Sawley Village Hall 1075714
Annual Report 2020-21
Summary
This has been a challenging year but helpful advice and financial support from the Government has brought the Village Hall through the pandemic, and we were able to resume some activities in line with Government guidance in April 2021. Most of our users had returned to the Hall by the end of September 2021. A number of the wedding books were postponed, some into 2022. The financial position is good, but we face significant challenges in meeting rising costs especially for utilities; a review of our charging regime is inevitable during the year ahead. In light of the challenges, the Trustees took the decision to put significant expenditure on hold, although there were routine repairs and improvements undertaken to the roof and the electrical system. Planning to improve the Hall’s resilience and reduce utility costs continue and a review of the Hall hire costs and protocol will be delivered in the year ahead in order to ensure costs are covered and workload for the Trustees is kept to a manageable level.
Objectives
The objectives of the Village Hall and its Trustees as set out in the Conveyance and Deed of Trust dated 19 October 1994 remain unchanged.
The Trustees Committee
Christine Dent – Chair
Edward Roy Flexman – Vice Chair
James Wigginton – Treasurer
Holly Parry – Secretary
Stuart Green
Michael David Mason
Jenny Bellaries
Laura Wray
Laura Bassitt
Michael Mason stood down as longstanding secretary during the year and Holly Parry took up the role.
Due to Covid 19 regulations we could not hold our Annual General Meeting(AGM) in October 2020 but did convene for a full AGM on 13 October 2021 for the years 2019/20 and 2020/21 AGM. Laura Wray and Laura Bassitt did not stand for re-election.
Achievements and Performance
Despite a difficult year due to ongoing Covid-19 restrictions, the Village Hall continued to be utilised, when restrictions allowed, for community events and hire by local residents and businesses. Whilst the Village Hall could be reopened to the public from 12 April, given the age profile of the users and with respect to the village residents, the Trustees restricted full access for the public until July 2021. The Hall saw very little activity during the summer because many users decided to defer their return until September.
Although much less frequent than in a normal year, activities included whist and dominoes, bowls, dance and games evenings along with hire of the Hall for children’s parties and weddings (in line with the current Covid restrictions).
During the periods of ‘lockdown’ we reduced all but essential expenditure to minimise our outgoings, including roof and electrical repairs and improvements.
Financial situation
-
Income: £27,087
-
Expenditure: £10474
-
Reserves held: £23,992.20
The Charity ended its financial year with a significant surplus due entirely to the receipt of Government grants paid by the local authority (Harrogate Borough Council) under the Local Restrictions (closed) grant scheme and the later Restart Grants scheme as the country came out of Covid lockdown. The payment of both sets of grants fell within one financial year, which would not have been the case had the Village Hall operated on an accounting year of 1[st] April to 31[st] March. Without grant assistance the Village Hall would have incurred a significant deficit in meeting its fixed costs and in undertaking essential roof repair work.
The Village Hall needs to hold reserves as its income from year to year is uncertain. It depends primarily on the income from people hiring the hall for social and community events and from fundraising events organised by the Village Hall. Annual income can be affected by the success or otherwise of music, theatre and other cultural events, which may require some subsidy from the Village Hall. Reserves had been built up to fund the refurbishment of the kitchen and to undertake works to the fabric of the building and its external areas whilst still leaving funds to cover any future annual operating deficits.
The Year Ahead
We hope to return to full operation in 2021/22 and to fulfil the postponed wedding bookings. Given the strong financial position, in part thanks to the Government grants, the Trustees are looking to undertake improvements to the kitchen facilities and to carry out maintenance that was postponed until a more certain time. In addition the Trustees have agreed to review the Bookings Policy to reduce the level of input required by our bookings officer and to review the hire charges to reflect the increasing utility and running costs.
The Trustees remain committed to supporting use of the Hall by local residents for a range of activities from art to yoga and everything in between and for all age ranges.
Given the loss of two Trustees, we remain keen to recruit additional Trustees to the committee to support the objectives of the Village Hall.
Issues
There are no significant issues, complaints or disputes to report.
Holly Parry
Secretary
Sawley Village Hall Trustees
13 October 2021
SAWLEY VILLAGE HALL
REGISTERED CHARITY No. 1075714
SUMMARY OF INCOME AND EXPENDITURE TO YEAR ENDING 30[th] SEPTEMBER 2021
| 2019/20 | RECEIPTS | £ | 2019/20 | PAYMENTS | £ | |
|---|---|---|---|---|---|---|
| Brought forward at 30-09-20 | 22850.61 | 1359 | Heat and Light-Oil | 837.74 | ||
| 325 | -Gas | 0 | ||||
| 3745 | Hire of Hall | 4095.00 | 776 | -Electricity | 559.47 | |
| 1928 | Bar receipts (incl. corkage & other charges.) | 3208.20 | 411 | Water charges | 226.12 | |
| HBC: Gov’t Local restrictions (closed) grant scheme (November) |
1334.00 | 502 | Non - domestic rates | 501.76 | ||
| HBC: Gov’t Local restrictions (closed) grant scheme (Jan/Feb) |
6001.00 | 1129 | Insurance | 1129.45 | ||
| HBC: Gov’t Local restrictions support grant (addendum) (16/2-31/3)) |
2096.00 | 945 | Cleaning charges | 312.00 | ||
| HBC: Gov’t Restart grant (May 21) | 8000.00 | 150 | Window cleaning charges | 50.00 | ||
| HBC: Gov’t Restart grant (21/6-19/7) | 1500.00 | 939 | Bar stock & other bar expenses. | 1758.30 | ||
| 330 | Monthly Whist and Dominoes (1 event) (Door) | 50.00 | 190 | Bar staff wages | 425.00 | |
| 387 | (Raffle) | 57.00 | 254 | Whist & Dominoes expenses (1 event) | 33.00 | |
| 1702 | Short mat bowls (3.5 months) | 394.60 | 188 | Other function and event expenses | 102.08 | |
| 176 | Dare to Dance (1) | 30.00 | Hartleys Direct (20 small tables) | 542.35 | ||
| 102 | Games Night (1) | 30.00 | (270) | Tall steel filing cabinet | 177.00 | |
| 65 | Donations | 120.00 | Long service gifts to mark retirement of VH Secretary |
104.98 | ||
| Donations for past“best before date”bar stock | 103.56 | (130) | Valley View Roofing | 1740.00 | ||
| 21 | Miscellaneous income | 18.36 | Kylefire extinguisher service | 50.40 | ||
| 135 | Interest | 49.73 | 113 | Oilforce (Boiler service) | 98.82 | |
| 160 | Johnsons (Gas heater service) | 139.99 | ||||
| (403) | T & M E Jackson (Electrical circuit earthing repairs; emergency lighting and smoke alarm replacements and portable appliance testing) |
1078.13 | ||||
| Total | 27087.45 | 23 | Cleaningmaterials | 56.50 | ||
| 281 | Fresh Mango Technology (website hosting & licence renewal) |
313.19 | ||||
| 225 | Adverts, printing,licences | 200.00 | ||||
| 71 | Officer’s and miscellaneous expenses | 37.98 | ||||
| Total | 10474.26 | |||||
| Bank accounts and cash in hand at 30.09.21 | 39463.80 | |||||
| 49938.06 | 49938.06 |
| SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
SAWLEY VILLAGE HALL ACCOUNTS RECEIPTS 1ST OCTOBER 2020 TO 30TH SEPTEMBER 2021 |
|---|---|---|---|---|---|---|---|---|---|---|
| Date | **Folio ** | Details | Donation | Hire | Function | Bar | Sports & Social |
Interest &Grants |
Misc | Totals |
| 01/11/2020 | 1 | Skipton BuildingSocietyinterest | 47.88 | 47.88 | ||||||
| 14/11/2020 | 2 | Games Night(October) | 30 | 30 | ||||||
| 14/11/2020 | 3 | Short mat bowls(16/9 - 23/10) | 152 | 152 | ||||||
| 01/12/2020 | 4 | 5 x Pkts ofpaper towels | 5.1 | 5.1 | ||||||
| 5 | Short mat bowls(28/10 -4/11) | 40 | 40 | |||||||
| 01/01/2021 | 6 | NS&I interest | 1.85 | 1.85 | ||||||
| 06/01/2021 | 7 | Fountains Benefice interviews(9/12) | 90 | 90 | ||||||
| 02/02/2021 | 8 | 4 x Pkts ofpaper towels | 4.08 | 4.08 | ||||||
| 03/02/2021 | 9 | HBC Local restrictions (closed) grant scheme(November) |
1334 | 1334 | ||||||
| 03/02/2021 | 9 | HBC Local restrictions (closed) grant scheme(Dec-Jan) |
2001 | 2001 | ||||||
| 03/02/2021 | 9 | HBC Local restrictions (closed) grant scheme(Jan-Feb15th) |
4000 | 4000 | ||||||
| 28/02/2021 | 10 | Weddingreception(30/4/22)deposit | 100 | 100 | ||||||
| 08/03/2021 | 11 | HBC Local restrictions (closed) grant scheme (16/2-31/3) |
2096 | 2096 | ||||||
| 31/03/2021 | 12 | Donation - loan of tables | 20 | 20 | ||||||
| 31/03/2021 | 13 | Donations for passed best before date bar stock |
63.56 | 63.56 | ||||||
| 31/03/2021 | 14 | 4 x Pkts of paper towels | 4.08 | 4.08 | ||||||
| 17/05/2021 | 15 | HBC: Gov't Restart Grant | 8000 | 8000 | ||||||
| 25/05/2021 | 16 | HBC PollingStation | 185 | 185 | ||||||
| 25/06/2021 | 17 | Weddingreception deposit(4/6/22) | 100 | 100 | ||||||
| 29/06/2021 | 18 | Dare to Dance(27/5) | 30 | 30 | ||||||
| 29/06/2021 | 19 | Donations for passed best before date bar stock |
40 | 40 | ||||||
| SUB TOTAL | 20 | 475 | 0 | 0 | 252 | 17480.73 | 116.82 | 18344.55 | ||
| 01/07/2021 | 20 | Weddingreception balance | 500 | 500 | ||||||
| 07/07/2021 | 21 | Donation(LucyWatkin) | 100 | 100 |
| Date | **Folio ** | Details | Donation | Hire | Function | Bar | Sports & Social |
Interest &Grants |
Misc | Totals |
|---|---|---|---|---|---|---|---|---|---|---|
| 27/07/2021 | 22 | Weddingreception deposit(8/10/22) | 100 | 100 | ||||||
| 28/07/2021 | 23 | Bar at wedding party (28/7) | 165.5 | 165.5 | ||||||
| 30/07/2021 | 24 | Wedding reception balance (28/7) and corkage charge(51 bottles) |
500 | 153 | 653 | |||||
| 30/07/2021 | 24 | Wedding reception (28/7). 3 extra hours hire and 1 extra bar hour |
45 | 10 | 55 | |||||
| 30/07/2021 | 25 | Bar at wedding party (31/7) | 41.5 | 41.5 | ||||||
| SUB TOTAL | 100 | 1145 | 0 | 370 | 0 | 0 | 0 | 1615 | ||
| 09/08/2021 | 26 | Wedding reception balance (31/7) and corkage charge(21 bottles) |
500 | 63 | 563 | |||||
| 26 | Wedding reception (31/7). 3 extra hours hire. |
45 | 45 | |||||||
| 10/08/2021 | 27 | Bar at wedding party (7/8) | 1350.7 | 1350.7 | ||||||
| 10/08/2021 | 28 | Fountains Brownies (use as base for event on Green) (10/8) |
50 | 50 | ||||||
| 12/08/2021 | 29 | Domino Drive for churchyard upkeep | 30 | 30 | ||||||
| 15/08/2021 | 30 | Privateparty (14/8) | 120 | 286.5 | 406.5 | |||||
| 25/08/2021 | 31 | Bar at wedding party (21/8) | 984 | 984 | ||||||
| 26/08/2021 | 32 | Domino Drive for Sawleychurch | 30 | 30 | ||||||
| 31/08/2021 | 33 | Short mat bowls(Tuesdays only) | 105 | 105 | ||||||
| 31/08/2021 | 34 | NUMC weekend(5-7/11)deposit | 40 | 40 | ||||||
| SUB TOTAL | 0 | 815 | 0 | 2684.2 | 105 | 0 | 0 | 3604.2 | ||
| 03/09/2021 | 35 | 5 xpkts ofpaper towels | 5.1 | 5.1 | ||||||
| 03/09/2021 | 36 | Action Challenge event(16-18/7) | 600 | 600 | ||||||
| 10/09/2021 | 37 | Weddinghire deposit(10/9/22) | 100 | 100 | ||||||
| 12/09/2021 | 38 | Weddinghire balance(21/8) | 400 | 400 | ||||||
| 17/09/2021 | 39 | Whist and Dominoes(Door) | 50 | 50 | ||||||
| 17/09/2021 | 39 | Whist and Dominoes(Raffle) | 57 | 57 | ||||||
| 19/09/2021 | 40 | Bar at Christening party | 154 | 154 |
| Date | **Folio ** | Details | Donation | Hire | Function | Bar | Sports & Social |
Interest &Grants |
Misc | Totals |
|---|---|---|---|---|---|---|---|---|---|---|
| 19/09/2021 | 41 | Weddinghire balance(7/8) | 500 | 500 | ||||||
| 21/09/2021 | 42 | HBC: Govt. Restart scheme top up grant 21/6 to 19/7 |
1500 | 1500 | ||||||
| 27/09/2021 | 43 | Children's Party (26/9) (4hrs) | 60 | 60 | ||||||
| 30/09/2021 | 44 | Short mat bowls(Tuesdays only) | 97.6 | 97.6 | ||||||
| SUB TOTAL | 0 | 1660 | 107 | 154 | 97.6 | 1500 | 5.1 | 3523.7 |
SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30[th] SEPTEMBER 2021
| SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 | SAWLEY VILLAGE HALL SUMMARY AND BALANCE OF ACCOUNTS AT 30th SEPTEMBER 2021 |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Balance carried forward from 2019-20 | 22850.61 | ||||||||||
| HSBC Community Acc. | 14612.87 | ||||||||||
| National Savings | 258.77 | Receipts | 27087.45 | ||||||||
| Skipton Building Society | 23733.43 | -Payments | 10474.26 | ||||||||
| Bar Float | 320.00 | 22850.61 | |||||||||
| Bar stock fund | 150.00 | ||||||||||
| Total | 39075.07 | = Surplus | 16613.19 | 16613.19 | |||||||
| Less un-presented cheques/direct debits |
0 | ||||||||||
| = | 39075.07 | ||||||||||
| + Cash in hand | 388.73 | ||||||||||
| = | |||||||||||
| Total | 39463.80 | Balance at 30/09/2021 | 39463.80 | ||||||||
1
Re ort of the Inde en ent examlner of Sawle Vllla e Hall accounts ott 2020- Se t 2021 I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect accounting records have not been kept accurately. The accounts as presented are in accord with these records, and the summary report5 provide for a proper understandin8 of the accounts to be reached. Si8ned Date Name: Mrs Susan I'Anson IMAAT retired) Address: l Aislabie Garth Ripon HG4 20X