|**FRIENDS OF GREEN OAKS TRUSTEE REP**|**ORT FOR THE YEAR ENDING 31 JULY 2022**
Friends of Green Oaks
Oakwood Infant School
Church Lane
Hartley Wintney
Hampshire
RG27 8DY
1075810
Friends of Green Oaks is an unincorporated association managed by a committee of
trustees who act within the adopted constitution. A minimum of five committee
members are elected at the AGM (usually held in September or October each year),
including a chair, treasurer and secretary and a minimum of two more trustees. Any
member of the association membership can put themselves forward to become a
trustee/committee member, provided they meet the legal requirements. All activities
are managed by members of the committee with the help and assistance of parent
volunteers.
Gwen Jones (Chair)
Claire Orme (Treasurer)
Laura Harrup (Secretary)
Lara Jack(Trustee/committee member)
Emily Haarhoff (Trustee/cttee member)
Hannah Harper (Trustee/cttee member)
Linda Evans (Trustee/cttee member)
The following groups have automatic membership:
•
All parents and/or guardians/family members of pupils attending Oakwood
Infant and Greenfields Junior Schools, Hartley Wintney, Hampshire
(collectively known as Green Oaks Federation)
•
Green Oaks Federation staff
•
Green Oaks Federation governors
•
All Green Oaks voluntaryhelpers
Friends of Green Oaks exists to provide fundraising and a membership community for
the Green Oaks Federation (comprising Oakwood Infant School and Greenfields Junior
School in HartleyWintney,Hampshire).
The association acts to ensure every Green Oaks child benefits from an enhanced and
enriched learning experience.
Funding is to be used for the provision of educational facilities, items or activities that
are not provided from statutory funds.
Gross income for the year 2021/2022 was £35,139. , £32,994 was from fundraising
and £2,145 was from a combination of grants, external donations and external
fundraising initiatives.
Income originates from three main sources:
•
Friends of Green Oaks events and fundraising activities
•
Grants, community funds, and local business sponsorship, eg. Rotary Club
•
Other external fundraising opportunities such as the local district council
lottery,online shoppingcharitydonations
A total of £33,490 was donated to the two schools in the year 2021/2022.
Funds were donated for the followingitems:
Redevelopment of central courtyard area
at Oakwood Infant School which was
transformed into a beach themed play
area that is now utilised by all children in
the school
£26,997
Outdoor furniture/planters at Oakwood
Infant School to provide quiet areas for
learningto be taken outside
£3,409|**ORT FOR THE YEAR ENDING 31 JULY 2022**
Friends of Green Oaks
Oakwood Infant School
Church Lane
Hartley Wintney
Hampshire
RG27 8DY
1075810
Friends of Green Oaks is an unincorporated association managed by a committee of
trustees who act within the adopted constitution. A minimum of five committee
members are elected at the AGM (usually held in September or October each year),
including a chair, treasurer and secretary and a minimum of two more trustees. Any
member of the association membership can put themselves forward to become a
trustee/committee member, provided they meet the legal requirements. All activities
are managed by members of the committee with the help and assistance of parent
volunteers.
Gwen Jones (Chair)
Claire Orme (Treasurer)
Laura Harrup (Secretary)
Lara Jack(Trustee/committee member)
Emily Haarhoff (Trustee/cttee member)
Hannah Harper (Trustee/cttee member)
Linda Evans (Trustee/cttee member)
The following groups have automatic membership:
•
All parents and/or guardians/family members of pupils attending Oakwood
Infant and Greenfields Junior Schools, Hartley Wintney, Hampshire
(collectively known as Green Oaks Federation)
•
Green Oaks Federation staff
•
Green Oaks Federation governors
•
All Green Oaks voluntaryhelpers
Friends of Green Oaks exists to provide fundraising and a membership community for
the Green Oaks Federation (comprising Oakwood Infant School and Greenfields Junior
School in HartleyWintney,Hampshire).
The association acts to ensure every Green Oaks child benefits from an enhanced and
enriched learning experience.
Funding is to be used for the provision of educational facilities, items or activities that
are not provided from statutory funds.
Gross income for the year 2021/2022 was £35,139. , £32,994 was from fundraising
and £2,145 was from a combination of grants, external donations and external
fundraising initiatives.
Income originates from three main sources:
•
Friends of Green Oaks events and fundraising activities
•
Grants, community funds, and local business sponsorship, eg. Rotary Club
•
Other external fundraising opportunities such as the local district council
lottery,online shoppingcharitydonations
A total of £33,490 was donated to the two schools in the year 2021/2022.
Funds were donated for the followingitems:
Redevelopment of central courtyard area
at Oakwood Infant School which was
transformed into a beach themed play
area that is now utilised by all children in
the school
£26,997
Outdoor furniture/planters at Oakwood
Infant School to provide quiet areas for
learningto be taken outside
£3,409|
|---|---|---|
|**Association name**|Friends of Green Oaks||
|**Address**|Oakwood Infant School
Church Lane
Hartley Wintney
Hampshire
RG27 8DY||
|**Registered charity no.**|1075810||
|**Association structure, governance**
**and management**|Friends of Green Oaks is an unincorporated association managed by a committee of
trustees who act within the adopted constitution. A minimum of five committee
members are elected at the AGM (usually held in September or October each year),
including a chair, treasurer and secretary and a minimum of two more trustees. Any
member of the association membership can put themselves forward to become a
trustee/committee member, provided they meet the legal requirements. All activities
are managed by members of the committee with the help and assistance of parent
volunteers.||
|**Trustees 2021/2022**|Gwen Jones (Chair)
Claire Orme (Treasurer)
Laura Harrup (Secretary)
Lara Jack(Trustee/committee member)|Emily Haarhoff (Trustee/cttee member)
Hannah Harper (Trustee/cttee member)
Linda Evans (Trustee/cttee member)|
|**Association membership**|The following groups have automatic membership:
•
All parents and/or guardians/family members of pupils attending Oakwood
Infant and Greenfields Junior Schools, Hartley Wintney, Hampshire
(collectively known as Green Oaks Federation)
•
Green Oaks Federation staff
•
Green Oaks Federation governors
•
All Green Oaks voluntaryhelpers||
|**Association purpose**|Friends of Green Oaks exists to provide fundraising and a membership community for
the Green Oaks Federation (comprising Oakwood Infant School and Greenfields Junior
School in HartleyWintney,Hampshire).||
|**Association objectives**|The association acts to ensure every Green Oaks child benefits from an enhanced and
enriched learning experience.
Funding is to be used for the provision of educational facilities, items or activities that
are not provided from statutory funds.||
|**Summary of income generation**|Gross income for the year 2021/2022 was £35,139. , £32,994 was from fundraising
and £2,145 was from a combination of grants, external donations and external
fundraising initiatives.
Income originates from three main sources:
•
Friends of Green Oaks events and fundraising activities
•
Grants, community funds, and local business sponsorship, eg. Rotary Club
•
Other external fundraising opportunities such as the local district council
lottery,online shoppingcharitydonations||
|**Summary of Friends of Green Oaks**
**donations 2021/2022**|A total of £33,490 was donated to the two
Funds were donated for the followingitem|schools in the year 2021/2022.
s:|
||Redevelopment of central courtyard area
at Oakwood Infant School which was
transformed into a beach themed play
area that is now utilised by all children in
the school|£26,997|
||Outdoor furniture/planters at Oakwood
Infant School to provide quiet areas for
learningto be taken outside|£3,409|
||||
|Outdoor furniture/planters at Oakwood
Infant School to provide quiet areas for
learningto be taken outside
£2,125
Cookingingredients
£300
Treats for the children on sports day and
Yr 6 leavers’party
£200
Paws for Positivity – well-being support
from Canine Assisted Learningteam
£138
**Benefits of Friends of Green Oaks**
**activities/achievements**
As a result of fundraising activity throughout the year, the children are now able to
make more use of outdoor areas for their learning. This includes quiet areas to read
or take their classroom learning outside but also supports their science learning
through the creation of habitats for mini beasts and planters and trugs that the
children can use to grow their own plants and vegetables. A new beach themed
courtyard promotes exploration and learning through play for all the children at
Oakwood Infant School. Money remains available to purchase new books by key
authors for readers at every stage and a family lending library to support family well-
being.
In addition to its fundraising, Friends of Green Oaks brought its community together
through a variety events and activities, for example a family circus at the school,
events that supported the children’s learning such as a Character Trail and parent
social events. Friends of Green Oaks also worked regularly with the local Parish
Council and Rotary Club to support village community events, such as the Village
Festival andyouth activities duringthe school holidays.
**FINANCIAL REVIEW**
**Cash in the bank year ending 31 July**
**2022**
£11,639
**Reserve policy**
A minimum of £2,000 shall be held in the bank account to cover running costs and to
fund future fundraisingevents and activities.
**Gross fundraising income from**
**Friends of Green Oaks activities**
£32,994
**Costs relating to Friends of Green**
**Oaks fundraising events**
£12,323
**Net fundraising income from Friends**
**of Green Oaks activities**
£20,671
**Income from other external**
**fundraising, donations andgrants**
£2,145
**Donations made to Green Oaks**
**Federation schools**
£33,490
**Other costs**
£1,670
**Deficit of receipts overpayments**
£12,344
**Money from 2021/2022 fundraising**
**made available for purchases in**
**2022/2023 to support 2021/2022**
**fundraising objectives**
Outdoor learning equipment - £1,500
Books for classroom reading/family well-being library - £2,000
**DECLARATION**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees:**
**Signature(s)**
**Full Name(s)**
**Gwyneth Jones**
**Position**
**Chair**
**Date**
**02 May 2023**
**Commented [BB1]:**Think this needs updating for the adj
for the stock
**Commented [CO2R1]:**Updated for stock
**Commented [BB3]:**Think this number needs adjusting for
the wine adjustment
**Commented [CO4R3]:**Also adjusted
**Commented [CO5]:**Have added this in so that the
numbers add up. Not sure if necessary or not.
**Commented [CO6]:**Added as recommended by Beckie||||||||
|---|---|---|---|---|---|---|---|
||||Outdoor furniture/planters at Oakwood
Infant School to provide quiet areas for
learningto be taken outside||£2,125|||
||||Cookingingredients||£300|||
||||Treats for the children on sports day and
Yr 6 leavers’party||£200|||
||||Paws for Positivity – well-being support
from Canine Assisted Learningteam||£138|||
||**Benefits of Friends of Green Oaks**
**activities/achievements**||As a result of fundraising activity throughout the year, the children are now able to
make more use of outdoor areas for their learning. This includes quiet areas to read
or take their classroom learning outside but also supports their science learning
through the creation of habitats for mini beasts and planters and trugs that the
children can use to grow their own plants and vegetables. A new beach themed
courtyard promotes exploration and learning through play for all the children at
Oakwood Infant School. Money remains available to purchase new books by key
authors for readers at every stage and a family lending library to support family well-
being.
In addition to its fundraising, Friends of Green Oaks brought its community together
through a variety events and activities, for example a family circus at the school,
events that supported the children’s learning such as a Character Trail and parent
social events. Friends of Green Oaks also worked regularly with the local Parish
Council and Rotary Club to support village community events, such as the Village
Festival andyouth activities duringthe school holidays.|||||
||**FINANCIAL REVIEW**|||||||
||**Cash in the bank year ending 31 July**
**2022**||£11,639|||||
||**Reserve policy**||A minimum of £2,000 shall be held in the bank account to cover running costs and to
fund future fundraisingevents and activities.|||||
||**Gross fundraising income from**
**Friends of Green Oaks activities**||£32,994|||||
||**Costs relating to Friends of Green**
**Oaks fundraising events**||£12,323|||
f|**Commented [BB1]:**Think this needs updating for the adj
or the stock|
||**Net fundraising income from Friends**
**of Green Oaks activities**||£20,671|
|||**Commented [CO2R1]:**Updated for stock|
||**Income from other external**
**fundraising, donations andgrants**||£2,145|||
t|**Commented [BB3]:**Think this number needs adjusting for
he wine adjustment|
||**Donations made to Green Oaks**
**Federation schools**||£33,490
||||**Commented [CO4R3]:**Also adjusted|
|||||||||
||**Other costs**||£1,670||||**Commented [CO5]:**Have added this in so that the
umbers add up. Not sure if necessary or not.|
||**Deficit of receipts overpayments**||£12,344|||n||
||**Money from 2021/2022 fundraising**
**made available for purchases in**
**2022/2023 to support 2021/2022**
**fundraising objectives**||Outdoor learning equipment - £1,500
Books for classroom reading/family well-being library - £2,000
||||**Commented [CO6]:**Added as recommended by Beckie|
|||||||||
|||**approved the trustees’ report above.**
**stees:**
**Gwyneth Jones**
**Chair**
**02 May 2023**||||||
|**Signature(s)**||||||||
|**Full Name(s)**||**Gwyneth Jones**||||||
|**Position**||**Chair**||||||
|**Date**||**02 May 2023**||||||
|||||||||
**Friends of Green Oaks**
**Charity number: 1075810**
## **Financial Statements**
**For the period ended 31st July 2022**
## **Friends of Green Oaks**
## **Receipts and Payments Account For the Years Ended 31 July 2022 and 2021**
|**Receipts**
Donations
Grants
Summer Fair and Raffle
Christmas Events
Lottery
Other Events
Sales
Circus
Gift Aid
Miscellaneous
**TOTAL RECEIPTS**
**Payments**
Donations to School
Donations
Summer Fair and Raffle
Christmas Events
Lottery
Other events
Sales
Circus
Miscellaneous
**TOTAL PAYMENTS**
**EXCESS / (DEFICIT) OF RECEIPTS OVER PAYMENTS**|**2022**
**£**
1,645.01
500.00
4,119.45
7,007.56
2,810.46
5,637.42
3,032.57
9,276.15
430.43
679.95
**35,139.00**
33,490.09
800.00
742.53
3,746.20
1,483.00
1,244.80
1,008.47
4,310.46
657.47
**47,483.02**
**(12,344.02)**|**2021**
**£**
1,773.43
3,432.98
2,885.30
7,901.70
2,535.34
529.45
518.67
-
-
341.19|
|---|---|---|
|||**19,918.06**|
|||4,623.05
-
25.00
2,475.33
400.00
0.00
464.00
0.00
365.80|
|||**8,353.18**|
||||
|||**11,564.88**|
## **Friends of Green Oaks**
## **Statement of Assets and Liabilities As of 31 July 2022 and 2021**
|**ASSETS**
Cash in Current Account
Cash in Hand
**TOTAL ASSETS**
**CREDITORS**
Other Liabilities
**TOTAL LIABILITIES**
**NET ASSETS OF THE FUND**
**Represented by:**
**RESERVES**
Excess / (deficit) of income over expenditure in the year
Balance brought forward at the beginning of the year
**Balance carried forward at the end of the year**|**2022**
**£**
11,639.42
100.00
11,739.42
0.00
**0.00**
**11,739.42**
(12,344.02)
24,083.44
**11,739.42**|**2021**
**£**
24,083.44
-|
|---|---|---|
|||24,083.44|
|||0.00|
|||**0.00**|
||||
|||24,083.44|
|||11,564.88
12,518.56|
|||**24,083.44**|
## **Friends of Green Oaks Notes to the Financial Statements For the Year Ended 31 July 2022**
## **Note 1**
Friends of Green Oaks is a registered charity (Number 1075810).
Friends of Green Oaks was established to advance the education of pupils at both Oakwood Infant School and Greenfields Junior School, to develop extended relationships between staff, parents and others associated with the school, engage in activities which support the school and provide and assist in the provision of such facilities for education at the school.
## **Note 2**
The financial statements have been prepared on a receipts and payments basis.
## **Note 3**
Friends of Green Oak operates a monthly lottery. At 31[st] July 2022, the Charity had received advance payments for future lottery draws of £808. If for any reason the future lottery draws did not take place, any advance payments would be returned to the donor under the lottery rules.
## **Independent examiner’s report to the trustees of Friends Of Green Oaks.**
I report on the accounts of Friends of Green Oaks for the year ended 31 July 2022, which are set out on pages 1 to 2.
## _**Respective responsibilities of trustees and examiner**_
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act
- to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention
## _**Basis of independent examiner’s report**_
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## _**Independent examiner’s statement**_
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: Rebecca Bown BSc. FCA. (A member of the Institute of Chartered Accountants of England and Wales) Address: 74 Bramley Drive, Hartley Wintney, RG27 8ZF Date: 21 May 2023
## **Independent examiner’s report to the trustees of Friends Of Green Oaks.**
I report on the accounts of Friends of Green Oaks for the year ended 31 July 2022, which are set out on pages 1 to 2.
## _**Respective responsibilities of trustees and examiner**_
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act
- to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention
## _**Basis of independent examiner’s report**_
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## _**Independent examiner’s statement**_
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached
Name: Rebecca Bown BSc. FCA. (A member of the Institute of Chartered Accountants of England and Wales) Address: 74 Bramley Drive, Hartley Wintney, RG27 8ZF Date: 21 May 2023