Trustees. Annual Report for the period Period start date oi Period end date r)pren)ber From Section A Reference and administration details Charity name Yorkshire Carnival Association Other names charity is known by YCA Registered charity number (if any) 1075071 Charity's principal address 43 Towngate Mirfield West Yorkshire Postcode WF14 9JG Names of the charity trustees who manage the charity Dates acted if not for whole ear Trustee name Office (if any) Name of person {or body) entitled toa oint trustee ifan Kathryn Hirst Keeley Rutherford Kathryn Hirst Keeley Rutherford Jacqui Duffield Sarah Roberts- Lello Chairman Secretary Treasurer Trustee Deborah Campbell Trustee 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the charity, if any, (for example, any custodian trustees) Name Dates acted if not for whole ear TAR..
Names and addresses of advisers (Optional information) e of adviser Name Address Name of chief executive or names of senior stsff members (Optional infomation) Section B Structure, overnance and mana ement Description of the charity's trusts Constitution adopted 1998 Type of governing document How the charity is constituted Association Trustee selection methods Trustees are appointed or reappointed annually at the Annual General Meeting held in February. Additional governance issues (Optional information) All Trustees of the YCA have been elected to positions through our recruitment policy and follow an agreed code of conduct. We have undertaken DBS checks carried out before the CommenMent of employment as a volunteer or trusteeship. All other volunteers for the association have been employed following the same process. All trustees and volunteers give their time voluntarily and receive no remuneration or other benefits. You may choose to include additional information, where relevant, about: policies and procedures adopted for the induction and training of trustees. the charity's organisational structure and any wider network with which the charity works. We have a Child Protection Policy, and incident reporting procedure should we require assistance to protect our Children. The YCA hold a Photography and Film policy to ensure a safe sporting environment for children and young people for the appropriate use of images in resources and on the internet. We are registered with the ICO Information Commissioners Office which guides how to protect and store information regarding our dancers under the Data Protection Act. relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities To provide out of school activities for the recreation and leisure time occupation of young people, in the interest of social welfare and by the provision of training and performing with a troupe of majorettes. Summary of the objects of the charity set out in its governing document TAR
In planning our activities for the year. we keep in rnind the Charity Commission's guidance on public benefit at our trustee meetings. The focus of our activib'es is to promote dance and music activities, mutually support and Gome together with our members. We work together with established majorette teams that participate in YCA competitions and events and enjoy our social media. This benefrts all children, young adults, and adults by developing their self-confidence, social skills, interacting and bringing together new friendships and sharing their majorette skills. We welcome all people regardless of personal background, faith, gender, disability or personal circumstances and we believe this philosophy of openness to all enriches everyone through the sharing of the skills and aptitude for our members and volunteers. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) Additional details of objectlves and activities (Optional information) A great contribution is made by the YCA member volunteers and troupe leaders. We are grateful for the many hour's volunteers have spent encouraging children through dancing and building relationships. We have spent time listening to our members and making changes that are necessary to improve the charity. Without this valuable contribution of time, energy, and expertise we would not have been able to achieve so much success as a charity. You may choose to include further statements, where relevant, about: policy on grant making. policy programme related investment. contribution made by volunteers. TAR
Achievements and performanc.e The YCA has developed a strong work ethic towards learning by example which promotes a stable peer relationship whilst out of school. Summary of the main achievements of the charity during the year Our 2023 season has been very successful, and we have seen record number of troupes show interest and join our association. We held 9-day competitions throughout 2023 ranging from March to October attracting between 700 and 1000 people to each event. Various majorette troupes attended with some travelling great distances, we had troupes attend from Dewsbury. Batley, Heckmondwike, Bridlington, Kendal, Leeds, Wakefield, and Horbury. Our end-of-season finale competition is held at The Spa, Bridlington, East Yorkshire. Our event is held over 4 days and has been a huge success and very much missed by everyone throughout the pandemic. During the day we have the majorette and pom competitions, and, in the evening, we hold entertainment nights where troupes socialise and relax together in a safe environment. We also have Solo and Duo competitions at this event which is thoroughly enjoyed by the members. Our fundraising includes raffles, numbers boards. and the Pound in the Bucket challenge, we also raise some funds from the sale of competition wristbands. TAR
Financial review Our starting balance for 2023 in the charity bank account was £19649.20. The intention for this amount is to buy trophies. medals. and gifts for the upcoming 2024 season and any other costs that we may need to spend for the charity to function e.g. laptops, printers, stationary etc. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Not applicable Further financial review details (Optional information) Our principal source of funds comes from teams, parents of dancers, majorettes and supporters who pay entry fees into our competitions both to dance and to enter the events. We have previously applied for grants,. however, we did not do so in 2023. We always try to obtain the lowest pri$ for everything we buy to keep the costs low for those involved in the YCA. You may choose to include additional information, where relevant about: the charity's principal sources of funds (including any fundraising). how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical investment policy adopted. Most of the income is applied to the awards. certificates, venue costs and the association's costs. Section G . Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Jacqui Duffield Treasurer Date I%- q- ZOL4- TAR
Yorkshire Carnival Association Accounts overview 1st January 2023 - 31st December 2023 Opening balance 01/01/23 Closing balance 31/12/23 £19,649.20 £11,892.73 In Out 2023 Memberships Day Comps 5010 Wristbands Donations Bridlington 2023 fees £1,750.00 £5,603.SO £1,078.50 £26.476.80 £50.00 £29,248.50 £685.60 Day comp venue Hire Trophies & Medals 2023 Certificate5 & Printins Equipment Expenses Bridlington overall costs Clothing Charity insurance Postage Wristbands £8,282.00 £15,978.05 £710.11 £2,412.00 £4,484.03 £26,997.79 £748.50 £813,50 £220.10 £1,119.60 Total in £64,892.90 Total out £61,765.68 Opening balance £19,649.20 plus Total money in £64.892.90 Overall money 2023 £84.542.10 Overall money 2023 minus Total money out 2023 £84,542.10 £61,765.68 Remaining balance @ 31112/23 £22,776.42
Independent examiner's report on the accounts Section A ,Independent Examiner's Report ...: . Report to the trustees Yorkshire Carnival Association On accounts for the year ended 2023 Charity no (if any) 1075071 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended 3111212023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accounting records; or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: 11 Name: Éx AAJDÉ som Relevant professional qualification(s) or body (if any).. Address: e UOi2iZAL ¢oAD fxgtfL&fHoP LJPKe QICLL )F2 ?19S IER
Section B Disclosure Only complete if the examiner needs to highlight material matters of Goncern (see CC32, Independent examination of charity accounts." directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER