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2024-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 3 3 1 0 3 2 4
Section A Reference and administration details
Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address
6th Ramsgate Royal Harbour Sea Scouts Group
Ice House, Military Road
Ramsgate, Kent
Postcode C T 1 1 9 L G

Names of the charity trustees who manage the charity

(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)

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15		 Trustee Name Office (if any) Dates acted if not for
whole year
Shirley Appleby Group Lead Volunteer
Wanda Renham Chair
Natasha Vaccaro Treasurer
Lorna Willis Trustee

Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)

Type of advisor Name Address
Chartered Accountants HilaryAdams 158 High Street,Hern Bay,Kent CT6 5NP

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Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document

(e.g. trust deed, constitution)

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

How the charity is constituted

The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

The Group is managed by the Group Trustees, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Group Lead Volunteer, individual b) trustee' consideration of major risks section leaders (if opted to take on the responsibility) and and the systems and procedures to parent’s representation and meets every 2 months. manage them Members of the Trustee Board complete 'Essential Information for Trustees' training within the first 5 months of joining the committee. This Group Trustees exist to support the Group Lead Volunteer in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

Section B

Structure, governance and management (continued) Risk and Internal Control The Group Trustees have identified the major risks to which

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The Group Trustees have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Section C

Summary of the objects of the charity set out in its governing document

Objectives and activities

The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development,

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empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends.

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Summary of the main activities in relation to these objects

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

Public benefit statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Section D Achievements and performance
Summary of the main achievements of
the charity during the year
Our group has grown from strength to strength. We are
seeing a steady increase in all sections and waiting lists in
all sections. This is thanks to the dedication of our leaders
and the courage of the young people.

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We have an active programme running. All sections have had opportunities to take part in water activies and go on camps, activities and to attend St George's Day to renew their promise. We have completed renovations to the outside of hte buildings including new lintels, Windows and door. We have replaced kayaks and water activity equipment and camping equipment.

Section E Financial Review
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Further financial review details (optional information)
Youmay chooseto include additional
information, where relevant, about:
The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustees considers that the group should hold a sum
equivalent to 12 months running costs, circa £5000.
• how expenditure has supported the key
objectives of the charity;
Brief statement of the charity’s policy on
reserves
The Group Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustees considers
the cash flow requirements.
• the charity’s principal sources of funds
(including any fundraising);
• investment policy and objectives;
Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
Reserves Policy		 The
Group's
policy
on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustees considers that the group should hold a sum
equivalent to 12 months running costs, circa £5000.
Reserves Policy


The Group Trustees regularly monitors the levels of bank
balances and the interest rates received to ensure the group
obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may be
withdrawn, before doing so the Group Trustees considers
the cash flow requirements.

Investment Policy
The Group's Income and Expenditure is very small and as a
consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using only
mainstream banks or building societies or The Scout
Association's Short Term Investment Service.

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Section F Other Optional Information
Plans for future periods (details of any
significant activities planned to achieve
them) Next Years’ objectives: To continue to renovate the ground
floor of the Ice House into a community centre. To continue
to update our camping activity equipment. To keep growing
each section and our leadership team and trustee board.
Section G Policies
The charities key policies are: Equal Opportunities
Privacy and Data Protection
Religious
Safeguarding
Safety
Vetting
Youth member anti-bullying
Scouts' Complaints Policy
Community impact and political campaigning
Using Social Media
Externally Led Activities including engaging external speakers

Section H Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) ~~es~~ Natahsa Vaccaro Shirley Appleby ~~|~~ Position (eg Secretary, Chair) ~~E~~ Treasurer ~~S~~ Group Lead Volunteer Date 0 7 0 1 2 5 ~~can~~

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31.3.24 31.3.23 Income Admln Bank Interest Donatlon Grant Events - Beavers Events - Cubs Events - Scouts Fundraising Gift Aid Membership Fees Swap Shop Other 75.59 391.67 215,73 164,428.43 20.00 504.00 294.41 4,877,74 0.00 8,073.00 0.00 65.00 0.00 46.86 4,117.81 132,500.00 247.50 1,172.60 25.50 1,659.95 2,096.35 10,146.90 5.00 0.00 178,945.57 152,018.47 Expense Activity Equipment Admin Badges / Scarves and T-shirts Events Events - Beavers EN'ents - Cubs Events - Scouts I￿ House Insuran Neetings - Scouts Membership Costs Other Utilities 17,306.48 477.87 240.77 1,680.25 0.00 435.00 272.00 162,674.19 477.96 0.00 2,467.50 1,414.65 1 178.81 1,694.91 289.77 600.66 430.00 200.00 1,592.78 380.00 119,752.79 1,726.80 182.00 2,696.50 0.00 1 549.72 188,625.48 131,095.93 ,Net surplus / (deficit) -9,679.91 20,922.54 Balance b/f 40,529.17 19,606.63 Balan￿ c/f 30 849.26 40 529.17 Comprised of.. Treasurer *8078 ITr House ¥3360 Reserves "2960 Expense 2,617.68 22,083.07 6,148.51 0.00 368.95 33,165.73 6,856.83 137.66 30 849.26 0.00 40 529.17

INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF 6- RAMSGATE ROYAL HARBOUR SEA SCOUT GROUP We report on the projected Income and Expendlture Account of the Association for the year ended 31 March 2024. Respectlve responsibllltles of trustees and examlner The charlty's trustees are responslble for the preparatlon of the accounts. The charlty's trustees conslder that an audlt Is not required for thls year under section 144 of the Charities Act 2011 (the 2011 Act) and that an Independent examination Is needed. It is our responslbllity to: examine the accounts under settlon 145 of the 2011 Act. to follow the procedures lald down in the general Directions given by the Charlty Commlsslon under section 145(5)(b) of the 2011 Act. and to state whether particular matters have come to our attention. Basis of independent examiner's report Our examination was carried out In accordance with the general Dlrections given by the Charity Commission. An examination includes a review of the accounting ecords kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required In an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view, and the report is limited to those matters set out In the statement below. Independent examiner's statement In connettlon with our examination, no matter has come to our attentlon: I which gives us reasonable cause to belleve that in any material respett the eoulrements: to keep accounting records In accordance with settion 130 of the 2011 Act. and to prepare accounts whlch accord wlth the accounting records and comply with the accountlng requlrements of the 2011 Act ot been met. or ave (2) to whlch, In our oplnlon, attentlon should be drawn In order to enable a proper nderstsndlng of the accounts to be reached, Hllary Adam6 Ltd Chartered Accountants 158 Hlgh Street Herne Bay Kent cr6 5NP Date: 28 August 2024