Docusign EnvelopÈ ID". 6gs572FA-746￿24g-814B-24BD8SA8EB27 Overton Pregchool Playgroup Annual report and accounts 2024125 Docusign Envelope ID: 695572FA-7466-8249-814B-24BD85A8E827 ## **Chair’s introduction** Overton Preschool Playgroup has been at the heart of the village for over 40 years, providing education, care and support to local children in the crucial early stages of their development. This year marked a new chapter for us, with our preschool moving to its new home at St Luke’s Hall. A significant amount of work went into preparing the new setting, including refurbishing the garden, so it is a wonderful place for our children to learn and play. Throughout this period, our outstanding playgroup setting has continued to improve, remaining a calm, supportive and consistent environment for nurturing young children.We have been able to increase our intake of two-year-olds and it was encouraging how quickly they all settled – a testament to experience, commitment and care of the team. Numbers across both are playgroup and preschools settings were strong and we welcomed younger siblings from families we know as well as attracting a number of new children. Our new St Luke’s setting hosted our annual May Fair celebrations, which continue to be one of the highlights of the calendar. The warm weather certainly made the garden a popular spot. We are a charity and the additional funds we raise are always reinvested in the children. Through the generosity of parents, grandparents, carers and others, we spent the funds raised to provide fun and engaging activities for the children, including a visit from a petting zoo. We want the children to have as many opportunities as possible to engage safely with nature and enjoy the outdoors, something we are very fortunate to benefit from in Overton. We were pleased to plant another apple tree at the Overton Community Orchard so that the children can enjoy watching it grow and bear fruit in the years to come. A strong sense of community remains central to everything we do. We are very proud about our position at the centre of village life and, whether it’s visiting the Beech Tree Care Home to sing carols or take part in local celebrations, we want to ensure that our settings serve the needs of children, parents and carers, but also wider society. Everything we do is only possible thanks to our experienced, skilled and hardworking team at Overton Preschool Playgroup. We are extremely lucky to be in this position and my sincere thanks to all our staff for their unwavering dedication to ensuring a learning environment that is fun, caring and supportive. My thanks also to our committed team of volunteers on the parent-led committee. Like many aspects of village life, we depend on the willingness of people to give their time so generously. Our committee plays a vital role in setting the strategic direction for our settings. Our priority will always be to give the children in our care the very best start in life. This is something we look forward to doing for many years to come. Thank you for your continued support. ## **James Giblett** Docusign Envelope ID: 695572FA-7466-8249-814B-24BD85A8E827 ## **Financial summary** This was a successful year for Overton Playgroup and Preschool, despite some significant early challenges. Following notice from previous landlords to vacate premises, the preschool team secured a new home at St Luke's Hall and both settings ran at near-full capacity throughout the year. Income was driven by strong attendance at both settings, with fee rates of £6.50 per hour and continued support from Hampshire County Council through universal and extended funding. Fundraising added a further £900, with the May Fair, Christmas cards, tea towels, and a photography session all contributing. A £750 grant from Basingstoke and Deane Council funded replacement of the damaged St Luke's shed. Expenditure was dominated by wages — our most important investment — and rent, which increased following the move. One-off relocation and refurbishment costs came to just under £10,000. The settings remain well funded and the committee's philosophy remains to run broadly at break-even, reinvesting surpluses directly into the settings and the children's experience. Looking ahead, both settings remain healthy. The expansion of universal free hours to 30 per week will increase government funding income, the committee decided that fees will be frozen at £6.50 for the academic year 2025 - 2026 to support families while maintaining financial sustainability. **Nick Dibbern** Docusign Envelope ID". 695572FA-74664249-814B-248D85A8E827 INDEPENDENT EXAMINERS REPORT Indepondont oxamlnefs r•port to tho trusleos I report the aco)unts of the charity for the year 3118125. which are set out ￿ the followng pag9S Rospocllvo r•8p0n8lbllltl￿ of trusteos and oxamlnor The charitys trustees are responsible ft)r the p￿paralkjn of the accounts. The ¢harrVs Irustees consider that an audit is not required for thls year (under section 14511 I of the Charities Act 2011 (the 2011 Act) and that an Sndependent examlnatbjn is needed. It Is my responsibility.. To examine the aCC￿nts (under secaion 145 01 2011 Act),. To fc4low the procedures laid down in the General Directi￿8 given by the Charity Commissioners (under section 145{51 of the 2011 Act): 8Th To state wheth6r any matters hav8 come to my attention. 8a•l• of Ind•pond•nt •xamIn￿l r•port My 8xamlnakn was carrl8d out In accordanc8 vlth the G8n8ral DIrectI￿8 glven by th8 Charlty Commlssionets. An èxamlnalion IndLKJes a revlew of the accounting récords kept by th& charfty and a ccfflparison of the accounts wesented with those reo)rds. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The prcC￿JUres undertaken do not prowde all Ihe ewdence Ihal would be required in an audit. and C￿SeqUentty l OJ not express an audit o￿nIon on the view given by the acctyjnls. Indopondont oxamlnorfs statomont In ccmrnclion vlth my examinath)n, no matter has come lo my attent￿￿. whlch glves m8 reasonablè cause to believe that In any maledal r8spects th8 requirem8nts to keep acLounting records in accordance with section 130 of the 2011 Acl; and to prepare accounts which ac￿rd with thg accounting re￿rdS and wmpty with the accounting requirements of tho 2011 Act. have not been met whlch, In my opinic￿. attention shojbd be drawn lo allow a proper understandlng of the ￿nts to be reathed. F3901ASE44434ED David Carter 12 June 2026 Docusign Envelope ID". 695572FA-74664249-814B-248D85A8E827 Overton Playgroup Statem•nt of Financlal ActlvS1105 for the year •nd•d 31 August 2025 Total yoar Totsl yoar to 31.825 10 31.824 Not• Incomlng Resourc08 Fees induding vouchers Hampshire County Council - Pr&8chc4)I vouchers Fund Raising Other income Investment incorn8 Total Incomlng Resourc•s Less.. cost of generating funds Fundraising and publiuty Not In¢omlng r•8our¢•s ¥vall•blo lor charltabl• appll¢atlon 65,762 215,029 1,059 77,520 159,161 1,212 10 285 242 241.(69 296 Rosourco• Exp•ndad - Charllablo •xpgndlturn Stsff Costs Cost of activities In furtherance of the charities objectiv88 Caterfng Costs Managing and adminlsledw the charlty Total R•8our¢•s Expond•d 202.062 43,115 1,127 171.544 37,188 369 3.814 212 914 10 Not movom•nt In funds OpeniThJ reserves 1 Seplembor 35,109 231,210 27,858 203,351 Balan￿8 carrl8d forward at 31 August 266.319 231.210 Docusign Envelope ID". 695572FA-74664249-814B-248D85A8E827 Overton Playgroup Balanco Sheet as at 31 August 2025 2025 2024 Currenl Assets HSBC Savings Account Nationwide Savings Account Current alc Barclaycard Pety Cash 111.759 120.CN)1 34.308 15 50.708 120.001 60.425 15 61 266,304 231,195 266 319 231210 Reserve8 Unrestricled Funds 266 319 266,319 231210 231,210 The fin8nci81 statements arè approved by the Trustè88 and slgned on t￿1r behalf by.. 12 June 2026 8B¢A7NOE4001B8. DFBe$BcE4A4Fe... Chaim)an Treasurer Dats Jar￿8 Giblett Nick Dibbem Docusign Envelope ID". 695572FA-74664249-814B-248D85A8E827 Overton Playgroup Notes to the financlal statements for tha yoar ènded 31 August 2025 Accountlng Pollcles 8asls of preparatlon The financial slal8ments have wepared urKJer the hislorical cL>st conventk)n and In accordance the Slalement of R6comm6nded Practic6, Accounting and Reporting by Charities (SORP 2019). applicable accounting standards and Ihe Charities Act 2011. The princip818coJunting rK)lia88 adopted in th8 preparation of the financi81 statermnts are as fdlows.. Funds structur• Funds held by the charity are Unrostrlctod gonoral funds - these are fvnds whSch can be used In accnrdancfy wilh the charitabl8 objects at the discretion of the truste8S. Incomlng R•sourc•s Fe0• Income is reco3nlsed upw receipt. Donallon8 and grants Income from dC￿ationS and grants, indudirvJ caplt81 grants. 1$ induded In Incoming resources vthen these are receivable Int•ro•t re￿I¥•blo Interest is included ￿en r￿￿Ved by the charity. R•v)urc•8 •XPondod Ex￿ndIture included In the dSrect charitable exp8ndSture is that rebating to th8 provlsh)n of playschool servlces. Fundraising exFeTrJilurn Is that expenditure directly In￿r￿￿ related kn th8 Charity's fundraising activits'es. All other expenses relate to managlng ar#J &Jmlnlslerlng the charlty. Irro￿verable VAT The charity does not require to be registered ts VAT therefore.. Irrecoverable VAT Is cha against the cate9)ry of resou￿ expended for w*)ich tt was irKurred Relalod party transactlons The truslees rece￿￿ ￿ remunerallon erther during the current or precediw year. Out of s￿81 expenses were not cL9im&J by the trustees in etther year, the value of these contributions is not known. Docusign Envelope ID". 695572FA-74664249-814B-248D85A8E827 Fundralslng Income 2025 2024 General FurKlraisiThJ - margad Donations arbd Grants 1.212 7S) 1,059 1.212 Mlscellaneous Income 2025 2024 Merchandise and General Sales 10 10 Investrn•nt Incom• 2025 2024 Interest C￿ c88h deposits Fundr•l•lng and Publlclty C￿18 2025 2024 General Staff ¢￿ts 2025 2024 Staff Cos18 Includlng ER'S Nl Penslon INESTI TrainirvJ Other Stsff Costs 190,248 8,531 795 2,488 162,939 6.476 397 1.732 202,062 171.Y4 No employee eamed more than £50.IXrf) par annum in either year ¢oveffjd by thaso 8¢¢ounts Dlr•cl Charftabl• Exp•ndltur• 2025 2024 Rent Moving Costs- Re-locallon lo Sl Lukes Hall Resources- Consumables Resources Maintenanca Insurance Printing and slationwy Telephone & Inlemet Othgr Cost¥ 17,737 9,492 2,709 5,011 4,831 2,002 19.669 8,885 270 3,502 1.852 1,59J 347 681 391 37.188 756 43,115 Docusign Envelope ID". 695572FA-74664249-814B-248D85A8E827 Caterlng Costs 2025 2024 Groceries 1.127 369 369 10 Managomont and Admlnlstratlon of the Charlty 2025 2024 Audit and Accountancy Fees & Subscript'ons Miscellanecws 3,OC6 310 465 2.918 541 355 3.781 3.814 11 Slaff numborn The average number of employ88S {induding casual and part-time staffj during ￿ year was as follows: Full Time Part Time 2025 2024 Docusign Envelope ID: 695572FA-7466-8249-814B-24BD85A8E827 Playgroup: 01256 770370 Pre-school: 07718 424723 www.overtonplaygroup.com hello@overtonplaygroup.com