2023-03-31-accounts - The Bank Youth Project

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The Bank Youth Project – Registered Charity, Number 1075067

MANAGEMENT GROUP ANNUAL REPORT

FOR THE YEAR ENDED 31 MARCH 2023

Management Group Members

Alison Irens Trustee and Chair Elaine Baker Trustee and Vice Chair Deborah Sterling Trustee, Hon. Treasurer and Funding Group Chair Jane Gibbs Trustee and Hon. Secretary Peter Brewer Trustee Rev. Mark Rylands Trustee Alison Thomas Trustee and member of Funding Group

Staff

Julien Skinner Lead Youth Support Worker (part-time) Michael Park Asst. Youth Support Worker (part-time) Kate Martin Asst. Youth Support Worker (part-time) Jerram Hall Asst. Youth Support Worker (part-time, until Jan 2023) Samantha Leader Asst. Youth Support Worker (part-time, from Feb 2023) Lesley Booker Administrator (part-time)

1. Introduction

This year has been full of new opportunities and challenges. Membership numbers were strong with new members joining throughout the year. A number of special activities made good use of local resources to get out and be active or express creativity through song or clay. Our courtyard was modified and spruced up to become more usable as a social space, and we launched a new website. Meanwhile, staffing remained more challenging than pre-Covid times, as is being experienced widely in the youth sector. We were sad to say good-bye to Jerram Hall and pleased to welcome Sam Leader to the Youth Team. The year ended with continued recruitment efforts to increase staff capacity with our long-time Lead Youth Worker Julien Skinner needing to reduce his hours to manage other increasing commitments.

The Management Group turned more concentrated attention to planning for BYP’s development, future sustainability and approaching 25th anniversary. Thank you to our funders, supporters, staff and volunteers for adapting to changes and supporting our young members, and to Deborah for her hard work managing our finances.

2. Membership and Attendance

Membership has continued to grow across age groups. Wednesday evenings for the younger groups are consistently popular with members gradually moving on to sessions for older age groups. Some sessions have had attendance as high as 32-40. Staff are alert to the number of members (a quarter of the young people attending BYP) who have physical or mental health issues, with asthma, anxiety, ADHD and autism among the most frequently noted.

3. Programme

(a) Advice and Support Services

BYP continues to be a source of information, advice, support and guidance through:-

Group discussions and one-to-one sessions with qualified staff, with the emphasis on promoting positive values
Working 1-2-1 to support young people with mental health issues
Advice and support on issues relating to training, education, health, sexual health and contraception, drugs and alcohol, relationships and family matters, housing and benefits
Leaflets and access to information via the internet
Signposting and referral to other specialist agencies.

This year BYP updated staff sexual health and C-Card training to revive its role as an accessible source of confidential sexual health guidance. Being able to provide a wide range of support services for young people offers a great sense of ‘peace of mind’ for them, allowing them to make informed decisions based on good quality, up-to-date information. Having a diversity of personality within the staff team, coupled with the appropriate training, allows more choice for members to be able to engage with whom they feel most comfortable.

(b) Youth Club Activities

Two funded trips to Shallowford Farm offered a hugely popular hands-on spring lambing experience with a follow-up autumn session focusing on pigs and bats. For many members this was their first experience of a working farm. With funding support from the Ashburton and Buckfastleigh Rotary Club, BYP hired Ashburton Swimming Pool for three evening outdoor pool sessions in the summer - and a few young members achieved their first unaided cross-pool swims. The Sands Sports Court and Ashburton Recreation grounds were used for outdoor sports and large group activities. Later in the autumn a special series of Saturday Clay Club sessions, sponsored by Localgiving’s Magic Little Grant Fund, resulted in some amazing creations and valued quieter time to chat for some of BYP’s shyer members.

Throughout the year BYP has continued to offer a variety of creative, developmental, educational, recreational and social activities, including: -

Life skills, including speaking, communicating and self-expression
Debates and discussions, and homework help
Outdoor team games, and indoor games including pool and table tennis
Quizzes, competitions
Arts and crafts activities
Music activities
Outdoor sports, swimming and team building activities.

The Youth Support Workers delivered these activities with support from responsible and dedicated young volunteers, whose help continues to be particularly valued with the energetic Wednesday sessions for younger members.

The staff team monitor behaviour, follow BYP’s Safeguarding and Child Protection Policy, and regularly receive training.

(c) Personal Development

BYP works to support members’ wellbeing and positive development as individuals, family members and members of the local community in the following ways: -

Being able to ‘let off steam’ safely
Sessions to help members develop self-esteem and self-confidence
1-2-1 care and ‘Safe Place’ support for young people with mental health problems
Awareness raising for members on issues affecting young people, such as health and wellbeing, bullying, LGBTQ, homophobia and equal opportunities
Encouragement of socially isolated members to become more engaged
Training and positive experience for youth volunteers with guidance from our youth workers
Helping members with homework issues, or wider educational questions
Involvement of members in planning, organising and leading activities in the BYP programme.

(d) Community Engagement Activities

BYP continued to engage with the local community in a number of ways, including:-

Remembrance Day wreath laying ceremony
Representation at Portreeve’s Volunteering Event and Mayor’s Civic Service
BYP updates in Around Ashburton
Bank Youth Project website and Facebook updates
Art & Media workshops
Working with local organisations and individuals to bring BYP to the attention of the local community and to involve more people in volunteering as adult helpers, and as members of the management group.

5. Staffing

There have been several staff changes in the past year, as well as the need to juggle schedules to cover for staff illness or emergencies. Jerram Hall, who proved to be an excellent member of the team, resigned as an Assistant Youth Support Worker in January in order to better manage other work commitments. Kate Martin completed her initial training, settling into the team well and leading on a series of Saturday morning Clay Club sessions in the run-up to Christmas. Samantha Leader joined the team in February, and recruitment efforts continued to enable BYP’s long-time Lead Youth Support Worker Julien Skinner, also experiencing increasing time pressures outside of BYP, to reduce his hours.

Lesley Booker continued work as administrator throughout the year, putting in extra hours on development projects such as the new website and BYP Google Workspace.

Rachel Griffin joined as an adult session volunteer, helping with Wednesday arts and crafts. Senior helpers, Sunny Smith, Jess Clark, Ruben Hornshaw and Tigerlily Capron-Kloo supported sessions at BYP, particularly the Wednesday sessions for younger members.

Staff training this past year included updated Child Protection training and the four-part Sexual Health training required for us to continue to be a Devon C-Card scheme provider.

The Management Group approved a cost of living supplement to staff pay from January 2023, as well as a training stipend for time spent on required or agreed training.

6. Premises

The courtyard was improved to work better as a social space with support from the Devon Safer Communities Trust, John Nutley’s Teignbridge Councillor’s Fund and metal work expertise donated by Steve Chew. The work included a reconfiguration of the access ramp handrail and supporting wall, increasing the space sufficiently to allow for a new picnic table for socialising. Repairs were made to the main door to the courtyard, and walls were cleaned and painted ready for members to design new murals. Frozen pipes in December led to Rupert Baker volunteering time to insulate an exposed water pipe from the courtyard into the building.

Regular checks and replacements, as needed, were made of fire safety equipment, lights, etc., a new easy push safety exit handle was added to the door to the courtyard and the lock was repaired to the main entrance door.

7. Funding

BYP is fortunate to have continued support throughout this past year from the National Lottery Community Fund with payments of £26,525 in August 2022 and £27,937 in February 2023.

DYS SPACE granted £5,000 toward staffing and operating costs. The Localgiving Magic Little Grants awarded £500 for the Saturday Clay Club sessions.

We are also extremely grateful for the support we receive from the community, which includes donations large and small, both regular and one-offs from the following:-

Ashburton and Buckfastleigh Rotary Club Ashburton Town Lottery Buckfast Abbey Trust Ashburton Quakers Anonymous donors Teignbridge District Councillor’s Fund Platform Cinema (BYP beneficiary of closing)

8. Conclusion

We now look forward with confidence for the coming year. An independent external review of BYP to take place at the start of the new financial year has been commissioned to guide us to continued reflection and improvement in what we offer local young people. We have a great team, both staff and Management Group, which gives us a firm foundation on which to manage ongoing transitions, celebrate the not inconsiderable achievement of consistently being here for the young people of the community for almost 25 years, plan for BYP’s sustainability and work together for our future.

Alison Irens Trustee & Management Group Chair

Lesley Booker Administrator

Michael Park Lead Youth Support Worker (from May 2023)

BANK YOUTH PROJECT ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 Prepared by awes 3 Town Hall North Slregt Ashburton TQ13 7QQ

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2023 CONTENTS Pago Charity Information Trustees, Report Independent Examinerfs Report Income and Expenditure Acwunt ststemenl of Assets and Liabilities

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2023 CHARffY INFORMATION Trust0 chairnn Alison Irens Vice Chaimian Elaine Baker Hon. Treasvrer Deborah Sterling Hon. Secretary Jane Gibbs Trustees Peter Brewer Rev. Mark Ryland5 ison Thomas Charity Nurnr 1075067 Principal orriGe 10 East Slreel hburton Devon T013 7AA Bankers National We5trninslar Bank PIC Accountants Dawès Accountants Lilted 3 Thè Town Hall North Street Ashburton Dev TQ13 7QQ Page I

BANK YOUTh PROJECT FOR THE YEAR ENDED 31 hlARCH 2023 TRUSTEES. REPORT Th8 Truslees present report and the financial slalements for the year ended 31 March 2021 Governin9 Instrnment The charitys objects and ffjgulalKsns are regulated by a wnstFtutton dsted 14 Janu8ry 1998. as amended in September 2001 and Ociotsef 2010 with ihe wriuen consent of the Chathy Cornmissioners. and is consbluied as an uninci)rporated association. The oblts of the Ghaiity continu8 to be fhe PFV¥i54On of confidenti81 informalKM. he81h advice and othar support soryicès. to anablè young peoplè bétwèen the ages of 9 to 25, but orfft.sing 13 10 19. to.. Hav8 acce8s to appropriate supprKt and l@aming environments Realise ther capacity to belteve in and fulfil theit Potenti 8$ individual$ and mbeTr of society. The tharityi5 <Yg8ni5ed Mlh afi èxEcutive rx)mtTHtt88 to Ove88 planTrw. wth a member of the ¢omitteo t*irKJ nominated as chatrwho is in charge of the day to day wnnirvJ ol th charity. Tru$tee$ and PrSn¢lpal Omcers The charitys Truslees for the above year arè li8t on pagè l. Trustees are elected or appDin18d at general meetings of the Trustee& Developmen( A¢tl¥lllÈs and A&hle¥ements After th8 disnjptions of previous years. BYP was rAeased to return to a year of offerirKJ four evening se5SK)ns a week for Ioc81 young people. Th2nks to generous support and CDllaborations, we offered 50tng special actiwtie5, including two trips to Shallowford Farm. summer evening sw1m sessions at Ashburton Swmming PODI, and a serie5 01 SatUTday ming Cby Club ses8ifA3S toward the end of lh8 al. Weekly acbvits.es varied with member interests and team ski#s and experience. We Teconftgured the bark courtyard io be a better social space. launched a Ireshly designed web511e and supported stafl changes and training. Thanks to suppc¥rt from fvndeT3. Staff, volunteers. the local communty. pat5 our mernbe, BYP continues to b8 a place our youro peopte ¢aTr 11 thetr own- for rnanya lyjme from hL)me in the centre ofour lown. Finahce A grant from the National Lottery Community Fund, which runs until July 2024, remainod core to BYP'S funding this year. Grants and donats'ons from other organisations and indiviLluals contributed both to keèplng BYP wnning to funding sp8cial projects and activities. The Management GTOUP is actSve In saeking support and Id88S to broadan luThllng sourc&9 for sustalnability into the future. ReseNes Polb¢y tt Is the policy of the Trust80S to hold a Gerra1 ResèfYO lo co¥èrat bast one quartér of annual runnire Costs leslimaled al £14,250 when last re¥iv•ed}. The Trustees malntBln a Bullding Resetve of at least £10,000 Iowarrlg rnxinien8n¢e ¢osts or the Bank 1109 fdlowing Ils formal translerfrom St Lawrenco Trust. Asbburton, lo Ihe Bank Youth Proie¢L BYP also holds a Nollce and Redur¥Sancy Resetve catculated lo meet Ihe sixlirtory redundancy panentS in Ihe event BYP ceases lo Ir8de, currenlly estimated at £8.OCQ. IAdLlilional funds to b8 trdnsferred to Ihis accoun1}. The alocation offvnd5 behween R888rve ACunts. lo reflect these amounts. is revlewed annually. Page 2

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2023 TRUSTEES. REPORT {continued) Trustee5' Responslbiliti Charity law requires the trustees to prepare the financial Statements for each financial year which give a true and fair view of the stale of affairs Df th8 charity and of its financial actNities for that periJ. In preparing those financial statements the trustees are required to.. lal Select suitable accounting policies and then apply them conststently. Ib} Make judgements and estlmates that are reasonable and prudenl. Ic) State whether the pollcles adopted are In aCeAird8nce wlth the Charities SORP, the Regulations made under S44 of the Charities Act and wilh applicable accounting stsndards. subject to any material departure5 disdosed and explained in the financial Id) Prepare the financial slatements on a going concern basis unless il is inappropri81e to assume th81 the charlty WIN contlnue to operate. The Trustees are responsible for keeping proper aGGounting records which disdose wilh reasonable accuracy at any lime the financial position of the charity and to enable them lo ensure that the financlal statement5 cornply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities. This Report was approved by the TnJste8s on Monday 101h July 2023. Signed on behalf of the Trustees Alison Irens Chaimi8n Page 3

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 21J23 INOEPENDENT EXAMINER'S REPORT TO THE TRUSTEES ON THE ACCOUNTS OF BANK YOUTH PROJECT We report on the financial statements of Bank Youth Project on pages S to 7 forthè yèar dtrd 31 M8rth 2023. Respectlve responslblmtlos of Tnistses and &x8mFn0f As the Charity Trustees you Bra resFKyThsibi8 for the prep8ration of accounts." you ¢onsider that th audÈl rewirements ol section 43121 ofthe Charities Act 19931thè Act) do8s not apply and that an independent examination is needed. It is oui responsibllity lo stale. on the basis of ProdureS spacified in Ihe Gengrol rACtionS given by the Charity Comrnis51oners under wtlon 4317llbl Of tho Act. 5sthelher particular matters have come to our attention. Basls of Indepondènt examlnerfs rpport Our ey2minatiDn was carried tsut in a¢wrd8Trce with the General Directions given by the Charity Ctsmmissioners. kn 8xarnination indudes a review of the accthjnkn.ng iecords k8Pt by charity and 8 mparison of tha accounts presented th those rgcords. It also includes consideratlon of any unu5ts31 items or disctosures in the accounts, and seeking explanations from you as Trust988 conceming any such matters. The pfocedur&s undèrtaken do not provKle all the evidence that would be required in an audit, aRd consequently do not express an audit opinion on the wew given by the financial statetnents. Independent examlnerfs gtatemgnt In connection wth our oxamination, no maller has comg to our attention vthith gives us reasonable cause to believe Ihat in any materid SpeCt, thè Trustees hav8 not rnet Ihe requiremants to ansuro that.. Proper acwunting records ale kept in accordance wth section 41 of the Act FÈnandal stalemeF7ts are prepared which agroe with the accounting records and comply ith Iha ac(x)untTrng rewirewn8nts of Ihe Act. 10 July 2023 Jamie Daw8s ACA FCCA Dawes Accountanis Limited 3 TheTowi H1 N(¥th sIt ASHBURTON T013 7QO Page 4

BANK YOUTH PROJECT INCOME AND EXPENDrruRE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023 2023 RestriGted Unr¢strictsd 2022 Unrestricted RECEIPTS Donations and Grants- Anonymous Donor Ashburton & Buckfaslleigh Roiary Ashburton Quakers Ashburton SOLP Buckfast Abbey TnJ5t Community cash collections Devon Safer Communities Trust DYS SPACE First Aid Training Facebook thjnatlons Localgiving - Magic Llttle Grants National Lottery Community Fund Platform Cinema Portreeve Teunbridge DC - Cllr John NUeY 113 1.000 97 1,250 600 600 51 I,0( 5,540 322 5,C(sO 54,462 50,038 485 1.000 200 other Receipts - Café Sales and Subs Lettings Bank Interest Utility refund 2,376 1,895 338 215 10,387 TOTAL RECEIPTS 60,162 15.323 62,470 TOTAL RECEIPTS COMBINED FUNDS 75,485 62,470 This is the writing off of an hlstoric liabllty (see 2022 liabilities), now deemed not payable. Page 5

YOUTH PROJECT FOR ThE YEAR ENDED 31 MARCH 21J23 wC1E ANL) EXPENDrtVREACCI)UNT l¢ontlnu•d) 2U PAYMENTS Aou13Y Adv1519 & PromoliL Aftthation aTrJ SUts¢n$ 1,054 1.445 87 15 Cleani Consultav¥exlernal 8¥aluati CurritJJlurn Costs & Equipm8ni Gengrd EquipmlIcnl98s> 1.793 1200 537 231 1M53 573 2.291 Liceneès Ptssts PPE Repairs 8 seICIng Salari85 staff Ctssis (Xmas Partyl TrainlDJ & Recruitmenl Siafl Travd & Expen5B5 14 1,936 41,529 147 43.561 109 155 14 $81 Sundrias Twhorn & Inte1 tJbi¥es 1.781 TOT PAYMENTS 5&527 230 56.353 TOTPL PAYMENTS CIXBIIEO FU14D ¥757 NET REceipT$I IPAYMENTSI FOR THeyEAR 18,728 6,117 N•t CLWrnrktav15bToUghIfolwaTd P1 Match20221 .316 ¢wr•Tht88881s foThvord131 Mar¢h 20231 87,16t 88A33 Pase 6

6pK YOUTH PRIXIECT AS AT 31 MARCH 2023 STATEMENT OF ASSETS AND LIABILtnES 2023 2022 FIXED ASSETS Freèhold Propèty- 10 East Street. Ashburton 130.IX)O 130.000 CURRENT ASSETS Debtors and Prepayments Bank Account- Current NoticelRedundancy {3648) BuikJlngs146281 General129681 37,166 7.536 10.274 32,142 38,010 7,503 10,229 23,005 73 Cash 87,161 78,820 NET CURRENT ASSETS 217.161 208.¥20 DEDUCT CURRENT LIA81LITIES Cr8di*ors 10,387 NET ASSETS 217,161 19W3 REPRESENTED BY'.- ACCUMULATED FUND Unrestricted Funds Restric16d Funtjs Revaluation Reserva 83,526 3,635 130,0(X) 68.433 130,000 217.161 194433 General Reserves include £12,788 from NLCF earrnathed for development. Page 7

BANK YOUTH PROJECT ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 Prepared by awes 3 Town Hall North Slregt Ashburton TQ13 7QQ

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2023 CONTENTS Pago Charity Information Trustees, Report Independent Examinerfs Report Income and Expenditure Acwunt ststemenl of Assets and Liabilities