Registered number: 02895804 Charity number: 1075963 PAPERWORKS (HARROGATE) LIMITED (A company limited by guarantee) UNAUDITED TRUSTEES. REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Armstrongwatson. Accountants, Business & Financial Advisers
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) CONTENTS Page Reference and administrative details of the Company, its Trustees and advisers Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 7-18
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) REFERENCE AND ADMINISTRATIVE DETAILS OF THE COMPANY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2025 Trustees Martin Baum Sandra Overfield Zahid Tarvaz {resigned 29 May 2025) Lyndon Cowling Hannah Varley-Fodden (appointed 27 June 2024) Company registered number 02895804 Charity registered number 1075963 Registered office Unit 5 Limewood Approach Leeds West Yorkshire LS14 1NG Company secretary Sandra Overfield Chief executive officer Jo Forsey Accountants Armstrong Watson LLP Chartered Accountants York House Northallerton North Yorkshire DL6 2XQ Bankers Lloyds Bank PLC 8-11 Cambridge Crescent Harrogate North Yorkshire HG1 1PQ Page 1
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2025 Review of 2024-2025 Papeworks continues to provide an excellent service to adults Yth physical and learning disabilities, autism and mental health issues, as witnessed by feedback from our funders, trainees and their families. Trainees The demand for our services is higher than ever, wth referrals from a variety of sources including colleges, adult social care, GP'S, families, occupational therapy and other clinicians. Our reputstion is very high, and we are being referred cases which others are finding difficult to support. This requires additional training for staff and has also increased the number of safeguarding concerns. However, our support for all trainees remains of a high level and evidence shows trainees are thriving and developing. This year we extended our target of trainee numbers from 25 to 27 per day and we have achieved this with a healthy waiting list every day. We are now full to our ideal capacity. To increase slightly more is possible based on adult to trainee ratios, however this may lead to additional behavioural issues, a cramped working environment and we would need to obtain a much higher level of commercial work. Commercial Work With this increased number of trainees, we also need to increase the level of commercial work. This year has been difficutt as companies take more work in house as costs increase and we are also competing wth a seamless service from design to shipping from China. In response we have had to restructure the Commercial side of the organisation to be fit for purpose and to rethink howv market ourselves and what kind of customers we need to target. We have also made some changes to our shredding system and reviewed the commercial clients for viability- Despite these challenges our trainees have been kept busy wth a good range of work. Own Brand During the year we launched our first Paperworks branded gift box - a Christmas box -and alongside this we registered the trademark of 'A Litde Bird Told Me. in preparation for expanding our own brand offering. With funding from CABWI to support staffing, we have been able to develop another box wth a view to launch in the second half of 2025. Trainees were at the heart of this from conception to research and design and this is ongoing. Data Management This year has seen a transfomiation in our data collection and storage systems. We had extemal support to scope, design and create a bespoke system which enabled us to gather all trainee and commercial information into one datsbase instead of this all being in different types of documents with minimal reporting capabilities. We were also able to add more technology to trainees by digitalising the drinks list. This has saved time, automated processes such as commercial billing infomiation. increased visibility and transparency and means we can report and add on as the need arises. 30th Birthday In early 2024 we had our 30th birthday and in May we continued this lebratiOn wth a circus themed dinner with performances, dinner and dancing. This was a night trainees will not forget and was supported generously by donations which enabled us to add extras such as live circus performances. At the end of 2024 we also performed a Panto themed around Paperworks castle and the story of Paperworks over the years. This was well attended and received. Staff and Students Additional funding this year has enabled us to increase staffing into the training team so we are fully staffed to be able to support the complex needs we face every day but also ensure we can develop and grow individuals to their full potential. We continue to have a range of students working wth us to enhance their skills and education in the sector and have increased our numbers of occupational therapy students. Our reputation is high, and we have been told Page 2
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 that we are one of the most popular placements for students which is a great honour for us. In House Training Our in-house training programme continues to excel with training being delivered every day including.. Product development course funded by CABWI Digital skills courses funded by Groundwork to allow trainees to leam about podcasts and then deliver their own monthly podcast called 'Catch up and a Cuppa,. Guests Yre invrted to talk from the local community, and this was a great success. Basic first aid and food hygiene delivered y extemal trainers Our successful wellbeing programme offering activities every day from crafts to mindfulness which have enhanced trainees, sense of wellbeing and positivty. Objectives 202512026 Increase the level and variety of commercial Yrk in line trainee numbers. Launch new products under our own brand. Increase commercial staff levels to ensure we can dedicate time to grow this side of the charity and market our services effectively. Identify and add projects and training courses to our offer to bridge gaps and fulfil identified needs of trainees. Review and streamline the shredding service and pricing systems. Create a business plan for the next 3 years to drive improvement and growlh in the medium term. Approved by order of the members of the board of Trustees and signed on their behalf by: Sandra Overfield Trustee Date.. Page 3
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2025 Independent examiner's report to the Trustees of Paperworks (Harrogatel Limited I'the Company.) I report to the charity Trustees on my examination of the accounts of the Company for the year ended 31 March 2025. Responsibilities and basis of report As the Trustees of the Company (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the Company's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'l. In carrying out my examination I have followed the Directions given by the Charty Commission under section 145(5)(b) of the 2011 Act. Independent examiner's ststement Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that l am qualified to undertake the examination because l am a member of ACCA, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe= accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act., or the accounts do not accord with those records,. or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination., or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 102)]. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. This report is made solely to the Company's Trustees. as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My vrfork has been undertaken so that I might state to the Company's Trustees those matters l am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law. I do not accept or assume responsibility to anyone other than the Company and the Companls Trustees as a body, for my work or for this report. Signed. Dated: 20 June 2025 Helen Robinson Armstrong Watson LLP Northallerton Page 4
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2025 Restricted Unrestricted funds funds 2025 2025 Total funds 2025 Total funds 2024 Note Income from: Donations and grants Charitable activities Investments Other income 61,840 399,443 938 2,416 61,840 399,443 938 2,416 8,489 381,253 647 8, 953 Total income 464,637 464,637 399, 342 Expenditure on: Charitable activities 1.458 440,193 441,651 360, 608 Total expenditure 1.458 440,193 441,651 360, 608 Net movement in funds (1,458) 24,444 22,986 38, 734 Reconciliation of funds: Totsl funds brought forward Net movement in funds 8.752 (1.458) 126,343 24,444 135,095 22,986 96,36t 38, 734 Total funds carried forward 7.294 150,787 158,081 135,095 The Ststement of financial activities includes all gains and losses recognised in the year. The notes on pages 7 to 18 fomi part of these financial statements. Page 5
PAPERWORKS {HARROGATE) LIMITED (A company limited by guarantee) REGISTERED NUMBER: 02895804 BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Note Fixed assets Tangible assets 11,121 10,032 11,121 10,032 Current assets Debtors 10 45,398 123,604 71,694 85, 655 Cash at bank and in hand 169,002 157,349 Creditors.. amounts falling due wthin one year (22,042) (32, 286) Net current assets 146,960 125, 063 Total assets less current liabilities 158,081 135, 095 Total net assets 158,081 135, 095 Charity funds Restricted funds 12 7.294 150,787 8, 752 126,343 Unrestricted funds 12 Total funds 158,081 135,095 The Company was entiued to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The Trustees acknOedge their responsibilities for complying Trmth the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordan Vth the provisions applicable to entities subject to the small companies regime. The financial statements Vre approved and authorised for issue by the Trustees on signed on their behalf by= and The financial ststements were approved and authorised for issue by the Trustees and signed on their behalf by.. Sandra Overfield Trustee Date.. Page 6
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies 1.1 Basis of preparation of financial statements The financial statements have been prepared in accordance the Charities SORP (FRS 102) Accounting and Reporting by Charities= Statement of Recommended Practice applicable to charities preparing their accounts in accordance wth the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) {effective 1 January 2019). the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021 and the Companies Act 2006. pape)rkS (Harrogate) Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounts'ng policy. The financial statements are prepared in sterfing which is the functional currency of the Charity and rounded to the nearest £1. The exemption has been taken from preparing a cash flow ststement on the grounds that the charity is a small charity- The company is exempt from tsx under Sections 466 to 493 Corporation Taxes Act 2010 as long as income is applied for charitable purposes only. 1.2 Going concem The trustees have prepared a budget for the remainder of the 2025126 financial year which shows that the budgeted income of the charity is expected to cover its costs, and this stability is expected to continue beyond the end of the 2026 financial year. The Trustees have considered the level of uncertainty that exists and have concluded that the possibility that the charity cannot pay its debts as they fall due for a period of at least 12 months is remote, and accordingly that no material uncertainty over going concern exists. 1.3 Company status The company is a company limited by guarantee. The members of the company are the Trustees named on page 1. 1.4 Income All income is recognised once the Company has entitlement to the income, it is probable that the income wll be received and the amount of income receivable can be measured reliably. Grants receivable are recognised in the statement of Financial Activities when receivable. Grants related to performance and specific deliverables are accounted for as the charity earns the right to consideration by its perfomiance. Bank interest and all other income resources are included when receivable. Page 7
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (continued) 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third paty, it is probable that a transfer of economic benefits will be required in setuement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. Costs of generating funds include those of generating donations and fundraising activities. Direct charitable expenditure included the direct costs of the activities and depreciation on related assets. Where such costs relate to more than one functional cost category, they have been split on either an estimated time or floor space, as appropriate. Govemance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the fees and costs linked to the strategic management of the charity. Costs of generating funds include those of generating donations and fundraising activities. Charitable activities and Governance costs are costs incurred on the company's operations, including support costs and costs relating to the govemance of the company apportioned to charitable activities. Expenditure on charitable activities is incurred on directly undertaking the activities which further the Company's objectives, as well as any associated support costs. 1.6 Tangible fixed assets and depreciation A review for Impainent of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Ststement of financial activities incorporating income and expenditure account. Tangible fixed assets are carried at cost, net of depreciation and any provision for impaiment. Depreciation is charged so a5 to allocate the cost of tsngible fixed assets les5 their residual value over their estimated useful lives. - Depreciation is provided on the followng bases.. Long-tem leasehold property Plant and machinery Motor vehicles Fixtures and fittings Office equipment over the period of the lease 250A straight line basis 200/0 Straight line basis 330A.100% straight line basis 330kn-1000kn straight line basis 1.7 Interest receivable Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the company., this is normally upon notification of the interest paid or payable by the Bank. Page 8
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accounting policies (continued) 1.8 Debtors Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 1.9 Cash at bank and in hand Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 1.10 Liabilities and provisions Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the company anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts. discounted at the pre tax discount rate that reflects the risks specific to the liability. The unwnding of the discount is recognised within interest payable and similar charges. 1.11 Financial instruments The Company only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value vrith the exception of bank loans which are subsequently measured at amortised cost using the effective interest method. 1.12 Pensions The company operates a defined contribution pension scheme and the pension charge represents the amounts payable by the company to the fund in respect of the year. 1.13 Fund accounting General funds are unrestricted funds vthich are available for use at the discretion of the Trustees in furtherance of the general objectives of the Company and vthich have not been designated for other purposes. Restricted funds are funds vthich are to be used in accordance Yth specrfic restrictions imposed by donors or which have been raised by the Company for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial ststements. Page 9
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Income from donations and grants Unrestricted funds 2025 Total funds 2025 Donations Grants 8,968 52,872 8.968 52,872 61,840 61.840 Unrestncted funds 2024 Total funds 2024 Donations Grants 2.687 5,808 2,681 5,808 8,489 8,489 Income from charitable activities Unrestricted funds 2025 Total funds 2025 Contribution from social care providers Contribution from commercial partners 341,814 57,629 341,814 57,629 399,443 399.443 Unrestncted funds 2024 Total funds 2024 Contribution from social care providers Contribution from commercial partners 320, 062 61,191 320, 062 61,191 381,253 381,253 Page10
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Investment income Unrestricted funds 2025 Total funds 2025 Investment receivable 938 938 Unrestricted funds 2024 Total funds 2024 Investment receivable 647 647 Analysis of expenditure on charitable activities Summary by fund type Restricted Unrestricted funds funds 2025 2025 Total 2025 Charitable activity 1,458 440,193 441,651 In the opinion of the Trustees charitable activities comprise one activty lch is the provision of educational and vocational training for people physical and learning disabilities. Included wthin the charitable expenditure above are unrestricted staff costs of £319,67112024'. £261,257). Included wthin charitable expenditure above is restricted expenditure of £1,458 {2024= £1,458) which relates to depreciation. Included wthin charitable expenditure above are unrestricted other costs of £120,313 (2024.. £96,426) relating to.. Rent and other associated costs £37,197 (2024: £34,609) Communiction and other costs £65.548 {2024'. £44.500) Other propety costs £10,79712024.' £10,431) Property repairs and flood damage £5.568 {2024'. £5,476) Other direct costs £1.203 (2024.. £1.410) Included wthin charitable expenditure is £45.375 (2024= £41,747) of support costs. ofwhich approximately £22,000 related to staff costs and £750 vrds govemance costs. Page11
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Analysis of expenditure on charitable activities (continued) Summary by fund type (continued) RestriGted Unrestricted funds funds 2024 2024 Total 2024 Charitsble actiwty 1,458 359, 150 360, 608 Independent examiners remuneration 2025 2024 Fees payable to the Company's independent examiner for the independent examination of the Company's annual accounts Fees payable to the Company's independent examiner in respect of.. All other services not included above 810 750 650 Staff costs 2025 2024 Wages and salaries Social security costs Contribution to defined contribution pension schemes 234,816 64,127 20.728 187,473 55,921 IT,863 319,671 261,257 The average number of persons employed by the Company during the year wa5 as follows: 2025 No. 2024 No. Average number of employees 17 17 No employee received remuneration amounting to more than £60,000 in either year. Trustees. remuneration and expenses During the year, no Trustees received any remuneration or other benefits (2024 - £NIL). During the year ended 31 March 2025. no Trustee expenses have been incurred (2024 - £NIL). Page 12
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Tangible fixed assets Long-term leasehold property (Restricted fund) Plant and Motor Fixtures and machinery vehicles fittings Office Iunrestricte (Unrestricte (Restricted equipment d fund d fund) fund) {Restricted Cost or valuation At 1 April 2024 Additions 21,877 10.996 5,053 22.550 7,734 2.737 At 31 March 2025 21,877 16,049 22,550 7,734 2,737 Depreciation At 1 April 2024 Charge for the year 13,126 1,458 9,715 2,504 22.550 7,734 2,737 At 31 March 2025 14,584 12,219 22,550 7,734 2,737 Net book value At 31 March 2025 7,293 3,830 At 31 March 2024 8,751 1,281 Page13
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Office equipment (Unrestricte dl Total 2,975 68.869 5,053 2,975 73,922 2,975 58,837 3,962 2,975 62,799 11,123 10,032 Page 14
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 10. Debtors 2025 2024 Due within one year Trade debtors 42,551 2,481 366 59, 156 1,421 11,117 Other debtors Prepayments and accrued income 45.398 71,694 11. Creditors: Amounts falling due within one year 2025 2024 Trade creditors 8.262 101 13,679 15,239 391 16,656 Other creditors Accruals and deferred income 22,042 32, 286 Page15
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 12. Statement of funds statement of funds - current year Balance at 31 March 2025 Balance at 1 April 2024 Income Expenditure Unrestricted funds Unrestricted 126,343 464,637 (440,193 150,787 Restricted funds Jimbos 8,752 11,458 7,294 Total of funds 135,095 464,637 (441,651 158,081 Statement of funds - prior year Balance at 31 March 2024 Balance at 1 Apnl 2023 Income Expenditure Unrestricted fvnds Unrestricted 86, 151 399,342 (359, 150) 126,343 Restricted funds Jimbos 10,210 (1,458) 8, 752 Total of funds 96,361 399,342 (360, 608) 135, 095 Page 16
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 13. Summary of funds Summary of funds - current year Balance at 31 March 2025 Balance at 1 April 2024 Income Expenditure General funds Restricted funds 126,343 8,752 464,637 (440,193 11,458 150,787 7,294 135,095 464.637 (441.651 158,081 Summary of funds- prior year Balance at 31 March 2024 Balance 8t 1 Apnl 2023 Income Expenditure General funds Restricted funds 86, 151 10,210 399,342 (359, 150) (1,458) 126,343 8, 752 96,361 399,342 (360, 608) 135, 095 14. Analysis of net assets between funds Analysis of net assets between funds - current year Restricted Unrestricted funds funds 2025 2025 Total funds 2025 Tangible fixed assets Current assets 7,294 3,829 169,002 (22,042) 11,123 169.002 (22,042) Creditors due wthin one year Total 7,294 150,789 158,083 Page 17
PAPERWORKS {HARROGATE) LIMITED {A company limited by guardntee) NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 14. Analysis of net assets between funds Icontinued) Analysis of net assets between funds - prior year RestriGted Unrestricted funds funds 2024 2024 Total funds 2024 Tangible fixed assets Current assets Creditors due wthin one year 8, 752 1,280 157,349 (32, 286) 10,032 157,349 (32, 286) Total 8, 752 126,343 135, 095 15. Pension commilments The company operates a defined contributions pension scheme. The assets of the scheme are held separately from those of the company in an independently administered fund. The pension cost charge represents contributions payable by the company to the fund and amounted to £20,99412024- £17,863). No contribution5 were payable to the fund at the balance sheet date in thi5 and the previous year. 16. Operating lease commitments At 31 March 2025 the Company had commitrnents to make future minimum lease payments under non- cancellable operating leases as follows= 2025 2024 Not later than 1 year Later than 1 year and not later than 5 years 5,312 30,947 5,312 5,312 36, 259 17. Related party transactions There were no related party transactions to disclose during the year. 18. Controlling relationships No single Trustee or group of associated Trustees has control of the company, 19. Share capital The company is limited by guarantee and has no share capital. Page18