BCPC TRUSTEES, ANNUAL REPORT AND FINANCIAL STATEMENTS 31 AUGUST 2024 Company Registration Number: 03768246 Charity Number: 1075620
cpc FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Contents Page Report from the Chair of Trustees Trustees, Annual Report 2-11 Reference and Administrative Information 12 Independent Examiner's Report 13 Statement of Financial Activities 14 Balance Sheet 15 Statement of Cash Flows 16 Notes forming part of the Financial Statements 17-27
BCPC REPORT FROM THE CHAIR OF TRUSTEES YEAR ENDED 31 AUGUST 2024 BCPC continues to thrive under the leadership of our new Director, Rhianwen Gilson. Demand for student places has remained strong, despite the pressures in the general economy, and our three Foundation Courses and our Psychotherapy Course were heavily over-subscribed this year. It was only with the applications for our Counselling Course we saw any softening. Our levels of staff turnover remain low, wilh minimal external recruilment required, partly as a result of our tutor progression model whereby tutors generally join the organisation at the Foundation training level and then progress over time to their areas of clinical and training expertise. Wherever possible, we have sought to pair new and more experienced tutors in the teaching of our (xiurses in order to provide greater continuity, and this model continues to work well in building strong tutor teams across the Foundation and professional trainings. In the office, Juliette and Lydia have continued to make sure everything runs smoothly, including personally stepping in with Rhianwen - as we sought new cleaning contractors after the sad and sudden death of Radek Kupiec, who had been with us for many years. Thanks to both of them and to our long-serving and much-appreciated Finance Manager, Karen Iles. This year she continued to maintain her characteristically meliculous and fair grip on our finances despite undergoing a hip- replacement. Karen is due to leave BCPC in eady 2025 and we wish her well. Karen leaves ourfinances in good shape wilh a substantial improvement in last year's deficil Ihat is, on again, set against strong levels of cash flow and reserves. Our hope and intention is to move into surplus in the coming year, so as to provide us with a more substantial buffer of income against the unforeseen. We therefore continue to investigate other CaShenerating initiatives over and above any increase in fees. Our students remain the focus of our work and we take pride in the competence, Confiden and ethical soundness our graduates continue to display- and then to extend to their supporl of clients. But there is always more we can do and this pasl year we have introduced Student Voice groups across all years and all our courses. The Training Committee comprising BCPC graduates and the senior staff team. is constantly reviewing how we best respond to feedback organisationally. As a result, this year we have made improvements to the functionality of the website so as to provide students with a more responsive resource. It is ongoing work which has only been made possible by last yearfs investment in our website's architecture. The Board of Trustees was sad this year to say goodbye to John Macdonald, who has not only Seed as a trustee for a number of years but has. for far longer than that, used his knowledge of the building trade to provide practical, expert and timely advi on our Trim Bridge offices. Thank you, John. We were, however. delighted to be joined at the end of2023 by Jill Shearer. a BCPC graduate. and we hope she will soon be joined by others as we seek those with the necessary skills and professional portfolio to broaden and enhance our trustee oversight. Finally, I would like to aCknOedge the numerous BCPC Members who give voluntarily oftheir time and experience as Committee Members. Our g0Veman would not be possible without them and, on behalf of our Board and Management, I would like gratefully lo acknowledge the work they do. This marks my last report as Chair. I now hand the reins to our trustee, Marttn Gledhill, who I feel sure will do an excellent job. For me, it has been a pleasure and an honour to take this role. I thank BCPC for that opportunity and wish all who work for or train with our organisation all the very best for the coming years. David Presswell, Chair BCPC Board of Trustees, October 2024
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Objectives and Activities of the Charity The objects of the organisation, as set out in the Memorandum and Articles of Association are: 'To promote the preservation and protection of mental health, to advan education and to relieve persons suffering from psychological or emotional illness by: (1) Educating, training, qualifying, setting standards of practice for and supporting psychotherapists and counsellors through the provision of courses, classes, seminars workshops and conferences on the subject of psychotherapy and counselling, leading to recognised qualifications to practise in these areas, as well as through the promotion of an association for students, trainees. and a professional community of practice for psychotherapists and counsellors- (2) Providing counselling and psychotherapy for those suffering from psychological or emotional illness., assessing the needs of members of the public requiring counselling or psychotherapy and making such referrals as are deemed appropriate- as well as providing skilled practitioners for nurturing better relationships at all levels"; {3a) Undertaking research into and the study of psychological or emotional well-being and illness and the theory and practice of psychotherapy. counselling and human relationships at all levels" and publishing the useful results and findings of such research and study., (3b) To model and reflect the approaches we teach and espouse in our own organisation and trainings- (4) To do all such other acts and things as are or may be incidental or conducive to the attainment of the object or ancillary thereto and to formulate, prepare and establish schemes therefore provided that all the activities of the Charity shall be of a charitable nature. by relationships at all levels we mean both: a) ¢xignitive. emotional, physical and spiritual- and b) personal, inter-personal, couples, families, groups, teams, organisalions. systems, transpersonal and ecological.
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Public Benefit Reporting The trustees have paid due regard to the Charity Commission's guidance on Public Benefit in deciding what activities the charity should undertake. The principles of Public Benefit are: there must be an identtfiable benefit which is related to the aims of the charity- and, benefit must be to the public or section of the public. Taking the aims of the charity in tum. these requirements are addressed below: Objective 1 was pursued in various fomis - training courses, workshops, Continuing Professional Development courses and speaker daylconferences" a rigorous network of committees for maintaining standards of training. ethics, the reaccreditation of graduate members and- professional practice rooms for consultation to members of the public- and this activity delivered the following public benefits in 2023124. qualified counsellors and psychotherapists of a high standard with ongoing professional support and standards monitoring were trained and entered professional practice in the community. This benefits all members of the public seeking mental health care of this type. Therapists often operate sliding fee scales linked to income, thus not excluding users on the grounds of poverty. members of the public could train and educate themselves in counselling and psychotherapy with BCPC. at a level appropriate lo their interests and financial resources (doing anything from a one day workshop up to a long term professional diploma l MA). members of the community of graduate counsellors and psychotherapists have been able to attend professional workshops and talks at BCPC in order to further their knowledge and skills in their professional practi. Objective 2 was pursued via the provision of a free referral service (the RS) to the public, which helps identify and refer them to appropriate therapists. The benefrts of these services to the public are self-evident and do not exclude users on the grounds of low income. Objective 3 leads to the furtherance of publicly available knowledge and skills in the application of counselling and psychotherapy, thus providing obvious public health benefits. assurance that the values and ethos of the organisation are rolled out to members of the public in communications and publications by inclusion of office and administrative staff in the professional training meetings and discussions. Objective 4 has been pursued via the delivery of the BCPC low cost counselling scheme which has a dual purpose of providing counselling to senior citizens and those on low income whilst providing invaluable experience to student practitioners. The scheme had another successful year, with all students completing blocks of up to 12 weeks with 2-3 clienls. This has been advertised through local GP surgeries, community centres, universities, and olher public siles. This year Designated reserves were used to provide additional ongoing sessions to the growing number of clients presenting with more complex needs.
cpc TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Review of Activities and Performance The academic year 2023124 saw solid student numbers across all courses. The Foundation year, a gateway to both the counselling and psychotherapy professional training, as well as a self- development year, had a full intake. Demand for the professional trainings is stable and all training took place in person in the BCPC building. Feedback from the extemal examiners for both professional trainings was both supportive and excellent and contributes to organisational confidence in BCPC'S high standards across all its courses and professional trainings. The organisation invests in its community of staff and consequently the standard of tutors employed is very high, contributing greatly to the richness of the student experience and learning. Staff were supported to undertake additional training as requested and new and experienced tutors alike benefited from further training in working with groups. The BCPC Management Team. comprising the Director and Course Leaders, meets fortnightly to discuss current and strategic matters and to ensure the continued health of the Foundalion course and the professional trainings. Upgrading of the BCPC website continues with the focus this year being on responding to student feedback and improving student access to resources. The BCPC committee members (sulFcommittees of the Trustees) continued to work hard to support the organisation and its members across a broad range of organisational activity. These committees are the Training Committee, Re-accreditation Committee, Referral servi & Low-cost Counselling Committee and Diversity Standards and Ethics Committee. These committees remain a vital part of the BCPC organisational structure. The BCPC Spring conferen and Graduation Ceremony was held in May 2024, and we were delighted that Tree Staunton former Director of BCPC and Emeritus Member presented the theme of Being a Therapist in a Time of Climate Breakdown. In this well attended and very thought- provoking morning. Tree considered some of the practice-based implications of becoming a climate aware therapist. The BCPC graduation ceremony was a very moving occasion and celebrated the qualification of 12 counsellors and 11 psychotherapists together with family. peers. BCPC staff and tutors and BCPC trustees. We are delighted that a total of 40 students graduated in counselling and psychotherapy during the year. A rich CPD programme included EMDR in the Treatment of Trauma,. Relationships in a time of gender fluidity., The Psychological Effects of Racism. Attachment Food and Identity. A Compassionate Approach to Psychotherapy. The BCPC Referral Service and its 'Find a Therapist. facility continued to be in high demand as did the Low-cost Counselling service operated by BCPC counselling and psychotherapy students.
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Objectives for the year 2023124 The main objectives for the academic year were addressed as follows: The Low-cost Counselling servi continued to deliver ServIS to those in need in the local community. Increased advertising was focussed on local agencies, community groups, charitable organisations and local shops leading to an increase in visibility for the service and a steady flow of referrals through the year. All suitable clients who contacted the service received counselling support. Five individuals with complex needs were subsidised for weekly therapy for a period of up to 6 months. BCPC continued to offer a free referral SeiCe to members of the public with increased service users across Bath. Bristol and the wider South West area. BCPC offered Continuing Professional Developmenl opportunities to members across a range of issues both in person and online through the academic year, and these were well attended. BCPC continues to encourage its graduates to successfully publish their research in relevant professional journals. BCPC hosted the Spring Conference with an external speaker followed by the presentation of graduate awards. The increased support for students with Specific Leaming Differen was consolidated and benefitted a number of students across the Foundation courses and the professional trainings. Membership of the organisation remained strong. A BCPC bursary was awarded to an applicant from a racially marginalised group and in genuine financial need. with a view to bringing underrepresented groups into the profession. Student numbers in 2023124 The table below shows start of year student numbers for the last three years: 2023124 2022123 2021122 Foundation Counsellin -year1 -year2 Year 3 17 14 16 25 30 27 18 43 33 chothera chothera Year 1 Module 1 start of M.A. Modules 2&3 Module 4 - Module 4S 16 18 24 10 18 13 22 16 28 14 21 13 15 Total 220 222 223 For the academic year 2024125 it has been decided to run 3 Foundation Certificate groups and 54 students have been enrolled. We have 226 students enrolled in all.
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Financial review Background A charity must classify the income it receives as either 'unrestricted' (no special restrictions have been placed on the income and it can be spent as the trustees see fit) or as 'restricted', where the donor places explicit restrictions on the future use of the money. The surplus of income over expenditure in any year is termed Net Income for a charity (in other organisations this is called Profit) and this gives rise to an accumulated reserve at the year-end, called a 'fund'. A fund is not simply cash. but rather all assets minus all liabilities. A fund is akin to a ring-fenced pot of money. A charity may have several funds due to it having to keep track of how it reiVed and spent different pots of money in complying with any special conditions on their use. BCPC'S main unrestricted fund is called the General fund this is where most of the training and membership activities are recorded. The funds are all listed in the accounts and summarised in the table below at section 3.3. 3.2 Income and expenditure in the year The unrestricted General fund. trading results for 2023124 show a deficit of £20,503 {2022123.' deficit of £39,480). A good improvement was made on last years, deficit and the budgeted deficit this year. Bank interest rates increased over the year and submission numbers were higher than in previous years resulting in higher income. Expenditure this year has been impacted by the continuing higher mortgage rate and costs increasing across most headings. The mortgage rate stabilised towards the end of the year and has, in fact, dropped by a small amount in the last month. We generally follow the salary increases that are determined by University & Colleges Employers Association. This year the rise was higher than in previous years, due to the current economic climate. The deficit will be picked up by the General Funds. Looking in a little more detail, net expenditure can be broken down into the difference between income at £602.276 (2022123: £571,673) and expenditure of £622,779, (2022123.. £611,153). Income was over the budgeted figure by £9,461. We ran one Listening Skills course online this year with full plaS and one course in person, which had lower numbers than we had hoped. Applications to the Foundation course were high with all 54 places filled with a waiting list. One Counselling Year 1 course was run this year with 17 students, Psychotherapy Year 1 had 16 students and MA Module 1 had 17. We aim to have 54 students in 3 groups in Foundation, 18 in each group in Counselling Year 1 & 2, Psychotherapy Year 1 and MA Module 1. Student numbers and enrolment are regularly discussed, and we will be reviewing our marketing process to ensure optimum student numbers. The Director worked hard to organise several popular CPD events online and in person which were well attended. Spring Conference was held in the building which generated a small amount of income. Room rental income has increased this year. The Referral servi remains busy with steady income and the Low Cost Service generated slightly higher income than last year. The Referral Service and Low Cost servi income is below the expenditure costs and is an area we are considering applying for funding. Interest on our cash balanS has been increasing during the year. Submission numbers were high this year.
cpc TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Some headings are showing a slight underspend due to savings or not being required. The office staff work hard at getting best value for best cost. Other headings are showing an overspend. The second half of the CMS website work was completed. It was then decided to carry out further work on the website to improve the student resources area. The work was not included in the budget, but it was thought necessary and has made it much easier for students to find the resources they need. We purchased new blinds for the top training room. a new fridge. dishwasher. pc for the basement and soft fumishings for the ground floor training room. Savings were made under headings where contingencies were built in. We did not require the full budget for library, mortgage interest, heat & light. repairs & renewals, recruitment. legal, bad debts or the staff training budget. Reviews & audits were underspent- The BACP review will be carried out in November 24. so in the next financial year. It was decided not to have any decorating carried out this year in the summer as the building is in good order. Expenditure was under the budgeted figure by £11,263. The charity began the year with a planned deficit budget of £41,219. The charity's performance during the year exceeded overall budgetary expectation with an overall improvement of £20,716. The deficit this year will decrease the General reserves which are held to provide cover for unexpected changes in income and expenditure, allowing us to continue activities. We are expecting to have a small surplus in 2024125. We are also considering applying for some grant funding to improve the surplus. Turning to Restricted funds - Low Cost SeNice Fund (previously Community of Practi (COP) fund)- To support low cost seNice referrals who have more complex requirements than can be accommodated within the current servi. BCPC Hardship Fund {previously Student Representative Group (SRG) fund)- To create a Student Hardship Fund. 3.3 Reserves position at the year-end We started the year with a General fund of £556.618 and finished with £531,405. The fund's decrease was via an operating deficit for the year. There were no transfers from Restricled Funds. A transfer of £2.290 was made from the Designated Low Cost therapy fund to the General Fund to cover the cost of low cosl service referrals during the year. A further transfer was made from the General Fund to the Designated Low Cost therapy fund of £7.000 to continue supporting Low Cost clients in the coming year and beyond. We supported 5 clients with weekly therapy for up to 6 months. as needed. The Low Cost Service therapy fund is for clients in vulnerable groups in our community, with more complex needs. The restricted funds can rise or fall from year to year, as finance is raised and spend pursuing our charitable objectives. The unrestricted and restricted funds position at the year end is shown in the table below.
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 At 31.8.24 At 31.8.23 Unrestricted funds: General Designated 531,405 39,266 570,671 556,618 34,556 591,174 Restricted funds- - Low Cost servi Fund BCPC Hardship Fund 26 3.327 26 3,327 Total funds 574.024 594,527 The Trustees have reviewed the charity's reserves policy to have free reserves - that is unrestricted funds free of long temi encumbrance, such as being invested in fixed assets, - equal to four months of annual running costs. This equates to £153.516 and will be held to enable time to implement our contingency plan. At the end of this financial yearthe free reseNes are £130,780. The free reserves this year are under the charity's reserves policy. The Trustees are committed to increasing the free reserves steadily over the next few years to be able to cover sudden increased expenditure, whilst maintaining the Reserves Policy figure. Plans for Forthcoming Academic year 2024125 To continue to promote the Low-cost Counselling Service widely and ensure it is known by, available to, and accessed by. vulnerable individuals in our community To continue to ensure access to the BCPC Referral servi to all potential clients in Bath, Bristol, and the surrounding areas To develop a rich and varied programme of Continuing Professional Development that supports Counselling and Psychotherapy professionals to develop their practice, build their expertise and become aware of new areas of research To hold a Spring Conference that develops contemporary themes alongside the BCPC Graduation ceremony To maintain strong organisational membership levels To continue to promote a BCPC Bursary for those applicants from racially marginalised groups and in genuine financial need To continue to monitor the structure thal supports students with Specific Learning Differences to aCsS leaming at BCPC To review and develop our marketing strategy across the Foundation course and the professional trainings
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Structure. Governance and Management The charity is govemed by a Memorandum and Artides of Association, with accompanying bylaws. The charity is also a company limited by guarantee. New trustees are elected at the Annual General Meeting (AGM). All trustees have to retire after three years but are eligible to stand for immediate re-election. Between AGMS. the trustees can co-opt new trustees, however, such ct>opted trustees must be confirmed in their appointment through election at the subsequent AGM. New trustees are inducted through a process including meetings with the senior management staff and trustees, and the circulation of many relevant documents such as minutes of previous trustees. meetings, management accounts and annual accounts. A copy of the full induction procedure is available from the office. Trustees are recruited through appeals to the graduate membership of the organisation, as it is stated in the bylaws that there should be at least two psychotherapy graduates and at least two counselling graduates of the organisation amongst the trustees. In addition, there should be at least two non-member trustees on the Board, who may be recruited through personal recommendation and subsequent approach, or through advertising in relevant press. The trustees meet at least temily, or as the immediate situation demands. The Director reports to the trustees, and their work is directed through resolutions passed at these meetings. If matters requiring direction arise between meetings, the senior management are advised directly by the Chair of Trustees. Additionally, the bylaws indicate that a number of subcommittees also take responsibility for specific areas, including training standards, ethics and re-accreditation. Temis of referenceforall subcommittees andjob descriptions for senior management roles are in pla. The charity is subject to review by various extemal organisations: - The Charity Commission - Companies House United Kingdom Council for Psychotherapy (UKCP) British Association for Counselling and Psychotherapy (BACP) Middlesex University These organisations all impose various operating practices on the organisation to maintain its professional relationship and standing, and Ihese form part of the job descriptions of the senior executive managers of the organisation. The charity has no subsidiaries. The main partnership work currently undertaken in pursuit of its charitable objectives is the provision of qualifications accredited by BACP. UKCP and Middlesex University- A risk policy has been created by the trustees. The policy states that in order to reduce risk in accordance with operational requirements, the following principles apply- Insurance - policies will be at a level of cover recommended by the insurance company. with excess payments at or below £500.
cpc TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 b) We have been rebuilding our resenies over the past years following the acquisition of permanent freehold premises in 2014. This year we are below the General Reserves target. Plans are in place to increase the General Reserves over the next few years. Financial control - a budget is to be set each year, with the aim as a minimum to break even over the year. Trustees will monitor the developing financial situation termly. Two signatories will authorise all financial transactions. Risk register a register of risks shall be maintained and be reviewed by the trustees annually. d) 10
BCPC TRUSTEES, ANNUAL REPORT YEAR ENDED 31 AUGUST 2024 Trustees, Responsibilities in relation to the Financial Statements The trustees (who are also directors of BCPC Bath Centre for Psychotherapy and Counselling for the purposes of company law) are restM)nsible for preparing the Trustees, Report (incorporating the strategic report and directors, report) and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. induding Financial Reporting Standard 102: The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Accepted Accounting Practice). Company law requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing these financial statements. the trustees are required to- select suitable accounting policies and then apply them consistently., obsetve the methods and principles in the Charities SORP., make judgments and accounting estimates that are reasonable and prudent. state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial stalements" and prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business. The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any lime the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other Iegular1tie$. Small company provisions This report has been prepared in accordance with the special provisions for small companies under part 15 of the Companies Act 2006. Approved by the trustees and signed on their behalf by: Registered office: Signed by order of the Trustees 1 Trim Bridge Bath BA1 1HD David Presswell on behalf of BCPC Board of Trustees Approved by the Trustees on . 14 November 2024 11
BCPC REFERENCE AND ADMINISTRATIVE INFORMATION YEAR ENDED 31 AUGUST 2024 The name ofthe charity is Bath Centre for Psychotherapy and Counselling. The organisation is incorporated as a company limited by guarantee under the name BCPC. The charity registration number is 1075620. The company registration number (registered in England and Wales) is 03768246. The principal office (and registered offi) is located at: 1 Trim Bridge, Bath, BA11 HD. At the time of this report. the Trustees and Corporate Directors of the organisation were: David Presswell Chair Frankie McGibney Martin Gledhill John Barrett Jill Shearer- appointed 25.11.23 John Macdonald - served as Trustee until 31.8.24 Ann Burton - resigned 22.9.23 The senior manager of the organisation to whom the day-tcFday management of the charity is delegated was Rhianwen Gilson. The independent examiner appointed for the current year is: Joshua Kingston Bsc ACA, Burton Sweet Limited, The Clock Tower. 5 Farleigh Court, Old Weston Road, Flax Bourton, Bristol BS48 1 UR. The bankers for the organisation are: CAF Bank Ltd. 25 Kings Hill Avenue, Kings Hill, West Malling. Kent, ME19 4JQ. 12
BCPC INDEPENDENT EXAMINER'S REPORT YEAR ENDED 31 AUGUST 2024 Independent examiner's report to the trustees of B C P C ('the Company,) I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2024. Responsibilities and basis of report As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145{5) (b) of the 2011 Act. Independent examinerfs statement Since the Company's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confim that l am qualified to undertake the examination because l am member of the Institute of Chartered Accountants in England and Wales, which is one of the listed bodies. I have completed my examination. I confirm that no matters have me to my attention in connection with the examination giving me cause to believe: accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act., or the accounts do not accord wtth those records" or the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination" or the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practi for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concems and have come across no other matters in connection with Ihe examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Joshua Kingston Bsc ACA Burton Sweet Limited The Clock Tower 5 Farleigh Court Old Weston Road Flax Bourton Bristol BS48 1 Ur ockM& Date.. 14 November 2024 13
BCPC STATEMENT OF FINANCIAL ACTIVITIES (Including income & expenditure account) YEAR ENDED 31 AUGUST 2024 Unrestricted Funds Restricted Funds Total Funds 2024 Total Funds 2023 Note Income from: Other trading activities Charitable activities Investment income 35.757 557.111 9,408 602,276 35.757 557,111 9,408 602,276 27,263 540.223 4,187 571,673 Total income Expenditure on: Charitable activities 622.779 622.779 622,779 622,779 611.153 611.153 Total expenditure Net incomel(expenditure) (20,503) {20,503) (39,480) Transfers between funds Net movement in funds (20.503) {20.503) 139.480) Total funds at start of year 14 591,174 3,353 594,527 634,007 Total funds at end of year 14 570,671 3,353 574,024 594,527 The charity has no recognised gains or losses other than the results for the year as set out above. All of the activities of the charity are classed as continuing. See note 9 for fund-accounting comparative figures. The notes on pages 17 to 27 forni part of these financial statements. 14
BCPC BALANCE SHEET AS AT 31 AUGUST 2024 Company No: 03768246 2024 2023 Note Fixed assets Tangible assets 10 818,632 834,899 Current assets Debtors Cash at bank 11 274,427 509,172 783,599 240,603 494.831 735,434 Creditors . Amounts falling due within one year 12 {624.147) (557.194) Net current assels 159,452 178,240 Creditors . Amounts falling after one year 13 (404,060) {418,6121 Net assets 574,024 594.527 Restricted funds 15 3,353 3,353 Unrestricted funds Designated funds General funds 15 15 39,266 531,405 34.556 556,618 574,024 594,527 For the year ended 31 August 2024 the company was enkn'tled to exempts'on from audit under section 477 of the Companies Act 2006 relating to small companies. The members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 144121 of the Charities Act 2011. The members have not required the company to obtain an audit of its accounts for the year in question in accordan with section 476 of Ihe Companies Act 2006. The directors acknowledge their responsibilities for comptying the requirements of the Act with respect to accounting records and the preparation of accounts. These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act applicable to small companies subject to the small companies regime and in accordance with FRS102 SORP. These financial statements were approved by the trustees on.14.Noy..2Q24.... and are signed on their behalf by.. David Presswell on behalf of BCPC Board of Trustees The notes on pages 17 to 27 fomi part of these financlal statements. 15
BCPC CASHFLOW STATEMENT AS AT 31 AUGUST 2024 2024 2023 Notes Operating activities Cash flows for operating activities Income from other trading activities A1 35,757 27,263 Cash flows from operating activities Income from charitable activities Costs of charitable activities 591,283 {608,440) 535,243 (603,795) 18,600 (41,289) Non-operational cashflows Investing activities Interest received 9,408 9,408 4,187 4,187 Financing Mortgage repaymenl (13,667 14,142 Net cash inflowl{oufflow) for the year 14,341 {51,244) The notes on pages 17 10 27 fomi part of these financial statements. 16
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 1 Accounting policies al The financial statements have been prepared in accordan with the historical cost convention (except where otherwise slated in the accounting policy note) and in accordance with the Statement of Recommended Practice= Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102) issued in October 2019, and the Financial Reporting Standard applicable in the Uniled Kingdom and Republic of Ireland (FRS 102}, and the Companies Act 2006. The charity is a Public Benefit enlity. ong with other similar charities and organisations. the cost of living crisis has brought many uncertainties to the global economy. The impact of this on the charity is highlighted in further detail within the Trustees, annual report. Notwiihslanding these uncertainties, the Trustees have chosen to prepare Ihe financial sL9tements on a going concern basis given the free reserves held by the charity and the careful planning of the Trustees. bl Grants. including grants for the purchase of fixed assets. are recognised in full in the Statement of Financial Activities in the year in which they are receivable. Grants receivable are only recognised when any conditions for receipt have been complied with. cl Expenditure is accounted for on an accruals basis and have been classified under headings that aggregate all costs related to the category. Expenditure includes attributable VAT which cannot be recovered. Charilable expenditure comprises those costs incurred by the charity in the delivery of its aclivilies and services for its beneficiaries. It includes both costs that can be allocated diredy to such activities and those costs of an indirect nature necessary to support them. Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linke(I to the strategic management of the charity- They are included within support costs. dl Depreciation is calculated so as to write off the cost of an asset. less its estimated residual value. over the useful life of that asset as follows.. Equipment, fixtures and fittings - 25 % p.a. straight line for electrical items & computer items, Buildings - 2°A p.a. with none in the year of purchase. Basement tanking- 10% p.a. Fixed assets under £1,000 are written off in the year of acquisition. el Trade and other debtors are recognised al the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any discounts due. fl Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. gl Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any discoLJnls due. 17
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 1 Accounting policies (continued) h) The charity only has financial assets and liabilities of a kind that qualfy as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequendy measured at their settlement value with the exception of loans which are subsequently measured at the carrwng value plus accrued interest less repayments. The financing charge to expenditure is at a constsnt rate using the effective interest method. i) Unrestricted funds can be used in accordance with the charitable objects at the discretion of the truslees. j) Restricted funds can only be used for particular restricted purposes wthin the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purrK)ses. Expenditure which meets these criteria is charged to the fund. together with a fair allocation of management and support costs. Further explanation of the nature and purpose of each fund is included in the notes to the financial stslements. 2 Other trading activities Total Funds 2024 Total Funds 2023 Unrestricted Restricted Membership subscriptions Other income 25.610 10.147 25,610 10,147 23,480 3,783 35,757 35,757 27,263 l other trading activities in 2023 were unrestricted. 3 Income from charitable aclivities Total Funds 2024 Total Funds 2023 Unrestricted Restricted Course fees Event fees Contribution to MA registration fees Other fees 481.620 5.717 27,560 42.214 481,620 5.717 27,560 42,214 479,906 3,720 25,500 31.097 557.111 557,111 540.223 AJI income from charitable activities in 2023 was unrestricted. 18
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 4 Charitable activities Total Funds 2024 Total Funds 2023 Unrestricted Restricted Staff costs Tutor salaries & extras Training manager salaries Office salaries Temporary staff wages Nl Employer tax Employer pension Other staff costs 179,645 97,315 97.141 15,522 19.975 17,006 24,907 179,645 97,315 97,141 15,522 19,975 17,006 24,907 186,999 100,564 88,318 15,022 19,385 17,268 19,916 Subscriptions, resources & events Resources Subscriptions Event costs 9.349 3,099 4.259 9.349 3,099 4.259 8,756 7,585 1,523 Bursaries Bursaries allocated 5,675 5,675 5,669 Marketing Advertising & marketing Office related Office costs 9,966 9,966 5,830 16,899 16,899 14,770 Premises & miscellaneous Premises costs Loan interest Bank charges Depreciation Collected fees forwarded Registrations paid to Middlesex Governance costs (note 5) 36,414 33,749 10 16,267 36,414 33,749 10 16,267 38,632 27,162 279 17,831 31,322 31,322 29,830 4,259 4,259 5,814 622,779 622,779 611,153 IWI expenditure on charilable activities in 2023 was unreslricted. Direct Costs Support Costs Total Funds 2024 Staff costs Subscriptions, resources, audils & events Bursaries given Marketing Office related Premises & miscellaneous Collected fees forwarded Governance costs (note 5} 329,889 16,707 5,675 121,622 451,511 16,707 5,675 9,966 16.899 86.440 31,322 4,259 9,966 16,899 86,440 31.322 4,259 383.593 239,186 622.779 19
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 4 Charitable activities (continued) Previous year Direct Costs Support Costs Total Funds 2023 Staff costs Subscriptions, resources, audils & events Bursaries given Marketing Office related Premises & miscellaneous Collected fees forwarded Governance costs {note 5} 341.022 17,864 5.669 106,450 447.472 17,864 5,669 5,830 14,770 83.904 29.830 5.814 5,830 14,770 83,904 29.830 5,814 394,385 216,768 611.153 5 Governance costs Total Funds 2024 Total Funds 2023 Unrestrlcted Restrfcted Independent Examiner's fees Committee expenses Legal and professional fees 2,838 1.387 2,838 1.387 34 2,652 2,561 601 4,259 4,259 5,814 I govemance costs in 2023 were unrestricted. 6 Net Income for the year Thls Is stated after charglng: 2024 2023 Depreciation Independent Examiner's fees Trustees, expenses 16,267 2,838 17.831 2.652 During the year 1 trustee {2023= no trustee). received £6 {2023= £Nill for travel expenses to attend meetings. The leg81 authority allowing payments to be made to the above directorsltrustees can be found in the companys Memorandum and Articles. There were no aggregate donations from Trustees, key management personnel, and other related parties during the current or prior year. 20
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 7 Staff costs and numbers The aggregate slaff costs were.. 2024 2023 Tutors lincl. CPD & Workshops) Training manager salaries Office salaries Temporary staff (PCS) Social security costs Pension costs 179,645 97,315 97,141 15,522 19,975 17,006 186.999 100,564 88,318 15.022 19,385 17,268 426,604 427,556 No employee received emoluments of more than £60,000 in the current or previous year. The average weekly number of employees during the year. calculated on the basis of full time equivalents, was as follows.. 2024 No. 2023 No. Charitable activities Administration Senior management in aggregate received remuneration of £63.349 (2023.. £59.321). The average headcount of employees during the year was 26 (2023: 29). 8 Taxation The charity is exempt from corporation tax on its charitable activities. 21
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 9 Prior Year Comparative Figures for the Statement of Financial Activities Unrestricted Funds Restricted Funds Total Funds 2023 Income from: Other trading activities Charilable activities Investment income 27.263 540,223 4,187 571,673 27.263 540,223 4,187 571.673 Total income Expenditure on: Charilable activities 611,153 611,153 611,153 611,153 Total expenditure Net incomel(expenditure) (39,4801 139,480) Transfers behveen funds Net movement in funds (39,4801 (39,480) Total funds at the start of the year 630.654 3,353 634,007 Total funds at the end of the year 591.174 3.353 594.527 10 Tangible fixed assets Land, freehold property & improvements Equipment, fixtures & fittings Total Cost At 1 September 2023 Additions 955,594 24,323 979.917 At 31 August 2024 955,594 24,323 979.917 Depreciation At 1 September 2023 Charge for the year 121,677 15,708 23,341 559 145,018 16,267 At 31 August 2024 137,385 23,900 161,285 Net book value At 31 August 2024 818,209 423 818.632 At 31 August 2023 833,917 982 834.899 22
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 11 Debtors 2024 2023 Trade debtors Prepaymenls 268,997 5,430 232.212 8,391 274,427 240,603 12 Creditors: amounts falling due within one year 2024 2023 Trade creditors PAYE and social security Deferred income Accruals Mortgage 9.083 4,834 591.327 4,956 13.947 6,452 5,418 520.370 11,892 13.062 624,147 557.194 The deferred income of £591.32712023= £520.370) represents some of the following yearfs course fees having been invoiced in the current year. The mortgage is secured by way of a charge over the freehold property. 13 Creditors: amounts falling after one year 2024 2023 Mortgage 404,060 418,612 404,060 418.612 The mortgage is secured by way of a charge over the freehold property. Amounts due beyond 5 years included wthin the above amount total figure £348,273 (2023.. £366,363). 23
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 14 Movement in funds 1-Sep-2023 Income Expenditure Transfers 31-Aug-2024 Restricted funds Low Cost servi fund BCPC Hardship fund 26 3.327 26 3.327 3.353 3,353 Unrestricted funds Designated Property Repair Designated LCS Therapy fund General funds 30,000 4.556 556,618 30,000 9,266 531.405 4,710 (4.7101 602.276 {622.779) 591,174 602,276 1622,779) 570.671 Total funds 594,527 602.276 1622,779) 574.024 Prior Year comparative 1-Sep-2022 Income Expenditure Transfers 31-Aug-2023 Restricted funds Low Cost Service fund BCPC Hardship fund 26 3.327 26 3,327 3.353 3,353 Unrestricted funds Designated Propety Repair Designated LCS Therapy fund General funds 30,000 7.000 593,654 30,000 4,556 556,618 (2.4441 571,673 {611,153) 630,654 571,673 1611,153) 591,174 Total funds 634,007 571.673 1611,153) 594.527 Low Cost Service Fund (LCS) - this was created via a donation from BCPCA upon the Association's dissolution. The fund was restricted for use to be spent on Community of practi activities. released by the Trustees and Members, due to not being taken up over several years, to be used to support Low Cosl Counselling. BCPC Hardship Fund (BCPCH)- This was created via donation from BCPCA upon the Association's dissolution to be spent on Student Representative Group activities, and released by the trustees and Members, due to not being laken up over several years, as a Sludenl Hardship Fund. Designated Property Repair fund -These funds have been designated for property rna1ntenan and lanking. Designated Low Cost Service Therapy Fund {LCS) - These funds are to be used to support Low Cost Counselling. General funds - these funds can be used in line wtth the charivs purposes at the discretion of Ihe Trustees. 24
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 15 Anatysis of net assets between funds Tangible Fixed assels Net Current Assets Long temi Liabilities Total Restricted funds Low Cost Servi BCPC Hardship fund 26 3.327 26 3.327 3,353 3,353 Unrestricted funds Designated funds General funds 39.266 116,833 39,266 531,405 818.632 1404,0601 1404,0601 818,632 159,452 574,024 Prior Year comparative Tangible Fixed assets Net Current Assets Long term Liabilities Total Restricted funds Low Cost Service BCPC Hardship fund 26 3,327 26 3,327 3,353 3,353 Unrestricted funds Designated funds General funds 34,556 140,331 34,556 556,618 834,899 1418,612} (418,612) 834.899 178,240 594.527 Free unrestricted reseNes, after deduction of fixed assets and the mortgage are £130,780 {2023'. £153,393). The liquid reserves held at the year end are indicative of large capital oullays during the pVIouS periods. 16 Company Llmlted by guarantee The Company is limiled by guarantee and as such has no issued share capital. In the evenl of the company being wound up the liability of the members is limited to £1 each. 17 Related Party Transactions There are no related paty transactions other than those mentioned elsewhere in the report. 25
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Notes to the Statement of Cash Flows A Reconciliation of net movement in funds to net cash inflow from operating activities SOFA Debtors Creditors Cashflow A1 Income from Other Trading Activities Membership subs & room rentals 35.757 35.757 35,757 A2 Income from Charitable Activities Fees 557.111 (36.785) 70,957 591.283 (36,785) 70,957 591,283 A3 Costs of Charitable Activities Charilable activities Depreciation (622.779) 16,267 2.961 14,889) (624.707) 16,267 2,961 14,889) {608,4401 Prior Year comparative SOFA Debtors Creditors Cashflow A1 Income from Other Trading Activities Membership subs & room rentals 27,263 27,263 27,263 A2 Income from Charitable Activities Fees 540.223 1,645 16,625) 535,243 1,645 6,625 535,243 A3 Costs of Charitable Activities Charitable activities Depreciation (611.153) 17.831 368 {10,841) (621.626) 17.831 368 110,841) {603,7951 26
BCPC NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 AUGUST 2024 Notes to the Statement of Cash Flows (continued) B Anatysis of changes in cash flow during the year 2024 2023 Change Cash at bank and in hand 509.172 494,831 14,341 2023 2022 Change Cash at bank and in hand 494,831 546,075 151,2441 C Analysis of changes in net debt At 01-Sep-2023 Cash flows Non cash flows At 31-Aug-2024 Cash and cash equivalents Cash 494.831 494.831 14,341 14,341 509,172 509.172 Borrowings Debt due within one year Debt due after one year (13,062) (418.6121 (431.674) 13,667 (14,552) 14,552 {13,9471 (404.0601 (418.0071 13,667 Total 63.157 28,008 91.165 Prior Year comparative At Cash flows Non cash flows At 31-Aug-2023 01-Sep-2022 Cash and cash equivalents Cash 546.075 546.075 (51.244) {51,244) 494,831 494.831 Borrowings Debt due within one year Debt due after one year (17,780) (428.0361 (445,816) 14,142 (9,4241 9.424 113,0621 {418.6121 (431,6741 14,142 Total 100.259 (37.102 63.157 D Cashflow restrictions Charity law prohibits the use of net cash inflows on any endowed or other restricted fund to offset net cash ourflows on any fund outside its own objects, except on special authority. In practi. this restriction has not had any effecl on cashflows for the year. 27