Bournville \ EVANGELICAL (© Care Centre ‘4
Chaucer Road, Bournville, Weston-super-Mare, BS23 3UE
Directors’ Report and Accounts
2 March 2020 to 1 March 2021
Charity no: 1076312 Company no: 3625390
Directors:
Reg. Office:
David Farley (Chairman), Paul Shortman (Treasurer), Irène Farley, Liz Dawson, Roger Hitchings, Tracy Shortman. Secretary: Ken Etherington. 26 Clifton Road, Weston-super-Mare, BS23 1BL. Tel. 01934 419735 Limited Company No. 3625390. Registered Charity No. 1076312
BDurnvillÈ Evanselical Care CentrÈ Repurt and Accounts. 2.3.2020- 1.3.2021
Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
| Contents | |
|---|---|
| Page | |
| Legal and administrative information | 4 |
| Report of the Directors | 5 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Accountant’s Report | 9 |
| Notes forming part of the financial statements | 11 |
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
Legal and administrative information
Status of the Company
Bournville Evangelical Care Centre is a company limited by guarantee, number 3625390, incorporated on 2 September 1998 and registered as a charity, number 1076312, on 29 June 1999.
The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed by its Articles of Association. Under those articles, the directors are elected at the AGM to serve for a period of 3 years, subject to ratification at each AGM.
Directors
The Directors at 1 March 2021, and who served for the entire year to that date were:
Rev. David Farley (Chair) Mr Paul Shortman (Secretary and Treasurer) Mrs Elizabeth Dawson Mrs Irène Farley Mr Roger Hitchings Mrs Tracy Shortman
New directors are appointed according to the requirements of our governing documents, being required to give consent to our Basis of Faith and be willing to serve for a minimum period of three years. New directors are invited join the board who have been identified as offering a benefit to the governance of the charity due to their character, experience, wisdom and expertise.
Registered Office
26 Clifton Road, Weston-super-Mare, BS23 1BL.
Bankers
HSBC Bank plc, 30 High Street, Weston-super-Mare, BS23 1JE.
Solicitors
John Hodge & Co., 10-11 Morston Court, Aisecome Way, Weston-super-Mare, BS22 8NG.
Reporting Accountant
Mr. Alan J. Cantello BA, 19 Capell Close, Weston-super-Mare, BS22 8AT.
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
Report of the Directors for the year ended 1 March 2021
The directors present their report and financial statements for the year ended 1 March 2021. This report has been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (FRS 102) and in accordance with the requirements of Part 16 of the Companies Act 2006 relating to small companies. The accounts are presented unaudited in accordance with section 477 of the Companies Act 2006, but with a statement from the reporting accountant.
Objectives and Principal Activities
The directors are in sole control of the company. Its objective is to meet the needs of the inhabitants of the Bournville Estate, Weston-super-Mare, including children and the elderly.
March 2020 saw the beginning of the Covid-19 pandemic, which has had a devastating effect on our society and, in varying degrees, on all our lives. During the entire year to March 2021, nationwide lockdowns and restrictions on meeting others either closed the Centre completely, or made normal operation impossible.
As a result, the normal weekly and monthly activities in the Centre have not taken place during this year. Nevertheless, we have sought to fulfil our objectives in whatever ways have been open to us. Even during lockdowns, it was permissible for the Centre to be used for food distribution to those in need. Through contacts with various retail outlets, we were given often quite large donations of surplus food, cleaning materials and other items. We created a Facebook page, through which we made known to the local community when we had received such donations, and many found this a lifeline during restrictions. A Covid-19 risk assessment was carried out and whenever the Centre was used, great care was taken to prevent the spread of infection.
In addition, workers from the Centre were active in doing shopping for the elderly and infirm, calling on them regularly and making cakes for them. When the large food donations were coming to a natural end, we made a link with the foodbank in the centre of Weston, becoming an outpost for distributing food parcels on the Bournville Estate.
In between lockdowns, when Government guidance allowed, we continued children’s work at the Centre, and when this was not possible, teaching materials were made available to them via online services.
During the school summer holidays, we were able to hold a Holiday Bible Club in the Centre. Covid-19 restrictions meant that we had to limit numbers, so we ran the club for two weeks instead of the usual one. Unfortunately, we had to cancel the week away for families, children and vulnerable adults that we normally have during the school holidays.
Through these activities, the directors have sought to meet the public benefit requirements of our governing documents in accordance with the Charity Commission’s guidance.
Errors in Prior Financial Statements
We are sorry to report that a recurring error has been discovered in previous financial statements, going back to the year ending 1 March 2006. The error is material and affects every statement from that date until the year ending 1 March 2020. It is a genuine category error, in which money spent on construction of the building was counted as general expenditure, rather than capital expenditure. The error affects so many years because the building was constructed gradually, as funds became available.
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
The resulting understatement of net income each year does not mean that we have underpaid tax, because, as a charity, we are not required to pay tax on profits. The major effect has been the absence of the building as a company asset in the financial statements. In accordance with the provisions of FRS 102 section 10, paragraphs 10.19 to 10.23 on the correction of prior period errors, we present these accounts as they should be, having been corrected for the error made in the prior periods. The prior period presented for comparison (2 March 2019 – 1 March 2020) has been restated. The lines and totals in the statements for each prior period between year ending 1 March 2006 and year ending 1 March 2019 that were affected by the error have been restated in the notes to the accounts, so that they can be read back into previously published accounts.
Results (Achievements and Performance)
Despite the difficulties brought upon us by the Covid-19 pandemic, we trust that many children, families and needy adults have benefitted from the care and provision that the Centre has been able to give during this very trying period.
As for finances, we are thankful to God for continuing to move His children to give generously to the Centre. Donations are considerably higher than in the previous period, and expenditure has only slightly exceeded our income. Given the challenges that faced all of us this year, we are thankful to be in a position to face the challenges of the year to come. North Somerset Council offered us a grant of £10,000 to help counter the pandemic’s effect on our finances, but we did not believe it was right to accept it. We continue to rely on God to provide our needs.
Investment Policy
The directors consider it necessary that funds are available for immediate use, and that there should be no risk of any reduction in their value. As the current return on investments is very low, all funds are kept in the bank account.
Future Strategy, Reserves Policy and Risk
In the wake of the pandemic and its ongoing effects, we are seeking to meet needs as they arise. At present the company continues to have a relatively small financial commitment and risks to funding are not significant.
There are no material uncertainties about the charity’s ability to continue as a going concern. We are aware of our responsibility to protect the children and vulnerable adults that we serve and have adopted a safeguarding policy to that end.
Statement of Directors’ Responsibilities
The directors are required by UK company law to prepare financial statements for each financial year which give a true and fair view of the affairs of the company for that period. In preparing the financial statements, the directors confirm that appropriate policies have been used and applied consistently, reasonable and prudent judgements and estimates have been made and applicable accounting standards have been followed. The directors are responsible for maintaining adequate accounting records, for safeguarding the assets of the company, and for preventing and detecting fraud and other irregularities.
Approved by the directors on 26 November 2021 and signed on their behalf by:
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Damd Forte
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David Farley, Chair
Paul Shortman, Secretary
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
Statement of Financial Activities (including Income and Expenditure Account) for the year ended 1 March 2021
| Total | Total | ||
|---|---|---|---|
| Funds | Funds | ||
| 20/21 | 19/20 | ||
| (Restated) | |||
| Notes | £ | £ | |
| Incoming resources | 2 | ||
| Donations | 20,245 | 12,821 | |
| Legacies | 119 | 17,056 | |
| Activities to generate funds | |||
| Sale of goods donated | 887 | 3,987 | |
| Interest Income | 19 | 0 | |
| Rental Income | 3,840 | 3,840 | |
| Total incoming resources | 25,110 | 37,704 | |
| Resources expended | 3 | ||
| Cost of generating funds | 160 | 61 | |
| Charitable expenditure | |||
| Centre Activities & Outreach | 11,651 | 10,062 | |
| Operating expenses | 13,894 | 15,418 | |
| Management and administration | |||
| Governance | 13 | 13 | |
| Depreciation | 1,085 | 1,462 | |
| Total resources expended | 26,803 | 27,016 | |
| Net incoming resources | |||
| - Net income for the year | (1,693) | 10,688 | |
| Total funds at 2 March 2020(2019) | 4 | 739,140 | 728,452 |
| Total funds at 1 March 2021(2020) | 4 | 737,447 | 739,140 |
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
Balance Sheet as at 1 March 2021
| 2021 | 2020 | ||
|---|---|---|---|
| (Restated) | |||
| Notes | £ | £ | |
| Fixed Assets | |||
| Family Centre Building | 4 | 705,209 | 705,209 |
| Plant and Machinery | 7 | 7,673 | 8,526 |
| Furniture and Fixtures | 897 | 1,129 | |
| Current Assets | |||
| Debtors | 8 | 500 | 2,903 |
| Cash at bank and in hand | 23,168 | 21,373 | |
| Creditors: amounts falling due | |||
| within one year | 0 | 0 | |
| Net current assets | 23,668 | 24,276 | |
| Net assets | 737,447 | 739,140 | |
| Total funds (Capital and Reserves) | 737,447 | 739,140 |
The company is exempt from the requirements relating to preparing audited accounts in accordance with section 477 of the Companies Act 2006.
Directors’ responsibilities:
-
The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006.
-
The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of accounts.
These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime.
This Financial Statement was approved by the Directors on 26 November 2021 and was signed on their behalf by:
ASamd Frey
David Farley, Chair
Paul Shortman, Secretary
The notes on pages 11 to 14 form part of these accounts.
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BDurnvillÈ Evanselical Care CentrÈ Repurt and Accounts. 2.3.2020- 1.3.2021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's R8POrt Rew)rt to the trustse81directorsl memb8r8 of 6ou gvArf&CLlaAL CJFRC On accounts forthe yr ended 21 Charity no.: Ib7 G311 Company no.: 3&1¥3 qo S•t out on pages 74 R88P8CtIvo r•spon$lbllill¢$ of trust and examin¢r The tFUStees (who a¥e a150 the direoaots of the ¢ompany forthe purposes of ¢ompany lawl are resp818 forthe preparation of t1 account5 in a¢urdan¢e with the requirements of the Compar¢i88 Act 2006 Ilhe 2006 Actl. The chartys trustees consider thal an audit is not required for this year under Part 16 of the 2fTh Act and that an Independent examination is needed. he tharrty'5 gr05s in¢(xne exceeded £250.1KJO and l am qualified to undertake the examination by being a qualTfied membw of Inamed bY11. 1)81ete I l rfnot 8ppIAC8ble. It Is my responsibility to.. exami the accounts uTrJ8r ¥ection 145 of the AGI. to follow the wocedures laid down in the general DirectnS gwen bythe Chanty Commission (under section 145lSllbl of the CharitEs ALI, arKI to State whether patti¢ular matters have ¢ometo my attention Ba$l$ tsf Ind•pend8nt My examinatson was carried out in accordance with gernral Direc0$ given examinerf5 statement by the ChatTty Commisslon An examination includes a rev of the accounting record5 kept by the ¢hanty and a comparison of the accounts presentsd with those records. It a150 InGludes r4)n5ideration of any unusual items or d18closure8 ill tha accounts. and seeking explanation5 frotn the tru5tee5 conceTning any $uth matters. The procedures undertaken do not ovide all the eVence that would be required in an audrt. and consequently no ownion is given a5 to whethertlE aG¢ounts prè88nt a and fairf view and the rert 18 limited to tho8e matters Set out in the IER y2018
BDurnvillÈ Evanselical Care CentrÈ Repurt and Accounts. 2.3.2020- 1.3.2021 Independent In connection with my examination, no material mattets have ¢une to my examinerfs staternent attention (other than that disclosed below'l which gwes me cause to bEleve that in, any material respect". accounting records were not kept in accordanlx section 386 oftha Companie5 AGI 2006, or . the account5 do not a()rd with such records., er . the accounts do not cc¥nply with vant accounting requirements under 88Ction 398 ofthe Companies AGt 2[ otFr than any requirement that the a¢¢ount$ gnie a'true fairf view which k8 not a mattw con$ider8d as part of an independent examination.. or •the accounts have not LEen prepa in accordanca with the Chwitses SORP IFR$1021. I have no wneem$ and have come acr088 no other matters in connedion with the ex8minatK)n towhich attentK)n should b8 drawn in this report in order to anab a woper understsnding of the a(xx)unts to ie reac. ' Please delele the wds fft the br8ck•s rffh8y do nol 8ppty. Slgnod.. N•m•: Relevant profe88lonal qualificationls) or body lrfanyl- Addm$: 4 RLLU CLO A-r Section B Oisc105ure Only complete if the examiner needs to highligm material mattefs of concern 188e CG32. Independent 8xaminatien of charty accounts. direGti0Tr5 and gUthn forexarninersl. IER May 2018 io
Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
Notes to the Accounts for the period 2 March 2020 to 1 March 2021
1. Accounting Policies
Basis of Accounting
As a charity, the accounts have been prepared in accordance with the Charity Commission’s Statement of Recommended Practice (FRS 102) , and in accordance with the Companies Act 2006. The historic cost convention has been used.
Voluntary Income
Voluntary income is received by way of donations and gifts and is included in full in the Statement of Financial Activities when receivable. The value of services provided by general volunteers has not been included, although most of our activities make use of such volunteers. The primary volunteers involved in most activities are the directors.
Gifts in Kind for Sale or Distribution
These are included in the accounts as gifts only when sold or distributed by the company.
Resources Expended
These are recognised in the period in which they are incurred. Resources expended include attributable VAT which cannot be recovered.
Fixed Assets
Fixed assets are capitalised only if they cost £500 or over.
Reserves (Funds)
All the company’s reserves are Unrestricted Funds, receivable or generated for the objects of the charity without further specified purpose and are available as general funds.
2. Incoming Resources
Most of the income from sales of donated goods is usually derived from two annual sales, but Covid-19 restrictions have prevented us from holding them. Sales income has come from people making preserves and cakes to order. Rental Income is that received from the tenant in the flat.
3. Resources Expended
A significant part of the expenditure on Centre Activities & Outreach are payments made to Adrian Parker for the work he has done for us in and through the Centre. We saved some money on operating expenses this year in not heating the Centre during lockdowns. The depreciation expenses apply to the boiler installed last year and tables and chairs purchased previously. There was an administrative charge this year for filing of company accounts.
4. Correction of Prior Period Errors
We are sorry to report that a recurring error has been discovered in previous financial statements, going back to the year ending 1 March 2006. The error is material and affects every statement from that date until the year ending 1 March 2020. It is the same error throughout, and consists in counting the money spent on construction of the building as general expenditure, rather than capital expenditure.
In these notes, we present each statement line affected by the error, for all the prior periods affected, together with the lines for year ending 1 March 2005 as starting values. In the Statement of Financial Activities, the lines in the ‘Incoming resources’ section are not affected, although for the sake of clarity, we have restated the line, ‘Total incoming resources.’
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
In the ‘Resources expended’ section, the line labelled ‘Building Project’ is the category in which the error has occurred in every period. The restated figures have been corrected to exclude costs that should have been capitalised. The corrected figures for the lines, ‘Total resources expended’, ‘Net incoming resources’ and ‘Total funds’ at the period end have also been restated.
In the Balance Sheet, a new line has been added to the ‘Fixed Assets’ section labelled, ‘Family Centre Building’ to account for the gradually accumulating value of the building as it was constructed. This correction is the only change to the Balance Sheet required, apart from the lines, ‘Net assets’ and ‘Total funds (Capital and Reserves)’, which have been corrected and restated.
Statements of Financial Activities (year ending 1 March 2015 to year ending 1 March 2019)
| 18/19 | 17/18 |
16/17 | 15/16 | 14/15 | |
|---|---|---|---|---|---|
| Total incoming resources | 28,729 | 25,665 |
24,973 | 19,087 | 49,584 |
| Building Project | 0 | 0 |
0 | 330 | 50 |
| Total resources expended | 27,560 | 22,584 |
15,475 | 9,921 | 2,737 |
| Net incoming resources | 1,169 | 3,081 |
9,498 | 9,166 | 46,847 |
| Total funds | 728,452 | 727,283 |
724,202 | 714,704 | 705,538 |
| Statements of Financial Activities (year | ending 1 March | 2010 to year | ending 1 March 2014) | ||
| 13/14 | 12/13 |
11/12 | 10/11 | 09/10 | |
| Total incoming resources | 46,365 | 32,051 |
31,830 | 28,771 | 44,031 |
| Building Project | 0 | 0 |
0 | 0 | 0 |
| Total resources expended | 2,763 | 1,668 |
1,745 | 1,593 | 530 |
| Net incoming resources | 43,602 | 30,383 |
30,085 | 27,178 | 43,501 |
| Total funds | 658,691 | 615,089 |
584,706 | 554,621 | 527,443 |
| Statements of Financial Activities (year | ending 1 March | 2005 to year | ending 1 March 2009) | ||
| 08/09 | 07/08 |
06/07 | 05/06 | 04/05 | |
| Total incoming resources | 61,829 | 73,461 |
78,018 | 96,829 | 74,896 |
| Building Project | 9,800 | 7,274 |
19,447 | 6,145 | 12,232 |
| Total resources expended | 11,132 | 7,289 |
19,466 | 6,160 | 12,551 |
| Net incoming resources | 50,697 | 66,172 |
58,552 | 90,669 | 62,345 |
| Total funds | 483,942 | 433,245 |
367,073 | 308,521 | 217,852 |
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
Balance Sheets (year ending 1 March 2015 to year ending 1 March 2019)
| 18/19 | 17/18 | 16/17 | 15/16 | 14/15 | |
|---|---|---|---|---|---|
| Fixed Assets | |||||
| Family Centre Building | 705,209 | 699,098 | 696,922 | 691,062 | 672,872 |
| Net Assets | 728,452 | 727,283 | 724,202 | 714,704 | 705,538 |
| Total funds (Capital & Res.) | 728,452 | 727,283 | 724,202 | 714,704 | 705,538 |
| Balance Sheets (year ending 1 March 2010 to year ending 1 March 2014) | |||||
| 13/14 | 12/13 | 11/12 | 10/11 | 09/10 | |
| Fixed Assets | |||||
| Family Centre Building | 637,816 | 606,467 | 584,855 | 531,989 | 503,973 |
| Net Assets | 658,691 | 615,089 | 584,706 | 554,621 | 527,443 |
| Total funds (Capital & Res.) | 658,691 | 615,089 | 584,706 | 554,621 | 527,443 |
| Balance Sheets (year ending 1 March 2005 to year ending 1 March 2009) | |||||
| 08/09 | 07/08 | 06/07 | 05/06 | 04/05 | |
| Fixed Assets | |||||
| Family Centre Building | 464,850 | 343,796 | 118,890 | 84,690 | 0 |
| Net Assets | 483,942 | 433,245 | 367,073 | 308,521 | 217,852 |
| Total funds (Capital & Res.) | 483,942 | 433,245 | 367,073 | 308,521 | 217,852 |
5. Taxation
Bournville Evangelical Care Centre is a registered charity and as such is not liable to income and corporation tax on funds received for activities covered by its charitable status. Accordingly, no provision for taxes payable has been made.
6. Directors’ Emoluments and Connected Persons
No directors or other connected persons received payments of any kind from the company.
7. Fixed Assets
The fixed asset under plant and machinery is a replacement boiler system, which was installed last year at a cost of £8,526. We are applying a linear depreciation over ten years, assuming no residual value. The valuation of the boiler system at 1 March 2020 was £8,526 and after applying depreciation of £853, the valuation at 1 March 2021 was £7,673.
The fixed assets under furniture and fixtures are tables and chairs purchased the year before last for the lobby, and we are applying a linear depreciation over five years, assuming a residual value of £200. The valuation of this furniture at 1 March 2020 was £1,129 and after applying depreciation of £232, the valuation at 1 March 2021 was £897.
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Bournville Evangelical Care Centre
Report and Accounts
2.3.2020 – 1.3.2021
8. Debtors
These include small amounts of income, both receivable from HM Revenue & Customs for donations given through the Gift Aid scheme and receivable from Bethesda Evangelical Church for services supplied.
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