2021-03-31-accounts - The Bank Youth Project

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

– The Bank Youth Project Registered Charity, Number 1075067

MANAGEMENT GROUP ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2021

Management Group Members Peter Brewer Trustee and Chair Elaine Baker Trustee and Vice Chair Deborah Sterling Trustee, Hon. Treasurer and Funding Group Chair Zoë Williams Trustee and Hon. Secretary Rev. Mark Rylands Trustee Alison Thomas Trustee Michael Posner Trustee Cllr Sarah Parker Khan Ashburton Town Council Representative Staff Julian Skinner Lead Youth Support Worker (part-time) Michael Park Asst. Youth Support Worker (part-time) Emma Chilcott Asst. Youth Support Worker (part-time, left August 2020) Zak Holt Asst. Youth Support Worker (part-time, temporary cover, left August 2020) Cheyann Wood Asst. Youth Support Worker (part-time, from Sept 2020) Lesley Booker Administrator and Fundraiser (part-time) Meadow Smith Trainee Youth Support Worker (part-time) Narelle Lucas Cleaner (part-time)

1. Introduction

In December 2020 Michael Posner, one of our long serving Trustees and for many years our Honorary Treasurer, sadly died after a very long illness. We would like to record our grateful thanks for Michael’s great service to, and support of, the Bank Youth Project.

One of the many challenges facing a youth organisation like ours is the recruitment of Trustees, which is a voluntary position. Trustees serve on the Management Group and are collectively responsible for every aspect of the Bank Youth Project and its work with Young People.

Some other challenges we face are raising funds, recruiting staff, maintaining our building and equipment, keeping in touch with other youth organisations in the area and community organisations in Ashburton. Our greatest challenge this last year, along with many other organisations and individuals, has been dealing with the pandemic, and our staff team have risen to that challenge and remained positive throughout.

2. Membership and Attendance

With much regret, and as for the majority of youth clubs nationwide, the Bank Youth Project had to close in March 2020 in response to the Coronavirus pandemic. BYP members and staff went into lockdown in their own homes in what we hoped would be a temporary public safety measure.

Initially, the youth team experimented with offering online social sessions with the help of a few BYP senior helpers. There was little interest, however, from members who were able, and preferred, to socialize independently online. It became clear that the physical space to hang out away from home is key to what BYP offers.

In the summer, BYP purchased a portable event tent that the youth team could set up for regular sessions outdoors in the recreation ground. Many existing members made use of this opportunity to meet, talk and participate in arts and crafts and sports sessions. It also was a chance to keep BYP visible, but it was difficult to attract new members and provide the same space as BYP.

In late September, after several risk assessments, in-house staff training sessions and a deep clean of the centre, BYP re-opened with limits of 15 members per session, and a number of Covid safety precautions, including PPE. Session numbers gradually grew until most sessions were at Covid capacity, this also included some new members. After the second lockdown, numbers were much slower to return to this level. It was thought that parents and members wanted a greater sense of stability. In addition, maintaining the Covid safe ventilation levels made the centre uncomfortably cool at times during winter.

In the third lockdown, members of the youth team tried to contact members by phone to check how they were getting on. Some parents reported concern that children weren’t socializing.

Programme

(a) Advice and Support Services

BYP for many years has offered information, advice, support and guidance to the young people of Ashburton and the surrounding area. Not being able to meet together in a physical space for most of the year, dramatically limited BYP’s ability to do this. Access to these services continued during youth club sessions when BYP was able to remain safely open. When closed, contact phone numbers for support were posted on the BYP website and Facebook page.

Most of the usual services BYP offers were suspended for much of this year, including:

Group discussions and one-to-one sessions with qualified staff, with the emphasis on promoting positive values
Working 1-2-1 to support young people with mental health issues
Employment advice, referencing, and CV writing
Advice and support on issues relating to training, education, health, sexual health and contraception, drugs and alcohol, relationships and family matters, housing and benefits
Leaflets and access to information via the internet
Signposting and referral to other specialist agencies.

There was great relief expressed by returning members in September 2020 that BYP had survived and re-opened, even if with Covid restrictions.

Being able to provide a wide range of support services for young people offers a great sense of ‘peace of mind’ for them, allowing them to make informed decisions based on good quality, up-to-date information. Having a diversity of personality within the staff team, coupled with the appropriate training, allows more choice for members to be able to engage with whom they feel most comfortable.

(b) Youth Club Activities

Naturally the range of activities was reduced this past year. Activities such as cooking sessions, for example, didn’t fit within the Covid guidelines. BYP has continued to find ways to adapt to offer as much variety of creative, developmental, educational, recreational and social activities, as possible in the circumstances. This included: -

Life skills, including speaking, communicating and self-expression
Debates and discussions, and homework help
Outdoor team games, and also, when Covid rules allowed, indoor games including pool and table tennis
Quizzes, competitions
Arts and crafts activities
Weekly outdoor sports and team building activities.

The Youth Support Workers delivered these activities with support from responsible and dedicated adult and young volunteers. In a difficult year, we were at least able to offer windows of opportunity for all local young people to meet away from home and school. The staff team monitor behaviour, follow BYP’s Safeguarding and Child Protection Policy, and regularly receive training. BYP followed National Youth Agency guidelines for when it was safe to re-open and additional parameters for health and safety in this Covid year, including number limits for sessions, social distancing, masks, hand sanitiser, etc.

(c) Personal Development

When encountering youth in the community, BYP staff and volunteers continued to ask after members’ wellbeing and encourage inclusiveness in youth-organised online gatherings. And when the club was open, staff were on hand to help members to develop positively as individuals, family members and as members of the local community in the following ways: -

Being able to ‘let off steam’ safely
Sessions to help members develop self-esteem and self-confidence
1-2-1 care and ‘Safe Place’ support for young people with mental health problems
Awareness raising for members on issues affecting young people, such as health and wellbeing, bullying, LGBTQ, homophobia and equal opportunities
Encouragement of socially isolated members to become more active
Training and positive experience for volunteer senior helpers with guidance from trained youth workers
Helping members with homework issues, or wider educational questions
Involvement of members in staff recruitment, planning, organising and leading activities in the BYP programme

(d) Community Engagement Activities

Most community activities in general were cancelled this past year.

BYP continued to work in a number of ways to engage with the local community, including: - participation in: -
Christmas advent window and delivering leaflets for the Rotary Christmas appeal
Publicising BYP through Around Ashburton
Publicity with schools and in the community about re-opening in 2021
Bank Youth Project website
Art & Media workshops in the community recreation ground in the summer of 2020 and at BYP in September/October and for a couple of weeks before Christmas
Facebook updates (though use of Facebook by members and their families appears to have reduced)

Creation of an updated BYP promotional leaflet
Working in partnership with local businesses, organisations and individuals to bring BYP to the attention of the local community and to involve more people in volunteering as adult helpers, and as members of the management group.

5. Staffing

Over the past year there have been some staff changes. All of the youth team were on furlough in the first lockdown. Then in August, Emma Chilcott and Zak Holt moved on. Cheyann Wood joined as an Assistant Youth Support Worker in September. Julian Skinner remains the Lead Youth Support Worker. Meadow Smith, formerly an adult volunteer at BYP, began work as an Apprentice Youth Support Worker leading to a qualification in Youth Work with Petroc College. The Apprentice Training Programme contains some taught sessions, which Meadow has to travel to Tiverton to attend. The start of the programme was delayed and communication with the college has not been easy. Hopefully things will improve.

Lesley Booker continued work as administrator throughout the year, working mostly from home.

Senior helpers supported sessions at BYP when open, they were Savanna West, Chloe Thorne, Jodie Fleming and Mya Honeywell. Senior helpers helped mostly with the Wednesday sessions for younger members.

Three staff members had VOYC Group 2 Safeguarding Training in the autumn, and two completed Group 5 Safeguarding Training early in the new year.

6. Premises

Periods when the building was closed were used, where possible. to clean, sort through and discard old or out-dated equipment and materials, and improve the space in preparation for re-opening. A carpenter was commissioned to build fixed seating near the café area, as requested by members last year.

BYP also began renting space on some days during the week to On Track Education Services for one-to-one tutor-student sessions.

7. Funding

BYP is fortunate to have had continued support throughout this past year from the National Lottery Community Fund with payments of £39,568 in August 2020 and in February 2021.

DYS SPACE offered emergency relief funding for youth centres of £3,000, and the HMRC JRS Grant provided support for furlough wages in the first lockdown. In such difficult times we are also extremely grateful for the support we receive from the community:

Ashburton and Buckfastleigh Rotary Club Ashburton Chamber of Trade Ashburton Post Office and Glendinnings Ashburton Quakers Ashburton Town Council Ashburton Town Lottery Ashburton Women’s Institute Buckfast Abbey Trust Co-op Dartmoor National Park Fleet Caravans Presence St Lawrence Chapel Wild Goose & Skylark Bands Anonymous Donors

8. Conclusion

Congratulations and thanks to our staff team; our administrator who remained the calm voice of sanity at all times, our cleaner who went above and beyond to keep the building very clean, our youth support workers who always manage to rise to the occasion, continue to provide support to our young people and in particular maintained high standards in response to Covid by implementing and adhering to Covid safe rules and regulations.

Thank you to our Trustees and Town Council Representative for their on-going commitment and support of the Project. Thank you to our funders; our five-year funding from the National Lottery Community Fund provides a funding base, which allows us to plan and look ahead with some certainty, and support from our local funders help us to develop projects, purchase equipment and make improvements to our building.

We look forward to another year of improving what we do, providing a safe space for the young people of Ashburton and the surrounding area, whilst we continue to learn how to live with Covid.

Peter Brewer Trustee & Management Group Chair

Lesley Booker Administrator

Julien Skinner

Lead Youth Support Worker

BANK YOUTH PROJECT ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Prepared by dawes 3 Town Hall North Street Ashburton TQ13 7QQ

BANK YOUTH PROJECT FOR THE YEAR ENt)ED 31 MARCH 2021 CONTENTS Page Charity Infomiation Tru$tees' Report Independenl Examiner's Report Income and Expenditure Account Stslement of Assats and Liabilities

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2021 CHARITY INFORMATION Trustees Chainran Peter Brewer Vice Chairman Elaine Baker Hon. Secretary Zoe Williams Hon. Treasurer Deborah Sterling Michad Posner Rev. Mark Ryland Aison Thomas Died Dec 2020 Representstives Cllr. Sarah P8rker-Kahn IAshburton Town CoLJnall Charity Number 1075067 Prfnclpal Office 10 East Street Ashburtc Devon TQ13 7M Bankers Nth"onal We5tmin5tsr Bank PIC Accountants Dawes Accountants Llmiled 3 The Town Hall North Street Ashburton Devon TQ13 7QQ Page I

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2021 TRUSTEES. REPORT The Trustees present their report and the financial ststemenls for the year ended 31 March 2021. Governlng Instrument The charity's objects and regul8tion3 are regulated by a constitution dated 14 January 1998, 88 amended in September 2001, And October 2010 with written consent of the Charity Commissigners and ctrnstituted as an unincorporated a550ciation. The objects of the charity continue to be the provision of confidential infomiation, health advi and other support services, lo enable young people between the ages of 9 to 25, 110 to 251, but priorib.sing 13 to 19, 10". Have access to appropriate support and learning environments Realise their capacity to believe in and fulfil their own potential as individuals and members of society. The charity is organised wth an executi committee to oversee planning, with a member of the committee being nominated as chair who is in charye of the day to day running of the charity. -amsnded20141 Trustees and Prfn¢lpal Offlc¢rs The ¢harty's Trustees for the above year are listed on page 1. Trustees are elected or appointed at general meetings of the Trustees. DavèlopmènL Actlvltles and Achievements The charty continues to research the needs of young persons to ensure that the fa¢ilitle8 ale available and used by as many as possible. The Covid19 pandemic severely curtailed BYP'S operation, howevÈr actiwty contnuÈd whenever possible. Finan¢g$ The Trustees conb.nuè to actively seek n8W grants to 8nsurÈ the conlinuab.on of the Trusvs activities. R•sèrvè$ Policy It is the policy of the Trustees to hold a General Reserve lo cover at least one quarter of annual rLnning costs, estimated at £12.000 Trknen last reviewed, plus a separate Redundancy Resetve of al least £4.770. The Trustees also maintain a Building Reserve of at a31 £5.000 towards extemal maintenance costs of the Bank building followng its foTm&l transfer from St Lawrence Trust, Ashburton to the Bank Youth Project. The allatiOn of funds between ReseNe Accounts, to reflect the separate amounts referred to, is reviewed annualty. Page 2

BANK YOUTH PROJECT FOR THE YEAR ENDED 31 MARCH 2021 TRUSTEES. REPORT Icontinuedl Trustoe8' R•$pon$lbllltles Charity law requires the truslt$s to prepare the financial statements for eaGh finanual year which giv$ a true and fair view of the stste of affairs of the charity and of its financial activities for that period. In preparing those financial statemenis the trustees are required to.. lal Select suitable accounting poliaes and then apply them consistently. Ibl Make judgements and estimates trat are r8asonat4e and piudenl. Icl Slate whelh$r the poliaes adopted are in a¢cordance with the Charities SORP, the Regulatitrns made under S44 of the Charities Act and with applicable accounting stsndards, subject to any material departures disdosed and explained in the financial Idl Prepare the financial statements on a going concern basis unless it is inappropriate to assume that the charity will continue to operate. The trustees are responsible for keeping proper aco)unting records which disclose with reasonable accuracy at any time the financial position of the tharity and lo enable theln lo ensure that the financial staternents comply with the Charities Act 1993. They are also responsible for safeguarding the assets of the charty and hence for taking reasonable steps for thè prevention and detecb.on of traud or other irregularities. Thi5 Repurt was approved by the trustees on 12th July 2021. Signed gn behalf of the trustees Peter Brewer Chairman Page 3

BANK YOUTH PROJECT FOR THEYEAR ENDED 31 MARCH 2021 INDEPENDENT EXAMINER'S REPORT TO THE TrUSTEES ON THE ACCOUNTS OF BANK YQUTH PROJECT We report on the financaal statements of Bank Youth Project on pages 5 lo 7 for Ihe year ended 31 March 21. Respe¢iive responslbllllles of trvstees and examlner As th8 charity Irus1885 you are responsibk for th& preparation of accoun15, you considerthat the 8udil requirements of se¢tion 43121 trf the Chanties Act 1993 (the Act) does not apply and that an independent examination is needed. It is our responsibility to 8tate. on the basi5 of procedures $peeifietl In Ihe General Directions given by the Charity Commissioners under section 4317llbl of the Act. wh8lher particuL9r matters have com& to our attention. Basss ol Indep8ndent 8xamlnerf5 report Our examination w2s carried out in accordance wth General DIrectnS given by the Charity Commissioners. An examinatsDn indude5 a eW of the accounting records kept by charity and a companson of the a¢counts presenl8d wlh those re¢ord$ 11 also in¢ludes consideration of any unusu81 item5 or disclosure5 in Ihe account5. and seeking explanations from you as trustee$ conceming any $u¢h matters The proc£dures undertaken do not provide all the ewdence that would be required in an audit. and consequanlly we do not expres5 an audit opInn on th8 view given by the financial statements. Intlependent exomineVs statement In COnnectn wth our examination, no matter has come to our attention which gives us r&asonabl& ¢ause to believe that In any material rèspect, the Trustees hav8 not met the qUIrementS 10 ensure that.. Proper Sccounbng records are kept in ac¢ordan¢e section 41 of the A Finan¢ial slalemenls are prepared which agr8e wth the accountsng records and c(mply with th& accounting requIrnents of the Act. 12th July 2021 Ashley Dawes FCA Dawes Accountants Lirniled 3 The Town 1 Noth StreEI ASHBURTON T013 7QQ Page 4

BANK YOUTH PR(klECT INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2021 2021 2020 RECEIPTS Donations and Grant5- Anonyrnous Donor Ashburton 8 Buckfastleigh Rotary Ashburton Charnter ofTr4de Ashburton Post Office and Glendinnings Icashpointl Ashburton Quake Ashburton Tovm concIl Ashburton Town Lottery Ashburton Women's Instrtute Bud(faslAbbey Trust Community cash collections CO-OP Dartmoor National Park DYS SPACE Fleet Cafav&n$ HMRC JRSGranl National Lottery Community Fund PTesence St Lawrence Chapel- Ashburton Choirs Festival Wild Goose & Skylark Band$ Others 270 1,(K)O 1,500 700 2,500 1,000 250 1,000 600 600 148 90 200 3,000 500 10,815 47,560 1,000 64,136 58 800 330 1.421 other Reipts- Café Sales and Subs Lethngs Other Bank Interest Soulhem Electric Refund 188 1,191 2,274 74 37 1,500 TOTAL RECEIPTS 65,335 84,270 Page 5

BANK YOIrnI PRWECT FOR THE YEAR ENDED 31 MARCH 2021 INCOME AND EXPENDmiRE ACCOUNTloontinu•dl 2021 2020 PAYMENTS A¢¢ountancy Adverbsing & Prcmots"on Affiliabon and Subscription5 Café Cleaning Curriculum Costs a Equipment General Equipment (Consum8bl Insuran 1.052 110 135 858 185 1.207 537 171 194 618 1.810 2,085 283 163 20 Postage profesnl Fes$ Repairs & SerwiGino Salaries Staff Casts (Xmas Partyl Staff Training & Recruitment Staff Travel & Exns&S Station8ry Sundries Telephore & Intem$t Ub-lities 10 2,205 41,618 199 480 25 234 1.314 33.851 357 238 65 $49 1.057 551 TOTAL PAYMENTS 41,510 55.296 NET RECEIPTS I IPAYMENTSI FOR THE YEAR 23,825 28.974 N*t curr9nt assets brought forward131 March 20201 38.491 9.517 N8t curr8ntassèts carried forward131 March 20211 62,316 38.491 Page 6

BANK YOUTH PROJECT AS AT 31 MARCH 2021 STATEMENT OF ASSETS AND LIABILITIES 2021 2020 FIXED ASSETS Freehold Property- 10 East Street, Ashburton 130.000 130,000 CURRENT ASSEfS Debtor5 and Prepaytnents Bank Account- Current NoticelRedundancy136481 Buildings146281 General12968} 36.913 7,502 10.228 18,003 57 25,018 4,787 10.225 9.149 51 Cash 72,703 49,230 NET CURRENT ASSETS 202,703 179,230 DEDUCT CURRENT LIABILITIES Creditors 10.387 10,739 NET ASSETS 192,316 168.491 REPRESENTED BY.- ACCUMULATED FUND Unrestricted Funds Rgvaluation Reserve 62,316 13D,000 38,491 130,000 192,316 168.491 General Re5ervas include £15,000 frorn NLCF earmarked for devalopment. Current Account also includes surplus furfough amounts of approximately £5,000 to be retumed to HMRC in 2021.22. Page 7

BANK YOUTH PROJECT ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2021 Prepared by dawes 3 Town Hall North Street Ashburton TQ13 7QQ