## **BANK YOUTH PROJECT**
## **TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2025**
The Trustees present their report and the financial·statements for the year ended 31 March 2025.
## **Governing Instrument** :
The charity's objects and regulations are regulated by a Constitution dated 14 January 1998, as amended in September 2001 and October 2010 with the written consent of the Charity Commissioners, and is constituted as an unincorporated association.
The objects of the charity continue to be the provision of confidential information, health advice and other support services, to enable young people between the ages of 9 to 25, but prioritising 13 to 19, to:
- Have access to appropriate support and learning environments
- Realise their capacity to believe in and fulfil their own potential as individuals and members of society.
The charity is organised with an executive committee (termed the Management Group) to oversee planning and policy, with a member of the committee being nominated as chair who is in charge of the day to day running of the charity.
## **Trustees and Principal Officers**
The charity's Trustees for the year to March 2025 are listed below. Trustees are elected or appointed at general meetings of the Trustees.
Alison Irens (Chair to July 2024) Joe Elston (Treasurer from July 2024) Deborah Sterling (Chair from September 24) Elaine Baker Jane Gibbs Peter Brewer Rev. Mark Rylands , replaced by Jenny Weigel July 2024 Alison Thomas (until July 2024)
## **Trustee and Staff Changes**
The past year has seen a number of changes at BYP, both in terms of staff and trustees, and in session times and activities. In April a new co-lead youth support worker, Doris Atkinson was appointed to work alongside the existing lead youth support worker, Michael Park, a situation which only lasted a few weeks due to Michael’s resignation. The committee thanks Michael for all his hard work in the previous years and for having stepped up to take on the additional responsibility involved. Since then Doris has assumed the lead youth support worker role.
In December 2024 we regretfully said goodbye to Lesley Booker, who had become the lynchpin of the organisation as administrator for five years, and had managed us all very effectively! Connie Rose was appointed to take on Lesley’s duties. Finally, we appointed Jack Whitfield to the post of Assistant
1
Youth Support Worker, working with the younger age group on Wednesday evenings.
Changes in Trustee roles last year included Joe Elston being appointed Treasurer, and Deborah Sterling taking over as Chair from Alison Irens, from July 2024. The Committee are grateful for all the hard work Alison has given to BYP over a number of years and are pleased that she is remaining on the Management Group as a Trustee. At the same time Jenny Weigel, who had replaced Rev. Mark Rylands as a Trustee, stepped up to the position of Vice Chair, and took responsibility for the running of Management Group meetings.
At the last AGM we also said goodbye to Alison Thomas, who had been a stalwart member of the Management Group for very many years. Again, our thanks to Alison for her long commitment to BYP. In December we welcomed Barbara Dunball to the Management Group, and are delighted that she subsequently decided to become a Trustee. Other Trustees have remained in post and we are grateful for their ongoing contributions. Cllr John Nutley has continued in his role as representative of and link with Ashburton Town Council. Sadly, Cllr Saskia Hogbin stood down from the Management Group earlier this year for personal reasons.
## **Finances**
BYP continued to benefit from the five year grant from the National Lottery Community Fund (NLCF), which ran until the end of July 2024, and remained core to BYP's funding. In addition, use of the remaining Development Fund grant from NLCF was extended to the end of December 2024, enabling some further investment for the future.
Grants and donations from other organisations contributed both to keeping BYP running and to funding special projects and activities. We are grateful for the contribution of the Heywood Trust for their contribution towards the cost of sessions providing Dungeons and Dragons (a role play game), particularly for neurodivergent young people. Thanks are also due to the Albert Hall Trust for their grant towards our general running costs, and to the Devon Community Fund’s Safer Communities fund towards sessional costs to provide activities aimed at improving online safety, and to reduce anti-social behaviour. We were also successful in our bid to South Devon Police for funds to support sessional work and were lucky to receive an award of £1000 from the insurance group Benefact.
We are also most grateful for the local support we have received throughout the year, both from a number of individual donors, and from local organisation. These include Ashburton Town Council and the Teignbridge councillor’s fund, the Post Office, Ashburton and Buckfastleigh Rotary, the WI, Ashburton & Buckfastleigh League of Friends, and the Methodist Church as well as continuing regular support from Buckfast Abbey.
We have also had help from local shops including Ashburton Wholefoods, Holne Books , Enthuse and Presence and benefited from donations of surplus food from the Community Fridge, which is always popular!
One aspect of aiming to achieve BYP's longer term sustainability is to make better use of the building during the day, and last year, we agreed to trial a proposal to host the Ashburton Cafe@BYP. Unfortunately after a propitious
2
start, this venture was not successful, with the café closing its doors at the end of September 2024.
BYP continues to identify and apply for grants and seek donations, and explore ideas to broaden our funding sources to ensure our sustainability into the future. It is an increasingly competitive field and the days (or years) of relying on a single major funder are over it seems, with all organisations having to apply for many smaller pots of money to keep going, year on year.
Last autumn we decided to approach the Town Council for significant support. Both we and Ashburton Swimming Pool made bids requesting financial support and their Finance Committee Chair recommended this be done via the Council Tax precept. We and the Pool held a public meeting to present our case to the town, and the Council arranged a formal consultation with householders. We were very pleased that this resulted in a 2/3 majority in support of funding for both organisations in 2025-6, while acknowledging that not everyone felt that way. We note that this grant will be for one year only, in all likelihood.
## **Reserves Policy**
It is the policy of the Trustees to hold a General Reserve to cover at least one quarter of annual running costs (estimated at £15,000) and preferably 6 months, in line with Charity Commission recommendations. The Trustees maintain a Building Reserve of £10,000 towards major maintenance costs of the building which we own. BYP also holds a Notice and Redundancy Reserve to meet statutory redundancy payments in the event BYP ceases to trade, this currently stands at £8,000. The allocation of funds between Reserve Accounts, to reflect this policy, is reviewed annually. In this last financial year reserves have been held in interest-bearing 35 day notice and 95 day notice accounts, which have earned £1,194.
3
# **BANK YOUTH PROJECT ACCOUNTS FOR THE YEAR ENDED**
## **31 MARCH 2025**
## Prepared by
100 Queen Street Newton Abbot Devon TQ12 2EU
## **BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS**
||**Page**|
|---|---|
|Charity Information|1|
|Trustees' Report|2 - 5|
|Independent Examiner's Report|6|
|Income and Expenditure Account|7-8|
|Statement of Assets and Liabilities|9|
## **BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 CHARITY INFORMATION**
**Trustees** Chairman Deborah Sterling Vice Chairman Hon Treasurer Joe Elston Hon Secretary Jane Gibbs Elaine Baker Peter Brewer Jenny Weigel **Charity Number** 1075067 **Principal Office** 10 East Street Ashburton Devon TQ13 7AA **Bankers** National Westminster Bank Plc **Accountants** Dawes Accountants Limited 100 Queen Street Newton Abbot Devon TQ12 2EU
Page 1
**BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES' REPORT**
The Trustees present their report and the financial statements for the year ended 31 March 2025.
## **Governing Instrument**
The charity's objects and regulations are regulated by a constitution dated 14 January 1998, as amended in September 2001 and October 2010 with the written consent of the Charity Commissioners, and is constituted as an unincorporated association.
The objects of the charity continue to be the provision of confidential information, health advice and other support services, to enable young people between the ages of 9 to 25, but prioritising 13 to 19, to:
Have access to appropriate support and learning environments
Realise their capacity to believe in and fulfil their own potential as individuals and members of society.
The charity is organised with an executive committee to oversee planning, with a member of the committee being nominated as chair who is in charge of the day to day running of the charity.
## **Trustees and Principal Officers**
The charity's Trustees for the above year are listed on page 1. Trustees are elected or appointed at general meetings of the Trustees.
## **Trustee and Staff Changes**
The past year has seen a number of changes at BYP, both in terms of staff and trustees, and in session times and activities. In April a new co-lead youth support worker, Doris Atkinson was appointed to work alongside the existing lead youth support worker, Michael Park, a situation which only lasted a few weeks due to Michael’s resignation. The committee thanks Michael for all his hard work in the previous years and for having stepped up to take on the additional responsibility involved. Since then Doris has assumed the lead youth support worker role.
In December 2024 we regretfully said goodbye to Lesley Booker, who had become the lynchpin of the organisation as administrator for five years, and had managed us all very effectively! Connie Rose was appointed to take on Lesley’s duties. Finally, we appointed Jack Whitfield to the post of Assistant Youth Support Worker, working with the younger age group on Wednesday evenings.
Changes in Trustee roles last year included Joe Elston being appointed Treasurer, and Deborah Sterling taking over as Chair from Alison Irens. The Committee are grateful for all the hard work Alison has given to BYP over a number of years and are pleased that she is remaining on the Management Group as a Trustee. At the same time Jenny Weigel, who had replaced Rev. Mark Rylands as a Trustee, stepped up to the position of Vice Chair, and took responsibility for the running of Management Group meetings.
Page 2
Changes in Trustee roles last year included Joe Elston being appointed Treasurer, and Deborah Sterling taking over as Chair from Alison Irens. The Committee are grateful for all the hard work Alison has given to BYP over a number of years and are pleased that she is remaining on the Management Group as a Trustee. At the same time Jenny Weigel, who had replaced Rev. Mark Rylands as a Trustee, stepped up to the position of Vice Chair, and took responsibility for the running of Management Group meetings.
At the last AGM we also said goodbye to Alison Thomas, who had been a stalwart member of the Management Group for very many years. Again, our thanks to Alison for her long commitment to BYP. In December we welcomed Barbara Dunball to the Management Group, and are delighted that she subsequently decided to become a Trustee. Other Trustees have remained in post and we are grateful for their ongoing contributions. Cllr John Nutley has continued in his role as representative of and link with Ashburton Town Council. Sadly, Cllr Saskia Hogbin stood down from the Management Group earlier this year for personal reasons.
## **Finances**
BYP continued to benefit from the five year grant from the National Lottery Community Fund (NLCF), which ran until the end of July 2024 and remained core to BYP's funding. In addition, use of the remaining Development Fund grant from NLCF was extended to the end of December 2024, enabling some further investment for the future.
Grants and donations from other organisations contributed both to keeping BYP running and to funding special projects and activities. We are grateful for the contribution of the Heywood Trust for their contribution towards the cost of sessions providing Dungeons and Dragons (a role play game), particularly for neurodivergent young people. Thanks are also due to the Albert Hall Trust for their grant towards our general running costs, and to the Devon Community Fund’s Safer Communities fund towards sessional costs to provide activities aimed at improving online safety, and to reduce anti-social behaviour. We were also successful in our bid to South Devon Police for funds to support sessional work and were lucky to receive an award of £1000 from the insurance group Benefact.
We are also most grateful for the local support we have received throughout the year, both from a number of individual donors, and from local organisation. These include Ashburton Town Council and the Teignbridge councillor’s fund, the Post Office, Ashburton and Buckfastleigh Rotary, the WI, Ashburton & Buckfastleigh League of Friends, and the Methodist Church as well as continuing regular support from Buckfast Abbey.
We have also had help from local shops including Ashburton Wholefoods, Holne Books , Enthuse and Presence.
One aspect of aiming to achieve BYP's longer term sustainability is to make better use of the building during the day, and last year, we agreed to trial a proposal to host the Ashburton Cafe@BYP. Unfortunately after a propitious start, this venture was not successful, with the café closing its doors at the end of September 2024.
BYP continues to identify suitable grants to apply for and seek donations, and to explore ideas to broaden our funding sources to ensure our sustainability into the future. It is an increasingly competitive field and the days (or years) of relying on a single major funder are over, with all organisations having to apply for many smaller pots of money to keep going, year on year.
Page 3
Last autumn we decided to approach the Town Council for significant support. Other towns in Devon are helped financially by their Council. Both we and Ashburton Swimming Pool made bids requesting financial support and their Finance Committee Chair recommended this be done via the Council Tax precept. We and the Pool held a public meeting to present our case to the town, and the Council arranged a formal consultation with householders. We were very pleased that this resulted in a 2/3 majority in support of funding for both organisations in 2025-6, while acknowledging that not everyone felt that way. We note that this grant will be for one year only, in all likelihood.
## **Reserves Policy**
It is the policy of the Trustees to hold a General Reserve to cover at least one quarter of annual running costs (estimated at £15,000) and preferably 6 months in line with Charity Commission recommendations. The Trustees maintain a Building Reserve of £10,000 towards major maintenance costs of the building which we own. BYP also holds a Notice and Redundancy Reserve to meet statutory redundancy payments in the event BYP ceases to trade, this currently stands at £8,000. The allocation of funds between Reserve Accounts, to reflect this policy, is reviewed annually. In this last financial year reserves have been held in interest -bearing 35 day notice and 95 day notice accounts, which have earned £1,194.
Page 4
**BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES' REPORT (continued)**
## **Trustees' Responsibilities**
Charity law requires the trustees to prepare the financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to:
(a) Select suitable accounting policies and then apply them consistently.
(b) Make judgements and estimates that are reasonable and prudent.
- p p ,
- (c) Regulations made under S44 of the Charities Act and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements.
- (d) Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the charity will continue to operate.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
This Report was approved by the Trustees on Monday 9th June 2025.
Signed on behalf of the Trustees
............................................. Deborah Sterling Chairman
Page 5
## **BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE ACCOUNTS OF BANK YOUTH PROJECT**
We report on the financial statements of Bank Youth Project on pages 6 to 8 for the year ended 31 March 2025.
## **Respective responsibilities of Trustees and examiner**
As the Charity Trustees you are responsible for the preparation of accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply and that an independent examination is needed. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect, the Trustees have not met the requirements to ensure that:
- Proper accounting records are kept in accordance with section 41 of the Act
- Financial statements are prepared which agree with the accounting records and comply with the accounting requirements of the Act.
24th June 2025
................................................... Jamie Dawes ACA FCCA Dawes Accountants Limited 100 Queen Street Newton Abbot Devon TQ12 2EU
Page 6
## **BANK YOUTH PROJECT**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025**
|**INCOME AND EXPENDITURE ACCOUNT**
**FOR THE YEAR ENDED 31 MARCH 2025**|||||
|---|---|---|---|---|
|
**RECEIPTS**
**Donations and Grants -**
Abney Analytics
Albert Hunt
Anonymous Donor
Ashburton & Buckfastleigh Rotary
Ashburton Festival
Ash Lottery Fund
Ash. Wholefoods
Ashburton Folk Orchestra
Ashburton Post Office
Ashburton Quakers
Ashburton Post Office
Ashburton WI
Buckfast Abbey Trust
CLLR JOHN NUTLEY
Charities Trust
D&C Police
Devon Community Foundation
DYS SPACE
Enthuse
G A Mills
Hall & Woodhouse
Holne Book Shop
League of Friends
Monthly Sponsors
National Lottery Community Fund
Presence
St Andrews Church
Teignbridge DC
Teignbridge Lottery
The Heydown Trust
Widecombe Fair
**Other Receipts -**
Café Sales and Subs
Lettings
Bank Interest
TOTAL RECEIPTS
**TOTAL RECEIPTS COMBINED FUNDS**|**Restricted**
**Unrestricted**
**£**
**£**
351
4,000
410
500
140
100
1,000
3,000
600
250
1,000
2,310
12,543
136
145
150
5,000
90
38
200
10,540
31
1,356
2,641
2,641
1,195
______
______
1,606
48,761
______
______
**50,367**
**2025**||**Restricted**
**Unrestricted**
**£**
**£**
-
1,500
300
135
1,000
600
960
5,000
600
57,531
-
-
24
250
2,229
894
676
______
______
64,641
7,057
______
______
**71,698**
**2024**||
||**£**
250
1,356
______
1,606
______|||**£**
-
1,500
135
1,000
600
-
24
2,229
894
676
______
7,057
______
**71,698**|
Page 7
## **BANK YOUTH PROJECT**
## **FOR THE YEAR ENDED 31 MARCH 2025 INCOME AND EXPENDITURE ACCOUNT (continued)**
|**Restricted**
**£**
**PAYMENTS**
Accountancy
Advertising & Promotion
1,842
Affiliation and Subscriptions
Café
Cleaning
Consultancy/external evaluation
Curriculum Costs & Equipment
Insurance
Licences
Repairs & Servicing
4
Salaries
Staff Costs (Xmas Party)
Staff Training & Recruitment
Staff Travel & Expenses
Stationery
Special Projects
Telephone & Internet
Utilities
_______
TOTAL PAYMENTS
1,846
_______
**TOTAL PAYMENTS COMBINED FUND**
**NET RECEIPTS / (PAYMENTS) FOR THE YEAR**
**Net current assets brought forward (31 March 2024)**
**Net current assets carried forward (31 March 2025)**
**2025**|**Unr**|**estricted**
**£**
1,128
250
1,774
1,398
3,060
2,384
2,091
334
5,843
46,580
167
297
268
758
11,069
965
4,748
_______
83,114
_______
**84,960**
(34,593)
98,054
_______
**63,461**
|**Restricted**
**£**
1,128
1,866
106
1,048
1,853
625
816
1,800
278
2,370
42,618
418
729
98
195
1,405
630
2,823
_______
60,805
_______
**20**|**Unr**
**24**|**es**|**tricted**|
|---|---|---|---|---|---|---|
||||||_|**£**
______
0|
||||||_
_
|______
**60,805**|
|||||||10,893
87,161
______
**98,054**
|
Page 8
## **BANK YOUTH PROJECT AS AT 31 MARCH 2025 STATEMENT OF ASSETS AND LIABILITIES**
|**FIXED ASSETS**
Freehold Property - 10 East Street, Ashburton
**CURRENT ASSETS**
Debtors and Prepayments
Bank Account - Current (2941)
- Notice/Redundancy (3648)
- Buildings (4628)
- General (2968)
- General (6007)
- General (6031)
Cash
**NET CURRENT ASSETS**
**DEDUCT CURRENT LIABILITIES**
Creditors
**NET ASSETS**
**REPRESENTED BY:-**
**ACCUMULATED FUND**
Unrestricted Funds
Restricted Funds
**Note 1**
Revaluation Reserve
**Note 1**
Opening balance
Prior year correction of funds movements
Movement in the year
Closing funds held|**£**
**£**
**£**
**£**
130,000
130,000
-
-
12,995
47,285
16
8,086
8,720
10,413
12,777
32,574
20,566
8,364
24
21
63,461
98,379
193,461
228,379
-
325
**193,461**
**228,054**
63,387
94,218
74
3,836
130,000
130,000
**193,461**
**228,054**
3,836
(3,522)
(240)
74
**2025**
**2024**|
|---|---|
Page 9
# **BANK YOUTH PROJECT ACCOUNTS FOR THE YEAR ENDED**
## **31 MARCH 2025**
## Prepared by
100 Queen Street Newton Abbot Devon TQ12 2EU
## **BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 CONTENTS**
||**Page**|
|---|---|
|Charity Information|1|
|Trustees' Report|2 - 5|
|Independent Examiner's Report|6|
|Income and Expenditure Account|7-8|
|Statement of Assets and Liabilities|9|
## **BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 CHARITY INFORMATION**
**Trustees** Chairman Deborah Sterling Vice Chairman Hon Treasurer Joe Elston Hon Secretary Jane Gibbs Elaine Baker Peter Brewer Jenny Weigel **Charity Number** 1075067 **Principal Office** 10 East Street Ashburton Devon TQ13 7AA **Bankers** National Westminster Bank Plc **Accountants** Dawes Accountants Limited 100 Queen Street Newton Abbot Devon TQ12 2EU
Page 1
**BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES' REPORT**
The Trustees present their report and the financial statements for the year ended 31 March 2025.
## **Governing Instrument**
The charity's objects and regulations are regulated by a constitution dated 14 January 1998, as amended in September 2001 and October 2010 with the written consent of the Charity Commissioners, and is constituted as an unincorporated association.
The objects of the charity continue to be the provision of confidential information, health advice and other support services, to enable young people between the ages of 9 to 25, but prioritising 13 to 19, to:
Have access to appropriate support and learning environments
Realise their capacity to believe in and fulfil their own potential as individuals and members of society.
The charity is organised with an executive committee to oversee planning, with a member of the committee being nominated as chair who is in charge of the day to day running of the charity.
## **Trustees and Principal Officers**
The charity's Trustees for the above year are listed on page 1. Trustees are elected or appointed at general meetings of the Trustees.
## **Trustee and Staff Changes**
The past year has seen a number of changes at BYP, both in terms of staff and trustees, and in session times and activities. In April a new co-lead youth support worker, Doris Atkinson was appointed to work alongside the existing lead youth support worker, Michael Park, a situation which only lasted a few weeks due to Michael’s resignation. The committee thanks Michael for all his hard work in the previous years and for having stepped up to take on the additional responsibility involved. Since then Doris has assumed the lead youth support worker role.
In December 2024 we regretfully said goodbye to Lesley Booker, who had become the lynchpin of the organisation as administrator for five years, and had managed us all very effectively! Connie Rose was appointed to take on Lesley’s duties. Finally, we appointed Jack Whitfield to the post of Assistant Youth Support Worker, working with the younger age group on Wednesday evenings.
Changes in Trustee roles last year included Joe Elston being appointed Treasurer, and Deborah Sterling taking over as Chair from Alison Irens. The Committee are grateful for all the hard work Alison has given to BYP over a number of years and are pleased that she is remaining on the Management Group as a Trustee. At the same time Jenny Weigel, who had replaced Rev. Mark Rylands as a Trustee, stepped up to the position of Vice Chair, and took responsibility for the running of Management Group meetings.
Page 2
Changes in Trustee roles last year included Joe Elston being appointed Treasurer, and Deborah Sterling taking over as Chair from Alison Irens. The Committee are grateful for all the hard work Alison has given to BYP over a number of years and are pleased that she is remaining on the Management Group as a Trustee. At the same time Jenny Weigel, who had replaced Rev. Mark Rylands as a Trustee, stepped up to the position of Vice Chair, and took responsibility for the running of Management Group meetings.
At the last AGM we also said goodbye to Alison Thomas, who had been a stalwart member of the Management Group for very many years. Again, our thanks to Alison for her long commitment to BYP. In December we welcomed Barbara Dunball to the Management Group, and are delighted that she subsequently decided to become a Trustee. Other Trustees have remained in post and we are grateful for their ongoing contributions. Cllr John Nutley has continued in his role as representative of and link with Ashburton Town Council. Sadly, Cllr Saskia Hogbin stood down from the Management Group earlier this year for personal reasons.
## **Finances**
BYP continued to benefit from the five year grant from the National Lottery Community Fund (NLCF), which ran until the end of July 2024 and remained core to BYP's funding. In addition, use of the remaining Development Fund grant from NLCF was extended to the end of December 2024, enabling some further investment for the future.
Grants and donations from other organisations contributed both to keeping BYP running and to funding special projects and activities. We are grateful for the contribution of the Heywood Trust for their contribution towards the cost of sessions providing Dungeons and Dragons (a role play game), particularly for neurodivergent young people. Thanks are also due to the Albert Hall Trust for their grant towards our general running costs, and to the Devon Community Fund’s Safer Communities fund towards sessional costs to provide activities aimed at improving online safety, and to reduce anti-social behaviour. We were also successful in our bid to South Devon Police for funds to support sessional work and were lucky to receive an award of £1000 from the insurance group Benefact.
We are also most grateful for the local support we have received throughout the year, both from a number of individual donors, and from local organisation. These include Ashburton Town Council and the Teignbridge councillor’s fund, the Post Office, Ashburton and Buckfastleigh Rotary, the WI, Ashburton & Buckfastleigh League of Friends, and the Methodist Church as well as continuing regular support from Buckfast Abbey.
We have also had help from local shops including Ashburton Wholefoods, Holne Books , Enthuse and Presence.
One aspect of aiming to achieve BYP's longer term sustainability is to make better use of the building during the day, and last year, we agreed to trial a proposal to host the Ashburton Cafe@BYP. Unfortunately after a propitious start, this venture was not successful, with the café closing its doors at the end of September 2024.
BYP continues to identify suitable grants to apply for and seek donations, and to explore ideas to broaden our funding sources to ensure our sustainability into the future. It is an increasingly competitive field and the days (or years) of relying on a single major funder are over, with all organisations having to apply for many smaller pots of money to keep going, year on year.
Page 3
Last autumn we decided to approach the Town Council for significant support. Other towns in Devon are helped financially by their Council. Both we and Ashburton Swimming Pool made bids requesting financial support and their Finance Committee Chair recommended this be done via the Council Tax precept. We and the Pool held a public meeting to present our case to the town, and the Council arranged a formal consultation with householders. We were very pleased that this resulted in a 2/3 majority in support of funding for both organisations in 2025-6, while acknowledging that not everyone felt that way. We note that this grant will be for one year only, in all likelihood.
## **Reserves Policy**
It is the policy of the Trustees to hold a General Reserve to cover at least one quarter of annual running costs (estimated at £15,000) and preferably 6 months in line with Charity Commission recommendations. The Trustees maintain a Building Reserve of £10,000 towards major maintenance costs of the building which we own. BYP also holds a Notice and Redundancy Reserve to meet statutory redundancy payments in the event BYP ceases to trade, this currently stands at £8,000. The allocation of funds between Reserve Accounts, to reflect this policy, is reviewed annually. In this last financial year reserves have been held in interest -bearing 35 day notice and 95 day notice accounts, which have earned £1,194.
Page 4
**BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 TRUSTEES' REPORT (continued)**
## **Trustees' Responsibilities**
Charity law requires the trustees to prepare the financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing those financial statements the trustees are required to:
(a) Select suitable accounting policies and then apply them consistently.
(b) Make judgements and estimates that are reasonable and prudent.
- p p ,
- (c) Regulations made under S44 of the Charities Act and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements.
- (d) Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the charity will continue to operate.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
This Report was approved by the Trustees on Monday 9th June 2025.
Signed on behalf of the Trustees
............................................. Deborah Sterling Chairman
Page 5
## **BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2025 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE ACCOUNTS OF BANK YOUTH PROJECT**
We report on the financial statements of Bank Youth Project on pages 6 to 8 for the year ended 31 March 2025.
## **Respective responsibilities of Trustees and examiner**
As the Charity Trustees you are responsible for the preparation of accounts; you consider that the audit requirements of section 43(2) of the Charities Act 1993 (the Act) does not apply and that an independent examination is needed. It is our responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to our attention.
## **Basis of independent examiner's report**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the financial statements.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention which gives us reasonable cause to believe that in any material respect, the Trustees have not met the requirements to ensure that:
- Proper accounting records are kept in accordance with section 41 of the Act
- Financial statements are prepared which agree with the accounting records and comply with the accounting requirements of the Act.
24th June 2025
................................................... Jamie Dawes ACA FCCA Dawes Accountants Limited 100 Queen Street Newton Abbot Devon TQ12 2EU
Page 6
## **BANK YOUTH PROJECT**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025**
|**INCOME AND EXPENDITURE ACCOUNT**
**FOR THE YEAR ENDED 31 MARCH 2025**|||||
|---|---|---|---|---|
|
**RECEIPTS**
**Donations and Grants -**
Abney Analytics
Albert Hunt
Anonymous Donor
Ashburton & Buckfastleigh Rotary
Ashburton Festival
Ash Lottery Fund
Ash. Wholefoods
Ashburton Folk Orchestra
Ashburton Post Office
Ashburton Quakers
Ashburton Post Office
Ashburton WI
Buckfast Abbey Trust
CLLR JOHN NUTLEY
Charities Trust
D&C Police
Devon Community Foundation
DYS SPACE
Enthuse
G A Mills
Hall & Woodhouse
Holne Book Shop
League of Friends
Monthly Sponsors
National Lottery Community Fund
Presence
St Andrews Church
Teignbridge DC
Teignbridge Lottery
The Heydown Trust
Widecombe Fair
**Other Receipts -**
Café Sales and Subs
Lettings
Bank Interest
TOTAL RECEIPTS
**TOTAL RECEIPTS COMBINED FUNDS**|**Restricted**
**Unrestricted**
**£**
**£**
351
4,000
410
500
140
100
1,000
3,000
600
250
1,000
2,310
12,543
136
145
150
5,000
90
38
200
10,540
31
1,356
2,641
2,641
1,195
______
______
1,606
48,761
______
______
**50,367**
**2025**||**Restricted**
**Unrestricted**
**£**
**£**
-
1,500
300
135
1,000
600
960
5,000
600
57,531
-
-
24
250
2,229
894
676
______
______
64,641
7,057
______
______
**71,698**
**2024**||
||**£**
250
1,356
______
1,606
______|||**£**
-
1,500
135
1,000
600
-
24
2,229
894
676
______
7,057
______
**71,698**|
Page 7
## **BANK YOUTH PROJECT**
## **FOR THE YEAR ENDED 31 MARCH 2025 INCOME AND EXPENDITURE ACCOUNT (continued)**
|**Restricted**
**£**
**PAYMENTS**
Accountancy
Advertising & Promotion
1,842
Affiliation and Subscriptions
Café
Cleaning
Consultancy/external evaluation
Curriculum Costs & Equipment
Insurance
Licences
Repairs & Servicing
4
Salaries
Staff Costs (Xmas Party)
Staff Training & Recruitment
Staff Travel & Expenses
Stationery
Special Projects
Telephone & Internet
Utilities
_______
TOTAL PAYMENTS
1,846
_______
**TOTAL PAYMENTS COMBINED FUND**
**NET RECEIPTS / (PAYMENTS) FOR THE YEAR**
**Net current assets brought forward (31 March 2024)**
**Net current assets carried forward (31 March 2025)**
**2025**|**Unr**|**estricted**
**£**
1,128
250
1,774
1,398
3,060
2,384
2,091
334
5,843
46,580
167
297
268
758
11,069
965
4,748
_______
83,114
_______
**84,960**
(34,593)
98,054
_______
**63,461**
|**Restricted**
**£**
1,128
1,866
106
1,048
1,853
625
816
1,800
278
2,370
42,618
418
729
98
195
1,405
630
2,823
_______
60,805
_______
**20**|**Unr**
**24**|**es**|**tricted**|
|---|---|---|---|---|---|---|
||||||_|**£**
______
0|
||||||_
_
|______
**60,805**|
|||||||10,893
87,161
______
**98,054**
|
Page 8
## **BANK YOUTH PROJECT AS AT 31 MARCH 2025 STATEMENT OF ASSETS AND LIABILITIES**
|**FIXED ASSETS**
Freehold Property - 10 East Street, Ashburton
**CURRENT ASSETS**
Debtors and Prepayments
Bank Account - Current (2941)
- Notice/Redundancy (3648)
- Buildings (4628)
- General (2968)
- General (6007)
- General (6031)
Cash
**NET CURRENT ASSETS**
**DEDUCT CURRENT LIABILITIES**
Creditors
**NET ASSETS**
**REPRESENTED BY:-**
**ACCUMULATED FUND**
Unrestricted Funds
Restricted Funds
**Note 1**
Revaluation Reserve
**Note 1**
Opening balance
Prior year correction of funds movements
Movement in the year
Closing funds held|**£**
**£**
**£**
**£**
130,000
130,000
-
-
12,995
47,285
16
8,086
8,720
10,413
12,777
32,574
20,566
8,364
24
21
63,461
98,379
193,461
228,379
-
325
**193,461**
**228,054**
63,387
94,218
74
3,836
130,000
130,000
**193,461**
**228,054**
3,836
(3,522)
(240)
74
**2025**
**2024**|
|---|---|
Page 9