Charity reglstration number 1076227 (England and Wales) BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS LEGAL AND ADMINISTRATIVE INFORMATION Trugteos Miss S Crump Mr L Plummer Ms S Willetts Ms E Thom Ms S Walla(%¥Lower (Appointed 4 January 2024) (Appointed 15 January 2024) Charity numbar (England and Wales} 1076227 Independent examlnor Moore (South) LLP 33 The Clarendon Centre Salisbury Bustness Palk Dairy Meadow lane Salisbury Wiltshire SP12TJ Bankers CAF Bank Lirnited 24 lfjngs Hlll Avenue Kings Hill West Malling Kent ME19 4JQ BISHOPDOWN FARM COMMUNITY PRE SCHOOL AND FARM FRIENDS CONTENTS Page TNstees' ￿port Independent examiners report staiemenl of financi81 activit Balance sh88t Notes to Ihe financial stat8ments 7-14 BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS TRUSTEES. REPORT FOR THE YEAR ENDED 31 AUGUST 2024 The tW8tees present their annual report and financial statements for the year ended 31 August 2024. The financial statements have been p￿pared in accordanca with the accounting policles set oul in note 1 to the financi81 ststem8nls and compEy wlth the charity's goveming do¢umenl. the Charities Act 2011 and "Accounting and Reporting by Charities: Statement of Recommended Praclice applicable to charities preparing thelr accounts in accordan￿ with the Financtal Reporting Stsndard applicabl8 In the UK and Republlc of Ireland {FRS 102)° (as arnended for accounting periods commencing from 1 January 2019). ObJectives and activlll88 The charitys obj8cliv8s and mav) alms are: To maintain and keep providing high qualty childcare wilh a happy a1fftjsphe￿ within a safe, secure and stimulating anvlronn*nt. To encourage the development of self-esteem and i￿lependenCe. which wlll help childr8n to make a natural transtuon to fu114ime schoolwig. To ensure each child is supported in devek>ping their potenttal at trÈir own pace by means of developmentally appropriate pky aclivtti8s and a high level of individual adult input. To provid8 activiti8S and 8xpert8ncas that are planned to meet their individual stages of deva10￿ent within th8 earfy years foundation stage. To always look at ways to improve and updat8 Ihe envirorffjienl. layout. equipment and resources available within the Pre-school and Fami Friends. The polides adopted in furtheranc8 of 1hese objeclives are available on the website (www.bishopdownfatTnpreschool.wm) and ar8 updatad throughoxrt the year. Public benefrt The trustees have paid due ￿gard to guldance tssued by the Charfty C(xnmission in deciding what activiti8S the charity should undertake. Achievements and performance SignifiGanl acÉlvlUes and achievenJent$ against obieclives The Pre-school is a thriving communty setting where dedkated staff who are invested in ar)d supported. together lo provid8 an Eady Y8ars s8ttlng for the local community. There is a posilive r81ationship with th8 lo¢al primary school and they work collalh)ratively to supwrt suc￿Ssful transition for lh8 chIld￿n starting school. Fami Friends continues to be an 8ssenttal and popular servlce to working parents of children of Gre8ntr88s Prlmary School and th8 funds frcffi) this sUp￿rtS the development of the whole setting and addresses the rising costs In many of the ouigoings. Staff tralning and development 2 memb8rs of stsff have completed their level 3 & 2 qualifications which will have a positive impact the qualty of leaming and experiences that th8 children gain while in the settlng. Marie continued to working towards her18vel 5 management and leadership quaification durlng this period. This is Signifi￿nt investment in staff skills and professional d8V8lopment and pay rlses were awarded according io the minimum vmgas Increase. BISHOPDOWN FARM COMMUNITY PRE SCHOOL AND FARM FRIENDS TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Financial roview Overall. there Is a net decrease in unrestricted furKls of £43.457 (2023 unrestricted funds at 31 August 2024 of £153,574 (2023- £197.031). surpkns £41.474) resulting in total It is the policy of the charity that unrestricted funds which have not been designated for a specific us8 should be maintained at a level equtvalerrt to between three and six month's exp8nditur6. The ¢ornm¥ttee considers that reserves at this level will ensur8 tha( in the event of a slgnlficant drop in funding, they will be able to Continue the chariws ￿￿Tent aGtivibes whilst consideration is given lo ways in which additional funds may be rais8d. The committee have assessed Ihe m8ior Tisks to which th8 chaAty is exposed. and are satisfied that systems are in plac8 to mttigate exposure to major risks. Plans for future periods There are Iwo main objectlves for the comSng year. Firstly. to improve th8 fundraising opportunities for the Pre- sthool lo increase the income. Secondly to incfease th8 OPPOrtunilies for extemal vlsitors from the local wmmunity into the Pre-school to share inf0m￿tiOn about their Jobs. equipment and vehicles etc to exiend the children's knowledge and understanding of wider communty. Structureg governance and manag8ment The chartty is an unincorporated entity. The trustees who served durirvJ the year and up to the date of sIgnatU￿ of the financial stat6ments were.. Mrs E Diom8d8 (Resigned 28 Septentsr 2023) Mrs S Sluttaford (Resign8d 28 September 2023) Miss E Twyman (Reslgned 14 December 2023) Mrs K Glasson (Resigned 28 September 2023) Mlss S Crump M5 L Cottle Ms S Biddle Mr L Plummer Ms S Willetts M8 E Thom Ms S Walla¢e-Lower {Resigned 28 May 2024) (Resigned 11 Awil 2024) (Ap￿Inted 4 January 2024) {Appolnte(115 January 2024) Rectuitmant and app￿ntMent of trustees Bishopdown Fann Communty Pre-sch￿ and Fami Friends is rLm by a commiitee of parents and members of th8 local community who are 818cted annually at th8 AGM and throughout the academic year for th8 bènèfit of the local community of Bishopdown Fami. Hampton Park and Riverdown Park. Th8 c(xnrniitee is responslble for the finan and the overall management of Ihe setting. BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Organisalional structure It is made up of 3 officers: Chair. S8cr8tary. Treasurer. a Safeguardlng Committee members. We hold a Mlnlmum of 2 meettngs per academic year lo make declslons about the currént and fvturé management of the setting. At each Committee meeting the Treasur8r presents an up-t(tdat8 Stalement of accounts. All decisions made by the commtitee are fflad8 in Mew of the financial siiuation and required reserves, as laid out in our constitLrtion and r888rve policy. The Pre-school has much to offer parents and caters. Through ￿mMIttee work and fimd-raising. new skills and confidence can be gain8d. Il's a Chan￿ to gel lo know others in the same situab'on and to develop a support network. Parents can share skills and inlerests wilh Ihe children. Many lrfelong friend8hip8 begin in the years wh8n the children are at Preschool together. Th8 ¢ommtttee supports the Pre-school by promoting the sell(ng through online and print mèdia to assist wÈth staff recruitment and fundraising activities. The c￿MMittee supports Pre-school by arranging and attenrfing fundraising events throughoui th8 year. Othermatters We employ stsff for 38 weeks par year and pay hollday entiuement as per EU wotking tim8 direraive. Our stsff during Ihe financial peric)￿. 1. Marie Ryan - Preschool and Farm Fwiends Manager 2, Nicky Edwards- Deputy Manager, Safeguarding Officer. Lambs room Leader & Fann Frlends A5SiStant 3. Ftona 88van - Piglets rtKJm Leader. Keyworker & Farm Friends Assistant 4. Paula Smith - Farn Friends Asslstsnt 5. Amber Sharpe - SENCO & Keyworker - Our SENCO assists tn fatilitsting learniry supporL behaviour support, SEN assessment and administration. and parent supporL 6. Natasha Agnew- Keywork8r 7. Kirsty Fiander- Palson - Keyworker 8. Kalle Power- Finance Administrator 9. Shannon Harvey- Preschool Assistant Iloln8d 15104124) Th8 trust88s' réport was approved by the Board of Tnjstees. Ms E Thom Chair of Trustees 19 June 2025 BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BISHOPOOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS I report to the trustees on my examination of th8 financial statem8nts of Blshopdown Fann Community Pre School and Farm FrÈ8nds (the charity) for thè year ended 31 August 2024. Responslbllities and basis of report As tha tTUSt8es of the tharity you are rasponsible for the preparation of the financial statements in accordance with tha raquirements of the Charllies Act 2011. I repori in respect of my examination of the chariws fjnandal statements carried out under sedion 145 of lh8 Charities Act 2011. In caryng out my examinalicm I have followed the DirectiDns giv8n by the Charity Commlssion under section 145(5)(b) of the CharitiesAct 2011. Independenl examlnefs statement Your attention is drawn to the fact that the charity has prepared financial ststerrtents in accordance with Accounting and Reporting by Charilie8 pr8partng their accounts in accordance wlih the Financial Reporting Standard applicabl8 in tha UK and Republic of Ireland (FRS 102) in preference trj th8 Accountlng and R8POrtlng by Charities: Siatement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has now been withdrawn. l und8rstsrKI that this has been done in order for ffinancial statements to provlde a true and falr vlew in accordance wfrth Generally Acceptsd A(xounting Praclica effective for reporting perlods beginning on or 8fter 1 January 2019. I have completed my examhauon. I rJ)nfirm that no mattern have come to my attention in connection with the examination giving me cause to belie￿ that in any material respecL' aC￿Unting records wer8 not kept in respect of the chaiity as required by section 130 of Charittes Act 2011. the financial statements do not a￿￿r￿ those reo)rds: or the financial slatements (Jo not comply wtth the applcable requirements rx)ncamlng the fomi and content of fjnanclal ￿atements sel out in the Charities (Ac£J)unts and Reports) Regulation$ 2008 othei than any requirement that the financial statem8nts give a true and fair view. which is nol a matter cnnsid8r8d as part of an independent examination. I have atten cems a dbedr hav8 come across no other matters In connection wilh th8 8xamination to whlch n in this ￿port in order to eT￿tsIe a proper understsndirMJ of tha financial statements to nsho acdonald FCCA Moore (South) LLP 33 Th8 Clarendon Cenl Sallsbury Buslness Park Dairy Meadow Lan8 Salisbury Wiltshire SP12TJ Dated: 19 June 2025 BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 AUGUST 2024 unr￿tricted Restricted funds funds 2024 Total Unrestrfcted Restricted funds funds 2023 2023 Tolal 2024 2023 Notes Incomè from: Donations and legacies Charitable activitles other trading activitias Inveslments 79.243 76.048 30,505 109.748 76,048 888 1.546 105.568 96.815 571 19.840 125.408 96.815 571 699 1.546 Total income 157,725 30.505 188.230 203.653 19,840 223.493 Expenditure on: Charitable activities 201,182 30,505 231.687 162.179 19.840 182.019 Total expendituro 201.182 30,505 231,687 162.179 19.840 182,019 Net Incomel(expenditure) and movement in funds (43.457) (43.457) 41.474 41.474 Re¢onclllatlon of fvnds= Fund balances at 1 September 2023 197.031 197,031 155.557 155.557 Fund balance5 at 31 August 2024 153.574 153.574 197.031 197.031 The statement of financial actwibes Includes all gains and losses racognised in the year. All income and 8xpenditure deriv8 from continuing a¢tlvrtTes. BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS BALANCE SHEET ASAT31 AUGUST2024 2024 2023 Notes Fixed assets Tangible assets 12 24.220 27.152 Currnnt as88t8 Debtors Cash at bank and in hand 13 7.861 130,760 10.281 164.751 138.621 175.032 Creditors: amounts falling du8 withln one year 14 {9.267) (5.153) Net current assets 129.354 169.879 Total assets less current liabilities 153.574 197.031 The funds of the charity Unrestricted lunds 15 153.574 197.031 153.574 197,031 The finanGtal statements were 8pproved by th8 Irustees ¢)n 19 ￿ne 2025 MsEThom Chair of Trustees BISHOPDOWN FARM COMMUNITY PRE SCHOOLAND FARM FRIENDS NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024 Accounting policies Charlty Infomlatlon Bishopdown Farm Communty Pre SclKM)l and Fann Friends Is an unincorporated charity. 1.1 Accountlng ¢onventlon The financial statements hav8 baan prepared in acmrdance with Ihe tharivs govemlng documenc the Charities Act 2011. FRS 102 Yhe Financial Reporling Standard applicablè in the UK and Republic of Ireland. and the CharStles SORP 'Accounting and Reporting by Chaiittes: Statement of Recommended Praclic8 applicable to charities prepafing thèir 8Gcounts In accordance with the Financial Reporttng Standard applicable in th8 UK and Republic of Ireland (FRS 102)". The tharity is a Public 88neffl Entity as defined by FRS 102. The charity has taken advantag8 of the provisions In Ihe SORP for charities not to pr8pare a statement of cash flows. The financial slaternents hav8 d8parted frorn the Charllies (Accounts and Reports) Regulalions 2008 only to the extent requirad to provide a true and fair view. This departure has Involved folloMng the Statement of Recommended Practice for thartties apptying FRS 102 rather than the version of the Slat8m8nt of Recommended Prnctice which is r8f8rred to in the RegulatKbns but which has since b88n withdrawn. The finandal statemenls are pr8par8d in sterfing. which is the fundIon￿ currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £. The financial statements have been prepared undar the historical cost comienlic>n. The princapal aco)unting policies adopted are set out bek)w. 1.2 Golng concern At the time of approving the financial stalements. Ihe trustee5 have a reasonable exp8clatlon that the charity has adequaié re80LJrcés lo contlnue In operaJon81 ￿15t6nca for the for8S8eable future. Thus the trustéés continua to adopt the going concem basis of accounling in preparing the finan¢ial statem8nts. 1 J Charitable funds Unrestricted furKls are available frx use at th8 discretion of the trustees in furlheranc8 of their charltable objectives. Restrtcted funds are subject to Spècif￿ C4)nditions by dorK>rs or grant￿8 as to they may be used. The purposes and uses of the restricted funds are set oul in the not8s to tha financial statements. 1.4 Income In￿)￿8 is recognised when the tharity is legally enlitlèd to il after any performance rnndilions hava been met. the amounts can be measured ￿ef￿bty. and it is probable that inc4xne will be rec8iv8d. Cash donatlons are recognised on receipl. Other donations are recognlsed once th8 charity has b88n notified of the donation, unless performan￿ condltions require defe￿al of the amount. Income tax recoverable in relation to donations received under Gift Ald or deeds of rnnan* is tecognlsed at the Ime of the donation. BISHOPDOWN FARM COMMUNITY PRE SCHOOL AND FARM FRIENDS NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024 Accounting policies (Contlnued) 1.9 Flnanclal Instruments The charity has elected to apply the provisions of Section 11 'Basic Financial Instfuments. and Section 12 'Oth8r Financi81 I[￿l￿ments Issuès. of FRS 102 to all of its financial instruments. Financlal inslwuments are recognised in the (*aritys balancè sheet when the charity becomes party ¢0 the contractual proifjsions of the instrument. Finandal assets and liabilities are offseL wilh the net amounts presented in the llnandal statements, when there Is a legalty enforceable right to set off the recognised amounts and thete is an intenlion to 8elU8 on a net basis or to r8alt58 Ihe asset and s8ttte the Ilabilty simultaneousty. Baslc flnan¢lal assets Basic financtal assets. whrch Ir￿lud& debtors and cash and bank balartces, are initially measured at transaction prfce Induding transactlon Costs and are subsequentty carried at amortised cost using the effective inlerest method unless the affangem8nt ￿nstitut&S a financing transactlon, where the transaction is measur8d at th8 present value of the fjjtU￿ receipts dls¢ounled at a market rate of interest. Financial assets classified as recelvable within one year are not amortised. Basic financial liabilitlos Basic finanaal liabilities. Including GreditOTS and bank loans are initialty r8cognlsed at transactlon price unless the arrangement constitutes a financing transaction. where the debt Instrument is measured at the pr888nt value of the fulure payments discounted at a markel rale of interesL Fsnancial liabilities classifiad as payablo within one yéar are not amortised. Debt instruments are 8ub8equ8nUy carried at amortised COSL using the effective viterest rate method. Trade Cfeditors are obligations to pay for goods or s8rvices that have been acqulred in the ordinary COUTse of operaknons from suppliers. Amounts payable are classified as current liabllilies rf payment is du8 within one ye8T or less. If nol, they 8re tKes8nted as non-current Ilabililies. Trade credik)TS are recognised Initially at transaction pri￿ and subsequenty measured at amoTtised LX)St using the effectlva Interest meuiod. Derecognition of financlal Ilabllltles Financial Ilabilities a￿ derecognlsed when the chariws contradual Obligati¢x￿ expire or a￿ discharged or cancelled. 1.10 Employeo b8neffts The cost of any unused holiday entitlement is r8cognised in th8 period in whTrch the employee's s8Nces ara received. Temiination benefrts are rewJnised immediat8ty as an expense when the charity F8 demonstrably committad to terminate the emptoyment of an employee or to provide temilnallon benefits. Incomo from donatlons and legacies unrestn.cted Restricted funds funds 2024 2024 T