HARBOROUGH CHRISTIAN COUNSELLING SERVICE REGISTERED CHARITY NUMBER: 1076249 ANNUALREPORTANDACCOUNTS YEAR EN DED 31 MARCH 2021
ltd berry accountants CHARTERED ACCOUNTANTS BOWDEN HOUSE 36 NORTHAMPTON ROAD MARKET HARBOROUGH LEICESTERSH I RE LEI 6 9H E
Harborough Christian Counselling Service
Report of the Trustees
For the year ended 31 March 2021
Objectives and Activities
Values
The values that underpin the way the service is provided by Harborough Christian Counselling Service (HCCS) cover confidentiality (respecting privacy)I acceptance through a non-judgemental approachl independence by giving people the right to make their own choicest respect by recognising that God made everyone unique and that individual dignity should be maintainedl and finally, equality in that the service provided is available to all, irrespective of race, religion, culture, sex, gender, age, or disability.
All people are made in the image of God and our aim is to help them achieve self-worth. security and a sense of significance based on a belief that each person is unique and that God wants them to achieve their full potential.
\Mlilst the staff, counsellors, and support workers of the charity will be Christian the service is available to people of all faiths.
Report of the Governina Bodv
The Governing Body presents the report with the Hlnancial statements of Harborough Christian Counselling Service (HCCS) for the year ended 31 st March 2021 . HCCS is a registered charity, number 1076294. The address of the charity is: The Bower House, 32 Coventry Road, Market Harborough, Leicestershire LE16 8BZ.
The financial statements comply with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and with the Charities Act 201 1 .
The Constitution adopted 27tt ' May 1999 is the governing document. The Chair is elected by members of the Governing Body. The Governing Body meets 4 times per year.
The Governing Body comprises
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l The Chair of Churches Together in Harborough (Churches Together sponsors HCCS)
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Two further persons appointed by Churches Together in Harborough.
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Between 3 and 6 persons appointed or reappointed at the HCCS Annual General Meeting.
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The Chair of the Management Group.
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The Charity's treasurer.
The Secretary to the Governing Body is appointed from amongst the Trustees and a minimum of 3 people are appointed by The Goveming Body to act as Holding Trustees
The Management Group of the Charity meets at least 10 times per year. The Chair and the Secretary of the Management Group are elected by its members who comprise the Charity's Treasurer. and between 6 and 1 0 persons appointed by the Governing Body.
Holding Trustees
Dr Deborah Chaloner
Mrs Aubyn de Lisle
Mr John Sparks
Governing Body
Mrs Margaret Bowers (resigned 31 July 2020)
Mrs Maureen Douglas (CTH representative to Governing Body)
Mrs Linda Gemmell -- Chair
Mr John Stride -- Treasurer
Mr Gordan Shirley
Mr Clive Smith
Mrs Janet Smith (Chair of Churches Together in Harborough)
Mr lan Wells
Mrs Jane Marsh (appointed 28 January 2021)
)
HCCS provides an affordable (or free where the client can afford nothing) sewice to residents of Market Harborough, the two Bowden villages and those people living within a lO mile radius of the town. Clients can be referred by their local GP, friends, other services, or they can refer themselves. In providing this service HCCS has complied with the duty in section 4 of the Charities Act 2006 to have due regard to Public Benefit.
There are 63 volunteers. managed by 2 paid coordinators wha job share. The coordinators are also counsellorsl 38 of the volunteers are qualified or trainee counsellors (51 in 2020) providing an annual total in a normal year of over 2,500 hours of counselling. In 2020 and Q.1 2021 the activities have been severely impacted by the Covid 1 9 pandemic. For much of the year the Charity has been closed for face to face counselling, but online counselling has continued. Paid staff have continued to work primarily on further developing the HCCS procedures. As can be seen from the Financial Statements HCCS remains financially robust despite the Covid 19 disruption.
The Charity is a member of the Association of Christian Counsellors (ACC) and the British Association of Counselling and Psychotherapy (BACP).
HCCS is established
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l To provide a Christian Counselling response to the people in Market Harborough and the surrounding district (limited to a 10 mile radius from Market Harborough) for help, support, and encouragement at times of crisis in their lives. The aim is to help and empower people to make their own decisions in appropriate ways to enable them to come through those crises.
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To train and equip Christians to be involved in Christian Counselling and to enable Christians to utilise the gifts that God has given them, together with their past training and experience.
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To work alongside churches in their caring ministries and with secular organisations which care for people.
The income and property of HCCS is used to further these objectives. As HCCS is a registered charity, legally recognised as established for charitable purposes only, all funds raised are used to further the aims of the Charity.
The Charity remains in a satisfactory position as regards its reserves policy. This policy requires that the unrestricted funds held by the Charity represent at least the sum required (estimated at £16,000) to wind up the Charity if it ceased to operate. The reserves policy is reviewed annually.
The Charity has Trustee insurance in place, which indemnifies any officer against liability as a result of his / her negligence, up to an aggregate liability of £1 00,000.
On behalf of the Governing Body
L , J. h««.u
Linda Gemmell - Chair
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES AND MEMBERS OF HARBOROUGH CHRISTIAN COUNSELLING SERVICE
I report on the accounts of the Trust for the year ended 31 March 2021 , which are set out on the following pages
Respective responsibilites of trustees and the examiner
The charity's trustees are responsible for the preparation of the accounts. The Charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 201 I (the 201 I Act) and that an independent examination is needed.
It is my responsibility to
examine the accounts under section 145 of the 2011Act;
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 201 I Act; and
to state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the Accounts present a 'true and fair view ' and the report is limited to those matters set out in statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention
- (1) which gives me reasonable cause to believe that in any material respect the requirements
to keep accounting records in accordance with section 130 of the 2011Act; and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 201 I Act.
have not been met; or
(2) to which, in my opinion attention should be drawn, in order to enable a proper understanding of the accountsto b ached
Signed
MRS R WALDEN FCCA BERRY ACCOU NTANTS LTD CHARTERE D ACCOU NTANTS BOWDEN HOUSE 36 NORTHAM PTON ROAD MARKET HARBOROUGH LEICESTE RSH IRE
LE 1 6 9HE
Dated: .g. (fuji 0o.2t
HARBOROUGH CHRISTIAN COUNSELLING SERVICE INCOME AND EXPENDITURE ACCOUNT YEAR EN DED 31 MARCH 2021
| 2021 | 2020 | ||||
|---|---|---|---|---|---|
| Notes | £ | £ | |||
| INCOME | |||||
| Donations | 2&3 | 22,939 | 113,246 | ||
| Other Income | 4 | 21.753 | 25,252 | ||
| Total Income | 44,692 | 138,498 | |||
| EXPEN DITURE | |||||
| Establishment | |||||
| Rates | 91 1 | 824 | |||
| Light and Heat | 1,710 | 1,846 | |||
| Water | 108 | 275 | |||
| Repairs, Office Equipment and Cleaning Depreciation |
l&5 | 4,764 3.400 |
2,652 3.563 |
||
| l0,893 | 9,160 | ||||
| Administration | |||||
| Salaries | 35,697 | 34,608 | |||
| Stationery, Office Supplies and Services | 1,004 | 1,779 | |||
| Telephone, Broadband and Computer Bureau | 1,954 | 1,71 6 | |||
| Membership Subscriptions | 352 | 392 | |||
| Independent Examination Fee | 500 | 480 | |||
| Training (2020 saw an exceptional Children & Young People course) | 51 2 | 7,632 | |||
| Insurance | 646 | 1,168 | |||
| Twentieth Birthday Event | 81 1 | ||||
| I nvestment Write Off | 7 | 500 | |||
| 41,1 65 | 48,586 | ||||
| TotaIExpenditure | 52.058 | 57.746 | |||
| Net Income for the year | (7,366) | 80,752 | |||
| Prior Year Adjustment | (8,072) | ||||
| Balance brought forward at IAprl12020 | 181,1 56 | 108.476 | |||
| 173.790 | 181,156 |
HARBOROUGH CHRISTIAN COUNSELLING SERVICE BALANCE SHEET AS AT 31 MARCH 2021
| 2021 | 2020 | |||||
|---|---|---|---|---|---|---|
| Notes | £ | £ | ||||
| Fixed Assets | 5 | |||||
| Freehold Property | 189,836 | 189,836 | ||||
| Office Furniture and Equipment | 4,100 | 7.500 | ||||
| 193,936 | 197,336 | |||||
| Investments | ||||||
| Shares in Bower House Support Services Ltd | 7 | 500 | ||||
| Current Assets | ||||||
| Debtors | 625 | 191 | ||||
| Cash | 82,804 | 96,843 | ||||
| 83,429 | 97,034 | |||||
| Creditors | ||||||
| Due in One Year | 2,219 | 12,358 | ||||
| Deferred Income | ||||||
| 2,219 | 12.358 | |||||
| Net Current Assets | 81,210 81.210 |
84,676 84.676 |
||||
| N ET ASSETS | 275,146 275.146 |
282,512 282.512 |
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| Unrestricted Funds | ||||||
| Property Revaluation Reserve General Income Fund |
6 | lO .356 ..]Z2.22L..]gl.!:£ 101, 56 1 73,790 |
10 .356 01, 56 181,1 56 |
|||
| 275,146 275.146 |
282,512 282.512 |
|||||
| The Notes form part of the Financial Statements | ||||||
| On behalf of the Governing Body |
Linda Gemmill - Chair
Dated
HARBOROUGH CHRISTIAN COUNSELLING SERVICE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
l
Accounting Convention
The Accounts have been prepared under the historical cost convention, as modified by the revaluation of freehold property to market value and in accordance with the Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland(FRS 102) and the Charities Act 2011 .
Fund Accounting
General income funds are unrestricted funds which are available for use at the discretion of the Governing Body in furtherance of the objectives of the Charity.
Tangible Fixed Assets and Depreciation
Depreciation is provided to write off the cost of tangible fixed assets over their usefullives as follows
Freehold Property not provided Office Furniture and Equipment 10% per annum - straight line basis
The Governing Body have adopted a revaluation policy in respect of the freehold property in accordance with FRS 1 5. As a result, no depreciation is provided on the freehold property as the Governing Body is of the opinion the residual value is at least equal to the book value
2 Covid 19
for most of the period covered by these financial statements the offices and counselling rooms were closed to comply with Government instructions. Some work continued remotely, albeit at a reduced level. This has an impact when comparing income and expenditure year to year.
3 Donations
| Donations | |||
|---|---|---|---|
| 2021 | 2020 | ||
| Individual | Note 2 | 18,607 | 27,189 |
| Church and Related Organisations | 4,228 | 4,425 | |
| Voluntary Organisations | 104 | 1,632 | |
| ARC Convalescent Homes Leicester(Distribution of Winding Up Proceeds) | 80,000 | ||
| £ 22,939 | £ 113,246 | ||
| other Income | |||
| 2021 | 2020 | ||
| fundraising (net of costs) | 688 | 5,298 | |
| Gift Aid | 4,988 | 3,764 | |
| Government Furlough Scheme | 3,577 | ||
| Grant from Market Harborough and the Bowdens Charity | training costs | 3,690 | |
| Grant from Market Harborough and the Bowdens Charity | general costs | 12,500 | 12.500 |
| £ 21,753 | £ 25,252 |
4 other Income
HARBOROUGH CHRISTIAN COUNSELLING SERVICE NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021
5 Fixed Assets
| Fixed Assets | |||
|---|---|---|---|
| Furniture | Freehold | ||
| & Equipment | Property | Total | |
| £ | £ | £ | |
| Cost | |||
| As at I April 2020 | 31,820 | 21 7,1 36 | 248,956 |
| Additions | |||
| Disposals | |||
| As at 31 N4arch 202 1 | 31,820 | 21 7.1 36 | 248.956 |
| Depreciation | |||
| As at I April 2020 | 24,320 | 27,300 | 51,620 |
| Charge for the year | 3,400 | 3,400 | |
| Disposals | |||
| As at 3 I March 202 1 | 27.720 | 27,300 | 55.020 |
| Net Book Value | 4.100 | 189,836 | 193.936 |
| As at I April 2020 | 7.500 | 189.836 | 197.336 |
| 2021 | 2020 | ||
| If the freehold property had not been revalued it would have been | |||
| included at the following historic cost | £ 78.644 | £ 78.644 |
The freehold property was revalued on an open market basis on 1 7 March 201 1 by Godfrey Payton Chartered Surveyors, /Market Harborough.
6 Property Revaluation Reserve
| 6 | Property Revaluation Reserve | ||||
|---|---|---|---|---|---|
| 2021 | 2020 | ||||
| Refer to Note 5 | £ | 101.356 | £ | 101.356 | |
| 7 | Investments | ||||
| 2021 | 2020 | ||||
| 500 £lOrdinary Shares in Bower House Support Services Ltd | £ | - | £ | 500 |
Bower House Support Services Ltd went into administration during the year to 31 March 2021. Demand for its services had fallen to a level which did not justify its continued operation. All of its liabilities willbe met in full.