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2024-03-31-accounts

Charity registration number 1076031

Company registration number 03709263 (England and Wales)

GARSTON AND DISTRICT COMMUNITY COUNCIL

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2024

GARSTON AND DISTRICT COMMUNITY COUNCIL

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees R Lovering
D Walsh
D Hulme
M Black
M Axworthy
Charity number 1076031
Company number 03709263
Registered office Reading Room Acivities Centre
2 Wellington Street
Liverpool
Merseyside
L19 2LX
Independent examiner Mitchell Charlesworth
Suites C, D, E & F
14th Floor, The Plaza
100 Old Hall Street
Liverpool
England
L3 9QJ

GARSTON AND DISTRICT COMMUNITY COUNCIL

CONTENTS

Page
Trustees' report 1 - 2
Statement of trustees' responsibilities 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 15

GARSTON AND DISTRICT COMMUNITY COUNCIL

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT)

FOR THE YEAR ENDED 31 MARCH 2024

The trustees present their annual report and financial statements for the year ended 31 March 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

Garston and District Community Council aim to provide:

A community centre offering social and recreational activities including lunches, art and craft classes, indoor bowling sessions, writing group, social groups and other activities requested by the local community. We also provide a community hub where voluntary and statutory organisations can hold both regular events and one off sessions as required .

Public benefit

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

Achievements and performance

Significant activities and achievements against objectives

During 2023/2024 Garston and District Community Council has continued to provide a range of social activities for the local community, with increasing numbers of people attending our lunch club and recreational activities. Liverpool City Council has continued to fund the charity with grants and other fundraising activities have taken place.

Financial review

The trustees have agreed that surplus funds should be used to create a small reserve to provide for the long term financial stability of the organisation. This fund is required to enable us to meet potential liabilities outside of producing an annual programme of work, e.g. maternity leave, long term sickness, and loss of funding.

Structure, governance and management

The charity is a company limited by guarantee not having a share capital. The liability of the trustees is limited. It is goverened by its Menorandum and Articles of Association and covers the Companies Act 1985 and 1989.

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

R Lovering

D Walsh D Hulme M Black M Axworthy C Humphreys (Deceased 1 June 2024)

GARSTON AND DISTRICT COMMUNITY COUNCIL

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

Recruitment and appointment of trustees

As set out in the Memorandum and Articles of Association at an AGM the members accept the retirement of those trustees who wish to retire or who are retiring by rotation, and elect persons to be trustees to fill the vacancies arising.

All members are circulated with invitations to nominate trustees prior to the AGM advising them of retiring trustees and requesting nominations for the AGM.

Any other power to appoint and terminate membership is in compliance with the Memorandum & Articles.

None of the trustees has any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Organisational structure

The board and sub-committee meet every six weeks, and public meetings and forums have been held on a wide range of subjects on the request of members.

Relationship with related parties

Liverpool City Council

Liverpool City Council has provided grant aid to the charity. This provides an essential contribution to the charity achieving its charitable aims and objectives.

The trustees' report was approved by the Board of Trustees.

.............................. M Black

Trustee

Date: ............................................. 30/04/2025

GARSTON AND DISTRICT COMMUNITY COUNCIL

STATEMENT OF TRUSTEES' RESPONSIBILITIES

FOR THE YEAR ENDED 31 MARCH 2024

The trustees, who are also the directors of Garston And District Community Council for the purpose of company law, are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company Law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these financial statements, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

GARSTON AND DISTRICT COMMUNITY COUNCIL

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF GARSTON AND DISTRICT COMMUNITY COUNCIL

I report to the trustees on my examination of the financial statements of Garston And District Community Council (the charity) for the year ended 31 March 2024.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Mitchell Charlesworth

Suites C, D, E & F 14th Floor, The Plaza 100 Old Hall Street Liverpool L3 9QJ England

Dated: ......................... 30/04/25

GARSTON AND DISTRICT COMMUNITY COUNCIL

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2024

Unrestricted
Restricted
funds
funds
2024
2024
Notes
£
£
Income from:
Donations and legacies
3
60
-
Charitable activities
4
18,084
29,762
Other trading activities
5
58
-
Total income
18,202
29,762
Expenditure on:
Charitable activities
6
20,579
30,562
Total expenditure
20,579
30,562
Net expenditure and movement
in funds
(2,377)
(800)
Reconciliation of funds:
Fund balances at 1 April 2023
67,975
800
Fund balances at 31 March 2024
65,598
-		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
60
20
-
47,846
15,102
29,133
58
870
-
47,964
15,992
29,133
51,141
18,626
28,333
51,141
18,626
28,333
(3,177)
(2,634)
800
68,775
70,609
-
65,598
67,975
800		 Total
2023
£
20
44,235
870
45,125
46,959
46,959
(1,834)
70,609
68,775

The statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities.

GARSTON AND DISTRICT COMMUNITY COUNCIL

BALANCE SHEET

AS AT 31 MARCH 2024

2024 2023
Notes £ £ £ £
Fixed assets
Tangible assets 12 45,874 47,675
Current assets
Cash at bank and in hand 24,890 27,426
Creditors: amounts falling due within one
year 13 (5,166) (6,326)
Net current assets 19,724 21,100
Total assets less current liabilities 65,598 68,775
Income funds
Restricted funds 14 - 800
Unrestricted funds 65,598 67,975
65,598 68,775

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2024.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on ......................... 30/04/2025

.............................. MR Blac M Black Trustee

Company registration number 03709263

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

Charity information

Garston And District Community Council is a private company limited by guarantee incorporated in England and Wales. The registered office is Reading Room Acivities Centre, 2 Wellington Street, Liverpool, Merseyside, L19 2LX.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's [governing document], the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Freehold land and buildings 2% Straight line method Fixtures and fittings 10% reducing balance method

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

1 Accounting policies

(Continued)

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.9 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Critical accounting estimates and judgements

In the application of the charity’s accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Income from donations and legacies

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Donations and gifts 60 20

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

4 Income from charitable activities

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Charitable Income
Sale of goods
17,711
-
Services provided under
contract
-
21,262
Sales of services by
beneficiaries
373
-
Performance related grants
-
8,500
18,084
29,762		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
17,711
12,752
-
21,262
-
20,333
373
2,350
-
8,500
-
8,800
47,846
15,102
29,133		 Total
2023
£
12,752
20,333
2,350
8,800
44,235

5 Income from other trading activities

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Other income 58 870

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

6 Expenditure on charitable activities

Charitable Charitable
expenditure expenditure
2024 2023
£ £
Direct costs
Staff costs 13,399 14,010
Holiday Club 21,264 20,333
Light and Heat 500 -
Jubilee 800 -
35,963 34,343
Share of support and governance costs (see note 7)
Support 11,333 9,945
Governance 3,845 2,671
51,141 46,959
Analysis by fund
Unrestricted funds 20,579 18,626
Restricted funds 30,562 28,333
51,141 46,959

£20,579 (2023: £18,626) of the above expenditure was attributable to unrestricted funds and £30,562 (2023: £28,333) to restricted funds.

7 Support costs allocated to activities

Rent and rates
Light, heat and power
Insurance
Repairs and maintenance
Telephone and fax
Other costs
Professional fees
Governance costs
Analysed between:
Charitable expenditure		 2024
£
1,063
5,689
1,881
89
622
1,976
13
3,845
15,178
15,178		 2023
£
3,478
2,650
1,887
368
518
1,031
13
2,671
12,616
12,616

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

8 Net movement in funds 2024 2023
£ £
The net movement in funds is stated after charging/(crediting):
Depreciation of owned tangible fixed assets 1,801 1,808

9 Trustees

None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year.

10 Employees

The average monthly number of employees during the year was:

2024 2023
Number Number
1 1
Employment costs 2024 2023
£ £
Wages and salaries 13,399 14,010

There were no employees whose annual remuneration was more than £60,000.

Remuneration of key management personnel

The remuneration of key management personnel was as follows:

11 Taxation

The charity is exempt from taxation on its activities because all its income is applied for charitable purposes.

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

12
Tangible fixed assets
Freehold land
and buildings
Fixtures and
fittings
£
£
Cost
At 1 April 2023
87,250
11,415
At 31 March 2024
87,250
11,415
Depreciation and impairment
At 1 April 2023
40,135
10,855
Depreciation charged in the year
1,745
56
At 31 March 2024
41,880
10,911
Carrying amount
At 31 March 2024
45,370
504
At 31 March 2023
47,115
560
13
Creditors: amounts falling due within one year
2024
£
Trade creditors
-
Other creditors
3,266
Accruals and deferred income
1,900
5,166		 Total
£
98,665
98,665
50,990
1,801
52,791
45,874
47,675
2023
£
406
4,102
1,818
6,326

14 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

At 1 April 2023 Incoming Resources At 31 March
resources expended 2024
£ £ £ £
Liverpool City Council 800 8,500 (9,300) -
Holiday Club - 21,262 (21,262) -
800 29,762 (30,562) -

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2024

14 Restricted funds (Continued)
Previous year: At 1 April 2022 Incoming Resources At 31 March
resources expended 2023
£ £ £ £
Liverpool City Council - 8,800 (8,000) 800
Holiday Club - 20,333 (20,333) -
- 29,133 28,333 800

15 Unrestricted funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

At 1 April 2023 Incoming Resources At 31 March
resources expended 2024
£ £ £ £
General funds 67,975 18,202 (20,579) 65,598
Previous year: At 1 April 2022 Incoming Resources At 31 March
resources expended 2023
£ £ £ £
General funds 70,609 15,992 (18,626) 67,975
Analysis of net assets between funds
Unrestricted Restricted Total
funds funds
2024 2024 2024
£ £ £
At 31 March 2024:
Tangible assets 45,874 - 45,874
Current assets/(liabilities) 19,724 - 19,724
65,598 - 65,598

16 Analysis of net assets between funds

GARSTON AND DISTRICT COMMUNITY COUNCIL

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2024

16 Analysis of net assets between funds (Continued)
Unrestricted Restricted Total
funds funds
2023 2023 2023
£ £ £
At 31 March 2023:
Tangible assets 47,675 - 47,675
Current assets/(liabilities) 20,300 800 21,100
67,975 800 68,775

17 Related party transactions

There were no disclosable related party transactions during the year (2023 - none).

18 Analysis of changes in net funds

The charity had no material debt during the year.