Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 6th Ramsgate Royal Harbour Sea Scouts
Other names the charity is known by
Registered charity number (if any) 1 0 7 5 2 1 6
HQ registration number
Charity’s principal address Ice House, Military Road
Ramsgate, Kent
Postcode C T 1 1 9 L G
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
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Dates acted if not
Trustee Name Office (if any)
for whole year
1 Shirley Appleby Group Scout Leader
2 Karen Elderton Secretary
3 Pip Keefe Chair
4 Ann Horwell Treasurer
5 Lorna Willis Executive member
6
7
8
9
10
11
12
13
14
15
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Names and addresses of advisers (optional information but encouraged as best practice) (These will be published in the annual report of the charity)
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Type of advisor Name Address
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1 LT700001 (3rd December 2018)
Structure, governance and management
Section B
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
(e.g. trust deed, constitution) How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
(e.g. trust, association, company)
Trustee selection methods (e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional information, where relevant, about:
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
Policies and procedures adopted for: The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group a) the induction and training of trustees; Scout Leaders, individual section leaders (if opted to take b) trustee' consideration of major risks on the responsibility) and parent’s representation and and the systems and procedures to meets every 2 months. manage them
Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance;
The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (3rd December 2018)
| Section B Structure, governance and management (continued) |
Section B Structure, governance and management (continued) |
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| Risk and Internal Control (Specimen 1) The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. |
3 LT700001 (3rd December 2018)
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|Section C|Objectives and activities|
|Summary of the objects of the charity set|The Purpose of Scouting|
|out in its governing document|Scouting exists to actively engage and support young|
|people in their personal development,|
|empowering them to make a positive contribution to|
|society.|
|The Values of Scouting|
|As Scouts we are guided by these values:|
|Integrity -|We act with integrity; we are honest, trustworthy|
|and loyal.|
|Respect -|We have self-respect and respect for others.|
|Care -|We support others and take care of the world in|
|which we live.|
|Belief -|We explore our faiths, beliefs and attitudes.|
|Co-operation -|We make a positive difference; we co-|
|operate with others and make friends.|
|The Scout Method|
|Scouting takes place when young people, in partnership|
|with adults, work together based on the|
|values of Scouting and:|
|- enjoy what they are doing and have fun|
|- take part in activities indoors and outdoors|
|- learn by doing|
|- share in spiritual reflection|
|- take responsibility and make choices|
|- undertake new and challenging activities|
|- make and live by their Promise.|
|Summary of the main activities in relation|
|to these objects|
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Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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contribution made by volunteers;
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policy on investments.
4 LT700001 (3rd December 2018)
| Public benefit statement The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Section D Achievements and performance |
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| Summary of the main achievements of the charity during the year Despite the pandemic our group has grown from strength to strength. We are seeing a steady increase in all sections and waiting lists have been set up. This is thanks to the dedication of our leaders and the courage of the young people. We have had a few opportunities for face to face scouting and an active online programme running. All sections have had opportunities to take part in online District camps, activities and to attend St George's Day to renew their promise. |
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| Section E Financial Review |
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| Quantify and explain any designations Brief statement of the charity’s policy on reserves |
Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, circa £5000. |
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate)
Further financial review details (optional information)
5 LT700001 (3rd December 2018)
| Youmay chooseto include additional | Youmay chooseto include additional | |
|---|---|---|
| • the | information, where relevant, about: charity’s principal sources of funds |
Investment Policy (Specimen 1) |
| • how | • investment policy and objectives; (including any fundraising); expenditure has supported the key objectives of the charity; |
Investment Policy (Specimen 2) The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. |
| Section F | Other Optional Information | |
| Plans | for future periods (details of any | |
| significant activities planned to achieve | ||
| them) | Next Years’ objectives: To get a new roof on the Ice House. To continue to update our water activity and general activity equipment. To keep growing each section and our leadership team. |
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Karen Elderton Shirley Appleby Position (eg Secretary, Chair) Secretary Group Scout Leader Date 1 9 0 1 2 2
6 LT700001 (3rd December 2018)
6th Ramsgate Royal Harbour Sea Scouts Accounts Year Ended March 31st 2021
| Income: Subs & Capitaton Camps / Actvites TDC refund EDF Refund Donatons & Fundraising TDC Business Interrupton Grants Gif Aid Miscellaneous |
£4,562.00 £246.50 £49.38 £155.28 £1,401.69 £18,712.00 £4,157.34 £250.00 |
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| TOTAL | £29,534.19 |
| Expenditure: Subs Refunds Capitaton Camps and Actvites Badges / Neckers Sailor's Church Rent Utlites - Gas & Electricity Insurance Ice House Sundries Boat & Equipment Maintenance Miscellaneous |
£450.00 £1,118.00 £143.16 £175.10 £1,227.58 £1,342.65 £2,197.00 £2,471.60 £717.15 £855.89 |
| TOTAL | £10,698.13 |
| Bank Reconciliaton: Bank balance at 31/3/2020 Cash In Hand |
£4,012.23 £99.85 |
| Total - Bankplus Cash at 31/3/20 | £4,112.08 |
| Income for year Expenditure for year |
£29,534.19 -£10,698.13 |
| Total - Bankplus Cash at 31/3/21 | £22,948.14 |
| Cash In Hand | |
| £90.12 | |
| Bank Balance at 31/3/21 | £22,858.02 |