REGISTERED COMPAI¥Y NUMBER: 03745415 {Engla￿d and Wales) REGISTERED CHARITY NUMBER: 1076007 REPORT OF THE TRu￿EEs AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 3]￿ MARCH 2021 FOR CASTLE POINT SOCIAL CAR SCHEME LIMITED ESW Chartered A¢￿untants 162-164 High Stre Rayleigh Uniled Kingdom SS6 7BS CAsfLE POINT SOCIAL CAR SCHEME LIMITED CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 21121 P*ze Report of the Trustees I to 6 IDdepeDd¢nt Ex4mln¢r's Report Ststement of FlnaTr¢lal Ac¢lvld B*l*nee Sheet 9 to 10 Notes to tkne Flnanclal Sts¢ements 11 to 16 Det*lled S¢#¢¢men¢ of Fln•th¢l•l A¢tlvltks 17 to 18 CAsfLE poINr SOCIAL CAR SCHEME LIMITED REPORT OF THE TRUSTEKS FOR THE YEAR ENDED 31￿ MARCH 2021 The trust¢e5 who ar¢ a150 directOTS of the charlty for the purEK)sts of the Companies Act 2006. present their report with the fiDaDcial statements of the charity for the year ended 31sl March 2021. The truste¢s have adoptcd the provisions of Accounting and Reporting by Chariiies.. Stst¢m¢nt of R¢¢ornrnended Practice applicable to charities preparing their accounts in accordance with the Financial Reporttng Standard applicable in the UK and Republic of Ire]and (FRS 102) (¢ffe¢tive l January 2019). This is the 22nd report of the directors. a wmpony litttited by guardntre and incorporated under th¢ C¢)mpanie5 Aa 1985 as a pri￿C company on 1st April 1999. The company 15 also a regis*red eljtirity number lo76￿7. ORJECTtVES AND ACTIVITIES Objectives 8Dd aim5 The Company's fundamentsl objective 15 to provide a sttft. secure and accessible Community Tran5POrt Service to the residents of Castle Point who for age or health related reasons are unabl¢ to o¢¢ess public transport. Prior to April 2011 the Cornpany was being fmanced under a Funding Agreement b¢tsveert the Company. Essex County Council (ECC) and Castle Point Borough Council (CPBCI. This Agreement expired on 31st Ma￿h 2011 and was not renewed by ECC and CPBC. In August 2011 the Company was fortunate enough to be #warded a five year fimding graTJt of up to £359,518 by The Big Lottery Fund IBLF) and, in 2016. a further five year grant totalling £348.334 of which £64.615 award¢d in the current financial year. Additional funding in the fom) of subscription fees, doDa¢ions f¢¢s for the use of Company v¢hicle5 by clubs and otheTS constitute5 an important r¢v¢nue source. The service is provided..- (a) through the provision of CoTnmunity transpffi using 3 Company owned Jnitii-buses. usin8 appropriatrly qualifi•J employed and voluniecr drivers. (bl the 3 Cornpany owned mobility vehicles. using appropriately qualified employed and volun¢¢¢r drivers. (c) by 27 volunteer drivern using their vehicles (* the da¢¢ of this Report). Slgnificant 4rtlvltks The principal ￿ti¥lty of the compony was the provision of a eommunity transport servi¢e for those residents of c￿lIe Point Borough Council who are unable io access conventional publi¢ ts¥nsport because of impaÉrni¢n( age or lack of available public trunswjrf services. Starfand Volynteer5 The directors would like io fornially record their thanks to all those voluntttts who eontinue to forego their free time for the ben¢fjt of the organisation. Without their supporr there would be no social car or community Iranswirt schemes thcir dedication, 0up1￿ with th¢ care and understanding shown to clienty 15 much appr￿l￿trd by all concell￿. The directors would also like to express their sincere thanks to those Institutio￿ and individua]s who have supported the companys funitraising acliviii¢s over the past year and who have kindty donated our cause. The rnanagelnenl team consists of manager Jacqui Middl¢ditrh who, with assistant mana8cr Samantha ma￿h, primarily cover the Transport side of the business. Lisa T¥4ylor manages the Car Scherne B￿kll￿ Office. We have a full-iim¢ driver, Adam Ball, to cover longer distwKe journeys using one of the mobility vehicles. Peter Andrews and Alan Mutton provide the TnaiD force for the minibu5 operntions, we have a r￿1 of 6 suitabty qualifi¢d volunteer driveT5 w¢ ¢an ￿￿e OD an ad-hoc basis for either minibuses or obility cars. P¢ter and Adaln are contrad¢d foT 34 hours w week ovcr 4 days and Alan Mutton is contrackd on a'zero hours. b&4is. Page I CASTLE POINT SOCIAL CAR SCHEME LIM￿ED REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021 ACHIEVEMENT AND PERFORMANCE Car Scheme During the year ut]der review the volunteer car 5chem¢ and mobilty drivers completed 5.866 jOUTneys (2020.. 14,292) canying 6.597 clients (2020: 17,094) a totsl of 38,360 miles. The car scheme membership slightly d¢￿tase0 over the year to 963, entirely because of th¢ pandemic. The Scheme's gro%*th has been stslled in this P¢Tiod due to Government restrictions. Sin¢¢ fi￿ding from the BLF COTr]rnen¢ed. car scheme client Dumlxrs have risen fr(¥m 533 to a previous peak of 1,022 before reduc1￿8 to 963 at 31sl March 2021, however this figure still give5 an overall inCre￿e of 489 or 8 IV• over the 9.5 y¢ar5 of funding. All journeys d¢tail¢d al)ove were carried in strirt ￿1her￿ to the various Government guid¢lines in force at the titD¢. i.¢. medical or other "essentia]" needs. Social journeys were only undertthn during the brief relaxation of restrictions in S¢pteTnberlOciober 2020. Of the journeys 5.866 above 2,312 (40%) were undertaken in the mobility v¢hicles. Communlty Transport S¢hern¢ During ihe year under review there were 10 journeys (2020.. 1.130) (￿1 social minibus trips W¢T¢ widenaken during the 3 week lifting of restrictions in Septemb¢rlO¢tober 2020) carrying 60 clients (2020.. 8.024). The servi¢¢ to sorne 17 different welfar¢ gTOUPS Sus￿nded at their request due w the various lockdowjs. The c1￿[ty is a mcmtrKr of the community transport association (No 39633). Publlc BeDeflt Requir¢ment The Dir¢ctors of the Company have read the Charity Cornmis5ion guidwK¢ on "the public brn¢fii requiremeTrt' when ¢x¢rcising any powers or duties to which the guidance is rel¢vont. This requires every organisation set up for on¢ or more charitsbl¢ aims to d¢mon5trate that its aims are for the "public benefit". The two key principles of public ben¢fit are-. I l Th¢T¢ must be an identifiable trtn¢fii or benefits and 2) Benefit must be to th¢ public or a section of th¢ public. In looking io ascertain how the Compony meets the abov¢ ¢riteria It is necessary to remind the reader of th¢ Compan￿$ aims. The objective Set out in the Cornpany's Memorandum is the provision of a Community Transport S¢rvic¢ for those resideyhts of C#sile Point Borough who are unabl¢ to access conventional public Iransport b￿aUSe of irnpainnenL a8¢ or lack of available public transport services. The Diredors are of the opinion th¢ Company meets th¢ a￿¥¢ key principl¢s for the following rwons-. In re1¥4tlon lo PriDclple (l) a) the provision of a specific transport service lo people who would the ordinary course be able to use publi¢ tronsport is clearly a reli¢f to those in need and ￿ such qualifies under the Charities Act as a"charitsble purpos¢". b) the benefit to the ￿neficier1e$ is clearly related io the aims of the Cornpany, ) although the provision of motorised tran5POrt some hannful ¢ff¢ct on the environmeni the benefits are considered to outweigh these concerns especially as it is Company policy to mitigate the effert of C02 emissions wherever possible. relatlon to Principle {2) a) the beneficiaries are specifically all￿ed to the Companys aims. b) although the public bcnefit is restricted under the aims to the impaired or diSadvan￿ged residents of Castle Poin4 the nurnber of r¢gi5tered beneficiaries couplcd with the number of residents who are cligible to qualify as such 15 considered to be sutTiciently wide &5 lo be not unreasonablc for public b¢n¢fit pul￿>seS .Individual scheme mernber5 aTe required to pay an annual subscription of £15. This level of fre is not unreasonable and would Dot d¢ter or cxclu(k m¢mbership by virtue of inability to pay. Transport charg¢s are considered very WTnpetitive compar¢d to the private seclor. ) people in poverty are not excluded from the scheme and ID fxt benefit from i4 the level of f¢¢5 and charge5 are not seen bor lo eDtry. d) any private benefits from nmning the scheme would be incidental. Page 2 CASTLE poiiyr SOCIAL CAR SCHEME IJMITED REPORT OF THE TRUSTEFS FOR THE YEAR ENDED 31ST MARCH 2021 FINANCIAL REVIEW Principal fundiDg sources As m¢ntion¢d abovc thc Company secured a second 5 year fi￿dIng grant from the Big ￿ttery Fund in August 2016. Funding from the BLF will ¢ontinu¢ lo b¢ forthcoming providing the Company strives to meet certain Outcome tsrgets which will be me&sured both quantitalively and qualitativety. These Outcomes are intended to Achieve the following for oldeT pwpl¢ and p￿pIC with disabilitie5 living withtn the borolagb of C&stle PoiDI- a) Reduced i501ation and Social eXcI￿10n b) ImpToveTnent in physical h¢dlth and mentsl well being ¢) To maintain ]nd¢p￿d￿ce. The Company is required to comple* an annual End of Y¢ar R¢EKJrt lea¢h Augu￿) demonstrating its p¢rf0n￿¢¢ in relation to meeting the Outrome targets. Detalled Staternent of Flnanclal Activitles It will be seen from the ￿coUnts io this Report that totsl incornin8 Tesources for the period undeT review amounkd 10 £170.036 12020.. £178,234). Of this sum the BLF restrIc￿d grani amounied 10 £64,615 (2020.. £64,093) with the balance coming from contract income £Nil (2020.. £7.4491 members subscriptions £1 1.34012020: £15,447) reclamation of fuel duty £Nil {2020- £2.581). donations of £26,180 (2020.. £43,700), GO￿rnm¢nI gr¥nLs of £54,622 (2020: £2,979) and other of £13,244 {2020: £39,848}. Total resource5 expended for the yeaT an)ounted to £143.27412020: £171228) of which £64,615 w75 BLF filnded. Of this fomer sum £72,750 related to operatin8 expense& £62,945 to administrative costs, £880 to governan¢¢ costs and £6,699 10 fund raising. There was an overall ttei operating surplus for the year ended 31 si March 2021 of £26.762 12020.. £7,LNJ6). Donations, m¢mb¢rs sub5CriPtions and contra¢1 irteome all deere&8ed during the yeaT. Operaiing expenses athninistrative costs also decrea5¢d. Th¢ amount of BLF grant ulilised over the year remained similar to l&si but siill resulted in a BLF pre-Pa￿ent amounl of £16,438 to be ca￿Led forward. Without question the 5UPPOrt r¢¢eived from th¢ Bi8 Lottery Flmd has enabled the Charity io rwh out and assist more local people than ever with community transport solutions. B*lance Sbeet At year•end Totsl Fund5 of th¢ Company 4mounwt 10 £179,533 (2020.. £152,771) of which all were unrestricted fimds. Fixed A55Ct5 dECr￿ed to £58,236. Totsl current &ssets amounted to £155.837 which in¢lud¢s at bank attributsble to the Cornpany of £145,836. Net current as%ts lotsll¢d £121,297. Inve5tmenl pollcy obJe£tlves Under its Memorandurn and Arti¢1¢s of ASs￿l￿10n. the Company h&q the power to inv¢st in way the Tntstee Directors deern appropriate. The Financial Manager having regard to the liquidity requirements of the Cornpany and to the reserves policy currenily maintain the available funds in interest trkarin8 deposit accounts and continually monitor the market io ensure the rate athiev¢d is competitive with similar saf¢ inv¢stm¢nt opportuniiies. Reserves policy The Companls policy going forward is tt) 8rndually build Yeserves to the point where it h&% sufficient liquidity to m¢¢t atly replacement vehicle requirements. A5 ￿ 3151 March 2021 the Company unrestricted free r¢5crvcs (net of fixed assets) of £121.297. The reseryes tx)licy currently maintain the available fimds in inter¢5t beartng dcposit accounts and conlinually monitor the market to ensure the rat¢ achieved is Comp&￿Ve with similar safe inves1m￿ op￿rtUnItIeS. Page 3 CASTLE POINT SOCIAL CAR SCHEME IJMrrED REPORT OF THE TRu￿EEs FOR THE YEAR ENDED 31ST MARCH 2021 FUTURE PLANS Current Big ￿llery fiwding {until August 2021) Iw enabled tbe Directi)rs to build upn and enlarge the Communty TTallsEX)rt schemes. Car scheme client membership has Incre￿ from 531 to 963 (please refer to the 'Aehievement and Perforniance. Section) since inception of the Big Lottery wi. The rationale behind BLF funding is to r￿h out lo as many older people and people with disabilities as possible living within the borough of Castle Point who. for whatever fjnd themselves unable to use public transwrt. Following a survey of members in F¢b. 2020 a total of over 4.200 p)sitive outcome r¢s￿nSeS has been received from clients since the commen¢ern¢Dt of the project. The Projects objcctive of improving the physical and mental well-being of Castle Point residents through the provision of comrnunity car and [Din1-b￿ traLwon is challenging highly Tewarding aDd th¢ Directors, stsff and volunieers of the Company will continue to use their best endeavours to See that those within the EK)roygh who need project support receive it. With the initial BLF funding sth¢dul¢d io tern)ina* in August 2021, the Directo￿ are wnsid¢ring applyin8 for a fiwther grant. This will enable the community transport schemes lime io recover from the longer effects of the pandemic and provide greater support to the members of the community who have b¢¢n dispfoEX)rtionally affeued by the pa￿1¢mIc its¢llwJd the restrictions imposed by th¢ Govenllneni. We will continue to provide transwTrrt facilili¢s for the elderly. ftir the Purposes our core gervice of local journeys, whilst also continuing io undertake longer joumeys, for both individuals and groups in relation to social outings and holidays. The overall obj¢ctiv¢ of r¢ducing isol￿10n and improving the physi￿ and m¢ntsl well-teiD8 of the elderly remain5 4 corncrsione of our project. Even with Big Lottery Fund support ending * the of August 2021. the Tn￿ have w r¢ason to suppose that the Clwity will b¢ unable to meei its commitments over the ensuing fllwicial year. 1¢ hu been On extremely challenging year. From March 2020 to March 2021 w¢ wer¢ only able to minibus trip5 for 3 weeks (during th¢ "fals¢ 51art" in the latter half of Septemtr¢rlearly (klo￿r). In preparalion for thi$ we had S￿nt nearly £2.0(KJ in modifying 2 minibus¢5 to comply with CTA guidance on 5af¢ Coronavirus transport measures. In addition. the minibu5¢5 have incurred significant'standing charg¢s' over lockdowTL periods. Up until the ¢ttd of March 2021 we were unable to cany more than 6 or 7 (d¢pendant on vehicle) passengers, this cth￿¢d the trips we did run to incur significant 105s¢5' however the Trustees onsider¢d the "menthl benefLI" of these journeys juslified the expenditt￿c. We have been very aware of the rnental and social ¢ff¢¢ls of the recurring lockdo￿5 on our membership, the detrirnental effects of these will tske a long while to recoY¢r from. We 4r¢ very proud that we managed, du¢ to tht efforts of some of our (Iriv¢T5 and the Car Booking oifiee manager. to ¢ontittue to provide a ¢ar service throughout the whole ￿lOd. As far as we are aww¢ we were the only Car Scheme to continue to provide service, even the lor81 Hospitsl Tntst area closed thrir car transwrL whi¢h iticre&qed the load on th¢ Ambulance service5. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The company is gov¢rned by its MemoranduTn and Articles of Association. Application foT Voting membership of the company may be rnade by any eligible user of the ￿r¥](C upon their un(krtaking in writing to contribute such amount may be requir¢d, but not exceedkng £1 (one pound), for the payment of debts ynd liabilities of the cornpany in the evenl of its windin8 up. There ar¢ currentty 75 voting memb¢rs of the company. Fornjs (or application for voting membership rnay obthined frorn the office. Recruitment XDd appointm¢Dt of Thew trustees The Trustee Dirtctors have overall re5ponsibiliry ensurll￿ the Cotnpany 15 nm to achieve its objects within the confjDes of its governing document and the law. There were Six directors in office during the ￿riod undcr review all of whom are volw]t¢ers but who bring Special knowledge OT experience in matter5 relating to the CoMpan￿S activities. Wher¢ perniitted the Board has tnei but in the interim th¢ Chairnwt has issued a rerA)rt every month, or as the needs of the organisation require. No dir¢ctor in their capacity &8 such or any p¢rson connectcd to a dire¢tor received any payinent other than on J DOrn)a] comme￿1141 b&8is from the company durin8 the period. Th¢ p05t of company 5¢CT¢tsry h&5 t*en dispensed with. The directors conlinue to look to appoint Dew people to th¢ Tnanagin8 committee of the Board. New management committee Tnembers shall be elect¢d individually at the AGM. The diredors Tnay CW up to two other p¢r50D5 to fill a vaca1]￿ on the management ¢OrnTnittee. Persons wd must seek re-election at the next following AGM. Page 4 CAsfLE POINf SOCIAL CAR SCHEME LtMITF.D REPORT OF THE TRusfEES FOR THE YEAR ENDED JIST MARCH 2021 STRucfuRE. GOVERNANCE AND MANAGEMENr Management The current starus is as follows: Operational decisi￿S aff ￿8¢￿ ￿ a day by day basis ty Jacqui Middleditch? gencral manoger, in consultation with the Chairtnan il necessary. Samantha Marth, assislanl transp()rt monagcr, organises the trips and Tninibus opcraiions and deputises for Jacqui wheD sbe is noi in the ()fficc. Lisa Taylor manages the Car Sche]ne I￿N)king officc. All maiters of pulicy, pr(Kcdurc alld financialcontrol, havsngregard io all regulai(Xy lwd staiulorycoDtro15. are laid down by the direclors. Tli¢ COn￿a￿ed hours are- Jacqui ?1 h(XErs, Sam 28 hours and Lisa 26 hours. supp￿l￿gth￿ Jnanagersare s￿e 20 v()luniiary siaff ol which 17 arc volwiteer drivers and 3 are officc based admin assisiants. kne of thc office Staff. and also some trust¢o%, work a dual rale as drivers but are i>nly counted ffl¢e. Of the two drivers paid f(r out of Big L(*iery Fund {BLF) grani monies, two w(Yk 34 hour5 per week, the ￿h¢r is (m a zero hiMWS C(mifdcI. DBS cbecks are iaken on all paid staff and Yolwiieers. Accommodation lThe company operatcs out of an office C