2023-08-31-accounts - Four Oaks Primary School Parent Teacher and Friends Association

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Trustees’ Annual Report for the period Period start date Period end date A A From ba d denkoarie “2022 To - 31 ‘hint . “2023 Section A Reference and administration details

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Section A
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. Four Oaks Primary School Parent Teacher and Friends charity number (if any) any) | 1075253 Charity's principal address| Edge Hill Road Sutton Coldfield

Registered charity number (if any) any) | 1075253

Names of the charity trustees who manage the charity

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document] stitution adopted 22 April 1998, as amended on 17 July 2023
How ae a ‘ An association consisting of the parents, guardians or carers of any pupil currently the charity is constituted | 5 ttending the school, teaching and non-teaching staff currently employed by the school, and any person over the age of 18 wishing to offer appropriate support or help to the school and who is accepted by the committee as a member
{hystes eapation menace The charity's trustees are elected or re-elected annually at the Annual General Meeting held in October each year

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

® policies and procedures adopted for the induction and training of trustees;
e the charity's organisational structure and any wider network with which the charity works;
e relationship with any related parties;
e trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Objectives and activities

The object of the association is to advance the education of pupils in the school in particular by:

Summary of the objects of the * Developing effective relationships between the staff, parents and rote in al others associated with the school, ge i cient e Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
TAR 2 March 2012

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During the year, the main activities of the PTFA were:
- Christmas Fayre
- Summer Festival
- Pop-up Circus
- Comedy Night
- §marties Challenge
- School discos & pizza nights
The PTFA plan the above events as either family, school pupils, or parent
orientated events.
Summary of the main ;
activities undertaken for the The profits raised from these events are donated to the school to help
public benefit in relation to fund various facilities or items for educational purposes as agreed with
these objects (include within | the School's Head Teacher and Governing Body.
this section the statutory : —_ ,
declaration that trustees have | !n planning the activities for the year, the trustees of the charity have had
had regard to the guidance regard to the guidance issued by the Charity Commission on public
issued by the Charity benefit and other key aspects of charity law, including their roles and
Commission on public responsibilities as trustees of the charity.
benefit)
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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about: ® policy on grantmaking; e policy programme related investment;
e contribution made by volunteers.

TAR

March 2012

Section D Achievements and performance Summary[of][ the][main] ' The PTFAnaar continues to. be strong and. well supported with. a very achievements of the charity enthusiastic and dedicated committee and membership. ering te yaar Infant & Junior discos returned to school with the lifting of COVID-19 social distancing restrictions, and again proved very popular with the pupils. Three discos generated a total profit of £1,844. Our annual Smartie Challenge was again well supported, generating a profit of £1,346. The Christmas Fayre returned indoors, after being held outdoors in the previous year, due to COVID-19 social distancing requirements. The event was a resounding success, resulting in a profit of £3,226. The PTFA hosted a Pop-up Circus for the first time. The children were all able to practice their circus skills before accompanying their families the | next day to enjoy the circus performance. The event was hugely popular, selling out three shows and generating a profit of £3,350. The Summer Festival was hugely popular as ever, raising £4,584 profit. The ever-popular Comedy night in February 2023 was another enjoyable evening, generating a profit of £981. The PTFA continued to generate funds from Amazon Smile, Easy Fundraising, Rags to Riches and various other recycling sources at no cost to our supporters. In total these generated £1,591.

The PTFA also operated a “200 Club” to generate additional funds. During the year 40.6% of proceeds from the 200 Club were returned to the purpose of the PTFA.

Our online “PTA Events” platform, enabling parents to buy event tickets, merchandise, second hand uniform and 200 club tickets, has proved to be a valuable tool to increase attendance at PTFA events. The schoo! fund continues to provide a monthly income which is helping to make a difference and goes toward providing the schoo! with the necessary funding for school teaching projects and themes. In total the PTFA donated £18,838 to the school during the year. This included a contribution to the school to subsidise a whole school trip to a local theatre’s Christmas pantomime, funding the Year 6 CGP revision books, Year 6 leaver merchandise and BBQ, musical instruments, drama group productions for years 4, 5 & 6, a visiting author and various religious and SEN support materials.

TAR

March 2012

Section E

Financial review

The PTFA holds cash reserves of £23,162 as at 31 August 2023, all of Brief statement of the which are unrestricted funds. The association holds sufficient funds in a charity’s policy on reserves non-interest-bearing bank current account to meet liabilities as they become payable. Surplus funds are deposited in interest bearing bank accounts.

Details of any funds materially P in deficit Not applicable

Further financial review details (Optional information)

You may choose to include

additional information, where relevant about:

e the charity’s principal sources of funds (including any fundraising);
e how expenditure has supported the key objectives of the charity;
e investment policy and objectives including any ethical investment policy adopted.

Section F

Other optional information

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Section G Declaration
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The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees y, ;
Signature(s)- K Woy| | bt esa
Full name(s) |Wendy Todd Robert McQuillan
etc)
Date| 16 October 2023
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TAR

March 2012

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4.) CHARITY COMMISSION [Charity Name: FOUR OAKS PRIMARY SCHOOL PARENT
ee? FOR ENGLAND AND WALES |TEACHER & FRIENDS ASSOCIATION 1075253
Receipts and payments accounts
For the period To
from 31-Aug-23
Section A Receipts and payments
Unrestricted Restricted Endowment
funds funds funds Tokel fost iad
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
Ai Receipts
[ChristmasEvents| C“‘“CHWVSSTCdCTCC“‘CdiLOUUUCOS25]Ee,ee |ae | [7,] [3,887592 ||
SchoolShow |ee | es
SpringBamOe |C—C“‘iCESCCCC“‘E?U [CeCO] (= a5 820]
EE |
[Smarties[School Discos Challenge &PizzaNights || C“‘OOG]ZT TC [CTdE|eeeC™C~C“‘“‘SCSdCYLC“C‘#N”N’N’N’NWN’WW [CC~“‘CKdCLSCO™CC‘(‘#(#C#C#(#C#@S«] |‘NB eee[503|
ReadaionCd C—“‘i YC 24
VoluntaryDonationsaTC Cd C“‘C¥#ilSLOOCOC‘éAS89] [6,035|
Otherincome:;egee SlLda |a)Cid ee lll |
BankinterestCid—EE ) Cd 8| [1,358] ||
A2 Asset and investment sales,
see table).
ee
ne
ub totes |S [ores]
Total receipts [8] (——] [7
A3 Payments
Eventexpenses—s«d[
[Fundraising —S~<~~~é BB] [SSCSdd
[(SSCS] [dL] [[at]
PTABallCosts SSC [SSSSSCSCSC«SSOY]] SSSSSCSCSCSCSdiCSCS~S~«did [CSS]]
lEntertainerFees| COT CCE—_-] [+C“‘KYSCLCOCCC‘édSN] [700
licences SSS | 880|
insurance40 te)0) 88)
Ce| eee i eeee |re |a
A4 Asset and investment
(a peer ieee ee (aan | ae
a rg er
Subtotal] |
Net of receipts/(payments) | rE: | aa: | [S.338)]
AS5 Transfers between funds EE | eee eee ee
AG Cash funds last year end ee ee ||
Cash funds this yearend[_23.i62][|[||[__23,162
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CCXX R1 accounts (SS)

Section B Statement of	assets and liabilities at the end of the	assets and liabilities at the end of the	period
Categories B1Cashfunds	Details	Unrestricted funds to nearest£	es	Restricted funds to nearest£ es	Endowment funds tonearest£
	Totalcash funds (agree balances with receipts and payments		__—23,tez}{TT	TT -
	account(s))
		Unrestricted	Restricted		Endowment
—_—	Details —	funds to nearest£	funds tonearest£		funds tonearest£
—_	Fund towhich Details assetbelongs ——=		a	:	Currentvalue optional
B4 Assets retained for the	Details	Fundtowhich asset belongs	Gost(optional) __		Currentvalue ‘optional
i	Fundtowhich Details ==		Amountdue option		Whendue option
Signed byoneortwotrusteeson behalf ofalltswusiees	F Signature	: PrintName	Name		Date of pose
	2
		Robert McQuillan
R2accounts(SS)	7

CCXX R2 accounts (SS)

Foe! CHARITY COMMISSION nF, FOR ENGLAND AND WALES

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

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Report to the trustees/ . ; _
members of Four Oaks Primary School Parent Teacher & Friends Association
On accounts for the year a Charity no
ended 31 August 2023 (if any) 1075253
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| report to the trustees on my examination of the accounts of the above charity (“the Trust’) for the year ended 31 August 2023.

Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

| report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
e the accounting records were not kept in accordance with section 130 of the Charities Act; or
e the accounts did not accord with the accounting records.

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

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Relevant professional
qualification(s) or body | BA Accounting & Law
(if any):
Address: | 211 Blackberry Lane
Four Oaks, Sutton Coldfield
B74 4JR
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IER

October 2018

Section B

Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

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Give here brief details of
any items that the Not Applicable
examiner wishes to
disclose.
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IER

, fs|

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October 2018
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