Wombourne Special Needs Support Group WINGS _**Providing Social Opportunities for Disabled Children and their Families**_ The WINGS Centre Phone: 01902 892222 Gravel Hill House Annexe Gravel Hill www.wingssupport.com Wombourne mail@wingssupport.com S. Staffs WV5 9HA Registered Charity N˚ 1075503 ## **Minutes of the AGM held on 29th July 2021, at 11.30am** ## **via Zoom Video Link** **Present:** Emma Boundford, Kim Carr, Nan Flavell, Lisa Jones, Simon Lilley, Rosemary Phillips, Karla Short, Rita Tonks and Larraine Williams. **Apologies:** Elaine Owen, Edna Pingree. Claire Powers. ## **Minutes of last AGM (30/06/20):** Read by all and agreed unanimously. **Matters Arising:** It was noted that the re-opening of the WINGS Centre had been discussed at the previous trustee’s meeting and it had been decided that a small number of respite sessions will be held at the centre over the Summer. A number of health and safety practices will be put in place including smaller groups, parents to sign in outside, extensive cleaning before and after sessions, sanitiser to be available throughout the building, masks, gloves & aprons to be worn during intimate care tasks and doors/windows to remain open during sessions to ensure a good level of ventilation is maintained. Sunday sessions at the Library will also be looked at in the coming weeks, with the hope of being able to put measures in place to begin running regular sessions again soon. ## **Report from Treasurer:** Attached. Our overall income was £41,849.40 in the financial year Jan-Dec 2020, with donations and grants totalling £24,300.87 which was a decrease of £17,049.28 from 2019. However, we also received £13,948.57 from Furlough grants. Overall expenditure for the year was £44,575.24, a decrease of £12,873.03 from 2019 due to a reduction in activity during the pandemic. The current account bank balance on 31st December 2020 was £26,152.77. WINGS also continue to hold 2 savings accounts which provide a good source of income, with £1,946.64 interest received during 2020. It was agreed by all that WINGS remain in a strong financial position, with a net loss of just £2,725.84 for the year, which was an excellent outcome considering the current difficult circumstances of the Covid-19 pandemic. Funding from the Kelmscot Charitable Trust and funds received from Furlough grants have helped WINGS greatly throughout the year. Thanks were provided to Rosemary, Glynn and Emma for their help in maintaining WINGS finances. ## **Report from Chair:** Attached. Nan noted the difficulties of the year as a result of the ongoing pandemic but expressed her thanks to Simon for helping to keep everyone connected online during lockdowns and to Emma for helping to keep everything ticking over at the WINGS Centre, along with payroll and our accounts. She also shared her gratitude to Jan Thomas and her family for all of their support over the years and wished them all well for the future. Nan declared her sincere thanks to Kelmscot Charitable Trust for their ongoing support of our charity and thanked all of the WINGS staff involved in the Afternoon Tea fundraising event which was held on our behalf. Thanks were also passed to Tesco for the community grant we received which enabled us to purchase new equipment for the WINGS Centre including a Nintendo Switch, and to all of the Riders who chose to support us at the Sponsored Aberdovey Bike Ride. It was mentioned how Furlough has been incredibly beneficial to WINGS and thanks were expressed to all staff, parents and donors for their ongoing support during this difficult time. Nan shared how she is looking forward to better times ahead and to getting fully back up and running again soon. She also asked for support from our current parents and supporters to be involved in shaping the future of support from WINGS in an ever changing environment. Any ideas and suggestions of potential activities etc. are always gratefully received to ensure we remain at the forefront of support for our families. ## **Report from Project Manager:** Attached. Simon noted the difficulties of the year and the impact this has had on sessions, with the last face to face session having been held on 15th March 2020. However, contact has been maintained with as many of our families as possible in a variety of ways including online Zoom sessions, of which 37 sessions have been held during the year with a total of 190 attendances. We also provided personalised Christmas messages from Santa, along with Christmas packs being sent out to families over the Christmas Holiday’s, thanks were provided to Tesco for kindly donating these pack items. Simon discussed how it will now take time for us to re-build but that we will get there, he expressed his thanks to all for their ongoing support - it is ‘when’ and not ‘if’ that we will be back up and running as usual. **Election of Committee:** Re-election of the committee was proposed by Larraine, seconded by Karla and agreed unanimously. The committee for 2021-22 is: Nan Flavell Chair Rita Tonks Secretary Rosemary Phillips Treasurer Kim Carr Elaine Owen Lisa Jones Edna Pingree Claire Powers **Any Other Business:** Nan mentioned that she had recently had a conversation with a organisation called Luv2meetU, who organise activities and events across the country, designed to provide individuals with learning difficulties with opportunities to meet and develop friendships and relationships. Nan suggested that a linked up event with Luv2meetU could be really beneficial for our members as it would provide the opportunity to expand their networks and meet new people. Simon suggested that if Luv2meetU already have the infrastructure and contacts in place then we could potentially provide a venue etc. for a joint event. This was discussed and generally considered to be a promising idea but it was decided that more research should be completed to explore all potential ideas around this concept. Another suggestion was to consider holding a joint event, such as a disco, with High Flyer’s as another way for our members to meet new people. The 25th Anniversary of WINGS was discussed and it was decided that our Anniversary would be linked to the year we first registered with the Charity Commission (1997) and as such we will seek to hold an event in 2022 to celebrate the 25th anniversary of this. **Date of next meeting:** This will be decided at a later date due to continued uncertainty but it is hoped that we may be able to hold the next AGM as a face to face meeting. AGM 2020 C.hairpers(¥r• report ta TTh￿ Thxr* w)u foi Juining us far Zc•)m A¢iM. In my 2019 I lookèd In￿ard to cek4JTating WINCIS 2P 8irihday in 2020 wlth a series of evthts InVr4vW￿ our membcys imd l)pnettseterf&...httle I knnw what 2020 would bfine. To be h(￿e5￿ when wp wpTrt inio WdoM) In ￿rrh 20201 thuught that ihp WWJLYIIK m*hi be IhE end af iis. HowL*EW, here w• Arè. (Ner a yedr and J lotkdowns Liter dnd ithrkabty, gilll eoing Siivnll. I lir• 15 In nn small iiK'4sure to twt) per4)￿. Sirnon Our Prwccl Manacpf, kcpt US al in t0￿h vlth 0￿ dnuther. Rpntly capk¥J relurtint trustets ￿10 the 21" C.MtlJry, Irilivducing us trt the m￿lL11e$ ofzoom which Fkls ènxhled Irustee thd been used to kp•p Youih ChJb rfy*.mbprs in ￿￿[b thrc¥Jgh iE¥ular staffpd sesSv)n& Emm4, our new Admin A¥Sisidnt was lirprAlly thrown iii al the deop prwl. srariiiis work at WINGS j￿1 bLfurp. thp tirst I¢Kkdown. I licxiRh ihe paThJomir shut us dnwn. Emmd worked c¥i, lar Furt￿ P￿iellts tor I￿1r staff a¥J M￿aSinR th* pwffjoll, rL'¥ul4r Pdyment.4 Inr rent aThJ ￿lI￿l￿S and thp year end acuyjnts. Shp A150 coped y￿h a IkKAI thiouxh the rDJf uninvi￿d R￿￿t$ ￿ the kitthen C*Jr very gralrlul thank5 to bfjth SIMC￿ diid Emma tor koe￿ng WING5 tK*lnR (Ivp.r durin% these uThprpcAlp.nted rhalkknthl timu. l alsf) nApd io mL'iILivn TheJrr•as v￿￿ hd¥ bEen a stalwxn rnem￿r her lal% wefe smau. dnd sa mueh nKJre than Ju5tour a•anw Since WL'opened thp WINGS Centse. She's hxd heJiii chaleny4 rpcendy dnd dedded to rebrL'. thank her. and Tony. Pwl I￿} alway4 tum up ￿ help at ev￿ i•¥enL I'd èlw likp to thank Lhe Kelm5Cftff Trust hlve beon pxylne Our I￿11 aThl hav•. now eed to @xtrnrf Thic to Mijrih 2022. gJpp)rl m¢ikes a coffi%hler3tde dif(prp.nr.p to c￿r firwiiial stabiliry Xt a lin￿ when we arp unablt to dp&4y lor gMt¢ or do n)uch pTrctKal fvndralslr Just befnrp The bxlthjwn som• nf our skn(f UiBani5ed an aftwnoon KinFl￿fifOrd. arwj we mux thank thvm tor ) really lovety sodal afterno￿1 also raieAJ fij￿￿. I I￿"￿that wx4 PrO￿lY LhE last tlmp al u5 rnEt in th• Ilpsh! We are uidtetul to T•v.o StoreJ fur iterns tor fJ)ristmas park5 *tbich W?￿ ￿nL Oul to Hnd to ddefs takin% part in the Aberdo¥ey Ili&p. RKle WFW) chuse WIN(15 a% their omndted chailty Icrf 2020. even thouRh the e¥ent IlW5 Cancel￿ we rec(y¥i'd £21XX* frnm m. I nevef tkniieht I'd séy this gubllrjy we rnu5t a150 thaThk Risli S•*idk atwj the ￿￿MmeDi fur rumine theFurfGugli sthpmel EvelYw￿ who r•oiJlxrtyworkcd for us quxllfi•d lor the ￿he￿ cJrLepl Emma, V* we *efL' 4bk to ke•p on ilK' and rnme out ol the panthmic wth Dur of CarL'fS more or intact. fd hke to thank the staff fof haniinR in thprp a￿￿ sldVll4111 corrt*t. L%PÉYJdl￿ thns@ wtrtr) staffed ilLv YEth Chjb Zoom sesSIUI15. wlIKh werè a lileline fow my ovm when ￿ (ell ¥Ery i50Lw We hfft ol been affected by CorrThvints In many and dp￿rs￿ ways afyj I th•t rnany ot ￿11 have bcen IN or IDSt friends ￿ lain* rnern￿r< thai Luwni wlth qr.hool cb)SUiE5 aiid the iseAaTinn of h)Lkdcw4n has beén parti(ddrty diFficult fof miny of uur mpmber& O thoughts ére with yoii al. r4ca>g du get in irAJrh rf ￿te,& WP th) ￿ hel Financial Statements For the Yèar Endod 31 December 2020 For NGS Iwomboume Special Needs Support Group) WINGS (Wom￿uM• Special Needs Support Groupl Content• ol th• fln•nclal •tat•m•nts for the yoit •nd•d 31 Decom￿1 2020 Cont•nt• P4• Independent ex¥min•fs report RwRipts and p3ym8nts St•ttrm•nt of assets and liabilTrtEs Note¥ to th¥ a¢eounts Sto8 Pw1 WING5 IWomboym• Sp•elal Needs Support Group) Ind•p•nd•nt Ex•mln•rf• R•port to th• Trust••s of WINGS Ilknbounw Sp•elaJ N••d• 8￿pPOrt Group) Charlty I r•Fth to the charity trust8es on my examinatr)n of the xwunts of the charity fof ts y￿1 ended 31 December 2020 wffttich are set wt on p8gtt 3 to 8 R•*pon8lbllltkn b••l• of r•port As the chanty's trustees you a￿ responsible for thtr prep8ratson of the ac¢ounts in accordance wth the r•quireW￿n1S of the Charitiès Act 20111'the ACVI. I report in respect of my examination of the chanty's accounts carl￿d out under section 145 01 thè Act and in earrying out my examin8tK)n I ha￿ folk)wed all the appl￿blO Direct￿nS gNen by Ihe Charity Cornmis$ under sectson 14515Mbl ofthe Act Ind•￿nd￿t •xamln•rf8 •tst¢mont I have ctsmpkte(I my examination l eofifirni that no material matt•rs have come to my att•ntion nnectron with the examination glvlng me cause to belEve that In any material respect" a¢eountin9 records wwe not kept in TèSPeCt of th8 charty as requ¢red by sathon 130 ofthe Art or thè accounts do not accord wlh records I have no c¢ne•ms and have come xross no othèr matt8rs in connection wrth the examinatN)n to whic* attentson slxyjkl be dr•wn in thts r•port in order to enab￿ a proper understa[￿Ing of th• accounts to be re8ch8d. Rthard ￿lle Bsc IHonsl FCCA For & on behalfof Ellingsworths Ltd Charteod C•rtifi8d Acctyjnlants POBox7717 Business Hub Wolverhamptt)n Road Codsall South Staffordshire W6 9JB Date.. Octobw 2021 Page 2 WINGS ￿0mbOUrne Spoclol Need• Support Group) R•c•lpl• ond P•ymonts for th• y•ar •nded 31Decem￿r 2020 2020 2020 2019 2019 INCOME DonatK*ns. hjnd raisiftg and Sundry Ineome Grants- rèstncted Grant5- unre5trictod Interest receNed 18,454 500 20,948 1,946 40,843 2.104 Tot•1 In¢om• 41,848 42,947 expENDITURE Empby8e costs Premises w5ts Repair5 General expenses Acbvity expenses Advertising Bank. credit card and oiher finance t*arges L¢g•l & prof•s$h)nal costs 33.274 7,923 102 3.750 2,324 34.S94 8.001 281 4.428 8.440 655 Totsl Exp•ndliur• 46 028 N•t ther•&*WID•crna••l In C*sh tor th• Y￿1 Pag• 3 WINGS IWomboum• Speci•l N••ds SuppDrt Group) statsmont ol AM•t• wnd Llab1llti￿ a¥ at 31 09￿mb*r 2020 2020 2020 2019 2019 Curt•nt •M•ts Bank and building so¢w balance5 and ¢ash In hand 176,469 182,649 176.489 182.649 Curr•nt Ilablllll•• Trade credittirs 13801 13601 N•t ¢urr•nt I￿?1* 176,109 182,289 176.109 A¢Curnyl•t￿ Fund• Accurnulated surplus brought Iward Net 1ncreasg1lD￿easel in Cash for the Year 182.289 195,754 13.465 182.289 P&3e 4 WINGS IWomt>oume S￿181 N••d• Support Group) Not•• to th• accounts lor th• y￿r •nd•d 31 Decgmb•r 2020 l Exp•ndltur• aMty• 2020 2019 Employ•• co•ts Wages and sglaries Training 33,274 33.942 2020 2019 Pr•mlw cost• Rènt Rate8 Light and heat 7,000 227 774 252 871 2020 2019 R•palrn Rapaiys and maintenance 102 281 102 281 2020 2019 General •xp•n8 D8S costs Insuranca Telepttone Solmfare Stat¥Jnery And posts 55 1.4C6 914 1.389 1,094 569 1.110 2020 2019 ActSvlty •X￿￿¥ Sundry and trafisport Play sche￿￿ acts'vities Play sd*rrE equipm#nl 2.172 6.288 1,378 Page S WINGS IWomboum• Speclal N￿dI Support Group) Not•• to th• •ccount• for th• ymr •ndod 31 D•e•mb•r 2020 2020 2019 Advertl•Sng and bu•In￿¥ gnt•rtalnlng cwt• Advertising and PR 2020 2019 B*nk, ef•dlt rArd and oth•rfim*ne• chary•s Bank charge5 2020 2019 Legal and profé88lonal e0818 Ac¢tsuntant's fees Fundraising o)nsutt8nt f¥¥s 360 295 655 2 C••h at b•nk 2020 2019 Barclays r￿mMUnty acmunl Investment account 20138692 Investment account 20132544 Investment Xcfyjnt 13622950 pty cash 22,327 77,881 30.540 76,425 76,170 91 75,679 176469 3 Credltow• 2020 2019 360 Approv•d ty th• TnMt•M and •lgb)•d on th•lr b•h•lf by • TruBt•• of the ch•rtty,' Tru•t•• Prlnt Nam•: NA FL-A ik P&rfJOK) Slgn•tUf•: P•3e 8 WINGS (Wombourn• Sp•elal Needs Support Group) Ind•p•nd•nt Ex•mln•f• R•port to th• Trust••s of WINGS Iwombounw Sp•elaJ N••d• Support Group) Charbty I r•Fth to the charity trust8es on my examinatw)n of the xwunts of the charity lof ts y￿1 ended 31 December 2020 wh￿h are set wt on pa￿ 3 to 6 R#pon•lbllltkn and b••l• of r•port As the chanty's trustees you 8re resporssible for thè prep8rthon of the ac¢ounts in accordance wth the requirew*nts of the Charitiès Act 20111'the ACVI. I report in resFect of my examinatKJn of the charty's acctyjnts carr￿d out under section 145 of thè Act and in carrying out my examin8tK)n I ha￿ fol￿We￿ all the appI￿ab￿ Direct￿nS gNen by Charity Cornmissh under sectson 14515Mbl ofthe Act Ind•￿nd￿t •xamln•rf8 •tst¢ment I have ctsmpkted my examination l eonfirni that no material matt•rs have come to my att•ntion eonnecbon with the examinalion 9iving me cause to belEve that In any material respe¢l". a¢eountin9 records wwe not kept in TèSPeCt of th8 chanty as required by s•thon 130 ofthe A¢t or thè accounts do not accord wlh thosè records I have no ￿ne￿nS and have come no oth•r matters in connection wrth the examinatN)n to whic attentson shoukl be dr•wn in thi$ r•port in order to enobk* a Fyoper understa1￿¥no of th• accounts to be reached. Rthard ￿lle Bsc IHonsl FCCA For 8 on behalfol Ellingsworths Ltd Charteod C•rtifi8d Acctyjnlants PO Box 7117 Business Hub Wolverhampton Road CTrYsall South Stsffordshire IW6 9JB Date.. Octobw 2021 Page 2