**REGISTERED COMPANY NO. 03739675 (England and Wales) REGISTERED CHARITY NO. 1075315**
**Report of the Trustees and the Unaudited Financial Statements for the year ended 31 March 2023 for The Film Place**
## **Reid & Co Corporate Services Limited**
Chartered Accountant Artemis House 4a Bramley Road Mount Farm Milton Keynes MK1 1PT
## **The Film Place**
## **Financial Statements**
## **Year ended 31 March 2023**
||**Page**|
|---|---|
|Trustees Annual Report|1 - 3|
|Statement of Financial Activities|4|
|Balance Sheet|5 - 6|
|Notes to the Financial Statements|7 - 9|
|Report of the Accountants|10|
|Detailed Statement of Financial Activities|11|
## **The Film Place**
## **Report of the Trustees for Year Ending 31[st] March 2023**
The past year has been a challenging one for The Film Place, not least due to the continuing recovery from the Covid pandemic. However, when allowed, and with our new seating programme and ticketing to enable social distancing, we were able to provide a weekly film.
Once restrictions were lifted, we were able to open up more seating. The audience figures at this point proved the public was sceptical about social distancing, but thanks must go to the Joint Management Committee and volunteers who did all that was practicably possible to keep the public safe within the rules at the time.
One of the problems we were facing, was the ageing of our projection equipment and sound system. This was apparent in the degradation of picture and sound quality within our venue.
Investment in new equipment was necessary.
In November 2022 a lifeline was offered in the form of an invitation to use a new venue within the University at the Vinson Building where there is a purpose-built lecture theatre which offers modern surroundings with comfortable seating, a superior screen, sound and lighting facilities, together with an adequate storage area.
Investment was still required to update and replace some of our equipment in order for it to be compatible with the University’s set up. However, once all issues were dealt with, the University’s AV contractors (DWM) completed the installation. Various grants were applied for to assist with the expense, but only one proved successful.
**Page 1**
## **The Film Place**
## **Report of the Trustees for Year Ending 31[st] March 2023**
We had planned to open in July 2022 but a delay was experienced by the fact that it took time to apply and get permission for a Change of Use of the premises to allow public showings of films.
A new programme of dates was arranged, and initial film programme issued.
Our Opening weekend on 20 /21 October 2022 was a great success. Our audience figures have increased; however, the choice of film has a great impact on these figures plus the fact we are competing against the likes of Netflix, Sky, You Tube etc.
Agreement to take on Duke of Edinburgh students from local schools did not materialise as planned, which has left us short of volunteers, and in particular projectionists. We are in the process of recruiting and training more mature volunteers from our audience base.
The Film Place now features on The Winslow Community Bus website offering trips to The Film Place from various locations surrounding Buckingham. However, trials for this service have been received with a modicum of success.
Specialist films have been trialled, i.e., a Ukrainian film offered to the Ukrainian community was not a success but a film in Spanish appealed to some local schools who sent students to help with their Spanish studies.
Alcohol licenses to sell wine to customers have been withheld until summer due to restrictions by the University.
In conclusion, a good venue, audience figures are up, but must be maintained and sourcing of volunteers remains a priority.
**Page 2**
## **The Film Place**
## **Report of the Trustees for Year Ending 31[st] March 2023**
## **REFERENCE AND ADMINISTRATIVE DETAILS**
**Registered Company number** : 03739675 (England and Wales)
**Registered Charity number** : 1075315
**Registered Office** : Yeomanry House Hunter Street Buckingham Buckinghamshire MK18 1EG
**Trustees:**
|J Tooley|Vice-Chancellor University of Buckingham|
|---|---|
|M G Dalzell|Retired|
|P Hoare|Retired|
|M Pringle|Retired|
|M White|Retired|
|N Brash|Semi-Retired Teacher|
|**Company Secretary**||
|M White|Retired|
|**Independent Examiner**||
|Reid & Co||
|Artemis House||
|4a Bramley Road||
|Mount Farm||
|Milton Keynes||
|MK1 1PT||
Approved by order of the board of Trustees on ………………………………. and signed on its behalf by:
……………………………………………………. M G Dalzell - Trustee
**Page 3**
## **The Film Place**
## **Statement of Financial Activities for the year ended 31 March 2023**
|**Page**
**INCOME AND ENDOWMENTS FROM**
Donations and legacies
11
**Charitable activities**
The Film Place
11
**Total**
**EXPENDITURE ON**
**Charitable activities**
The Film Place
11
**NET INCOME/(EXPENDITURE)**
**being net movement in funds**
**RECONCILIATION OF FUNDS**
**Total funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|**2023**
**2022**
**Unrestricted**
**Total**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
2,593
2,593
993
24,195
24,195
7,227
26,788
26,788
8,220
26,772
26,772
12,667
16
16
{4,447}
29,892
29,892
29,891
29,908
29,908
29,891|
|---|---|
**Page 4**
## **The Film Place**
## **Balance Sheet as at 31 March 2023**
|**Notes**
**FIXED ASSETS**
Intangible assets
4
Tangible assets
5
**CURRENT ASSETS**
Stocks
6
Debtors
7
Cash at bank and in hand
8
**CURRENT LIABILITIES**
Amounts falling due within one year
9
**NET CURRENT ASSETS**
**TOTAL ASSETS LESS CURRENT**
**LIABILITIES**
**FUNDS**
Unrestricted funds
10
**TOTAL FUNDS**|**2023**
**2022**
**Unrestricted**
**Total**
**Total**
**funds**
**funds**
**funds**
**£**
**£**
**£**
-
-
-
1,294
1,294
1,074
1,294
1,294
1,074
325
325
398
442
442
421
28,344
28,344
28,567
29,111
29,111
29,386
497
497
568
28,614
28,614
28,818
29,908
29,908
29,892
29,908
29,908
29,892
29,908
29,908
29,892|
|---|---|
**Page 5**
## **The Film Place**
## **Balance Sheet as at 31 March 2023 (continued)**
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 March 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 March 2023 in accordance with Section 476 of the Companies Act 2006.
The Trustees acknowledge their responsibilities for
- a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to charitable small companies.
The financial statements were approved by the Board of Trustees on ….......................... and were signed on its behalf by:
….............................................
**M G Dalzell - Trustee**
**Page 6**
**The Film Place**
## **Notes to the Financial Statements for the year ended 31 March 2023**
## **1 ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015), Financial Reporting Standard 102 'Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Plant and machinery 25% on reducing balance Fixtures and fittings 25% on reducing balance
## **Stock**
Stock is valued at the lower of cost and net realisable value, after making allowance for obsolete and slow moving items.
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the Trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
**Page 7**
## **The Film Place**
## **Notes to the Financial Statements - continued for the year ended 31 March 2023**
## **2 NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting)
||**2023**|**2022**|
|---|---|---|
||**£**|**£**|
|Depreciation - owned assets|470|358|
|Deficit on disposal of fixed assets|116|-|
## **3 TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 March 2023 nor for the year ended 31 March 2022. **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 March 2023 nor for the year ended 31 March 2022.
|**INTANGIBLE FIXED ASSETS**
**COST**
At 1 April 2022 and 31 March 2023
**DEPRECIATION**
At 1 April 2022 and 31 March 2023
**NET BOOK VALUE**
At 31 March 2023
At 31 March 2022|**Development**
**costs**
**£**
4,266
4,266
-
-|
|---|---|
## **4 INTANGIBLE FIXED ASSETS**
## **5 TANGIBLE FIXED ASSETS**
|**COST**
At 1 April 2022
Additions
Disposals
At 31 March 2023
**DEPRECIATION**
At 1 April 2022
Charge for the year
Disposals
At 31 March 2023
**NET BOOK VALUE**
31 March 2023
31 March 2022|**Plant and**
**Fixtures and**
**machinery**
**fittings**
**Total**
**£**
**£**
**£**
2,650
8,046
10,696
130
676
806
**1,061**
**-**
**4,607**
**-**
**5,668**
**-**
1,719
4,115
5,834
2,239
7,383
9,622
135
335
470
**1,005**
**-**
**4,547**
**-**
**5,552**
**-**
1,369
3,171
4,540
350
944
1,294
411
663
1,074|
|---|---|
**Page 8**
## **The Film Place**
## **Notes to the Financial Statements - continued for the year ended 31 March 2023**
|**6**
**STOCKS**
Confectionery stock
**7**
**DEBTORS**
Trade debtors
Other debtors
Prepayments
**8**
**CASH AT BANK AND IN HAND**
Current account
Business premium account
Petty cash
**9**
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Trade creditors
Accruals and deferred income
**10**
**MOVEMENT IN FUNDS**
**Transfers**
**At**
**between**
**01/04/2022**
**funds**
**£**
**£**
**Unrestricted funds**
General fund
29,892
-
**Transfers**
**At**
**between**
**01/04/2021**
**funds**
**£**
**£**
**Unrestricted funds**
General fund
34,339
-|**2023**
**2022**
**£**
**£**
325
398
-
-
-
-
442
421
442
421
3,374
901
24,970
27,666
-
-
28,344
28,567
-
208
497
360
497
568
**Net**
**movement**
**At**
**in funds**
**31/03/2023**
**£**
**£**
16
29,908
**Net**
**movement**
**At**
**in funds**
**31/03/2022**
**£**
**£**
{4,447}
29,892|
|---|---|
**Page 9**
## **Independent Examiners Report to the Trustees of The Film Place**
## **Independent examiner's report to the Trustees of The Film Place**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 March 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also it's directors for the purposes of Company Law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act')
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- 1 accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
- 2 the accounts do not accord with those records; or
- 3 the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirements that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
- 4 the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities {applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)}.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Reid & Co Corporate Services Limited Chartered Accountant Artemis House 4a Bramley Road Mount Farm Milton Keynes MK1 1PT
Date….....................................................
**Page 10**
## **The Film Place**
## **Detailed Statement of Financial Activities for the year ended 31 March 2023**
|**INCOME AND ENDOWMENTS**
**Donations and legacies**
Friends and patrons
Other donations and grants
Gift aid recoverable
**Charitable activities**
Ticket sales
Advertising income
Confectionery
**Total incoming resources**
**EXPENDITURE**
**Charitable activities**
Insurance
Postage and stationery
Marketing
Sundries
Film costs
Confectionery costs
Accountancy fees
Management fees
Licences
Subscriptions
Projectionists
Repairs and renewals
Online costs
Depreciation - Plant and machinery
Depreciation - Fixtures and fittings
**Support costs**
**Finance costs**
Loss on sale of tangible assets
**Total resources expended**
**Net income/(expenditure)**|**2023**
**2022**
**£**
**£**
-
2,497
780
96
213
2,593
993
21,118
6,205
482
43
2,595
979
24,195
7,227
26,788
8,220
447
650
50
10
2,993
1,942
1,723
80
11,405
4,503
1,372
519
300
300
5,250
3,740
509
**74**
**-**
280
95
-
-
157
30
1,700
514
135
137
335
221
26,656
12,667
116
-
26,772
12,667
16
{4.447}|
|---|---|
**Page 11**