ANNUAL REPORT
EMMER GREEN AFTER SCHOOL CLUB FOR THE YEAR ENDED 31st MARCH 2024
EGASC 2024 Annual Report – Page 1
INDEX
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TRUSTEE REVIEW
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FINANCIAL REVIEW
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INDEPENDENT EXAMINER REPORT
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FINANCIAL REPORT
EGASC 2024 Annual Report – Page 2
2024 Annual Report of the Trustees' of the Emmer Green After School Club
The Trustees of the Emmer Green After School Club charity present their annual report and accounts for the year ending 31st March 2024 and confirm that they comply with the requirements of the Charities Act 1993, as amended by the Charities Act 2011, the trust deed and the Charities SORP 2005.
OUR PURPOSE
The Emmer Green After School Club is based at the Emmer Green Youth and Community Centre, located adjacent to Emmer Green Primary School, Grove Road, Emmer Green, Reading, RG4 8LN. We are an independent facility managed by a committee of parents running the club as a charity. The charity was set up to provide the necessary facilities for the daily care, recreation and education of primary school's children during out of school hours during term time.
We aim to provide a safe and nurturing environment in which children can be encouraged to learn, socialise, share experiences and develop interests, and thus support their parents with after school childcare.
Our provision of services is aimed to both boys and girls between the ages of 4 and 11 attending Emmer Green Primary School.
OUR OBJECTIVES
Our activities and planning align with the Charity Commission guidance on public benefit.
It has been the core of our objectives:
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To extend the option of after school childcare to more parents and pupils by increasing the number of places available at the Club.
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To broaden the range and improve the quality of the activities offered at the Club.
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To comply with government guidance on school food and nutrition with the objective of promoting good health and good eating habits among our children.
OUR ETHOS
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As a charity we seek to benefit society through the pursuit of our aims. Our fees are kept affordable, so the financial position of the parents does not determine access to childcare. Emmer Green After School Club is committed to safeguarding and the welfare of children in their care and the Trustees make sure that the staff understands and shares these principles.
During this reporting period we have continued to promote the wellbeing of our children through organising a diverse range of activities including sports, dance and crafts. We ensure that parents are informed of the daily activities the children have carried out when they collect their children and by termly newsletters.
OUR FUTURE PLANS AND ACTIVITIES
The Emmer Green After School Club aims to improve the quality and quantity of its activities by adding more workshops and other cultural and skills activities that have proven popular amongst the children and parents.
This has been achieved to some extent, yet given the cost challenges of running the club and whilst the cost of living is still on the rise, some planned improvements to equipment or events may have had to be curtailed. Staff and children cope well in these circumstances and they continue to have fun on a daily basis. The club, the committee and staff will continue to explore further plans to expand the breadth of activities offered in the months to come.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is governed by a committee of parents some of whom are also Trustees. All Trustees give their time freely and receive no remuneration for their contribution to the management of the charity.
Elisa Ashworth, Chair of Trustees
22[nd] October 2024
EGASC 2024 Annual Report – Page 4
EMMER GREEN AFTER SCHOOL CLUB FINANCIAL REVIEW YEAR ENDED 31[ST] MARCH 2024
Emmer Green After School Club (EGASC) is a Charity that provides the necessary facilities for the daily care, recreation and education of children during out of school hours including advancing the professional education and training of the staff members.
EGASC Trustees continue to regularly assess the financial position of the charity. In support and furtherance of the charity objectives, EGASC has continued to provide high staff ratios including a Cook. The Club cares for up to 30 children on peak days and in this period was open on approx. 190 days delivering sessions to an average of 24 children per session (this figure fluctuates daily with Friday being the quietest day, the maximum number on any day is capped at 35).
Club reserves as a result have reduced to under the £25k objective level set by the club Committee. Session costs were increased to £14.50 in September 2023, from £14.00, in order to cover inflationary pressures on the cost of food, insurance and other costs which have seen an increase in the past few months.
The Club continued to support expenditure on activities and equipment to provide an enjoyable and interesting environment for the children in its care and these activities were planned and budgeted within the available resources.
Reading Borough Council (RBC) increase in hall hire fees has been incurred, the overall spend on hall hire fees remains stable.
The club has continued to engage with external providers for issuing invoices to parents, staff payroll processing services and for the independent review of the financial report by an independent examiner.
The club’s cashflow remains good due to early invoicing, timely reminders and implementation of late payment fees.
Summary of revenue and expenditure:
Total revenue decreased to £60,340 for the financial year (2023: £64,647). The decrease is explained by last year’s one-off £4,600 rebate from the HMRC resulting from overpayments of National Insurance Contributions (NIC) made in prior years by the club. Fee revenue has actually increased by £293 from the previous year.
Expenditure increased by £7,661 to a total of £68,102 (2023: £60,441) for the year, as a result of running costs increasing. All costs continue to be monitored whilst external inflationary pressures on consumables and services remain high.
EGASC 2024 Annual Report – Page 5
With expenditure exceeding revenue for the year the club’s cash balance decreased by £7,762 to £22,687 (2023: £30,449). Currently the club reserves and current fee structure are considered to be sufficient to support the future work of the club whilst there are plans in consideration for increasing session numbers in order to generate more revenue – see below.
Future fnancial consideratons:
The club will need to monitor the external inflationary pressures on the cost of food & kitchen supplies for the next financial year.
Future pay increases for staff, be they imposed by legislation or voted in by the committee, will need to be considered given the high inflation faced by the UK as a whole.
Whilst the club reserves continue to reduce year on year, the club is considering plans to increase the number of attendees each day and offer further sessions to parents, at the same time looking into potential cost saving activities.
EGASC 2024 Annual Report – Page 6
S1 SE Il&fS fv•2rtKL, EGASC 2024 Annual Report- Page 7
Emmer Green After School Club End-of-year Financial Report 2023-24
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Receipts and payments 2023-24
Receipts
| Revenue 60,340 Total receipts Payments Gross wages and Employers NIC 49,693 Food & kitchen supplies 5,292 Hall rental 5,924 Crafs, games and actvites 2,097 Accountants 3,457 Ofce supplies 297 Mobile phone, text services etc 353 Insurance 494 Professional services 111 Training (Staf) Gifs 157 227 Total payments Net cashfow (outlow) 2023-24 |
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|---|---|
| 60,340 | |
| (68,102) | |
| (7,762) |
EGASC 2024 Annual Report – Page 9
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2024 Summary of receipts and payments in comparison to previous years
| Receipts Revenue HMRC Rebate Total receipts Payments Staf costs Food & kitchen supplies Hall rental Crafs, games and actvites Accountants Other Ofce supplies Mobile phone, text services Insurance Professional services Training Gifs Total payments Net cashfow |
2023-24 60,340 60,340 49,693 5,292 5,924 2,097 3,457 0 297 353 494 111 157 227 68,102 (7,762) |
2022-23 60,047 4,600 64,647 42,972 4,904 5,547 1,507 2,871 387 90 715 459 191 500 298 60,441 4,206 |
2021-22 52,206 |
|---|---|---|---|
| 52,206 | |||
| 42,764 4,191 3,751 1,299 3,283 691 70 694 392 147 45 70 |
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| 57,398 | |||
| (4,357) |
EGASC 2024 Annual Report – Page 10
Statement of assets and liabilities 2022-24
| Cash assets Co-operatve current account Liabilites Holiday pay (1) |
31/03/202 4 22,687 22,687 2,832 2,832 |
31/03/202 3 30,449 30,449 2,545 2,545 |
31/03/2022 26,484 |
|---|---|---|---|
| 26,484 | |||
| 2,786 | |||
| 2,786 |
Notes on preparation of accounts
Basis of accounting
Receipts and Payments model followed in line with Charity Commission guidelines for charities with less than £250,000 annual income.
This method will better fit the way records are kept and allow for more accurate year-to-year comparisons.
Notes
- (1) In accordance with the employee’s terms & conditions, holiday pay is paid in August of each year when the club is closed, and holiday is taken. Holiday pay accrued in each of financial year is shown as a liability as above.
EGASC 2024 Annual Report – Page 11
EMMER GREEN AFTER SCHOOL CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2024
EMMER GREEN AFTER SCHOOL CLUB NOTE TO THE ACCOUNTS
| RESERVES 1st April Net Change in Funds (2) 31st March |
2024 27,904 (8,049) 19,855 |
2023 23,698 4,206 27,904 |
2022 28,055 (4,357) |
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| 23,698 |
- (2) Calculated as the change in cash balance plus the (decrease) / increase in the holiday pay liability
EGASC 2024 Annual Report – Page 12
EMMER GREEN AFTER SCHOOL CLUB
BALANCE SHEET 31[st] March 2024
----- Start of picture text -----
2024 2023 2022
Note
CURRENT ASSETS
22,687 30,449 26,484
Cash
CURRENT LIABILITIES
2,832 2,545 2,786
Creditors 3
19,855 27,904 23,698
NET ASSETS
RESERVES
19,855 27,904 23,698
Accumulated 4
19,855 27,904 23,698
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Notes
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(3) Holiday pay owed for financial years which ended on 31 March of each year
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(4) Reserves represents net cash in Co-op bank account as at 31 March of each year (cash minus creditors)
EGASC 2024 Annual Report – Page 13