Kiveton Park and Wales Community Development Trust Financial statements for the year for the period ended 31st March 2024 Charity number: 1075184 Company number: 3298583 Vokntary Action Rotherham The Spectrum, Coke Hlll, Rotherham, 560 2HX Tel- 01709 829821 FdX- 01709 829822 Emall,. adMInarOtherharn.Org.uk Web: www.varotherham.org.uk
Kiveton Park and Wales Communlty Development Trust Contents of the flnancial statements Page Legal and administrative details Trustees, annual report (incorporating the directors, report) Independent examiners report statement of financial activities Balance sheet Notes to the financial statements 10-17 Page 2
Kiveton Park and Wales Community Development Trust Legal and Administrative detalls Charlty number 1075184 Company number 3298583 Dlrectors ITru8tees) Joy Wright - resigned on 21 December 2023 Lindsay Turner Kathleen Payne - resigned 14 September 2023 Helen Greer-waring - resigned 14 September 2023 Jeremy Clark - appointed on 06 July 2023 Kerry Lowe - appointed on 14 September 2023 Sherie Robinson - appointed on 14 September 2023 Carolynn Ogden - appointed on 21 December 2023 Reglstered offic8 Old Colliery Offices Colliery Road Kivelon Park Sheffield S26 6LR Bankgrs Virgln Money 66 Farg8te Sheffield S12HE Iiidependeiit examlner Aayush Tekriwal Voluntary Aclion Rotherham Ltd Communily Accountancy The Spectrum Coke Hill Rotherham S60 2HX Page 3
Kiveton Park and Wales Community Development Trust Trustees, Annual Report (Incorporatlng the Dlrectors. Report) for the year ended 31 March 2024 The trustees. who are also directors of the charity for the purposes of the Companies Act, submit their annual report and financial statements for the year ended 31st March 2024. Structure. goveynance and management The organisation is a charitable company limited by guarantee, incorporated on 2nd June 1997 and registered as a charity on 21st April 1999. The company was established under memorandum of association which established the objects and powers of the charitable company and is governed under the articles of association. In the event of the company being wound up trustees are required to contribute £1 only. Recrultment & appolntment of trustees The trustees are known as Members of the Managernent Commlttee. There are no formal rules within our memorandum or articles for the rotation of trustees. Trustees normally stand for re-election at the AGM and any vacanl positions may be filled by co-option throughout the year. Due to the level of contact with vulnerable groups and the fiduciary duty of trustees we ask that new trustees, as with new staff. agree to a DBS check. Trustee Inductlon & tralnlng New trustees are invited lo attend a short induction training session following the AGM or at other appropriate times throughout the year. This is usually led by the Chair of the Management Committee and the new trustees are given an induction pack to include: The responsibilities of Management Committee members The Trust handbook that sets out the operalional framework for the Company A copy of the meorandum and articles of association The Charily Commission's publication -'The Essential Trustee" The latest published accounts A skills checklisl to identify appropriate training 111 ¢4ddilivri Iv Ihis, dny appropiiale li aiiiiiig is idenkn'fied Iliiouyliuul Ilie yedl (111(I knuiilee are encouraged to attend. Risk management The Trust has established 3 sub groups to report to the full Management Committee on the key issues of Human Resources, Finances and Policy and Planning. In each of these areas risks are reviewed and policies set in place to minimise those risks. Risk assessments are carried out of any event or new activily undertaken. Organlsatlonal structure The Trust has a Management Committee of up to 12 members who meet at least monthly and are responsible for the strategic direction and policy of the charity. At present the committee has 6 members as ilemised on page 3. During the year ending 31 March 2024. the Trust employed the following part-time members of staff: Kevin Bennett- Facility Manager Kim Warner- Social Prescribing Officer Ingrid Hitchens- Finance Officer Karen Bond- Finance Officer Page 4
Klveton Park and Wales Communlty Dèvelopment Trust Tru¥ta85' Annual Report {In¢orporatlng the Dlrectors, Report) forth8 year onded 31 March 2024 Objectives and actlvltles The objective of the Trust is to promote any charitable purpose for the benefit of the residents of the parish of Kiveton Park and Wales. A number of projects, aclivities and enterprise take place in furtherance of this.. Community enterprise development Sporting aclivilie5 Social prescribing Lunch clubs for the eldedy Community newslelter production and distributlon Consultation and support for community gTOUPS Liaison on behalf of the communitywilh key agencles e.g. The Land Trust and Sheffield City Reglon The representation of local organisalions is an essential part of mainlaining links within the community and developing appropriate strategy. At a nalional level, we are members of Locality, an umbrella organisation for community development Iriisls. The organisalion always keeps abreast of national and local governmeni policy which impaGls on the regeneration of our communily. Publlc Benoflt Statement In planning our activilie5 in the year we kept in mind Ihe Charlty Commission's guidance on public benefit. The main focus of the TrLbSt is to enhance life in the community through recrealional and leisure time aclivilies. Also to provide certain services for the community al a minlmal cost to them. The beneficiaiies cover a wide speclrum from infants lo senior citizens. Achievements and performance 2023-24 Social Prescribing has become more sustainable throughoul this period via the recovery and re.. profiling of a £25k reslricled funding program from 'Y Ofkshire and Huinbeiside ioll¥iy tlidl Iidb dLliiev¢d greater communily impact and provided a robust platform to successfully apply for a 3 year Reaching Communities grant from the National lollery. This Grant is concerned with providing long term sustainability and provide a slructure which Is robust and relevant to meet the challenge of meeting communily needs for period 2024-27. Unrestricled revenue sources, football pitch hire and office rental conlinue lo provide financial slability which is a highly effective and balanced finance model lor an effective and sustainable charily Flnancial position The financial statements are sel oul in pages 9 to 18 The total funds at the year-end sland at £700,925 (2023- £680,480). Funds consist of fixed assets lo the value of £472.541 (2023: £480,313), balances remaining on restricled funding of £42,70712023'. £43,645) and a general reserve of £192,218 (2023: £161,835). The Trust is in a position to cover all core Tunning costs secured from social enterprise. The Sports facility is fully booked evenings and weekends for the next 12 monlhs Funding received from Yorkshire & Humber Lottery in the previous year secured the extra hours of the Social Prescribing Officers for the remainder of this financial year. Page S
Kiveton Park and Wales Community Development Trust Trustees. Annual Report (incorporatlng the Directors, Report) for the year ended 31 March 2024 Prlnclpal funding sources The Trust is financially self-sustained. receiving most of its income from charitable activities such as the Sport Park and rental income. Funding is applied for, as appropriate for specific projects and initiatives. Reserves pollcy It is the Trust's policy to retain between 3 and 6 months running costs in reserve. This would be to cover any staff redundancies and wind down costs in the event of the closure of the of the charity. At the end of 31 March 2024. the general resetve excluding Investments in fixed assets stands at £185,677 (2023.. £156,522). Plans for future perlods We will be looklng to furtheT expand and extend our successful Social Prescribing Hub We will also be using grant-alded funding to utilise our sports facility to offer more sport- based aclivities particularly for young people, schools, women and girls. Trustees. responslbllitles statement The trustees are also directors for the purposes of company law. Company law requlres the trustees to prepare financial statements for each financial year which give a true and fair view of the statemenl of affairs of Ihe charitable company at the end of the year and of surplus or deficit for that period. In preparing those financial statements, the trustees are required to.. select suitable accounting policies and then apply them on a consistent basls, making judgements and estimates that are prudent and reasonable. The directors must also prepare the financlal statemenls on the going concern basis unless it is inappropriate lo prcoumc that thc charilble company will contlnue in business. The trustees are responslble for keeping proper accounting records which disclose, with reasonable accuracy at any time. the financial position of the charitable Company, and enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities The trustees declare that Ihey liave approved the trustees, annnual report above. f of th éharil Signed on be trustees: Signed.. Date: Jal, Iir Name.. Trustee Page 6
Independent examlners report to the trustees of Klveton Park and Wales Communlty Development Trust I report to the charity trustees on my examination on the accounts of the charitable company for the year ended 31 March 2024. Responslbllltles and basls for report As trustees of the charitable company (and also Its dlrectors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Havlng 5ali5fied myself that the account5 of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charitvs accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act,). In carrying out my examination S have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act. Independent examlner's statement I have completed my examination. I confirm that no matters have come to my attention Sn connection with the examlnation glving me cause to believe.. 1. accounting records were not kept in respect of the charitable company as required by Section 386 of the 2006 Act. or 2. the accounts do not accord with those records,. or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair view which is not matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the St8lernent of Recommended Practice for accounling and reporting by charities (FRS102). I have no concerns and have come across no other malters in connection wilh the examination to which atlenlion should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Slgned: Date: Aayush Tekriwal Voluntary Action Rotherham Ltd Community Accountancy The Spectrum, Coke Hill Rotherham S60 2HX Page 7
Klvoton Park and Wales Communlty Development Trust Statement of Ilnanclal actlvlileg for the year ended 31 March 2024 Unr•&trfcled Funds R•Blrfct8d Fund• 2024 Unreslrfded Totsl Fundj Rastricted Funds 2023 Tol•l 14ot•• INCOMING RESOURCES Donations and legacies Charitable activlties 3,865 134.037 400 44.980 4,265 179,017 1,175 96.001 1.175 109,051 13.050 Total Incomlng resou0$ 137 902 46,380 183,282 97.176 13,050 110.226 EXPENDED RESOURCES Charltable activities 4 116.519 46,318 162.837 109,824 14,325 124,149 Total expendgd re$ourc88 116,619 162,837 109,824 14,325 124.149 Net (expenditurel I Income 21,383 1938) 20.446 (12,648) (1,275) (13,9231 Premlses revaluatlon galn 70,000 70,000 Transfor8 b6tweon fund8 Nat movomont In lund8 21,383 1938) 20,446 57,352 (1,275) 56.077 Total fund8 brought forward 636.835 43.846 680,481 579,483 44,921 624,404 Total fund8 carrled forward 658,218 700,926 636.835 43,646 680,481 The Slatemenl of Flnancial Actlvlties Includ6s all galn8 and losses recognised in the year The activities of the charitable company are dassed as continuing. Page 8
K5veton Park and Wale5 Communlty Development Trust Balance sheet a8 at 31 March 2024 2024 2023 Flxed Assets Tangible fixed assets Notes 472,541 472,541 480,313 480.313 Current As8et8 Debtors Cash and short term deposits 8,524 249,421 257,945 9,411 203,179 212,590 Current Ilabllltles Creditors- amounts due within one year (29,561) 112,423> Net current 8886ts 228,384 200,167 Net asset8 700,925 680,480 Represented by.. Unrestricted funds Donation reserve Restricted funds Total fund8 192.218 466,000 42.707 700,925 161,835 475,000 43,645 680,480 12 The notes on the following pages form part of these financial statements. For the period ended 31 st March 2024, the charitable company was entilled to the audlt exemption under seclion 477 of the Companies Act 2006 relating to small companies. Tlie i))¥iiib¥rs liav¥ iiul Iv4uii¥d Ilit> Luiiip¥iiy lu ubluiii uii ¥udil iii 8Lwid<lllL& willi stiLtiuii 478 uf the Companies Acl 2006. The directorsllruslees acknowledge their responsibilities fof complying wilh the requirements of the Act with respect to accounting records and for the preparation of accounts. These financial statements have been prepared In accordance wilh the provislons applicable to companies subject to Ihe small companies regime. The trustees dLIa)# that they have approved the financial statements Signed on behalf of the tiusle Signed. Date. Name. Trustee Page 9
Kiveton Park and Wales Community Development Trust Notes to the flnanclal statem8nts for the year ended 31 March 2024 l Accounting pollcles Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective from 1 January 2019) - (Charities SORP {FRS102)) and the Companies Act 2006. The charity meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recogni5ed at historical cost or transaction value, unless otheiSe stated in the relevant accounling policy note{s). Golng concern note The financial statements have been prepared on a going conrn basis. The trustees have considered the level of funds held and the expected level of income and expenditure for the 12 months following the authorising of these financial statements and consider the going concern basis appropriate. Incomlng resources All material incoming resources have been included in the Statement of Financial Activities when the charity is entitled to the income, when any performance condition8 attached are met, when it is probable that the income will be received and when the amount can be measured reliably. No amount ig included in Ihe fin8nci81 gtatements for volunteer time in line with the SORP (FRS102). Income from rents is accounted for during Ihe period to which the room or office was hired. Grant income is deferred if the period the monies relate to is specified or indicated by the funder, Fund accountlng Incoming resources that may be applied for the charities general purposes are treated as unrestricted incoming resources and are credited to the unrestricted funds. Where a donation or grant is required lo be used for a specific purpose, the amount concerned is treated as restricted income and is credited to the appropriate restricted fund. The donation reserve is made up of the net book value of the Old Colliery Offices which was donated to the charity back in 2013 and re-valued in 2017 and 2023. Page 10
Kiveton Park and Wales Community Development Trust Notes to the flnancial statements contlnued for the year ended 31 March 2024 2 INCOMING RESOURCES Income from donatlons and legacles General donations Unrestricted Restrlcted Funds Funds 3,865 400 3,865 400 2024 2023 4.265 4,265 1,175 1,175 Income received from donations and legacies in 2023 was attributed to unrestricted funds. 2024 2023 3 INCOMING RESOURCES Income from charltable actlvltles Sports Park income Rental income Refreshments income other income Grants National Lottery Funding Social Prescribing Service, VAR Bullding Recovery in Communities Community Fridge Gardening Group Warm Bank Unrestrlcted Restrlcted Funds Funds 64,985 49.096 8,541 11,415 64,985 49,096 8,541 11,415 58,911 31,521 5,362 207 25.250 13,000 5,000 730 1,000 25,250 13,000 5,000 730 1,000 8,000 1,000 500 3,550 109,051 134,037 44,980 179,017 Income received from charitable activities was £179,417 (2023.. £109,051) of which £134,037 (2022: £98,001) was attributable to unrestTiCted funds and £45,380 (2023: £13,050) was attrihiitable to restricted funds. Page11
Kiveton Park and Wales Communlty Developrnent Trust Notes to the financial statements continued for the year ended 31 March 2024 Resources Expended All expenditure is included on an accruals basls and has been classified under headings that aggregate all costs related to the category. Expenditure is recognised where there is a legal or constructive obligation to make payments to third parties, it is probable that the settlement will be required and the amount of the obligation can be measured reliably. Charitable activities Include expenditure on resources applied by the charity in undertaking work to meet its charitable objectives. This includes both the direct costs and support costs relating to these activities. Tanglble flxed assets All items of capital expenditure below £500 are written off as incurred. Depreciation is calculated to write down the cost or valuation. less estimated residual value, of all tangible fixed assets over their expected useful lives on the following basis: Buildings Fixtures, fittings & equipment Off ice equipment slraight line over 50 years 150/0 reducing balance 250/0 reducing balance Support Cost allocation Support costs are those that assist the work of the charity but do not directly represent charitable activities and incliide the cost of governance and administrative payroll G05ts. They are incurred directly in support of expenditure on the objects of the charity. Debtors and credllors recelvablelpayable wlthln one year Debtors and creditors with no stated interest rate and receivable or payable within one year are recorded at transaction price. Any105ses arising from impairment are recognised in expenditure. Provisions Provisions are recognised when the charity has an obligation at the balance sheet date as 8 result of a past event, it is probable that an outflow of economic benefit will be required in settlement and the amount can be reliably measured. Pension costs and other post-retirement beneflts The charity operates a defined contribution pension scheme. Pension costs charged to the Statement of Financial Activities represent the contributions payable by the charity in the year. Tax The charity is exempt from corporation tax on income from its charitable activities. Page 12
Klveton Park and Wales Communlty Development Trust Notes to the financlal statements continued for the year ended 31 March 2024 Unrestrlcted Restricted Funds Funds 2024 2023 4 Expendlture on charltable actlvltles Staff costs Gas and electric Prernises costs Casual wages Provision for depreciation Insurance Rent and rates Consultancy fees Membership & subscriptions Food & refreshments Professional & legal fees Increase in provision for bad debts Printing, postage & stationery 32,666 26,826 12,968 12,777 10,154 3.844 1.851 1.701 1.700 1,662 1.586 1.376 1,220 14,921 47,587 26,826 13,676 12,777 10,154 3,844 11,211 20,217 1.700 2,496 1,586 1.376 1,220 38,981 14,339 6,034 14,425 9,938 4.124 3,581 8,740 1,700 683 1,780 8,232 2,737 708 9,360 18,516 834 Fl'.1! Telephone and internet IT support & maintenance Bank charges Activlties Website Sports equipment Travel & voliinteer expenses General office costs Advertising Staff training and expenses Fuel and oil Other expenses 1,182 817 767 538 446 107 33 14 1,182 817 767 538 446 590 33 14 277 1,760 639 1,156 438 532 737 1,298 249 175 58 1,813 124,149 483 277 2,285 116,519 1,219 46,318 3,504 162,837 Expenditure on charilable activities was £162,837 (2023.. £124.149) of which £116,519 (2023-. £109,824) was attributable lo unreslricted funds and £46.31812023.' £14,325) was attributable to restricled funds. Page 13
Klveton Park and Wales Community Development Trust Notes to the financlal statements contlnued for the year ended 31 March 2024 5 Tanglble flxed assets Bulldings Flxture, flttlngs Offlce & equipment equipment 2024 Total Cost or revaluatlon At 1 April 2023 Additions Disposals Revaluation At 31 March 2024 475,000 20,276 2,382 1,226 496,502 2,382 475,000 22,658 1,226 498,884 Depreclatlon At 1 April 2023 Charge this period Disposals Revaluation At 31 March 2024 14,963 1,154 1,226 16,189 10,154 9,000 9,000 16,117 1.226 26,343 Net Book Value as at 31 March 2024 466.000 6,541 472,541 as at 31 March 2023 475,000 5,313 480,313 The Old Colliery OffiS building included in freehold land and buildings has been revalued at £475,000 This is based upon a valuation completed on 9 October 2023 by firm of independent Valuers, Commercial Property Rotherham Ltd. 6 Staff costs and numbers 2024 2023 Wages and salaries Employers National Insuran Employers allowance Employer pension 47.213 2.040 (2,040) 374 47,587 47,781 2,607 (2,607) 361 48,142 No person received emoluments of more than £60.000 in the year. The average number of FTE staff during the year were 1.7 (2023: 3.1) 7 Trustees, remuneratlon, beneflts and expenses Trustees received no remuneration or expenses in this period other than those reimbursed for volunteering duties (2023.. none) Page 14
Kiveton Park and Wales Community Development Trust Notes to the flnancial statements contlnued for the year ended 31 March 2024 2024 2023 8 Debtors Debtors less provision for doubtful debts Prepayment 6,431 16,080 (1,376) (10,039) 3,469 3,370 8,524 9,411 9 Credltors - amounts due within one year Creditors Accruals Deferred income 20,582 5,538 3,441 29,561 5,699 3,706 3,018 12,423 10 Related party transactlons The Trust continues to receive a grant from the Social Prescribing Service which is a project within Voluntary Action Rotherham from where the Community Accountancyservice operates. This is not considered to be a conflict of interest due to thereporting lines in place with VAR. The grant received within the year was £13,000 (see Note 12). One trustee is also director for the trading company Kiveton Creative the profits from this company 8re donated to the Charity. 11 Independent examlnatlon The following fees were paid to the independent examiners organisation. 2024 2023 Accounts preparation and independent examination Payroll bureau QuickBooks Set up and lince 875 380 270 1525 875 315 352 1542 Page 15
Klveton Park and Wales Communlty Development Trust Notes to the financlal statements continued for the year ended 31 March 2024 12 Movement In restrlcted funds Openlng Incomlng Resource8 Transfers Closlng Balance Re8our¢es Expended Balance 01104123 31103124 Restrlcted funds 3.549 849 468 249 1.835 23.416 263 714 1.482 8,836 151 1.833 3.549 1,028 619 4,270 1,835 861 263 504 1,482 8,836 151 1,833 3,464 14,012 Community Frldge Gardening Group Social Prescribing Service. VAR Groundwork Yorkshire & Humber Lollery Fund People in Need, VAR NHS Rolherham CCG Power lo Change - Bus D&velopment The Big Lottery, Communlty Fund RMBC, Ward Grant RMBC, via Voluntary Action Rolherham BRIC Grant, VAR Yorkshire & Humber Loltary Fund - 2024 1.130 951 849 8.979 13.OLKI 22.555 210 5.000 25.250 1,536 11.238 43,645 45,380 46,318 42.707 Warm Bank - Funding from the parish council is lo provide a safe space for people lo com8 and meet have a coffee and a chat in a warm space because of ever increaslng energy costs a lol of older people are not putting their healing on, It also helps address social isolation. Communlty Fridge - thi5 has taken over from our food bank, which we no longer run. We collect short dated food of various descriptions late al night from Supermarkets In the area. This all goes into our community frldge and member ol the communlly can access Ihls food for free. Gardenlng Group . this Is In conjuncti¢M with funding from the local GP'S surgery as parl of p8t1 of our soci81 prescribing program. Social Prescribing Service, VAR- thi5 helps lo provides a community hub service to the people of Kiveton and surrounding areas. Groundwork- Go out and gel Active provides community aclivlties avallable lo all in an outdoor space. The Yoikshire and Humber Big Lollery- provided towards staff cost and general runnlng expenses towards the Social Prescribing SeTViCe. People in Need. VAR - funding received lo provide food and toys for two families over Ihe Christmas and New Year Year period. NHS Rotherham CCG - Grant re¢eived for new social groups to help people struggling with their mental health, social isolation and geneTal wellbelng. Power lo Change. Business development- funding received for business development support including growih of seNices and specialist advice. Page 16
The National Lottery Community Fund - to develop a local food project "Kivo Pantryl, to give people both dignity and choice without stigma. RMBC Ward Grant- Fundlng given for Chrfstmas Party and Wreath maklng workshop RMBC, vla Voluntary Aclion Rotherham (Community fund grant) - Two grants were recelved.. Grant 1.. towards salary costs for the cook to help to re-bulld lunch groups. Grant 2.. Salary costs for th6 Social Prescribing worker, new equipment. days out and short courses. BRIC Granl- Fundlng Is provlded by RMBC via Voluntary Actlon Rotherham to support groups who are affected by 8lcohol and substance abuse. The Yorkshire and Humber Blg Lottery 2024- The prograrnme wovldes sessions to help participants to Improve Ihelr health and mental wellbelng. Page 17
Kiveton Park and Wales Communlty Development Trust Notes to the financial statements contlnued for the year ended 31 March 2024 13 Analysis of net assets between funds Unrestrlcted funds Donatlon Restrlcted reserve funds Total funds As at 31 March 2024 Tangible fixed assets Current assets Current liabilities 5.813 215,966 (29,561) 466,000 728 41,979 472.541 257.945 (29,561) 192,218 466,000 42,707 700,925 Unrestrlcted funds Donatlon Restrlcted reserve funds Total funds As at 31 March 2023 Tangible fixed assets Current assels Current liabilities 4,457 169,801 (12.423) 161,835 475,000 856 42,789 480,313 212,590 (12,423) 680.480 475,000 43.645 14 Subsidiary undertaking The charity has a subsidiary undertaking which is limited by guiaidiilee yiid 11)ei'eluie have no share capital. The charity ceased operations in FY ?023-24 and the balance amount was transferred to KPWCDT during the year. 2024 2023 surplusldeflclt surplusldeficlt Kiveton Creative Ltd (559) Page 18