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Registered Charity Number: 1075221
THE HEAD ON IN KIDS CLUB
FINANCIAL STATEMENTS
Period ended
31 AUGUST 2023
Phoenix Accountancy and Business Consultancy Limited
THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
Contents to the Financial Statements For the period ended 31 August 2023
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| Trustees Annual Report | 3 |
| Independent Examiners’ Report | 9 |
| Receipts and Payments Account | 10 |
| Statement of Assets and Liabilities | 11 |
| NotestotheFinancialStatements | 12 |
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
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Trustees Annual Report For the year ending 31 August 2023
The Trustees present their report with the Independently examined financial statements of Head On In Kids Club, a registered Charity, for the year ending 31 August 2023.
Reference and Administrative Details of the Charity, its Trustees and Advisers Name of charity: Head On In Kids Club Charity Registration Number: 1075221 Principal Operating Address: Head On In Kids Club Inmans County Primary School Inmans Road Hedon East Yorkshire HU12 8NL
Trustees:
Names of Trustees who served during the year were as follows:
Emma Regan Chair Appointed 26.10.22 Becki Rosser Treasurer Resigned 26.10.22 Craig Spence Treasurer Appointed 24.10.23 Katherine Smith Secretary Resigned 26.10.22 Rebecca Darvig Secretary Appointed 26.10.22 Jo Layfield Safeguarding Rep. Appointed 26.10.22 Andrea Vickers Play worker Resigned 24.10.23
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Non Trustee Roles Diane Hockless Co-ordinator Karen Westfield Minute Taker
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
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Trustees Annual Report For the year ending 31 August 2023
Independent Examiner:
Rebecca Triffitt, MAAT Practice Accountant
Employee of: Phoenix Accountancy and Business Consultancy Limited Morley’s Cottage, Morley’s Yard
Walkergate
Beverley East Yorkshire HU17 9BY
Bankers:
HSBC
3-4 Jameson Street Hull East Yorkshire HU1 33X
Virgin Money PLC Jubilee House Gosforth Newcastle-upon-Tyne NE3 4PL
Structure, Governance and Management
Governing Document:
The Head On In Kids Club is a registered charity, registered with the Charity Commission on 23% April 1999 and governed by its Constitution adopted on 15” July 1998 as amended 8" February 1999, 15 November 1999, 8% May 2000 and 3” June 2019.
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
Trustees Annual Report For the year ending 31% August 2023
Recruitment and appointment of Trustees
The Trustees form the Executive Committee of the charity. The members of the Executive Committee are elected at the Annual General Meeting by the members of the Charity. All members are circulated with invitations to nominate Trustees in advance of the AGM.
The Constitution states that the Executive Committee shall consist of the Honorary Officers (Chairperson, Secretary and Treasurer) and not less than two nor more than eight members of the Kids Club elected by the Annual General Meeting.
The Executive Committee may co-opt new charity Trustees at any time. Co-opted members are not entitled to vote.
At every AGM, all of the Trustees must retire from office but shall be eligible for reelection or re-co-option.
Trustee Induction and Training:
New Trustees undergo induction training. The induction includes a discussion about the role and responsibilities of Trustees, the activities, aims and objectives of the charity, the structure of the organisation, board of Trustees, general procedures of the organisation. New Trustees are introduced to volunteers and other Trustees, and are provided with the Charity Commissions ‘Roles and Responsibilities of Trustees’, the Constitution, the business plan, the latest statutory financial statements, Annual Report, and financial reports provided to the board of Trustees. Any additional training required by the new Trustees will be identified during induction, and may be requested at any point by new and existing Trustees, where it is considered useful to their role as Trustee.
Organisational Structure:
The board of Trustees manages the Charity, and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and minuted. The board holds a meeting quarterly.
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
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Trustees Annual Report For the year ending 31% August 2023
Risk Management:
The major risks, to which the charity is exposed, as identified by the Trustees, have been reviewed and systems have been established to mitigate those risks. All systems and procedures are reviewed regularly to ensure they meet charity law and our own organisations aims and objectives.
Objectives and Activities
Head On In Kids Club objects are:
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To provide the necessary care, recreation and learning during out of school hours and school holidays
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To advance the education and training of the persons in the provision of such care, education and recreational facilities.
Main objectives for the following year:
In shaping our objectives for the following year and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit.
The main objectives for 2023/24 are:
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e to continue to provide the same high quality child care provision as we have done for the past 25 years
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e to further enhance the excellent reputation the club has built up over the years
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e to plan for and oversee all snags that come with good club
Review of Activities 2022/23
The Head On In Kids Club board of Trustees is satisfied that in 2022/23:
- e Our work reflected our aims. e Our resources were well managed.
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
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Trustees Annual Report For the year ending 31* August 2023
Review of Activities 2022/23 (continued)
During the accounting period we have undertaken the foilowing activities:
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e Bouncy Castle
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e Magician
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e Sports day
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e Water Play day
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e Circus Skills day
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e Park Visits
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e Arts & Crafts days
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e Summer Faye (25 year anniversary)
Financial Review
Reserves Policy
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As a non-profit making charity the Committee of Head on-in Kids Club have reviewed the need for reserves in line with guidance issued by the Charity Commission. The reserves policy requires the charity to maintain a level of reserves that will ensure: e the charity is able to operate during periods of lower income covering at least a full 12 months
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e money is reserved for unexpected events, redundancies or any emergencies e ensure money is reserved for unexpected events, redundancies or any emergencies
Principal Funding Sources
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The Charity’s principal funding source is from fees charged to parents of the children attending the Head On In Kids Club.
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
Trustees Annual Report For the year ending 315* August 2023
Plans for Future periods
Please see main objectives for the following year.
Statement of disdosure of information to Independent Examiner
We, the Trustees of the charity who held office at the date of approval of these financial statements, each confirm so far as we are aware, that:
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e there is no relevant information of which the charity’s Independent Examiner is unaware; and
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e we have taken all the steps that we ought to have taken as Trustees in order to make ourselves aware of any relevant information and to establish that the charity’s independent examiners are aware of that information.
Statement of Trustees responsibilities
The Trustees are responsible for preparing a Trustees’ Annual Report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards. Head On In Kids Club has income below £250,000 and has therefore elected to prepare the financial statements on a Receipts and Payments basis in line with the Charities Act 2011.
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The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity. They are also responsible for safequarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities.
Trustee Dedaration
The Trustees declare that they have approved the Trustees Annual Report. Signed on behalf of the charity’s Trustees
Emma Regan Chair of the board of Trustees
Date: 13/12/23
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
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Independent Examiner’s Report to the Members of The Head On In Kids Club
I report on the accounts of The Head On Kids Club for the year ending 31 August 2023, which are set out on pages 10 to 13.
Respective responsibilities of Trustees and examiner
The charity’s Trustees are responsible for the preparation of the accounts. The charity's Trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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e examine the accounts under section 145 of the Charities Act; e to follow the procedures laid down in the General Directions given by the Charity Commissioners under section 145 (5)(b) of the Charities Act; and
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e to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
Independent examiner’s statement
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In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements
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a. to keep accounting records in accordance with section 130 and 131 of the Charities Act; and
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b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Rebecca Triffitt, MAAT Practice Accountant Employee of Phoenix Accountancy and Business Consultancy Limited Morley‘s Cottage, Money’s Yard
Walkergate Beverley HU17 9BY BS\D\O2, Date: C 2 A f.aaa
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
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Statement of Assets and Liabilities As at 31 August 2023
| Notes | 2023 | 2022 | |
|---|---|---|---|
| MonetaryAssets | £ | £ | |
| HSBC Current Account | 36,852 | 32,279 | |
| HSBC Savings Account | 51,638 | 51,083 | |
| Virgin SavingsAccount | 53,068 | 52,856 | |
| Total Monetary Assets | 141,558 | 136,218 | |
| Comprising: | |||
| Unrestricted Funds | 141,558 | 136,218 | |
| Restricted Funds | , | - 141,558 |
- 136,218 |
| Non-Monetary Assets and Liabilities | |||
| Fixed Assets forthe Charity's use | |||
| No value | No value | ||
| Equipment | provided | provided | |
| Debtors | |||
| Trade Debtors | 3,095 | 3,011 | |
| 3,095 | 3,011 | ||
| Creditors Trade Creditors |
(1,832) | (2,700) | |
| Rent | - | (3,740) | |
| Accounts Fees (Current Year) | (839) | (744) | |
| Accounts Fees (Prior Year) | - | - | |
| (2,671) | (7,184) |
These financial statements were approved by the committee on date__1.2/)2 /23 and signed on its behalf by:
Li hos <—— Emma Regan, Chair
The notes on pages 12 to 13 form part of these financial statements.
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
Notes to the Financial Statements For the year ended 31 August 2023
Notes
1 Basis of Preparation
These accounts have been prepared on a receipts and payments (R&P) basis in line with Charity Commission guldance for a charity of this size.
The Head On In Kids Club was registered as a Charity on 23 April 1999.
The comparative figures are for the year 1%* September 2020 to 31 August 2022.
2 Staffing Costs
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|2023|2022|
|Total|Total|
|£|£|
|Salaries|85,555|78,660|
|Tax|and|NI|11,547|11,282|
|Employers|NI|Rebate|(4,241)|(3,060)|
|Pension|2,303|1,482|
|Staff Training|864|67|
|96,028|88,431|
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3 Payments to Trustees
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During the year remuneration was paid to two Trustees out of the funds of the Charity as follows:
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|Diane|Hockless|27,413|
|—|Payment|
|Andrea|Vickers|14,716|
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These two Trustees are paid employees of the Charity. There are no prohibitions in the Constitution In relation to making Payments to Trustees.
There was no reimbursement of travel expenses to Trustees in respect of the year or the prior year.
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THE HEAD ON IN KIDS CLUB
Charity Number: 1075221
Notes to the Financial Statements
For the year ended 31 August 2023
Notes 4 Related Party Transactions (continued)
During the year the Charity had no related party transactions with its Trustees/Senior Officers and the organisations they represent on the Board of The Head On In Kids Club.
5 Taxation
Head On In Kids Club is a registered charity. All the Charities’ income Is applied to its charitable objectives and the association is therefore exempt under current legislation from most forms of taxation.
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The charity is not VAT registered and all expenditure includes irrecoverable VAT.
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