Scouts Cranleigh Scout Group CRANLEIGH SCOUT GROUP TRUSTEES, ANNUAL REPOR For the period 01104124 TO 311 125 Charity CommissÈon - SECTION A: REFERENCE AND ADMINISTRATION DEfAILS CHARITY NAME". Cranleigh Scout Group 0 8 JUL 2025 REGISTERED CHARITY NUMBER: 1076008 HQ REGISTRATION NUMBER: 46011 Received CHARITY'S PRINCIPAL ADDRESS.. Cranleigh Scout Group, Village Way, Cranleigh. Surrey, GU6 8AF CHARITY CONTACT: mauri￿ Cranefield, 16 Nower Close West, Dothing, Surrey, RH4 3DB TRUSTEES - Names of the chari trustees who mana ethetha Trustee Name Office (if any) Dates acted if not for whole year Denis Lester Chaimian Stood down 13 Jan 2025 Colin Desmond Dave Saunders Grou Lead Volunteer ex officio Leadershi Team Member elected Role removed from Trustee position 21 2024 Paula Elms Maurice Cranefield Secreta Treasurer elected Jen Yates Samantha Babister Bar Hancock Tom Rice Mark Ta lor Samuel Rix Grou Lead Volunteer ex officio Membershi Secreta elected Gift Aid Secreta elected elected elected ointed 13 Jan 2025 ointed 21 Ma 2024 inted 21 Ma 2024 inted 14 Oct 2024 CO-O ted ADVISORS - Names and addresses of advisors Type of Advisor Name Address Bankers: Lloyds TSB Bank SECTION B: STRUCTURE, GOVERNANCE AND MANAGEMENT DESCRIPTION OF THE CHARITY'S TRUSTS Goveming document: The Group's goveming documents are those of The Scout Association. They consist of a Royal Charter, which in tum gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Constitution and governance: The Group is a trust established under the rules of The Scout Association, which are common to all Scouts. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group is managed by the Group Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group, which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making retums to the Charity Commission as appropriate. The Trustee Board consists of the Chair, Treasurer and 7 Trustees including 1 Ex Officio Trustee and 1 Co-opted Trustee. The Group voted on 21 May 2024 that the nominated appointment period for Trustee Board Members be reduced from 3 years to 1 year and to remove the maximum time on the Board of 9 years and replace it with the Charities Commission's suggestion of a rigorous annual review after 9 years service. Members of the Trustee Board complete 'Being a Scouts Trustee, learning within the first 6 months of joining the Board. This Group Trustee Board, which meets on a quarterly basis, exists to make sure the charity is well managed, risks are assessed and mitigated. buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high qualty and safe programmes that give young people skills for life. RISK AND INTERNAL CONTROL The Group has in place systems of intemal controls that are designed to provide reasonable assurance against material mismanagement or loss,. these indude two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered. SECTION C: OBJECTIVES AND ACTIVITIES The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scoutlng As Scouts we are guided by these values: Integrity - We act with integrity. we are honest. trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive differen￿. we cooperate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and.. enjoy what they are doing and have fvn take part in activities indoors and outdoors learn by doing share in spiritual reflection take responsibility and make choices undertake new and challenging activities make and live by their Promise. The objectives of the Group are as a unit of The Scout Association. The aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spirrtual potentials. as individuals, as responsible citizens and as members of their local national and intemational communities. The method of achieving the aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. Subscriptions are charged for membership to cover the immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inabilty to pay membership subscriptions. Two key principles demonstrate that Scouting's aims for the public benefft are that through the Scout method young people develop towards their full potential and that there is a clear link between the benefits for young people and the purpose of Scouting. The safety of young people is taken very seriously and the benefits Scouting activities provide far outweigh the risks. Any private benefits from Scouting are incidental, other than to those as a beneficiary. The Group meets the Charity Commission's public benefit crtteria under both the advancement of education and the advancement of citizenship or community development headings. SECTION D: ACHIEVEMENTS AND PERFORMANCE The Group and Section Reports, which provide a summary of activities during the year, are published in the Group's 'Annual Report and Directory 2025. as circulated at the Group's Annual general meeting held on 20th May 2025. SECTION E: FINANCIAL REVIEW A Receipts and Payments Account for the year ended 31 St March 2025 follows this report. Reserves - the Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £18.5k based upon current expenditure. The Group held reserves of approximately £12.2k against this at year end. This is below the level required for operating expenses. However, this can be explained by the 2025126 capitation payment of £7.4k being paid prior to 31 March 2025. Investments - the Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only a mainstream bank or the well-known COIF Charities Deposit Fund operated by CCLA Investment Management Ltd. 10 SECTION F: FUTURE PLANNING To continue to offer Scouting to the young people living in Cranleigh and surrounding villages. To work towards reducing waiting lists and maintaining availabilty of pla￿S for those young people moving up through the organisation. Recruitment and training of new adult leaders will continue to be an essential task. SECTION G: DECLARATION The Trustees declare that they have approved the Trustees, report above. Signed on behalf of the charity's Trustees SIGNATURE (Signed by P.M. Cranefield) SIGNATURE (Signed by D.G.J. Lester) FULL NAME Peter Maurice Cranefield FULL NAME Denis Gordon John Lester POSITION Treasurer POSITION Chainnan DATE 20th May 2025 DATE 20th May 2025 Version: 14 September 2024 li Cranleigh Scout Group (Charity registration number 1076008) Receipts and Payments Account For the year from 1st April 2024 To 31st March 2025 2024/25 Unrestricted funds 2023124 Unrestricted funds RECEIPTS 5ubscrlptions, donations, youth programme Membership 5ubscrfptlDn5 15.050 12,781 Less: subsuiptions to national. county and distrittassociations 15,7571 16,0211 9.293 6,760 Use of Headquarter by Downslink ESU 2QKJ Oonations 133 2,041 1.975 Gift Aid 1,695 Youth programme and activlties 12,668 11,040 Sub total 22.016 Fundraising Sale of polo shirts 12 MABAC Runnlng League lelgh Llons 300 700 565 Funds raised for Dinosnorès event 4.823 Miscellaneou5 67 92 Sub total 5A90 669 Investment income Lloyds Bank interest 32 28 COIF Charltles Deposlt Fund interèst 631 779 Sub total Total receipts Z3A92 12 Cranleigh Scout Group (Charity registration number 1076008) Receipts and Payments Account For theyear from 1st April 2024 To 31st March 2025 2024125 2023124 Unrestricted fund5 Unrestricted funds PAYMENTS Youth programme and activlties lintluding Dinosnores event) Waterand sewage 15,959 14,061 278 118 Elertricity 1.452 1.747 HQlnsurance 1,102 1,750 6,113 Expenditure on Group Headqu?rte Donatyon from Cranleigh Lions tor DownslinV5 World Jamboree rep￿SentatIVe Accident insurance for occaslonal helpers 3,144 600 52 52 Tralnlng courses Broadband fee5 190 353 597 Camping materials and eoulpment Printin& photocopyln8, Statlonèry and postsge 460 866 57 93 Expenditurè in Scoutshop Ilncluding unrform5 and badges) Programme support and leaders, expenses Donations to Downsllnk ESU 2,278 2.558 1.306 1,558 550 Webslte and Onllne Scout Mana8er fees 292 Colltribution to Xma5 meal for leaders etc 525 756 Flre alarrn aod fire extinguisher servlclng Awards to Group personnel Cleanlng of Headquarters Natlonal NavigatloTr Award Scheme Purchase of polo 5hirt5 Purchase of flag for new Squirrels sertion 126 45 92 1,260 1.384 115 151 145 AGM expens05 5ubscrSptlon5 to natlonal, county and dlstrltt assoclatlonsfor2025n6 Miscellaneous expenses 192 7,359 97 iii Total payments 37,214 3l938 Deficit for year -6272 4,446 Cash funds at year end 18.517 13 2024125 2023124 Unrestricted funds Unrestricted funds Cash funds Bank current account 6,181 Bank deposlt account 1,9331 3.056 COIF Charities Depo51t Fund 8.911 9,280 Total cash funds 245 | 18,517 V31ye of ￿eadquarterS building 525,lJ 525.rAxi Scotrtlng equipment, furniture etc 23,590 , 541590 1 16.5(Xs Value of non-monetary a55ets 541.500 The above receipts and payments account and statement of assets were approved by the Trustees on 8th April 2025 and signed on their behalf by Print Name Denis Lester (Group Chairman) Maurice Cranefield IGroup Treasurer) 3 LT700002 Ilst January 2017) 14 CRANLEIGH SCOUT GROUP Independent examiner's report to the trustees of Cranleigh Scout Group I report to the trustees on my examination of the accounts of the Cranleigh Scout Group for the year ended 31 March 202% 5. Responslbillties and basi5 of Teport A5 the charity trustees of the Cranleigh Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Cranleigh Scout Group accounts carried out under section 145 of the 2011 Att and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission undersection 145{5){b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Cranleigh Scout Group as required by section 130 of the Act; or 2. the accounts do not accord with those records. I have no concerns and have come across no other rnatters in connection with the examination to which attention Should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. Calum McKenna Relevant professional qualification or membership of professional bodies (if any):14[ paé (. O, f CAEkn' Address- Date: Version: July 2019