision in Oxfordshire through our fundraising, and to respond to the changing financial world and become a part of health and social care commissioning of services. whilst maintsining our ind8P8nd8nc8 and fiexibility as a charty. Our ambition is to increase our income and build our service capacity back up to previous levels through our new fundraising strategy and investment in our fundraising team. 13
SEESAW TRUSTEES. REPORT FOR THE YEAR ENDED 30 JUNE 2024 STATEMENT OF ACCOUNTING AND REPORTING RESPONSIBILITIES The trustees (who are also directors of the charity for the purposes of company law) are responsible for preparing the Trustees. Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom generally accepted accounting practice (UK GAAP)). Company law requires the trustees to prepare financial ststements for each financial year which give a true and fair view of the state of affairs of the charitable company of its incoming resources and application of resources, including its income and expenditure. for that period. In preparing these financial statements the trustees are required to: select the most suitable accounting policies and then apply them consistently. observe the methods and principles in the Charlties SORP. make judgments and accounting estimates that are reasonable and prudent. state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in th& financial ststem8nts; and prepar8 th8 financial stat8m8nts on the going concern basis unless It is Inappropriate to presume that th8 charity will continue in business. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them lo ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. SPECIAL EXEMPTION The above report is prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Approved by the board of trustees on and signed on its behalf by.. 11, (rl. ZKJ Dr G Forrest- Chair of Trustees 14
SEESAW INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SEESAW FOR THE YEAR ENDED 30 JUNE 2024 I report to the charity trustees on my examination of the accounts of the company for the year ended 30 June 2024. which are set out on pages 12 to 33. RESPONSIBILITIES AND BASIS OF REPORT As the charity's trustees of the company (and also its directors for the purposes of company law) you are responsible for the pparatIOn of the a¢¢ounts in a¢¢ordan¢e with the requirements of the Companies Act 2006 ('the 2006 Ad,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eliglble for independent examlnation, I report in respect of my examination of your charity's accounts as carri8d out und8r section 145 of the Charbties Act 2011 (the '2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515)(b) of the 2011 Act. INDEPENDENT EXAMINER'S STATEMENT The charity's gross income exceeded £250,000 and l am qualified to undertake the examination by being a qualified member of the ICAEW. I have completed my examination. I confirm that no matters have Come to my attention in connection with the examination giving me cause to believe: accounts'ng records were not kept in respect of the company as required by section 386 of the 2006 Act., or the accounts do not accord with those accounting records., or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a Yrue and fair. view which is not a matter Gonsidered as part of an independent examination; or the accounls have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities. I have no concems and have come across no other matters in ¢onnaction with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. J THOMAS (FCA) For and on behalf of NUTSHELL ACCOUNTS LIMITED CHARTEREDACCOUNTANTS 1 Abbey Street Eynsham Witney OX29 4TB 15-
SEESAW STATEMENT OF FINANCIAL ACTIVITIES (INCLUDING INCOME AND EXPENDITURE ACCOUN FOR THE YEAR ENDED 30 JUNE 2024 Note Unrestricted Restricted Totsl funds 2024 Total funds 2023 INCOMING RESOURCES Donations and legacies Charitable activitles 355,985 110,080 466,065 427,419 1,929 803 3,369 Other trading activities Investments 661 661 9,122 9,122 Totsl incoming resources 365,768 110,080 475,848 433,520 RESOURCES EXPENDED Costs of generating funds: Commercial trading and fundraising activities 63,136 5,620 68,756 83,294 Cost of Charitable artivities: Child bereavement support Schools support service Pre-bereavement service Total C05t of Charitable artivities: 153,659 16,537 72,038 48,733 7,107 47,127 202,392 23,644 119,165 222,893 19,426 105,079 242,234 102.967 345,201 347,398 Total resources expended NEf MOVEMENT IN FUNDS 305,370 108,587 413,957 430.692 60,398 1,493 61,891 2,828 Reconciliation of funds Total funds at l July 2023 Total funds at 30 June 2024 17 322,737 383,135 21,947 23,440 344,684 406,575 341,856 344,684 17 The Statement of Financial Activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. -16-
SEESAW BALANCE SHEET AS AT 30 JUNE 2024 Note 2024 2023 FIXED ASSETS Intangible assets Tangible assets li 12 60,443 60,443 72,530 72,530 CURRENT ASSETS Stock Debtors Cash at bank and in hand 13 14 5.487 9,300 346,675 4,163 9,095 271,766 361,462 285,024 Creditors: amounts falling due within one year 15 15,330 12,870 NET CURRENT ASSErs 346,132 272.154 NET ASSETS 406,575 344,684 INCOME FUNDS Unrestricted income funds Restricted income funds 17 383,135 23,440 322,737 21,947 17 406,575 344,684 These accounts have been prepared in accordance with the special provisions relating to small companies within Part 1 S of the Companies Act 2006 and in accordance with the provisions of FRS 102 Section 1A- small entities. For the financial year ended 30 June 2024 the company was entitled to exemption from audit under section 477 of the Companies A¢t 2006. Mémbèrs have not required the company to obtain an audit in accordance with section 476 of the Act. The directors acknowledge their responsibilities for complying wilh Ihe requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts. Signed on behalf of the board of trustees Dr G Forrest Trustee Date approved by the board". 17-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 GENERAL INFORMATION Seesaw is a registered charity and private company limited by guarantee incorporated in England and Wales. Its principal registered office is: Bush House 2 Merewood Avenue Headington Oxford OX3 8EF The financial statements are presented in Sterling. whlch Is the functional currency of the charity. The charity is a public benefit entity. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of preparation of the financial statements These financial statements have been prepared in accordance with the Accounting and Reporting by Charities: Statement of Recommended Practice appllcable to charitles preparlng accounts in accordance with the Financial Reporting Standard 102 Section 1A smaller entities, Financial Reporting Standard 102 Section 1A smaller entities'The Financial Reporting Standard applicable in the UK and Republic of Ireland, {"FRS 102.), the Companies Act 2006 and the Charities Act 2011. The principal accounting policies adopted in the preparation of the financial statements are as follows: Going conc•rn The financlal statements have been prepared on a going concern basis as the trustees believe that no material uncertainties exist. The trustees note that the current economic challenges have impacted on Seesaws income generating actlvltles over the past few years. However, the level of funds held, multi-year grants, grants secured for next year and the goodwill shown towards Seesaw means that the trustees feel confident that the donation income earned over the next 12 months will be sufficient for the charity to be able to continue as a going concem. Funds Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charty and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specffic restrictions imposed by donors or whlch have been raised by the charity for a particular purpose. The cost of raising and administering such funds are charged against the specific fund where material and if allowed by the funder. The aim and use of each restricted fund is set out in the notes to these accounts. 18-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 STATEMENT OF ACCOUNTING POLICIES (contlnued...) Incoming resource5 All incoming resources are included in the Statement of Financial Activities once the charity has legal entitlement to the resources, it is probable that the resources will be received and the monetary value of the incoming resources can be measured with sufficient reliability. Donations and grants are recognised when the distribution is received. For legacies. entitlement is the earlier of the charity being notified of an impending distribution or the a¢Y being received. At this point income is recognised. On occasion, legacies will be notified to the charity where it is not possible to measure the amount expected to be distributed. On these occasions the legacy is treated as a contingent asset and disclosed. Income from trading activities includes income eamed from fundraising events and activities to raise funds for the charity. Income is received in exchange for supplying goods and services in order to raise funds and is recognised when entitlement has o¢¢urred. Investment income is earned through holding assets for investment purposes such as cash on deposit. Interest income is recognised as and when received. Other income includes income from th8 provision of training, the sale of lit8ratur8 and royalti8s. Resources expended All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a leg81 or constructive obligation to make payments to third parties. it is probable that the settlement will be required and the amount of the obligation can be measured reliably. It is Categorised under the following headiNJs'. Costs of raising funds includes commerclal and fundraising activities- Expenditure on charitable activities includes child bereavement support, schools supp¢)rt service and pre-bereavement service. Irrecoverable VAT is charged as an expense against the activity for which expenditure arose. Support costs allocation Support costs are thos8 that asslst the work of Seesaw but do not directly represent charitable adivities and include office costs, governance costs and administrative payroll costs. They are incurred directly in support of expenditure on the objects of S8&Saw. Where support costs cannot be directly atlributed to particular headings, they have been allocated to the cost of raising funds and expendlture on charitable activitl8s on a basis consistent with use of the resources. Premis8s and other ov8rh8ads have b88n allocated between cost of raising funds and expendilure on charitable activities on the basis of floor space occupied. 19-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 STATEMENT OF ACCOUNTING POLICIES (continuad...) Intangibl• fixed assets Intangible fixed assets are stated at cost less accumulated amortlsation and accumulated Impalrment losses. Amortisation on websile development has been provided at 33.3 % on a straight line basis so as to write off the cost less residual value of the assets over their estimated useful life. Tanglble flxed assets Fixed assets are stated at cost less accumulat8d d8preciation and accumulated impaimient losses. Depreclation has been provided at the following rates so as to write off the cost less residual value of the assets over their 8Stimat8d useful lives. Fixtures & fittings 200/0 Straight line basis Computer equipment 33.330/¢ Straight line basis Building improvements 100/0 Straight lin8 basis On disposal the difference beeen the net disposal proceeds and the carying amount of the item sold is recognised in the statement of financial activities. Stock Stock has been valued at the lower of cost and net realisable value. Flnancial instruments The charity only enters into basic financial instruments transactions that result in the recognition of financial assets and liabilities like trade and other accounts receivable and payable, loans from banks and other third parties. loans to related parties and investments in non-puttable ordinary shares. Financial assets are measured at cost and are assessed at the end of each reporting period for objective evidence of impairment. Where objective evidence of impairment is found, an impaiment loss is recognised in the statement of financial activities. The impaimient loss for financial assets measured at cost is measured as the difference belween an assevs arrying amount and the best estimate, which is an approximation, of the amount that the charity would receive for the asset if it were to be sold at the reporting date. Financial assets and liabilities are offset and the net amount ported in the balance sheet when there is an enforceable right to set off the recognised amount and there is an intention to settle on a net basis or to realise the asset and settle the liabilty simultaneously. -20-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 STATEMENT OF ACCOUNTING POLICIES {contlnued...) Impalmient of non-financial assets At each reporting date, non-financial assets not carried at fair value, like goodwill and plant. property and equipment. are reviewed to determine whelher there is an indication that an asset may be impaired. If there is an indication of possible impairment. the recoverable amount of any assel or group of related assets (which is the higher of value in use and the fair value less cost to sell) is estimated and compared with its carrying amount. If the recoverable amount is lower. the carrying amount of the asset is reduced to its recoverable amount and an impairment loss is recognised immediately in the statement of financial activities. Stocks are also assessed for irnpairment at each reporting date. The carrying amount of each item of stock. or group of similar items, is compared with its selling price less cost to complete and sell. If an item of stock, or group of similar items, is impaired its carrying amount is reduced to selling price less costs to complete and sell, and an impairment loss is recognised immediately in the statement of financial activities. If an impairment k)ss is subsequently reversed. the carrying amount of the asset, or group of related assets, is incr8as8d to the revised estimate of its recoverable amount, but not to exceed the amount that would have been detennined had no impairment loss been recognised for the asset, or group of related assets, in prior periods. A reversal of an impairment loss is recognised immediately in the statement of financial activities. Debtors Short temi debtors are measured at transaction price, less any impairment. Creditors Short term trade creditors are measured at the transaction price. Other financial liabilities. including bank loans. are measured initially at fair value, net of transaction costs, and subsequently at amortised cost. Pensions The ¢harty operates a defined contribution pension scheme. The amount charged to the statement of financial activities in respect of pension costs and other post-retirement benefits is the amount payable in the year. Differences between contributions payable and contributions actually paid in the year are shown as either accruals or prepayments in the balance sheet. Pension costs are allocated between charitable activities based on full time equivalent headcount. Pension costs for fundraisers are allocated to the cost of raising funds. One member of staff Is funded by a restricted grant and their pension costs are allocated to this restricted fund. All other pension costs are allocated to unrestricted expenditure. -21
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 STATEMENT OF ACCOUNTING POLICIES (contlnued...) Leases Leases are classified as finance leases when they transfer substantially all the risks and rewards of ownership of the leased assets to the company. Other leases that do not transfer substsntially all the risks and rewards of ownership of the leased assets to the company are classified as operating leases. Taxation The charity is an exempt charity within the meaning of schedule 3 of the Charities Act 2011 and is considered to pass tests set out in Paragraph 1 Schedule 6 Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Being a registered charity, the charity is not liable to taxation on its income. CRITICAL ACCOUNTING ESTIMATES AND JUDGEMENTS No significant accounting estimates and judgements have had to be made by the trustees in preparing these financial statements. INCOMING RESOURCES The incoming resources included on page 14 consist of the following sources of income: Unrestricted Fund5 Restricted Fund5 2024 Total 2023 Total Donations and legacies Events 355,985 110,080 466,065 427,419 1,929 Other: Sales of books, literature and calendars Sales of donated good/ Gifts in kind 661 661 803 Investments: Interest received 9,122 9,122 3,369 365,768 110,080 475,848 433,520 -22-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 GOVERNANCE COSTS 2024 2023 Independent examination fee 720 720 720 720 In addition to the independentexamination fee, £720 (2023: £720) was paid to the independent examiner for accountancy services. COST OF GENERATING FUNDS 2024 2023 Fundraisers Fundraising materials Training and professional development NeOrkIng costs Professional fees Fundraising event costs 50,025 1,014 412 1.732 4.290 5.988 61,808 1,184 320 349 3,980 10.449 Direct costs Support costs (note 8) 63.481 5,295 78,090 5,204 Total cost of generating funds 68,756 83,294 -23-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 COST OF CHARITABLE ACTIVITIES Child Bereavement Support Schools Support Service Bereavement Service Total 2024 Cllnlcal Staff Costs Other costs Support costs (note 8) 136.023 11.813 54,556 15,891 1.380 6,373 80.089 6,955 32.122 232,1)03 20.148 93,051 202,392 23.644 119,166 345,202 Child Bereavement Support Schools Support Service Pre- Beroavement Service Total 2023 Clinical Staff Costs Other costs Support costs (note 8) 146.489 18,266 58.138 12.767 1.592 5.067 69,060 8,611 27,408 228,316 28.469 90,613 222,893 19.426 105,079 347,398 ALLOCATION OF SUPPORT COSTS Cost of generating income Charitable activities Total 2024 Total 2023 Salaries Office costs Premises costs other administration costs Accountancy and reporting costs 45,394 14.326 1 5,098 16,937 45.394 15,918 16.776 18.819 43,779 17.276 13.622 19.700 1.592 1,678 1,882 144 1.296 1,440 1.440 5,296 93,051 98,347 95,817 Support costs have been allocated by Iloor spaca. -24-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 STAFF COSTS The average number of employees during the year was 11 (2023.11). 2024 2023 Staff costs durlng the year amounted to: Wages, salaries and employee costs Social Security costs Employerfs Gontribution to defined pension schemes 286.125 19,014 21,465 291,531 22.141 19.085 326,604 332,757 Th8 total remuneration paid to key management including social security Costs and pension contributions was £61,759 (2023: £58,302). Key management is considered to be the Director. 10 ROLE OF VOLUNTEERS Volunteer Support Work8rs volunt88r th8ir time to meet regularly with children and young people to carry out grief support work with them. Some of them also provide a Phone Clinical service to advise parents on how to support bereaved children. Seesaw also uses volunteers to support fundraising at events and to promote and represent Seesaw at meetings. Seesaw also has one volunteer who supports with administrative tasks. The contribution of VSWS supports the delivery of the clinical seNic8 to a wider number of children and young people. All our volunteers allow us to extend our reach and support our paid staff in the execution of Seesaw's work. As a voluntary organisation we are dependent on volunteers to support us with the running of the organisation in the most cost effective manner. -25-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 11 INTANGIBLE ASSETS Website Cost At 1 July 2023 Additions 13.368 At 30 June 2024 13,368 Accumulated amounts wrltten off At 1 July 2023 Charge for the year At 30 June 2024 13.368 13,368 Net book value At 30 June 2024 At 30 June 2023 -26-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 12 TANGIBLE ASSETS Flxtures & flttlngs Computer equlpment Building improvements Total Cost At 1st July 2023 Additions 1,705 4,003 120,885 126.593 At 30th June 2024 1.705 4,003 120,885 126,593 Accumulated depreciation At 1st July 2023 Charge for the year At 30th June 2024 1,705 4,003 48,355 12,088 54,063 12.088 1,705 4.1)03 60,443 66,151 Net book value At 30th June 2024 60,443 72,530 60,443 At 30th June 2023 72.530 Building improvements have been made to the current leased premises under a licence to alter. These are being written off over the period of the lease which is 10 years. Durlng the year a fixed asset inventory was performed and all items held remain in use. 13 STOCK 2024 2023 Bereavement Support Resources 5,487 4.163 -27-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 14 DEBTORS 2024 2023 Prepayments and accrued income Other debtors 8,198 1,102 9.300 8,544 550 9,094 15 CREDITORS: amounts falling due within one year 2024 2023 Trade creditors Taxation and social securty Accruals and deferred income 7,181 4,276 3,873 2.757 5.941 3.834 338 Other creditors 15,330 12,870 16 COMMrrMENTS Amounts falling due next year under operating leases for land and buildings: 2024 2023 Expiring within 1 year Expiring in more than one but less than five years Expiring in five years or more 8.500 25.500 4,250 38.250 8.500 25.500 12,750 46,750 Amounts falling due next year under operating leases for office equipment: 2024 2023 Expiring within 1 year Expiring in more than one but less than five years 960 2,640 3,600 960 3,600 4,560 -28-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 17 ANALYSIS OF NET ASSETS BETWEEN FUNDS Fund balances at 30 June 2024 represented by: Restricted funds Unrestrlcted funds Total funds Intangible fixed assets Tangible fixed assets Current assets CUrnt liabilities 60,443 338.022 15.330 383,135 60,443 361,462 15.330 406,575 23.440 23.440 18 MOVEMENT IN FUNDS Asat 1 July 2023 Incoming resources Outgoing resources Asat Transfers 30 June 2024 Unrestrlct8d funds: General funds 322.737 361,825 301,427 383,135 Restrl¢ted funds: Bicester Village Unlock Futures Fund The Emmanuel Kaye Foundation The Emmanuel Kaye Foundation February Foundation Global's Make Some Noise The Gr0r'S Charity Helen Roll Charity 3,960 3,960 7,947 7,947 20.000 10.685 9,315 5,000 4,620 5,000 4,620 4,1)00 667 3.333 4.000 4.000 Helen Roll Charity Lord Lieutenant of Oxfordshire Oxfordshire County Council - Public Health Oxfordshire County Council - Public Health The Rank Foundation s,000 500 1,559 500 3.441 2,000 2,000 20,000 12,649 7.351 10.000 10,000 35.000 Sobell Hous8 Hospice Charity st James Place Charitable Foundation Total Restricted funds 35,000 10,000 10,000 21,947 113,972 108,587 23.440 -29-
SEESAW NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2024 18 MOVEMENT IN FUNDS (CONTINUED) Bicester Village Unlock Futures Fund is for supporting families in Bicester. The Emmanuel Kaye Foundation 15 to fund the salary of a clinical administrator. The February Foundation 15 for providinB PQSt bereavement support. Global's Make some Noise is for fundraising consultancy and strategy development. The Grocers, Charity is for clinical service costs. Helen Roll Charity is for schools work. Helen Roll Charity is to fund Volunteer Support Worker training. Lord Lieutenant of Oxfordshire is for Volunteer Support Worker training. Oxfordshire County Council- Public Health is forthe production of new bereavement resources. The Rank Foundation is for office manager and finance salaries. Sobell House Hospice Charity is for providlng pre-bereavement support. St James's Place Charitable Foundation is for providing pre-bereavement support. 19 RELATED PARTY TRANSACTIONS The Trustees confirm that there have been no related party transactions thal require disclosure in the accounting period other than those set out below. Gillian Forrest, a member of the board of trustees, received remuneration of £937 (2023: £937) for SUP8rvision and clinical serviGes. as aulhorised by the charitys goveming document. A total of £3,618 (2023.. £2,880) of donations were made to the charity by five trustees or their family members. No member of staff earned in excess of £60.000 in the current or preceding year. 20 SHARE CAPITAL The charity does not have a share capital and is limited by guarantee. In the event of a winding up the trustees, who are all members of the company. guardntee to contribut8 £10 towards the costs of a winding -30-
SEESAW DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024 21 STATEMENT OF FINANCIAL ACTIVITIES- COMPARATIVE FIGURES BY FUND TYPE Note Unrestrlrted Restricted Total funds 2023 INCOMING RESOURCES Donations and legacies Charitable activities 313,447 1,929 113,972 427,419 1,929 803 Other trading activities Investments 803 3,369 3,369 Total incoming resources 319.548 113,972 433,520 RESOURCES EXPENDED Costs of generating funds: Commercial trading and fundraising activities 83,294 83,294 Cost of Charltable activltles: Child bereavement support Schools support service Pre-bereavement service Total Cost of Charitable activitie5: 126,547 14,730 69,681 210,958 96,346 4,696 35,398 136,440 222,893 19,426 105,079 347,398 Total resources expended MOVEMENT IN FUNDS 294,252 136.440 430,692 25,296 122,4681 2,828 Reconclllatlon of funds Total funds at l July 2022 Total funds at 30 June 2023 17 297,441 322,737 44,415 21,947 341,856 344,684 17 31
SEESAW DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024 2024 2023 Restrlcted Income Bicester Village Unlock Futures Fund The Emmanuel Kaye Foundatlon The February Foundation Global'5 Make Some Noise The Grocerfs Charity Sobell House Hospice Charity OCF COMF Fund 3,960 20,000 5,000 4,620 4,000 35,000 30,000 10,000 Oxford City Council- Public Health Rank Foundation Lord Lieutenant of Oxfordshire 22,000 1,500 10,000 500 St James's Place Charitable Foundation Cumber Family Charitable Trust Project Spark Shanly Foundation Crucible Foundation Syder Foundation Helen Roll Foundation 10,000 2,000 1,972 2,500 50.000 2,000 5,000 110,080 113,972 Unrestricted income Events, training and sales Bank deposit interest Sale of donated goods/gifts in kind Donations and fundraising 661 9,122 2,732 3,369 355,985 313,447 365,768 475,848 316,180 433,520 32
SEESAW DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024 Expenses Staff costs Clinical staff Administration staff Fundraisers Training and professional development Travel and subsistence 232,002 45,394 49,207 228,316 43.779 60,661 59 485 6.895 6,739 333,557 339,980 Volunteer service costs Travel and telephone Training Supervision 3,403 595 2,757 5,238 2,662 6,755 7,900 Service delivery costs Child bereavement resources 3,656 9,887 Clinical supervision Bereavement hospitality 3,600 4,845 79 7,2S6 14,811 Fundraislng costs Fundraising materia15 Networking costs Professional fees Other fundraising costs 1,015 1,184 1,732 4,290 349 3,980 6.400 10,449 13,437 15,962 Charity costs Professional fees and subscriptions Independent examination fee 2,826 3,278 720 720 3,546 3,998 33
SEESAW DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 30 JUNE 2024 Expenses {continued) Office costs Rent and rates Insurances Telephone Postage Stationery and photocopying Computer costs Sundry expenses Bank charges Repairs Utilities Cleaning Recruitment 12,433 1,590 4.984 225 9,880 1,558 4.228 242 1,518 1,351 8,656 942 287 325 10,995 498 260 1.881 2,137 2,340 1,543 2,200 573 37,319 33,328 Depreciation Total costs Surplus/lDeficit) for the year 12,088 413,957 14,713 430,692 61,891 2,828 This page does not form part of the statutory accounts. 34