MINUTES OF THE MERESIDE COMMUNITY CENTRE ASSOCIATION
ANNUAL GENERAL MEETING
Held on Thursday 31 March 2022
PRESENT: John Caldwell ( Chair) Ann Matthews( Treasurer) Sue France (Booking Officer)
Ted Clarke Rosemary Dartnall Stefan Edwards Rowan
Connolly
Toby Herdsey
Apologies: None
Minutes of Last meeting: The minutes of the last Annual General Meeting held on 29 April 2019 were taken as read, agreed and signed as a correct record of that meeting by the Chair. There were no matters arising
Chairs Report: JC pointed out that it was three years since our last AGM due to restrictions and it was good to get back to some sort of normality. It was also pleasing to see a few more committee members being present compared to last time. However, we still need to attract more people to the committee in order to achieve some succession planning and the other main issue is the appointment of a new Secretary. With these in mind JC will get in touch with Phil Gillam, Membership Support Officer of Community Resource, to see how they can possibly help and advise us. As far as our finances are concerned we remain in a healthy position but we need to keep an eye on the effects of increased fuel prices and other costs, which may mean that booking fees will need to be revised. Finally, JC formally recorded the committees sincere thanks to Sue for keeping everything ticking over during some very difficult and challenging times.
Secretary’s Report: Position vacant
Treasurers Report: The balance sheets for the last three years were presented which showed that in spite of the restrictions we still managed a surplus of income over expenditure of £8152.09 for the year ended 31 January 2022. Cash reserves stood at £36,348.41 and the CCLA investment was valued at £91,943.92 following a good performance over the last twelve months. Also these monies will be switched into a new ethical fund in May this year as previously agreed.
Booking Officers Report: SF reported that things were still running smoothly. The Centre was more or less fully booked with very few vacant slots. All PAT testing was up to date and no further problems with the outside drains.
Election of Officers. Rowan Connolly was nominated by AM and seconded by SF and elected as Treasurer. Sue France was nominated by JC and seconded by AM and elected as Booking Officer.
Any Other Business: None
Date of next AGM: To be arranged and meeting closed
Mereside Community Centre Association
Financial Activities Comparison
February 2021 - January 2022
| TOTAL | |||
|---|---|---|---|
| FEB 2021 - JAN 2022 | FEB 2020 - JAN 2021 (PY) | ||
| Income | |||
| Grant | 0.00 | 10,000.00 | |
| Sales | 14,162.25 | 15,275.25 | |
| Unapplied Cash Payment Income | 6.00 | 169.00 | |
| Uncategorised Income | 11,160.31 | 4,456.89 | |
| Total Income | £25,328.56 | £29,901.14 | |
| Cost of Sales | |||
| Returned Deposit | 30.00 | 84.00 | |
| Total Cost of Sales | £30.00 | £84.00 | |
| TOTAL | £25,298.56 | £29,817.14 | |
| Expenditures | |||
| Advertising/Promotional | 5.98 | 0.00 | |
| Cleaning materials | 121.65 | 514.60 | |
| Computer Costs | 172.80 | 211.20 | |
| Electricity | 134.92 | -4,422.45 | |
| Equipment & Furnishings | 249.99 | 42.38 | |
| Gas | 2,434.77 | 2,872.39 | |
| Grounds Maintenance | 1,620.00 | 1,870.72 | |
| Hygiene Services | 368.66 | 350.04 | |
| Insurances | 0.00 | 1,119.89 | |
| Office/General Administrative Expenses | 0.00 | 1.49 | |
| Other Professional Services | 300.00 | 0.00 | |
| Phone Costs | 160.00 | 60.00 | |
| Printing, Postage and Stationery | 18.63 | 15.12 | |
| Repair and maintenance | 1,324.46 | 1,080.97 | |
| Salary | 8,832.27 | 7,361.92 | |
| PAYE | 433.97 | 2,118.88 | |
| Pension | 390.11 | 238.83 | |
| Total Salary | 9,656.35 | 9,719.63 | |
| Uncategorised Expense | 0.00 | 12.14 | |
| Water | 533.26 | 961.55 | |
| Total Expenditures | £17,101.47 | £14,409.67 | |
| NET OPERATING INCOME | £8,197.09 | £15,407.47 | |
| NET INCOME/(EXPENDITURE) | £8,197.09 | £15,407.47 |
Cash Basis Saturday, 22 October 2022 10:56 am GMT+01:00
1/1
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trust0 mombors of MERESIDE COMMUNrrf CENTRE ASSOCIATION On accounts for the year endad 2022 Charity no (If any) 1075373 Set on pages I rerM)rt to the truslees on my examination of the accourts of the above charty fthe Trnsf) for the year ejed 3110112022. As the charitys trustees. you are responsible for tho weparth'on of the accwnts in accLYdance with wuirements of the Charities Act 2011 (Ihe A). Rgspon•lbllftlo• and ba818 of rnport I report in T08Ct of my examination of the Trusfs accounts carried OLrt urKler secb'on 145 of ts 2011 Act and in CaIng out my examination, I have folkhved all the applicable DireclM>ns given by the Charity Commission under seclion 145(5)(b) of the Ad. Indepandent examlnerfs statsment I have COmketed my examinalion. I confirni that material matters have co to my attentson in clnectIon with the examination (other than that disdosed below.) which gNes me cause to believe that in, any material the aCcouj rec(xd8 were rK>t kept in accordance with section 130 of the Charities Act., or the accounls not accord vrith the accountsng records; or the accounts did not comply with the applicable requirements conceming the fomi and Content of accounts set out in the Charities (Accounts and Reprts) Regulations 2008 other than any requirement that the accounts give a Yrue and fairf view whith is not a matter considered as part of an indeperKth examination. with thè examination to vthich attent¥)n shoukl be drawn in this report in order to enable a 0per understanding of the accounts to be reached. . Please delete the the brkets rfthey do not appty. Signed: 2& 22 Relevant professlonal qualification(s) or body (rf any): IER Oct 2018
Addre89: SY2 5PG Section B Disclosure Only complete rf the examiner needs to highlight material matters of concem (see CC32, Independent examInats of d7anty accounts: directions and guidan(x for examineryd). Give here brlef details of any items that the examiner wlshes to d18cl. IER Oct 2018