ANNUAL REPORT
EMMER GREEN AFTER SCHOOL CLUB
FOR THE YEAR ENDED 31st MARCH 2023
EGASC 2023 Annual Report – Page 1
INDEX
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TRUSTEE REVIEW
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FINANCIAL REVIEW
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INDEPENDENT EXAMINER REPORT
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FINANCIAL REPORT
EGASC 2023 Annual Report – Page 2
2023 Annual Report of the Trustees' of the Emmer Green After School Club
The Trustees of the Emmer Green After School Club charity present their annual report and accounts for the year ending 31st March 2023 and confirm that they comply with the requirements of the Charities Act 1993, as amended by the Charities Act 2011, the trust deed and the Charities SORP 2005.
OUR AIMS
The Emmer Green After School Club is based at the Emmer Green Youth and Community Centre, located adjacent to Emmer Green Primary School, Grove Road, Emmer Green, Reading, RG4 8LN. We are an independent facility managed by a committee of parents running the club as a charity. The charity was set up to provide the necessary facilities for the daily care, recreation and education of primary school's children during out of school hours during term time.
We aim, through the provision of after school care, to help Emmer Green's parents balance work and family commitments whilst caring for their children and offering a forum to learn, socialise, share experiences and develop interests.
Our provision of services is aimed to both boys and girls between the ages of 4 and 11 attending Emmer Green Primary School.
OUR OBJECTIVES
Our activities and planning are in agreement with the Charity Commission guidance on public benefit.
It has been the core of our objectives:
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To extend the possibility of after school childcare to more parents and pupils by increasing the number of places available at the Club.
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To extend the range and improve the quality of the activities offered at the club.
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To comply with the guidance offered by the Government for school food and nutrition with the objective of promoting good health and good eating habits among our children.
OUR ETHOS
As a charity we seek to benefit society through the pursuit of our aims. Our fees are kept affordable, so the financial position of the parents does not determine access to childcare. Emmer Green After School Club is committed to safeguarding and the welfare of children in their care and the Trustees make sure that the staff understands and shares these principles.
EGASC 2023 Annual Report – Page 3
During this reporting period we have continued to promote the wellbeing of our children through organising a diverse range of activities including sports, dance and crafts. We ensure that parents are informed of the daily activities the children have carried out when they collect their children and by termly newsletters.
OUR FUTURE PLANS AND ACTIVITIES
The Emmer Green After School Club aims to improve the quality of its activities by adding more workshops and other cultural and skills activities that have proven popular amongst the children and parents.
However, as the cost challenges of running the club and the cost of living challenge remain within society, this has meant that these planned improvements have been curtailed somewhat but the staff and children have coped well in new and challenging circumstances. Whilst the club has returned to ‘normal times’, our plans to expand the breadth of activities we offer will more ramp up in 2023/24.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Charity is governed by a committee of parents some of whom are also Trustees. All Trustees give their time freely and receive no remuneration for their contribution to the management of the charity.
Elisa Ashworth, Chair of Trustees
08 October 2023
EGASC 2023 Annual Report – Page 4
EMMER GREEN AFTER SCHOOL CLUB FINANCIAL REVIEW YEAR ENDED 31[ST] MARCH 2023
Emmer Green After School Club (EGASC) is a Charity that provides the necessary facilities for the daily care, recreation and education of children during out of school hours including advancing the professional education and training of the staff members.
EGASC Trustees continue to regularly assess the financial position of the charity. In support and furtherance of the charity objectives, EGASC has continued to provide high staff ratios including a Cook. The Club cares for up to 35 children on peak days and in this period was open on approx. 190 days delivering sessions to an average of 24 children per session (this figure fluctuates daily with Friday being the quietest day, the maximum number on any day is capped at 35).
Club reserves as a result have reduced to under the £25k objective level set by the club Committee. Session costs remained the same at £14.00 per session but will need to be reviewed after the conclusion of the 2022-2023 school year, to cover inflationary pressures in the cost of food, insurances and hall hire (due to increases in running costs)
The Club continued to support expenditure on activities and equipment to provide an enjoyable and interesting environment for the children in its care and these activities were planned and budgeted within the available resources. Provision of activities by external providers was not available from the likes of Master Builders lego and CSD Fitness due to COVID restrictions and increased staff costs.
Reading Borough Council (RBC) increase in hall hire fees has been incurred, the overall spend on hall hire fees remains stable. With the COVID bubble protocols ceasing to exist, the club did not need to continue hiring the additional space from RBC to allow the club to operate within the confines of COVID protocols.
The club has continued to engage with external providers for invoicing services, some bookkeeping support and sign off of last year’s accounts by an independent Qualified Accountant (licensed under the AAT, The Association of Accounting Technicians).
The club continues to enjoy good cashflow thanks to early invoicing, timely reminders and implementation of late payment fees.
Summary of revenue and expenditure:
Incoming Resources increased to £64,647 for the financial year (2022: £53,041; 2021: £48,979; 2020: £67,276, 2019: £81,158, 2018: £56,234, 2017: £67,756, 2016: £58,836, 2015: £55,770). This increase was expected but this is bolstered by a £4,600 rebate from the HMRC resulting from overpayments of National Insurance Contributions (NIC) made in prior years by the club.
EGASC 2023 Annual Report – Page 5
Expenditure increased to £60,441 (2022: £57,398; 2021: £62,772; 2020: £61,996, 2019: £60,327, 2018: £66,811, 2017: £66,525, 2016: £54,352, 2015: £48,469) stemming from increased costs, the bulk being hall hire. All costs need to be monitored whilst external inflationary pressures on consumables and services remain high.
This year expenditure was less than incoming resources so the Clubs cash balance increased by £3,965 to £30,449 (2022: £26,484; 2021: £30,693; 2020: £44,486, 2019: £39,206, 2018: £13,265, 2017: £23,842, 2016: £19,854, 2015: £19,854, 2014: £15,370). Currently the club reserves, planned session numbers and current fee structure are considered to be sufficient to support the future work of the Club.
Deposits for new joiners is a policy no longer in use at the club.
Future financial considerations:
The club will need to monitor the external inflationary pressures on the cost of food & kitchen supplies for the next financial year.
Future pay increases for staff, be they imposed by legislation or voted in by the committee, will need to be considered given the high inflation faced by the UK as a whole.
In the event that the club reserves will continue to reduce further after the 2023-24 financial year, for the 2024-25 year, the club may need to consider an increase in attendee numbers, or increase the fees per session for attendees.
EGASC 2023 Annual Report – Page 6
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Emmer Green After School Club End-of-year Financial Report 2022-23
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Receipts and payments 2022-23
Receipts
| Revenue 60,047 Refunds (0) HMRC rebate 4,600 Total receipts Payments Gross wages and Employers NIC 42,972 Food & kitchen supplies 4,904 Hall rental 5,547 Crafts, games and activities 1,507 Accountants 2,871 Other 387 Office supplies 90 Mobile phone, text services etc 715 Insurance 459 Professional services 191 Training (Staff) 500 Gifts 298 Total payments Net cashflow 2022-23 |
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| 64,647 | |
| 60,441 | |
| 4,206 |
EGASC 2023 Annual Report – Page 9
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2023 Summary of receipts and payments in comparison to previous years
| Receipts Revenue Govt Grant Income Refunds HMRC Rebate Total receipts Payments Staff costs Food & kitchen supplies Hall rental Crafts, games and activities Accountants Other Office supplies Mobile phone, text services Insurance Professional services Training Gifts Total payments Net cashflow |
2022-23 60,047 4,600 64,647 42,972 4,904 5,547 1,507 2,871 387 90 715 459 191 500 298 60,441 4,206 |
2021-22 52,206 835 53,041 42,764 4,191 3,751 1,299 3,283 691 70 694 392 147 45 70 57,398 (4,357) |
2020-21 26,658 22,559 (238) |
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| 48,979 | |||
| 50,794 2,311 3,955 1,249 2,530 180 233 543 363 147 0 467 |
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| 62,772 | |||
| (13,793) |
EGASC 2023 Annual Report – Page 10
Statement of assets and liabilities 2021-23
| Cash assets Co-operative current account Liabilities Holiday pay (notes 1+2+3) Parentmail (note 4) Rounding Error (note 3) |
31/03/2023 30,448.72 30,448.72 2,545 2,545 |
31/03/2022 26,484.02 26,484.02 2,786 0 0 2,786 |
31/03/2021 30,693.10 |
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| 30,693.10 | |||
| 2,836 (148) (50) |
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| 2,638 |
Notes on preparation of accounts
Basis of accounting
Receipts and Payments model followed in line with Charity Commission guidelines for charities with less than £250,000 annual income.
This method will better fit the way records are kept and allow for more accurate year-to-year comparisons.
Notes
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(1) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2023 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2022-23 Financial Year is shown as a liability (£2,545).
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(2) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2022 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2021-22 Financial Year is shown as a liability (£2,786).
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(3) In accordance with the employee’s terms & conditions, holiday pay will be paid in August 2021 when the Club is closed, and holiday is taken. Holiday pay accrued in the 2020-21 Financial Year is shown as a liability (£2886 + £583 maternity annual leave – £633 Holiday Overpayment offset).
EGASC 2023 Annual Report – Page 11
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(4) Parentmail refund, accrued in 18/19 accounts, was never received therefore has been deducted from 20/21 accruals.
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(5) Rounding errors from 17/18 accounts has also been removed from 20/21 accruals.
EGASC 2023 Annual Report – Page 12
EMMER GREEN AFTER SCHOOL CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31[ST] MARCH 2023 EMMER GREEN AFTER SCHOOL CLUB NOTE TO THE ACCOUNTS
| 1. RESERVES 1st April Net Change in Funds 31st March |
2023 23,698 4,206 27,904 |
2022 28,055 (4,357) 23,698 |
2021 41,848 (13,793) 28,055 |
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EGASC 2023 Annual Report – Page 13
EMMER GREEN AFTER SCHOOL CLUB
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BALANCE SHEET
31 [st] March 2023
2023 2022 2021
Note
CURRENT ASSETS
30,449 26,484 30,693
Cash
CURRENT LIABILITIES
2,545 2,786 2,638
Creditors 1
27,904 23,698 28,055
NET ASSETS
RESERVES
27,904 23,698 28,055
Accumulated 2
27,904 23,698 28,055
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Notes
- Holiday pay owed for calendar period ending March 2023 & rounding errors (@£2,605) 2. Reserves in Co-op account
EGASC 2023 Annual Report – Page 14