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← Tendring Community Transport

2025-03-31-accounts

Charity registration number 1074755

Company registration number 03719282 (England and Wales)

TENDRING COMMUNITY TRANSPORT

ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2025

TENDRING COMMUNITY TRANSPORT

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

D Bolton D Casey - Chariman Ms V Chapman - Vice Chairman Ms G Placey L R Phillips G Taylor

Charity number 1074755 Company number 03719282 Principal address 76 Station Road Clacton-on-Sea Essex England CO15 1SP Registered office 76 Station Road Clacton-on-Sea Essex England CO15 1SP Independent examiner Gascoynes Gascoyne House Moseleys Farm Business Centre Fornham All Saints Suffolk IP28 6JY

TENDRING COMMUNITY TRANSPORT

CONTENTS

Page
Trustees' report 1 - 3
Independent examiner's report 4
Statement of financial activities 5
Balance sheet 6
Notes to the financial statements 7 - 15

TENDRING COMMUNITY TRANSPORT

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 MARCH 2025

The trustees present their annual report and financial statements for the year ended 31 March 2025.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's [governing document], the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019).

Objectives and activities

The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.

The charity's objectives are to provide relief to the inhabitants of Tendring District and its environs who have need because of age, mental or physical disability, or poverty and in particular:

Achievements and performance

During the year TCT's team focused on:

Financial review

The Trustees have a set reserves policy which requires that the reserves be maintained at a level, which ensure TCT's core activity could continue during a period of unforeseen difficulty and that a proportion of reserves be maintained in a readily realised form. The Trustees consider readily realisable reserves as an integral part of TCT's planning, budget and forecast cycle. It takes into account: the risks associated with each stream of income and expenditure being different from that budgeted, the planned activity level and TCT's commitments.

The Trustees assess the reserves policy on an annual basis. They discuss levels of readily realisable reserves and TCT's main commitments. The main risk to both income and expenditure is TCT's dependence upon Local Authority Funding. The Trustees use this information to ensure an adequate level of readily realisable reserves are held in the event of a reduction or withdrawal of Essex County Council Funding.

The total Unrestricted Reserves maintained at 31 March 2025 amounted to £Nil.

This year the Trustees reported a surplus totalling £75,191.

Structure, governance and management

The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.

TENDRING COMMUNITY TRANSPORT

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the date of signature of the financial statements were:

D Bolton D Casey - Chariman Ms V Chapman - Vice Chairman Ms G Placey L R Phillips G Taylor

Trustees are recruited and appointed by TCT's existing trustees, based on the skills and competencies they can bring to the organisation. Trustees are mainly recruited from within the Tendring district and, if necessary, from nearby Colchester. Trustees also recruit and appoint representatives from the communities within Tendring district, to serve on the Board alongside trustees. Committee members may be offered the role of trustees following a probationary period during which their input and commitment is assessed by trustees.

TCT workforce undergo enhanced DBS (Disclosure and Barring Service) checks every year.

None of the trustees have any beneficial interest in the company. All of the trustees are members of the company and guarantee to contribute £1 in the event of a winding up.

Organisational structure

The Executive Committee is comprised of trustees and co-opted committee members. The committee meets six times per annum to consider organisational and financial issues relating to the running of the scheme. Executive Committee members include the following officers responsible for: Chair, Vice Chair, Treasurer, Risk/Health & Safety, Health & Disability, Fundraising & Volunteering, Children & Younger People, Older & Disabled people, Poverty & Deprivation.

Partnerships

TCT works in partnership with numerous organisations and agencies including Essex County Council, Tendring District Council, Community, Schools and Colleges, Community Transport Association UK, Tendring Community Voluntary Services, Community Transport Schemes nationwide, Integrated Care Systems and other key stakeholders.

Risk Management

On an annual basis the Trustees review the risks that the charity faces in five key areas: strategic direction; financial reputation; legal and statutory; human resource and ICT. All identified risks are assessed for the likelihood of occurrence and potential impact in addition to TCT's attitude to individual risks being ascertained. This information is then used to develop a risk management strategy for the organisation, including the identification of existing controls in operation and any new controls the Trustees consider necessary.

In respect of financial risk, the Trustees believe that maintaining TCT's realisable reserves at the levels stated, combined with the annual review of controls over key systems, will provide sufficient resources in the event of unplanned adverse conditions.

Key objectives for the forthcoming year include:

  1. Recruit new trustees;

  2. Work with partners to plug gaps in provision of transport services, which cannot be filled by existing resources;

  3. Recruit new volunteers;

  4. Source funding for new vehicles to replace oldest vehicles in the fleet.

  5. 2 -

TENDRING COMMUNITY TRANSPORT

TRUSTEES' REPORT (INCLUDING DIRECTORS' REPORT) (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

The trustees' report was approved by the Chairman of the Board of Trustees.

.............................. D Casey - Chariman Trustee Date: .............................................

TENDRING COMMUNITY TRANSPORT

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF TENDRING COMMUNITY TRANSPORT

I report to the trustees on my examination of the financial statements of Tendring Community Transport (the charity) for the year ended 31 March 2025.

Responsibilities and basis of report

As the trustees of the charity (and also its directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requirements of the Companies Act 2006 (the 2006 Act).

Having satisfied myself that the financial statements of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity’s financial statements carried out under section 145 of the Charities Act 2011 (the 2011 Act). In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's statement

Since the charity’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.

Gascoynes

Gascoyne House Moseleys Farm Business Centre Fornham All Saints Suffolk IP28 6JY

Dated: 12 June 2025

TENDRING COMMUNITY TRANSPORT

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 MARCH 2025

Restricted Unrestricted Restricted Total
funds funds funds
2025 2024 2024 2024
Notes £ £ £ £
Income and endowments from:
Donations and legacies 2 409,260 144,264 215,638 359,902
Charitable activities 3 29,265 34,573 - 34,573
Other trading activities 4 259,093 215,148 - 215,148
Investments 5 16,677 13,851 - 13,851
Other income 22,217 426 - 426
Total income 736,512 408,262 215,638 623,900
Expenditure on:
Charitable activities 6 661,321 414,681 213,974 628,655
Gross transfers between funds - (605,905) 605,905 -
Net income/(expenditure) for the year/
Net movement in funds 75,191 (612,324) 607,569 (4,755)
Fund balances at 1 April 2024 693,025 612,324 85,456 697,780
Fund balances at 31 March 2025 768,216 - 693,025 693,025

The statement of financial activities includes all gains and losses recognised in the year.

All income and expenditure derive from continuing activities.

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

TENDRING COMMUNITY TRANSPORT

BALANCE SHEET

AS AT 31 MARCH 2025

2025 2024
Notes £ £ £ £
Fixed assets
Tangible assets 9 210,809 140,218
Current assets
Debtors 10 12,633 11,677
Cash at bank and in hand 579,486 567,914
592,119 579,591
Creditors: amounts falling due within
one year 11 (34,712) (26,784)
Net current assets 557,407 552,807
Total assets less current liabilities 768,216 693,025
Income funds
Restricted funds 12 768,216 693,025
Unrestricted funds - -
768,216 693,025

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 March 2025.

The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting records and the preparation of financial statements.

The members have not required the company to obtain an audit of its financial statements for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies regime.

The financial statements were approved by the Trustees on .........................

.............................. D Casey - Chariman Trustee

Company registration number 03719282

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

Charity information

Tendring Community Transport is a private company limited by guarantee incorporated in England and Wales. The registered office is 76 Station Road, Clacton-on-Sea, Essex, CO15 1SP, England.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 “The Financial Reporting Standard applicable in the UK and Republic of Ireland” (“FRS 102”) and the Charities SORP "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest £.

The financial statements have been prepared under the historical cost convention, [modified to include the revaluation of freehold properties and to include investment properties and certain financial instruments at fair value]. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the trustees have a reasonable expectation that the charity has adequate resources to continue in operational existence for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

Endowment funds are subject to specific conditions by donors that the capital must be maintained by the charity.

1.4 Income

Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

1.5 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.

Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.

1.6 Tangible fixed assets

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Fixtures and fittings 15% reducing balance Motor vehicles 25% reducing balance

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

1.7 Impairment of fixed assets

At each reporting end date, the charity reviews the carrying amounts of its tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is estimated in order to determine the extent of the impairment loss (if any).

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities.

1.9 Financial instruments

The charity has elected to apply the provisions of Section 11 ‘Basic Financial Instruments’ and Section 12 ‘Other Financial Instruments Issues’ of FRS 102 to all of its financial instruments.

Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument.

Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there is a legally enforceable right to set off the recognised amounts and there is an intention to settle on a net basis or to realise the asset and settle the liability simultaneously.

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025

1 Accounting policies

(Continued)

Basic financial assets

Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless the arrangement constitutes a financing transaction, where the transaction is measured at the present value of the future receipts discounted at a market rate of interest. Financial assets classified as receivable within one year are not amortised.

Basic financial liabilities

Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised.

Debt instruments are subsequently carried at amortised cost, using the effective interest rate method.

Trade creditors are obligations to pay for goods or services that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction price and subsequently measured at amortised cost using the effective interest method.

Derecognition of financial liabilities

Financial liabilities are derecognised when the charity’s contractual obligations expire or are discharged or cancelled.

1.10 Employee benefits

The cost of any unused holiday entitlement is recognised in the period in which the employee’s services are received.

Termination benefits are recognised immediately as an expense when the charity is demonstrably committed to terminate the employment of an employee or to provide termination benefits.

2 Donations and legacies

Restricted Unrestricted Restricted Total
funds funds funds
2025 2024 2024 2024
£ £ £ £
Gifts 9,416 682 - 682
Annual subscriptions - Social car subscriptions 12,392 14,302 - 14,302
Donations and grants 387,452 129,280 215,638 344,918

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

3 Charitable activities

----- Start of picture text -----
|||| |---|---|---| |2025|2024| |£|£| |BSOG|29,265|34,573|

----- End of picture text -----

4 Other trading activities

----- Start of picture text -----
|||| |---|---|---| |Restricted|Unrestricted| |funds|funds| |2025|2024| |£|£| |Transport income|259,093|215,148| |5|Investments|

----- End of picture text -----

----- Start of picture text -----
|||| |---|---|---| |Restricted|Unrestricted| |funds|funds| |2025|2024| |£|£| |Interest receivable|16,677|13,851|

----- End of picture text -----

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

6 Charitable activities

2025 2024
£ £
Training costs 1,227 587
Wages 365,073 331,091
Social security 24,151 18,671
Pension 6,352 5,298
Rent, rates and water 29,510 17,241
Insurance 2,384 1,945
Light and heat 5,525 8,007
Telephone 4,170 3,538
Postage and stationery 2,271 3,235
Sundries 1,645 3,138
Motor costs 148,231 145,542
Depreciation 42,862 45,677
Computer 8,684 7,559
Premises expenses, repairs and renewals 2,717 11,337
Social car expenditure 7,817 16,856
652,619 619,722
Share of support costs (see note 7) 8,702 8,933
661,321 628,655
Analysis by fund
Unrestricted funds - 414,681
Restricted funds 661,321 213,974

7 Support costs

Support costs
Support Governance 2025 Support Governance 2024
costs costs costs costs
£ £ £ £ £ £
Finance 314 - 314 604 - 604
Governance 8,388 - 8,388 8,329 - 8,329
8,702 - 8,702 8,933 - 8,933
Analysed between
Charitable activities 8,702 - 8,702 8,933 - 8,933

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

8 Employees

The average monthly number of employees during the year was:

2025 2024
Number Number
14 14
Employment costs 2025 2024
£ £
Wages and salaries 365,073 331,091
Social security costs 24,151 18,671
Other pension costs 6,352 5,298
395,576 355,060

There were no employees whose annual remuneration was more than £60,000.

9 Tangible fixed assets

Tangible fixed assets
Fixtures and Fixtures and
Motor vehicles		 Total
fittings
£ £ £
Cost
At 1 April 2024 20,429 587,565 607,994
Additions - 143,580 143,580
Disposals - (54,269) (54,269)
At 31 March 2025 20,429 676,876 697,305
Depreciation and impairment
At 1 April 2024 13,654 454,121 467,775
Depreciation charged in the year 1,016 41,846 42,862
Eliminated in respect of disposals - (24,141) (24,141)
At 31 March 2025 14,670 471,826 486,496
Carrying amount
At 31 March 2025 5,759 205,050 210,809
At 31 March 2024 6,775 133,443 140,218

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

10 Debtors

Debtors
2025 2024
Amounts falling due within one year: £ £
Trade debtors 4,304 3,301
Prepayments and accrued income 8,329 8,376
12,633 11,677

11 Creditors: amounts falling due within one year

Creditors: amounts falling due within one year
2025 2024
£ £
Other taxation and social security 6,165 5,607
Trade creditors 9,286 2,677
Other creditors 1,311 1,200
Accruals and deferred income 17,950 17,300
34,712 26,784

12 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Movement in funds Movement in funds
Balance at Incoming Resources Transfers Balance at
1 April 2023 resources expended 31 March
2024
£ £ £ £ £
Integrated Care Systems 63,127 - (63,127) - -
Helping Hands Closure 17,329 - (17,329) - -
Lottery - Awards For All 5,000 - (5,000) -
Lottery - 95,880 (71,910) - 23,970
Screwfix - 3,500 (3,500) - -
CVST - Latimer Community Grant - 2,000 (2,000) - -
CVST - Stay Well - 47,514 (15,838) - 31,676
CVST - Age Well - 46,244 (22,270) - 23,974
TDC - 15,000 (7,500) - 7,500
Essex Community Foundation - 7,000 (7,000) - -
Hospital Hopper - - - 121,181 121,181
Community Transport (CT) - - - 96,945 96,945
Social Cars - - - 54,531 54,531
Dial-A-Ride (DAR) - - - 333,248 333,248
85,456 217,138 (215,474) 605,905 693,025

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

12 Restricted funds

Restricted funds
Restricted funds (Continued)
Balance at Incoming Resources Transfers Balance at
1 April 2024 resources expended 31 March
2025
£ £ £ £ £
Lottery 23,970 140,411 (139,229) - 25,152
CVST - Stay Well 31,676 - (31,676) - -
CVST - Age Well 23,974 - (18,139) - 5,835
TDC 7,500 - (7,500) - -
Essex Community Foundation - 6,000 (6,000) - -
ECC - 128,721 (128,721) - -
ICS - 34,000 (34,000) - -
Places for People - 5,000 (5,000) - -
Donations - 9,335 (9,335) - -
ICB - 3,611 (1,884) - 1,727
Evelyn May Trust - 73,320 - - 73,320
Hospital Hopper 121,181 - - 11,256 132,437
Community Transport (CT) 96,945 - - 9,004 105,949
Social Cars 54,531 - - 5,065 59,596
Dial-A-Ride (DAR) 333,248 - - 30,952 364,200
693,025 400,398 (381,484) 56,277 768,216

Three year funding to cover operating costs of the Tendring Shuttle Service.

ICS

Funding to run the Tendring shuttle for 1 year.

Essex Community Foundation

Funding towards purchase of bus.

Places for People

Funding towards purchase of bus.

Donations

Funding towards purchase of bus.

CVST - Age Well

Two years funding to cover the costs of a Dial-a-Ride driver's salary together with funding to support. Provide transport to Sailship services.

ICB

To provide transport for "Move & Meet" with minibus hire and and driver for 23 weeks.

Evelyn May Trust

Funding towards purchase of bus.

Dial-A-Ride (DAR)

This service is for Tendring residents who are unable to use public transport. It is a door-to-door service.

TENDRING COMMUNITY TRANSPORT

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)

FOR THE YEAR ENDED 31 MARCH 2025

12 Restricted funds

(Continued)

Hospital Hopper

This service is for Tendring residents to access hospital/medical appointments across North East Essex. The service picks up people from a designated place and not from home.

Community Transport (CT)

This is for not-for-profit groups to transport their members to various clubs. We charge the groups a mileage costs.

We also run day trips for which the people pay a fee to cover the cost of the run.

Social Cars

This if for anyone who is over 65 or disabled who has a medical appointment. We have a member of staff who matches up a volunteer driver with the person.

13 Related party transactions

There were no trustees' remuneration, benefits or expenses for the year ended 31 March 2025 nor for the year ended 31 March 2024.