REGISTERED COMPANY NUMBER: 03417427 (England and Wales) REGISTERED CHARITY NUMBER: 01074702
REPORT OF THE TRUSTEES AND
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
FOR
RIBBLE VEHICLE PRESERVATION TRUST LIMITED
Wallwork Nelson & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH
RIBBLE VEHICLE PRESERVATION TRUST LIMITED
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | to | 8 |
| Notes to the Financial Statements | 9 | to | 14 |
| Detailed Statement of Financial Activities | 15 | to | 16 |
RIBBLE VEHICLE PRESERVATION TRUST LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023
The trustees present their report with the financial statements of the charity for the year ended 31 August 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
The report is prepared in accordance with the small company regime (section 419(2) of the Companies Act 2006).
OBJECTIVES AND ACTIVITIES Objectives and aims
The objectives and aims of the charity in the year under review were to:
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preserve the heritage of Ribble Motor Services of the period 1919 to 2013,
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preserve, restore and where possible operate buses which served in the Ribble fleet during those years,
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maintain an archive of Ribble artefacts which help to tell the story of the company,
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use our restored buses in service at historic bus events, local festivals, educational schools visits and in support of other local charities where it is appropriate.
When planning the activities for the year the Trustees have considered the Commission's guidance on public benefit. The policy of Ribble Vehicle Preservation Trust is to display the collection of restored vintage buses in public places to illustrate to the public how vehicle design and operation has changed over the decades.
The charity regularly uses its vehicles to provide free services to the public so that they can enjoy the experience of riding on vintage buses. This is often done in conjunction with, and in support of, other local charity and heritage groups.
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023
ACHIEVEMENT AND PERFORMANCE
Charitable activities
We held our annual Members Day on the 2nd of April 2023, and as usual we opened our premises at Freckleton to allow our members to see behind the scenes, and we also ran some vehicles locally, again to give our members the chance to ride their favourite vehicles.
Our main event based at Morecambe Football Club, was as big a success with one of the best attendances and it really seemed popular with more families attending as well as bus enthusiasts, we aim to build on this success next year.
Our other main event at Lytham Hall, unfortunately had to be cancelled due to the wet summer, particularly the weeks leading up to the day, meant that the ground would be too soft, with the danger of buses becoming stuck, and ruining the lawns at the Hall, the decision was jointly taken between us and the charity who run the Hall that the event should be cancelled.
Due to the parking at the Hall being on grass, we are reliant on good weather, and it has a limited access, parking issues, and as the Hall is a charity in its own right, it relies on events, and we cannot expect the same set date each year, so we have decided to look at other venues.
This brings me to our Ribble/Fishwick joint running day, held at the British Commercial Vehicle Museum in Leyland in September 2023. We had a static display of vehicles on the car park at the Museum, and operated free bus service from Leyland to Chorley, Bamber Bridge and Preston. This was very well attended by families and enthusiasts alike. Working on this success we think this might become our second main event and replace the running day at Lytham Hall.
We visited events and supported other groups running days, such as Mersey Side Transport Trust at Burscough, Town and District Transport Group at Great Harwood, and Barrow Transport Group, also Aire Valley Transport at Skipton, and GMTS at Manchester.
Our latest restorations, the Leyland Royal Tiger 377 and Leyland PD2 1467 are now in the operating fleet and have been greatly admired at our events and proved popular to ride on. The restoration of Leyland National 382 is well under way and is expected to be completed by late 2024.
We have noticed a big reduction in our electricity costs thanks to the LED lighting that has been fitted in the beginning of 2023.
The help and support of the volunteers and members has been vital to the achievement and performance of the charity.
FINANCIAL REVIEW
Principal funding sources
The principal funding sources during the year were from sponsorships and donations.
Reserves policy
In accordance with guidelines issued by the Charity Commissioners, the Trustees have adopted a policy regarding the reserves which should ensure that:
a) Excluding those funds allocated to fixed assets, general reserves do not exceed more than 15 months anticipated expenditure;
b) There are adequate funds to ensure that the Charity is able to meet all current and known future liabilities.
The level of resources is considered at regular intervals by the Finance Committee.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023
The results for the year and financial position of the company are as shown in the annexed financial statements.
The company became a Registered Charity (No 1074702) on 17 March 1999 under a Trust Deed which is registered with the Charity Commissioners. All the directors have been appointed as trustees.
Investment decisions are delegated to professionally qualified managers.
The directors are satisfied that the accounts comply with current statutory requirements, the Trust Deed and the Statement of Recommended Practice 2005 'Accounting and Reporting by Charities'.
Directors are appointed by the Board of Trustees subject to approval at the following Annual General Meeting. The documents containing the provisions that regulate the purposes and administration of the charity are the company's Memorandum and Articles of Association.
Related parties
There were no related party transactions during the year. The trustees did not receive any remuneration or amounts in respect of expenses in the year.
REFERENCE AND ADMINISTRATIVE DETAILS Registered Company number
03417427 (England and Wales)
Registered Charity number
01074702
Registered office
Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH
Trustees
M L Smith J Green P Cooper L D Jobson T Jobson G Butler (appointed 1/10/2022) R W Bignell (appointed 1/10/2022)
Company Secretary
L D Jobson
Independent Examiner
Michael James Barker Wallwork Nelson & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 AUGUST 2023
REFERENCE AND ADMINISTRATIVE DETAILS
Bankers
NatWest Bank 68 Church Street Lancaster LA1 1LN
HSBC 26 Market Street Chorley PR7 2RX
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
........................................................................ L D Jobson - Secretary
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF RIBBLE VEHICLE PRESERVATION TRUST LIMITED
Independent examiner's report to the trustees of Ribble Vehicle Preservation Trust Limited ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Michael James Barker
Wallwork Nelson & Johnson Chandler House 7 Ferry Road Office Park Riversway Preston Lancashire PR2 2YH
Date: .............................................
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Donations and legacies 2 55,712 Other income 2,013 Total 57,725 EXPENDITURE ON Raising funds 8,014 Charitable activities Restoration of motor transport buses and coaches 63,746 Total 71,760 NET INCOME/(EXPENDITURE) (14,035) RECONCILIATION OF FUNDS Total funds brought forward 207,607 TOTAL FUNDS CARRIED FORWARD 193,572 |
Restricted fund £ - - - - 1,100 1,100 (1,100) 60,200 59,100 |
31/8/23 Total funds £ 55,712 2,013 57,725 8,014 64,846 72,860 (15,135) 267,807 252,672 |
31/8/22 Total funds £ 96,793 1,294 98,087 6,948 77,243 84,191 13,896 253,911 267,807 |
|---|---|---|---|
The notes form part of these financial statements
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
BALANCE SHEET 31 AUGUST 2023
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 6 133,598 CURRENT ASSETS Debtors 7 13,688 Cash at bank 47,835 61,523 CREDITORS Amounts falling due within one year 8 (1,549) NET CURRENT ASSETS 59,974 TOTAL ASSETS LESS CURRENT LIABILITIES 193,572 NET ASSETS 193,572 FUNDS 9 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ 59,100 - - - - - 59,100 59,100 |
31/8/23 Total funds £ 192,698 13,688 47,835 61,523 (1,549) 59,974 252,672 252,672 193,572 59,100 252,672 |
31/8/22 Total funds £ 201,270 17,983 50,052 68,035 (1,498) 66,537 267,807 267,807 207,607 60,200 267,807 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
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(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
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(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
BALANCE SHEET - continued 31 AUGUST 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on ............................................. and were signed on its behalf by:
............................................. M L Smith - Trustee
The notes form part of these financial statements
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Assets purchased for use by the charity on an ongoing basis are capitalised.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Land - nil Buildings - 2% on cost Plant and machinery etc - 20% on cost
The company has in its possession approximately 30 commercial vehicles and certain plant and equipment, all of which have been gifted to the charity or acquired at costs that cannot be determined.
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Going concern
The trustees have considered the expected income from various sources for the next twelve-month and five-year periods and planned expenditure accordingly.
If income falls short of expectations, the trustees are confident that the expenditure can be controlled such that together with retained reserves there are sufficient funds such that there is no threat to the charity being able to continue as a going concern
continued...
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2023
2. DONATIONS AND LEGACIES
| 2. | DONATIONS AND LEGACIES | ||
|---|---|---|---|
| 31/8/23 | 31/8/22 | ||
| £ | £ | ||
| Sponsorship | 24,034 | 47,241 | |
| Gift aid | 9,511 | 14,309 | |
| Heritage Lottery Fund Grant | - | 10,000 | |
| Grants | - | 250 | |
| Collection/donation | 9,143 | 9,519 | |
| Leyland Society Rally | - | 160 | |
| RVPG | 12,857 | 11,400 | |
| 1467 Restoration | 167 | 2,130 | |
| Models and video sales | - | 84 | |
| Float refund | - | 1,700 | |
| 55,712 | 96,793 | ||
| Grants received, included in the above, are as follows: | |||
| Other grants | 31/8/23 £ - |
31/8/22 £ 250 |
|
| 3. | NET INCOME/(EXPENDITURE) | ||
| Net income/(expenditure) is stated after charging/(crediting): | |||
| Auditors' remuneration | 31/8/23 £ 1,620 |
31/8/22 £ 1,560 |
|
| Depreciation - owned assets | 9,112 | 8,020 | |
| Surplus on disposal of fixed assets | (2,013) | (1,294) | |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
continued...
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2023
| 5. COMPARATIVES FOR THE STATEMENT OF FINANCIAL INCOME AND ENDOWMENTS FROM Donations and legacies Other income Total EXPENDITURE ON Raising funds Charitable activities Restoration of motor transport buses and coaches Total NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 6. TANGIBLE FIXED ASSETS Freehold Plant and property machinery £ £ COST At 1 September 2022 233,767 29,543 Additions - - At 31 August 2023 233,767 29,543 DEPRECIATION At 1 September 2022 59,338 19,451 Charge for year 3,675 3,270 At 31 August 2023 63,013 22,721 NET BOOK VALUE At 31 August 2023 170,754 6,822 At 31 August 2022 174,429 10,092 |
ACTIVITIES Unrestricted fund £ 96,793 1,294 98,087 6,948 76,143 83,091 14,996 192,611 207,607 Motor vehicles £ 22,795 - 22,795 6,378 2,079 8,457 14,338 16,417 |
Restricted fund £ - - - - 1,100 1,100 (1,100) 61,300 60,200 Computer equipment £ 399 540 939 67 88 155 784 332 |
Total funds £ 96,793 1,294 98,087 6,948 77,243 84,191 13,896 253,911 267,807 Totals £ 286,504 540 287,044 85,234 9,112 94,346 192,698 201,270 |
|---|---|---|---|
The Charity has in its possession approximately 33 commercial vehicles and certain plant and equipment, all of which have been gifted to the charity or acquired at costs that cannot be determined. Some are on long term loan to the charity.
continued...
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2023
| 7. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments 8. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accrued expenses 9. MOVEMENT IN FUNDS At 1/9/22 £ Unrestricted funds General fund 207,607 Restricted funds Building purchased with lottery funding 60,200 TOTAL FUNDS 267,807 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 57,725 Restricted funds Building purchased with lottery funding - TOTAL FUNDS 57,725 Comparatives for movement in funds At 1/9/21 £ Unrestricted funds General fund 192,611 Restricted funds Building purchased with lottery funding 61,300 TOTAL FUNDS 253,911 |
31/8/23 31/8/22 £ £ 13,688 17,983 31/8/23 31/8/22 £ £ 1,549 1,498 Net movement At in funds 31/8/23 £ £ (14,035) 193,572 (1,100) 59,100 (15,135) 252,672 Resources Movement expended in funds £ £ (71,760) (14,035) (1,100) (1,100) (72,860) (15,135) Net movement At in funds 31/8/22 £ £ 14,996 207,607 (1,100) 60,200 13,896 267,807 |
|---|---|
continued...
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2023
9. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Incoming resources £ Unrestricted funds General fund 98,087 Restricted funds Building purchased with lottery funding - TOTAL FUNDS 98,087 A current year 12 months and prior year 12 months combined position is as follows: At 1/9/21 £ Unrestricted funds General fund 192,611 Restricted funds Building purchased with lottery funding 61,300 TOTAL FUNDS 253,911 |
Resources Movement expended in funds £ £ (83,091) 14,996 (1,100) (1,100) (84,191) 13,896 Net movement At in funds 31/8/23 £ £ 961 193,572 (2,200) 59,100 (1,239) 252,672 |
|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds | Incoming resources £ |
Resources expended £ |
Movement in funds £ |
|---|---|---|---|
| General fund | 155,812 | (154,851) | 961 |
| Restricted funds | |||
| Building purchased with lottery funding | - | (2,200) | (2,200) |
| TOTAL FUNDS | 155,812 | (157,051) | (1,239) |
Unrestricted funds:
Unrestricted funds are used for the charity's general purpose and objectives as outlined in the Report of the Trustees on pages 1 to 3.
Restricted funds:
Funds received from the Heritage Lottery Fund are restricted for the purpose of premises in which to store the Trust's collection of historic buses. They are not used for any other purpose.
continued...
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 AUGUST 2023
10. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2023.
11. COMPANY STATUS
The company is limited by guarantee and has no issued share capital. The liability of its members shall not exceed £1 each.
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023
| DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023 |
||
|---|---|---|
| 31/8/23 | 31/8/22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Donations and legacies | ||
| Sponsorship | 24,034 | 47,241 |
| Gift aid | 9,511 | 14,309 |
| Heritage Lottery Fund Grant | - | 10,000 |
| Grants | - | 250 |
| Collection/donation | 9,143 | 9,519 |
| Leyland Society Rally | - | 160 |
| RVPG | 12,857 | 11,400 |
| 1467 Restoration | 167 | 2,130 |
| Models and video sales | - | 84 |
| Float refund | - | 1,700 |
| Other income | 55,712 | 96,793 |
| Sale of scrap | 2,013 | 1,294 |
| Total incoming resources | 57,725 | 98,087 |
| EXPENDITURE | ||
| Charitable activities | ||
| Telephone | 376 | - |
| Postage and stationery | 4,343 | 2,802 |
| Sundries | - | 2,602 |
| Motor fuel | 4,593 | 6,688 |
| Motor vehicle repairs | 29,393 | 28,658 |
| Motor vehicle insurance | 3,655 | 2,739 |
| Event expenses | 200 | 235 |
| 42,560 | 43,724 | |
| Support costs | ||
| Finance | ||
| Bank charges | 166 | 107 |
| Other | ||
| Rates and water | 3,124 | 3,247 |
| Insurance | 3,483 | 2,404 |
| Light and heat | 2,220 | 4,342 |
| Sundries | 1,778 | 928 |
| Premises repairs and renewals | 3,357 | 13,819 |
| Property rent | 5,438 | 6,040 |
| Freehold property depreciation | 3,675 | 3,675 |
| Plant and machinery depreciation | 3,270 | 2,198 |
| Carried forward | 26,345 | 36,653 |
This page does not form part of the statutory financial statements
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RIBBLE VEHICLE PRESERVATION TRUST LIMITED
DETAILED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2023
| FOR THE YEAR ENDED 31 AUGUST 2023 | ||
|---|---|---|
| 31/8/23 | 31/8/22 | |
| £ | £ | |
| Other | ||
| Brought forward | 26,345 | 36,653 |
| Motor vehicle depreciation | 2,080 | 2,080 |
| Computer equipment | 89 | 67 |
| Governance costs | 28,514 | 38,800 |
| Auditors' remuneration | 1,620 | 1,560 |
| Total resources expended | 72,860 | 84,191 |
| Net (expenditure)/income | (15,135) | 13,896 |
This page does not form part of the statutory financial statements
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