## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year 1[st] April 2025 **To** 31[st] March 2026 

**From** 

**To** 

## Section A                        Reference and administration details 

**Charity name** Roade Village Hall and Playing Field Charity 

**Other names charity is known by Registered charity number (if any)** 1075365 **Charity's principal address** Roade Village Hall Bailey Brooks Lane Roade **Postcode** NN7 2LS 

## **Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12<br>13<br>14|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Chris Clayson|Chairman|||
||Sue Hagon|Secretary|01.04.2025-21.05.25||
||PatsyClayson|HiringSecretary|||
||Sue Dale|Treasurer|||
||Sheila Wood||||
||Stuart Shrubb||||
||Lorna Martin|||Short Mat Bowls Club|
||Katie Meneely|||Tennis Club|
||Aimie Evans|||RASCals|
||David Bennett|||Roade Parish Council|
||Karen Johnson|||Girlguiding|
||||||
||||||
||||||



## **Section B              Structure, governance and management** 

## **Description of the charity’s trusts** 

Type of governing document Trust Deed dated 11[th] March 1998 (eg. trust deed, constitution) How the charity is constituted Trust (eg. trust, association, company) 6 elected members, 5 representative members of village hall user groups Trustee selection methods (eg. appointed by, elected by) 

March **2012** 

**TAR** 

1 



## **Section C                    Objectives and activities** 

The object of the Charity shall be the provision and maintenance of a village hall, recreation ground and facilities ancillary thereto for the use of **Summary of the objects of the** the inhabitants of the Parish of Roade. **charity set out in its governing document** The charity continued its core task of the provision and maintenance of **Summary of the main** an attractive and functional village hall, playing field and tennis courts for **activities undertaken for the** use by the parishioners of Roade. **public benefit in relation to these objects (include within** The Trustees declare that they have had regard to the guidance issued **this section the statutory** by the Charity Commission on public benefit. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

Section D                      Achievements and performance The hall has continued to attract hirings, including a large number of **Summary of the main** children’s’ parties, and there are regular bookings every weekday. **achievements of the charity during the year** 

|**Section E                    Financial review**|**Section E                    Financial review**|
|---|---|
|**Brief statement of the**<br>**charity’s policy on reserves**<br>**Details of any funds materially**<br>**in deficit**||
||The trustees propose to maintain the charity’s reserves at a level which is<br>at least equivalent to six months operational expenditure.<br>The trustees review, on a quarterly basis, the amount of reserves that are<br>required to ensure that they are adequate to fulfil the charity’s continuing<br>obligations.<br>Any grant monies received prior to the work for which they are intended<br>being carried out, are ring-fenced as Restricted/Designated Funds.|
||Deficit for the year: £2,388.62, primarily due to a large unexpected<br>heating-related expense of £4,222.80.|



March **2012** 

**TAR** 

2 



## **Further financial review details (Optional information)** 

You **may choose** to include additional information, where relevant about: 

The charity’s income derives solely from lettings. 

- the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s) Full name(s)** Christopher J Clayson **Position (eg Secretary, Chair, etc)**[Chair ] 

March **2012** 

**TAR** 

3 



ROADE VILLAGE HALL & PLAYING FIELD CHARITY 

________________________________________________________________ Bailey Brooks Lane, Roade, Northampton. NN7 2LS    Tele: 01604 863662 Email: roadevillagehall@gmail.com                                             Charity No. 1075365 

## **ROADE VILLAGE HALL & PLAYING FIELD CHARITY INCOME & EXPENDITURE ACCUMULATED FUNDS AS AT 31[st] March 2026** 

|**INCOME**<br>**2025/26             2024/25**|**INCOME**<br>**2025/26             2024/25**|**INCOME**<br>**2025/26             2024/25**|
|---|---|---|
|**CURRENT ACCOUNT**|£|£|
|Balance brought forward from 31.03.25|30,678.32|34,622.91|
||||
|Income and Expenditure|-13,200.75|-3,944.59|
||||
|**Balance Carried Forward**|**17,477.57**|**30,678.32**|
||||
||||
||||
||||
||||
||||
||||
||||
||||
||||
||||
|**Balance Carried Forward**|**17,477.57**|**30,678.32**|
||||
||||
||||
||||
||||
||||
||||



**I have examined the records of the Roade Village Hall & Playing Field Charity for the year ending 31.03.26 and confirm they are in accordance with the income and expenditure account balance spreadsheets.** 

Signed: _____________________ Dated: __________________ 

**2025/26 2024/25** 

**INCOME** 



ROADE VILLAGE HALL & PLAYING FIELD CHARITY 

________________________________________________________________ Bailey Brooks Lane, Roade, Northampton. NN7 2LS    Tele: 01604 863662 Email: roadevillagehall@gmail.com                                             Charity No. 1075365 

||£|£|
|---|---|---|
||||
|Bloods|900.00|900.00|
|Mobile Breast Screening Unit|936.42|0.00|
|Car Park Hire|0.00|630.00|
|Community Larder|2,131.93|1,767.34|
|Equipment Sales|241.19|180.61|
|Field Hire|50.00|50.00|
|Flower Club|442.50|471.00|
|Football Club|200.00|200.00|
|Grants/Donations|0.00|0.00|
|History Society|240.00|240.00|
|Little City|240.00|0.00|
|Northampton Model Railway Club|3,470.00|0.00|
|Rag Dolly|132.00|684.00|
|1stRoade Brownies|609.00|468.00|
|Roade Parish Council|2,400.00|2,250.00|
|Roade Rascals|8,400.00|8,400.00|
|Roade Rugrats|1,298.25|965.25|
|Room Hire|10,994.00|11,187.50|
|Short Mat Bowls|3,375.00|3,408.00|
|Slimming World|2,994.00|2,774.00|
|Tea Dances|840.00|242.00|
|Website|10.80|0.00|
||||
||||
||||
||||
||||
||||
||||
||||
||||
|**SUB TOTAL**|**39,905.09**|**34,817.70**|
|**Tennis Courts**|||
||||
|Tennis Club Memberships(Village Hall Account)|310.00|0.00|
||||
||||
||||
||||
||||
|**TOTAL**|**40,215.09**|**34,817.70**|
|**EXPENDITURE**<br>**2025/26           2024/25**|||





ROADE VILLAGE HALL & PLAYING FIELD CHARITY 

________________________________________________________________ Bailey Brooks Lane, Roade, Northampton. NN7 2LS    Tele: 01604 863662 Email: roadevillagehall@gmail.com                                             Charity No. 1075365 

||£|£|
|---|---|---|
||||
|Business Rates|898.20|366.25|
|CCTV|90.00|501.96|
|Cleaning Labour|5,837.63|5,334.75|
|Cleaning Materials|1,794.62|1,567.29|
|Commercial Refuse|1,395.00|1,382.00|
|Dog Bins|468.00|0.00|
|Electricity|4,700.58|5,096.87|
|Fire Alarms Maintenance|511.86|2,201.13|
|Fire Extinguishers|139.53|437.20|
|Fixtures & Fittings|0.00|0.00|
|Gardening|3,147.90|3,526.01|
|Gas|3,809.01|3,370.03|
|Grass Cutting|1,418.22|1,249.95|
|Honorarium|400.00|400.00|
|Insurance|3,861.38|3,789.82|
|Internet|597.84|525.84|
|Music Licence|134.76|128.12|
|Petrol|115.86|122.25|
|Post/Printing/Admin|356.87|490.06|
|Repairs & Maintenance|6,489.79|4,615.70|
|Room Hire Refunds|628.00|0.00|
|Telephone|401.59|437.59|
|Water|1,732.70|1,173.18|
||||
||||
||||
|**SUB TOTAL**|**38,929.34**|**36,716.00**|
||||
||||
||||
||||
|**Tennis Courts**|||
||||
|Tennis Club Maintenance|120.00|345.00|
|Tennis Club Electricity|2,305,14|1,701.29|
|Tennis Club Refunds (inc £11,751.36 Sink Fund)|12,061.36|0.00|
||||
|**SUB TOTAL**|**14,486.50**|**2,046.29**|
||||
||||
|**TOTAL**|**53,415.84**|**38,762.29**|





CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
On accounts for the year
ended
gi.03.
Charity no
(if any)
lois
Set out on pages
I report to the trustees on my examination
fthe
charity (Ihe Trust") for the year ended31103 r
ccoun
of the above
Responsibilities and As the charity trustees of the Trust. you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 {°the Acr).
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charty Commission
under section 14515}(bl of the Act.
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below.) in connection with
the exarnination which gives me Gause to believe that in, any material
respeGi'.
accounting records were not kept in accordan￿ with section 130 of
the Ad or
the accounts do nol accord with the accounting records
Independent
examiner's statement
I have no conc8rns and have corne across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the 8ccounts to be reached.
' Please del8t8 the wonls in the brackets rfthey do not apwy.
Slgned:
Date:
gut
Name:
Relevant professional
qualificationls} or body
<rfany):
QILCA PikLG
Address:
U)
IER
October 2018

Section B
Disclosure
Only complete rf the examiner needs to high1￿ht matters of concern (see CC32,
Independent examination of charity ac¢ounts.' directions and guidance for
examiners).
Glve horn brief details of
any items that the
examiner wisha8 to
disclose.
October 2018
IER