Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 2 to end date 3 1 0 3 2 3
Section A Reference and administration details
Charity name 6th Ramsgate Royal Harbour Sea Scouts Group
Other names the charity is known by
Registered charity number (if any) 1 0 7 5 2 1 6
HQ registration number
Ice House, Military Road
Ramsgate, Kent
Postcode C T 1 1 9 L G
Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| ShirleyAppleby | GroupLead Volunteer | ||
| Karen Elderton | Secretary | ||
| PipKeefe | Chair | ||
| Mathew Andrews | Treasurer | ||
| Lorna Willis | Executive member | ||
Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
| Type of advisor | Name | Address |
|---|---|---|
| Chartered Accountants | HilaryAdams | 158 High Street, Hern Bay, Kent CT6 5NP |
1 LT700001 (3rd December 2018)
Section B
Structure, governance and management
| Type of governing document | The Group's governing documents are those of the The | The Group's governing documents are those of the The | The Group's governing documents are those of the The | The Group's governing documents are those of the The | The Group's governing documents are those of the The |
|---|---|---|---|---|---|
| Scout Association. They consist | of a Royal Charter, which in | ||||
| turn gives authority to the Bye Laws of the Association and | |||||
| The Policy, Organisation and Rules of The Scout | |||||
| (e.g. trust deed, constitution) | Association. | ||||
| How the charity is constituted | The Group is a trust | established | under its rules which are | ||
| (e.g. trust, association, company) | common to all Scouts. | ||||
| Trustee selection methods | The Trustees are appointed in accordance with the Policy, | ||||
| (e.g. appointed by, elected by) | Organisation and Rules of The Scout Association. | ||||
| Additional governance issues (optional information but encouraged as best | practice) | ||||
| You may choose to include additional | The Group is managed by the Group Trustees, the | ||||
| information, where relevant, about: | |||||
| Group which is an educational charity. As charity trustees | |||||
| they are responsible | for complying with legislation | ||||
| applicable to charities. This includes the registration, | |||||
| keeping proper accounts and making returns to the Charity | |||||
| Commission as | appropriate. | ||||
| Policies and procedures adopted for: | |||||
| a) the induction and training of trustees; | The Committee | consists of 3 independent representatives, | |||
| b) trustee' consideration of major risks | Chair, Treasurer and Group Lead Volunteer, individual | ||||
| and the systems and procedures to | section leaders | (if opted to take on the responsibility) and | |||
| manage them | |||||
| Members of the | Trustee Board complete_'Essential_ | ||||
| Information for Trustees' training within the first 5 months of | |||||
| joining the committee. | |||||
| This Group Trustees exist to support the Group Lead | |||||
| Volunteer in meeting the responsibilities of the | |||||
| appointments and is | responsible for: | ||||
| The maintenance of | Group property; | ||||
| The raising of funds | and the administration of Group | ||||
| finance; | |||||
| The insurance of persons, property and equipment; | |||||
| Group public occasions; | |||||
| Assisting in the | recruitment of leaders and other adult | ||||
| support; | |||||
| Appointing any sub committees that may be required; | |||||
| Appointing Group Administrators and Advisors other than | |||||
| those who are elected. |
Section B
Structure, governance and management (continued)
2 LT700001 (3rd December 2018)
Risk and Internal Control
The Group Trustees have identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Trustees could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.
Section C
Summary of the objects of the charity set out in its governing document 3 LT700001 (3rd December 2018)
Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society
empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values: Integrity - We act with integrity; we are honest, trustworthy and loyal. Respect - We have self-respect and respect for others. Care - We support others and take care of the world in which we live. Belief - We explore our faiths, beliefs and attitudes. Co-operation - We make a positive difference; we cooperate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.
Summary of the main activities in relation to these objects
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about: Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
| Section D | Achievements and performance |
|---|---|
| Summary of the main achievements of the charity during the year |
|
| Our group has grown from strength to strength. We are seeing a steady increase in all sections and waiting lists in all sections. This is thanks to the dedication of our leaders |
4 LT700001 (3rd December 2018)
and the courage of the young people.
We have an active programme running. All sections have had opportunities to take part in water activies and go on camps, activities and to attend St George's Day to renew their promise. We have completed renovations on the top floor of our building and now have a fully accessible headquarters.
| Section E | Financial Review |
|---|---|
| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £5000. objectives of the charity; reserves The Group Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustees considers the cash flow requirements. (including any fundraising); Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. Reserves Policy |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Trustees considers that the group should hold a sum equivalent to 12 months running costs, circa £5000. Reserves Policy |
The Group Trustees regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustees considers the cash flow requirements. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
5 LT700001 (3rd December 2018)
| Section F | Section F | Section F | Section F | Section F | Section F | Section F | Section F |
|---|---|---|---|---|---|---|---|
| Plans for future periods (details of any significant activities planned to achieve them) |
|||||||
| Ice House int a community centre. To continue to update our water activity and general activity equipment. To keep growing each section and our leadership team. |
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| Section G | |||||||
| The charities key policies are: | |||||||
| Section H | Declaration | ||||||
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
|||||||
| Karen Elderton | ShirleyAppleby | ||||||
| Secretary | GroupLead Volunteer | ||||||
| 3 | 0 | 1 | 2 | 3 | |||
| 2 |
6 LT700001 (3rd December 2018)
31.3.23 31.3.22 Income ank Interest Donation Grant Events- Beavers Events Cub5 Events - Scouts Fundra151ng 46.86 4.117.81 L32.500.00 247.50 1.172.60 25.50 1.659.95 2,096.35 10.146.90 5.00 0.00 0.00 0.00 0.00 10.056.68 Mernber5hip Fees Swap Shop Badges I Scarves and T%hirts Camps l Activlties 9.186.91 136.00 514.10 L.315.76 90.00 652.28 Other 152.018.47 21,951.73 Expen#* Actlwlty Equlpment Admln Badges I Scarves and T-shlrts Even15 Events - Beavers Events Cub5 Events - Scouts Ice House Insuranee Meetings- Beaver5 Meetlngs- Scouts Membership Costs Camps l Activltie5 Activltles Boat Equlpment / Maintenarrfe Other 1,6Y.91 289.77 600.66 430.00 200.00 1.592.78 380.00 119.752.79 1,726.80 0.00 182.00 2,696.50 0.00 0.00 0.00 0.00 1 549.72 0.00 L.587.96 0.00 9.439.36 2.402.22 2,861.50 983.17 1.1 10.07 1.782.50 3,041.59 13L.095.93 24.247.05 Net surplus I Ideflcltl 20.922.54 12,295.321 alJnce blf 19,606.63 22.193.00 Balance clf 40 $29.17 19 897.68 Uoyds -Treasurer actount Ice House prolert Reserves Account Expense Account 368.95 33,165.73 6.856.83 137.66 19.591.63 0.00 0.00 306.05 40 529.17 19 897.6
INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS OF 6- RAMSGATE ROYAL HARBOUR SEA SCOUT GROUP We report on the projected Income and Expenditure Acc¢yJnt of the Assoclatlon for the year ended 31 March 2023. Respecthie responslbllltles ot trustees and examlner The charity's trustee5 are responsible for the preparatiofi OF the accounts. The charlty's trustees consider that an audit Is not required for this year under settion 144 of the Chanties Act 2011 Ilhe 2011 Act) and that an independent examlnation 15 needed. It 55 our responslbility to.. exarnlne the accounts under section 145 of the 2011 Act. to follow the procedures laid down in the general Directions given by the Charity Cornmi55lon under section 14515llbl of the 2011 Act., and to stats whether partlculèr matters have come to our attentloTr. Bbs5s of Independent éxamln•rfs report Our examlnatlon was ¢4rrlef1 out a¢¢ord8fi¢e wlth the general Dlrethons 9lven bv the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented v41th those records. It alse Includes consSderatlon of any unusual iterns or dlsclesures In the accounts, and seeklng explanations frorn you as tru5rees conceming any such matter5. The procedures undertaken do Thot provide all the evidence that would be required In an audit and consequently no opinion Is given as to whether the a¢¢ounts present a'true and f)* view, and Ihe port 1$ Ilrnited to those m)tters $et out In the ststement below, Independent •xamln•rfs ststement In connectlon wtth our examlnaiion. rbo matter has wme to our attention.. 111 which gives us reasonable couse to believe that in any rnateriol respert the requirements.. to keep accounttng records in accordance wlth settion 130 of the 2011 Act,. and to prepare a¢¢ounts which •ttorO with the a¢¢ounbftg re¢ord$ and Compty wlth the accounring requlrernents of the 2011 Act have not been met.. or 121 to svhich. in our opinion, attention shoulj be drawn in order to efiable a proper undersranding of the èccounts t<tr be reathed. It should be noted that the previous yearfs figures hove not been independently examlned and, as such. no oplnion is given on these. Hilèry Adams Ltd Chartered Accountants 158 Hlgh Street Herne Bay Kent cr6 5NP Date.. 03 July 2023