## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month 1[st] April 2021 **To** 31[[st]] March Day Month Year **To** 31[[st]] March 2022 **From** ## Section A Reference and administration details **Charity name** Roade Village Hall and Playing Field Charity **Other names charity is known by** **Registered charity number (if any)** 1075365 **Charity's principal address** Roade Village Hall Bailey Brooks Lane Roade **Postcode** NN7 2LS ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Chris Clayson Chairman
2 Sue Hagon Secretary
Patsy Clayson Hiring Secretary
4 Sue Dale Treasurer
5 Eddie King
Derek Norton 01/04/2021 –
6
08/09/21
7 Sheila Wood
8 Stuart Shrubb
9 Lorna Martin Short Mat Bowls Club
10 Alex Dunn Tennis Club
11 Aimie Evans RASCals
12 Lorne Murray Roade Parish Council
13 Karen Johnson Girlguiding
14
15
**----- End of picture text -----**
## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Trust Deed dated 11[th] March 1998 (eg. trust deed, constitution) How the charity is Trust March **2012** **TAR** 1 constituted (eg. trust, association, company) ## Trustee selection methods (eg. appointed by, elected by) 7 elected members, 5 representative members of village hall user groups,1 co-opted member ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** The object of the Charity shall be the provision and maintenance of a village hall, recreation ground and facilities ancillary thereto for the use of the inhabitants of the Parish of Roade. **Summary of the main** The charity continued its core task of the provision and **activities undertaken for** maintenance of an attractive and functional village hall, playing **the public benefit in** field and tennis courts for use by the parishioners of Roade. **relation to these objects (include within this** The hall operated under Covid restrictions for part of the year. **section the statutory declaration that trustees** The Trustees declare that they have had regard to the guidance **have had regard to the** issued by the Charity Commission on public benefit. **guidance issued by the Charity Commission on public benefit)** ## Section D Achievements and performance The hall has continued to attract hirings, when permitted by **Summary of the main** Covid restrictions, including a large number of children’s’ **achievements of the** parties, and there are regular bookings every weekday. **charity during the year** ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** The trustees propose to maintain the charity’s reserves at a level which is at least equivalent to six months operational expenditure and have done so having regards to its manner of operation of likely funding streams. The trustees review, on a quarterly basis, the amount of reserves that are required to ensure that they are adequate to fulfil the charity’s continuing obligations. March **2012** **TAR** 2 Any grant monies received prior to the work for which they are intended being carried out, are ring-fenced as Restricted/Designated Funds. **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); The charity’s income derives solely from lettings. During the past year, due to the pandemic, we have received Government grants in the sum of £12,167. - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Christopher J Clayson Susan J Hagon **Position (eg Secretary, Chair, etc)**[Chair] Secretary March **2012** **TAR** 3 ROADE VILLAGE HALL & PLAYING FIELD CHARITY Balley Brooks Lang? Roade, Northampton. NN7 2LS Tele: 01604 863662 Emall: roadevillagehall@ymail.com Charity No. 1075365 ROADE VILLAGE HALL & PLAYING FIELD CHARITY INCOME & EXPENDITURE ACCUMULATED FUNDS AS AT 31°, March 2022 INCOME 2021122 2020121 CURRENT ACCOUNT Balance brou ht forward from 31.03.21 Transfer of CCLA Savin s Account 11.03.21 Sub Total Income and Ex enditure 8alance Carrfed Forward 41,431.86 0.00 31,616.01 11,561.22 43,177.23 -1.14537 41431.86 7 282.68 CCLA BANK ACCOUNT Balance brou ht fO￿ard from 31.03.20 Interest 01.04.20-31.03.21 CCLA Bank Accouiil closed 11.03.21 Balance Carrled Forward 0.00 0.00 11,547.48 13.74 -1156,, 22 0.00 0.00 Balance Carrled Forward 41431.86 I have oxamlned the records of the Road8 Vlllag8 Hall & Playlng Flold Charity for the year ending 31.03.22 and conflrni they aro In a¢cordancg With the Income and gxpenditure account balan spreadsheets. Signed: Dated.. ROADE VILLAGE HALL & PLAYING FIELD CHARITY Balley Brooks Lane, Roade, Northampton. NN7 2LS Tele: 01604 863662 Email: roadevilla9ehall@gmail.com Charity No. 1075365 INCOME 2021122 2020121 Bloods Mobile Breast Screenin Car Park Hire Communi Larder Fab Caterers Field Hire Fixtures & Fittin Flower Club Football Club Gardenin Club GrantslDonations Histo Socie Line Dancin Moo Music Pilates Hila Pilates Sue Re airslmaintenance 1st Roade Brownies Rainbows Roade Parish Council Roade Rascals Roade Ru rats Room Hire De Room Hire Short Mat Bowls Slimmin World Tumble Tots Wei ht WatGhers 650.00 0.00 1,405.00 925.00 0.00 0.00 0.00 279.00 400.00 120.00 12,167.00 240.00 80.00 3,225.00 420.00 0.00 24.00 371.25 0.00 1,800.00 7,800.00 666.00 0.00 7,631.50 2,101.00 1,950.00 1,160.00 0.00 450.00 800.00 0.00 1,505.00 585.00 200.00 0.00 160.00 102.00 0.00 0.00 20.636.36 240.00 0.00 855.00 105.00 90.00 0.00 0.00 110.00 1,800.00 5,850.00 36.00 100.00 1,410.00 143.00 620.00 670.00 324.00 120.00 Unit Food Bank osits SUB TOTAL 43 864.75 36,461.36 Tennis Courts Tennis Pavilion Hire Tennis Club Membershi GrantslDonations 0.00 5.919.00 100.00 200.00 6,565.00 0.00 SUB TOTAL 6,019.00 6,765.00 TOTAL 49 883.75 43 226.36 ROADE VILLAGE HALL & PLAYING FIELD CHARITY Bailey Brooks Lane, Roade, Northampton. NN7 2LS Tel•: 01604 863662 Email: roadevillagehall@gmail.com Charity No. 1075365 EXPENDITURE 2021122 2020121 British Gas SeNice Business Rates CCTV Cleanin Labour Cleanin Materials Commercial Refuse Bins Electrici Fire Alarms Maintenance Fire Extin uishers Fixtures & Fittin Gardenin 776.82 385.50 108.00 3,203.00 1,088.12 52.50 452.40 2,073.67 837.76 234.80 12,584.50 2,263.50 699.84 0.00 0.00 1,482.50 1.095.91 871.00 873.60 1,234.07 327.76 146.33 13,876.09 3,541.00 k11 Gas Grass Cuttin Health & Safe Honorarium Insurance Music Li￿nCe Petrol PosUPrintin IAdmin airs & Maintenan Room Hire refunds Tele hone Water 2,098.45 1,115.00 250.00 400.00 2,468.94 178.18 81.47 378.55 9,172.11 540.00 364.13 362.98 1,753.03 980.00 250.00 400.00 2,165.79 921.26 70.60 284.21 10,945.81 1,435.00 340.10 795.77 SUB TOTAL 41,470.38 44,489.67 Tennis Courts Tennis Club LTA Tennis Club Maintenance Tennis Club Electrici Tennis Club Refunds 180.00 357.53 551.66 41.50 165.00 0.00 317.06 0.00 SUB TOTAL 1.130.69 482.06 TOTAL 42 601.07 44 971.73 CHARITY COMMISSIO FOR ENGLAND AND WALE Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of V¥IK ￿ ftc On accounts for the year ended Charity no (if any) IO7 Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trus1"} for the year ended Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying oul my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145{5}{b) of the Act. Independent examinerfs I have completed my examination. I confirm that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect.. accounling records were not kept in accordance with sedion 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 3id Name.. Relevant professlonal qualification{sl or body (if any): CILCA Address: Old IEkncw¥s NNI IER October 2018 Section B Disclosure Only complete if the examiner needs to highlight matters of concern {see CC32. Independent examination of charity accounts.. directions and guidan￿ for examiners).