# _**St Peter’s Fordham Preservation Trust Annual General Meeting 2025**_ Tuesday, 6[th] May 2025 commencing at 7.30pm in the Church Undercroft ## **A G E N D A** ## 1. Apologies for absence 2. Minutes of the Meeting held on 7[th] May 2024 3. Matters Arising from the minutes of the previous AGM 4. Chairman’s Annual report – to be tabled 5. Treasurer’s report – to be tabled 6. Progress Report on the Electric & Heating Project ## 7. Election of Committee and Officers Appointment of four Committee members resigning and up for reelection: Roger Palmer Diane Catchpole Anne Mitchell Sally Parr Rector is automatically appointed as incumbent Dr S Taylor is the appointee of the PCC Position to be filled: Treasurer – nominations welcome ## 8. Any Other Business 9. Date, time and place of Next AGM tba May 2026 commencing at 7.30pm in the Church Undercroft **Chair Report May 2025** Thank you for attending the AGM of the St Peter’s Fordham Preservation Trust, your support and attendance is greatly appreciated. The objective of the Trust is to maintain, repair, restore, preserve, improve, beautify, and reconstruct for the benefit of the public the fabric of the Church of St. Peter & St Mary Magdalene, Fordham. The Committee has met four times since the last AGM and there has also been a lot of activity over the last 12 months. The heating and electrical project, which was first discussed in 2022, has been completed at last. This has been a complicated project, and I would like to place on record my thanks to Diane and Stephen for the work they have undertaken. This has been the largest project completed in some time. Whilst the work was being carried out, it became clear that changes needed to be made and that it would be better to carry out the work at the same time. Unfortunately, this has led to an overrun on the cost of the project. The roof works detailed in the quinquenniel report were completed just before Christmas and the flint walls have been repaired. A breakdown of the expenditure relating to works to the Belltower is included in the AGM papers. Work to the Belltower this year includes the replacement of bell ropes. I am delighted to report that the clock tower motors have been repaired. Work to secure headstones in Graveyards 2 and 3ii, which was raised during last year’s AGM, have also been carried out. Discussions have been ongoing throughout the year with the Parish Council concerning the transfer of responsibility for the closed graveyards (1 and 3i) and Revd Steve continues to work on formalising the arrangement. It is never easy to raise funds to support the work of the Trust and I would like to thank everyone involved in fundraising activities. The Committee has been delighted with the donations received from residents and businesses this year and I would like to pass my thanks on to you all. Without your kind donations we would find it hard to carry out the works required. A generous donation was made following the opening of Netherall garden and I would like to take this opportunity to thank Mr Timothy Clarke for his continued support. I would also like to thank Richard Taylor for organising a car boot sale and can confirm this year’s car boot sale will be held on Sunday, 14[th] September. The Trust relies on volunteers and I wish to recognise the enormous contribution Anne Mitchell has made as Treasurer over the past 25 years. Anne is standing down as Treasurer at the AGM and the Trust is seeking a replacement for her. Finally, I would like to thank all committee members for their work and support this year. Roger Palmer Chairperson ## _**St Peter’s Fordham Preservation Trust**_ # _**Minutes of the Annual General Meeting held on**_ ## _**Tuesday, 7th May 2024**_ **MEMBER’S PRESENT:** Roger Palmer (Chairman), Rev’d Stephen Day (Incumbent – late joining), Anne Mitchell (Treasurer), Diane Catchpole (Secretary), Stephen Taylor (PCC Appointee), Richard Taylor, Hugh Palmer and Sally Parr. **APOLOGIES:** Daphne Wilding (Member Emeritus). **Also In attendance:** Malcolm Barber, John Pryke, Bob Shortland and Chris Bell. ## **MINUTES OF THE AGM 2023:** These were confirmed by those present to be an accurate record of the meeting and signed accordingly by RP. ## **MATTERS ARISING:** Electric Rewiring & Heating System Replacement DCC/ST gave a verbal report on the current status of this issue. A faculty application has been submitted and was discussed at the last DAC planning committee meeting, with a visit group being asked to attend the church and give a recommendation to the full DAC committee. This meeting took place and they suggested that we focus on 3 possible heating options:- Chandelier Heat/Light fittings High level Radiant heaters Pew heaters See attached paper giving further details of the various options as discussed for some time during the meeting. This paper will be drawn up by DCC on behalf of the CPT and submitted to the DAC visit group confirming that the CPT, after a detailed discussion, voted unanimously to seek to go ahead with the High level Radiant Heaters. The PCC will also be asked to formally vote on this matter; however, several of those present are on both committees and they are confident that the PCC will agree. Rev’d SD joined the meeting during this item. ## **CHAIRMAN’s ANNUAL REPORT:** The Chairman read out the report as previously circulated. _Since the last AGM, held on 9[th] May with six people in attendance and two proxy’s given, the Committee has met four times at Roger Palmer’s home._ _The Chairman is delighted to report that Rev’d Stephen Day joined the Benefice as Rector in Autumn of 2023 and has been making a major contribution to church life._ _The Church has been working to replace the oil heating system, which can no longer be used leading to a cold church in winter, and to update the electrics throughout the building as these have been added too in an ad hoc manner and now need a full review. The firm, Johns Slater and Haward, have been appointed as consultants for this project; as recommended by the Diocese, and an application for a faculty has been submitted. This is a complex process which is now working its way through. It is hoped, but by no means certain, that we will have heating installed before winter._ _The bell ringers have taken some time to decide what general works they would like undertaken but have now agreed and it is expected that this work will be undertaken during this year._ _The Parish Council is considering its response, as the Church’s closed graveyards, 1 and 3i, should be under either their responsibility or that of ECDC. They have confirmed that they knew the process to transfer responsibility had started but were checking to see if it had been completed at their end. Meanwhile work to secure headstones which move when gently pushed, in Graveyard’s 2 and 3ii, has been discussed and this should be carried out this year._ _The church needs ongoing repair work with larger current works including remedial work on the roof and the flint surrounding walls. The clock has two problems at the moment but it was decided to give priority to the building work and so the clock repair is on hold._ _A Car Boot stall was held in 2023 and will be held again in 2024 to raise funds. There are also plans to hold a Charity market day on the 27[th] May in 2024 for the same purpose._ _Timothy Clarke continued to open his Netherhall garden with teas provided by members of the CPT and a generous donations being made in return._ _Finally, the object of the Trust remains to maintain, repair, restore, preserve, improve, beautify, and reconstruct for the benefit of the public the fabric of the Church of St. Peter & St Mary Magdalene, Fordham._ The Chairman was asked whether the repair work for the flint wall between the car park and Graveyard 2 was the remedial work mentioned. The Chairman confirmed that this was correct and that work was already under way with this. He was asked whether the PC would donate towards the cost of this repair and he responded that they have said previously that they won’t however, the Treasurer will send a copy of invoices in case they change their mind. (They had previously been concerned that they should not donate to a religious group but this concern – common amongst PC’s – has now been considered at a National level and found to be not relevant.) DCC expanded on the situation with the Graveyards confirming that Graveyard 1 and 3i were now formally closed and should be the responsibility of the PC or ECDC. However, the PC confirmed that they knew the transfer process had started but they could not confirm it had been completed and so are reticent to accept. DCC will attempt to discuss this issue with the Parish Clerk and suggest that both be formally transferred to the PC who can simply pass responsibility on to ECDC. ## **THE TREASURER’S REPORT:** AM tabled a full financial report showing figures as at the 31[st] March 2024; however she noticed an error and pointed this out. A corrected set of accounts will be circulated with the minutes of this meeting. The Treasurer read out the correct figures as follows: |Income|£4,321|Expenditure
£5,199|Expenditure
£5,199| |---|---|---|---| |Current Account|£5,997|Deposit Account|£30,220| |COIF|£15,000|COIF (Bell Tower)|£15,000| Making a grand total of £66,217 ST proposed with RT seconding acceptance of this report, and it was unanimously agreed. RP praised AM for her efforts on behalf of the CPT. ## **RESIGNATION & ELECTION OF COMMITTEE AND OFFICERS** In accordance with the Rules, three members resigned from the Committee, HP, RT and DW (Member Emeritus). They all agreed to be nominated for return to the committee and were accordingly proposed by DCC and seconded by ST. They were re-elected unanimously as was MB and JP who officially joined the Committee for the first time. The Incumbent is automatically appointed to the Committee and Stephen Taylor is the PCC appointee. ## **ANY OTHER BUSINESS** Events – RT gave details of the Charity Market that he has arranged for the 27[th] May. This will be distinct from the regular Car Boot events as it will be held on a Bank Holiday Monday and will only have new items for sale. Lots of stalls, caterers and children’s rides will be present on the day and publicity is starting. Music may well be offered via the Choir and David Poulter. JP will ensure that details are put on Facebook and posters/flyers were handed out. Bob Shortland, Secretary of the Royal British Legion explained that they were holding a Beer festival over the same weekend and it was hoped that the two events could support each other. JP explained that a Flower/Art festival has been arranged for the 1[st] and 2[nd] June and already £500 has been raised in sponsorship. Likewise a concert has been arranged with Wicken Brass Band and the Church Choir for the 22[nd] June. JP will also approach the PC for a donation with RP agreeing to sign on behalf of the CPT. An approach to Ecclesiastical Insurance Company might also be made to solicit a donation. JP also approach MP Lucy Fraser for a donation and she suggested the National Churches Trust might be able to help. Clock – The regretful situation where the church clock was not currently working had been raised on Facebook and CB had explained that the clock needed repair but it was having to wait until funds were available. It is gratifying that the public have noticed its absence. DCC Resignation – The Secretary gave 3 months notice of her resignation from this post. RP thanked her for her efforts in what has been a busy period and was pleased that she agreed to remain on the committee. RP offered his thanks to AM, RT and ST for their work on behalf of the CPT. This was unanimously confirmed. ## **DATE OF NEXT AGM** This would be on Tuesday, 6[th] May 2025, at 7.30pm in the Undercroft. _The next normal meeting will be held on Tuesday, 6[th] August 7.30pm at RP’s home._ ST PETER’S FORDHAM PRESERVATION TRUST ## YEAR ENDED 31 MARCH 2024 ||YEAR ENDED 31 MARCH 2024|||| |---|---|---|---|---| ||Income|||| ||Donations||320.00|| ||Donation from Richard Taylor - Car Boot||500.00|| ||Donations from Timothy Clark – Open Gardens at Netherhall||481.04|| ||Donations from Car Boot Sale Stall||240.03|| ||Bequest L Ramus – final part||164.09|| ||LPOW – VAT refund||947.70|| ||Interest Received||1396.96|| ||HMRC – Gift Aid||272.01|| ||||----------|| ||||4321.83|| ||Expenditure|||| ||JW Warren – replace faulty wiring to Bell Tower|240.00||| ||Cam Fire – maintain fire equipment|54.00||| ||TH Tree Surgery – maintain trees in churchyard|1128.00||| ||The Whitworth Co – CAD copy of Quinquennial plans|222.00||| ||PTSG – inspect lightening protection system|86.40||| ||Woodworm treatment|22.50||| ||Johns Slater & Hayward – Outline design proposals|3447.00||| |||----------||| ||||5199.90|| ||||----------|| ||Deficit for the Year||(878.07)|| |||||| ||Bank Account Balance at 1 April 2023|8272.28||| ||Deposit Account Balance at 1 April 2023|28823.37||| ||COIF Charities Ethical Investment Fund Accumulations Units *|15000.00||| ||COIF Charities Ethical Investment Fund Accumulations Units Bell Tower
Fund+|
15000.00||| |||----------||| ||||67095.65|| ||||-----------|| ||||£ 66217.58|| ||||======|| ||Bank Account Balance at 31 March 2024||5997.25|| ||Deposit Account Balance at 31 March 2024||30220.33|| ||COIF Charities Ethical Investment Fund Accumulations Units *||15000.00|| ||COIF Charities Ethical Investment Fund Accumulations Units Bell Tower
Fund+||15000.00|| ----------£ 66217.58 ====== *4671.81 units were purchased on 14/11/13. *The value at 31 March 2014 was £10159.32 *The value at 31 March 2015 was £11541.71 *The value at 31 March 2016 was £11447.80 *The value at 31 March 2017 was £13679.99 *The value at 31 March 2018 was £14312.56 *The value at 31 March 2019 was £15967.78 *The value at 31 March 2020 was £16006.09 *The value at 31 March 2021 was £19833.70 *The value at 31 March 2022 was £22130.36 *The value at 31 March 2023 was £26694.61 *The value at 31 March 2024 was £30237.72 *An additional 1076.26 units were purchased on 01/12/22 at a cost of £5000 giving a total of 5748.07 units for a total cost of £15000. +3318.58 units were purchased on 08/12/22 for the Bell Tower Fund at a cost of £15000. +The value at 31 March 2023 was £15411.82 +The value at 31 March 2024 was £17457.39 ## **ST PETER’S FORDHAM PRESERVATION TRUST** ## **YEAR ENDED 31 MARCH 2025** ||**YEAR ENDED 31 MARCH 2025**|||| |---|---|---|---|---| ||Income|||| ||Donations||240.00|| ||Donation from Richard Taylor-Car Boot||500.00|| ||Donations from Timothy Clark–Open Gardens at Netherhall||642.70|| ||Donations from Car Boot Sale Stall||100.60|| ||Donations from Charity Market Stall Day||509.40|| ||Donations from 2 Church Coffee Mornings (PT & EAAA)||185.00|| ||Donations from Pet Service 50% (50% sent to RSPCA)||42.15|| ||Donation received for Clock Motors from R Palmer||565.78|| ||Donations received for extra cost of Chancel Lighting||1000.00|| ||Sponsorship for Flower Festival and Concert||800.00|| ||Donations from Flower Festival||748.00|| ||Donations from Concert||1280.00|| ||Donations from letters sent by R Taylor & R Palmer||7075.00|| ||Community Grant from Fordham Parish Council||1000.00|| ||LPOW–VAT reclaimed||10073.60|| ||Interest Received COIF Deposit Account||1387.28|| ||Profit on COIF units sold||7401.00|| ||Interest Received Barclays Deposit Account||62.65|| ||HMRC–Gift Aid Claims||2120.47|| ||||----------|| ||||35733.63|| ||Expenditure|||| |||||| ||Camfire Protection–maintain fire equipment|54.00||| ||George Collin & Sons–repair flint wall|2221.20||| ||WWEB Ltd–repair flint wall|330.00||| ||CP Bugg–repair cloakroom water leak|112.00||| ||M A Pooley & Son–repair roof leaks|6156.00||| ||Aztec Services–adjust alarm for roof repairs|77.40||| ||Coulson & Son Ltd – electrical project – part next financial
year|46667.40||| ||Johns Slater & Haward–manage electrical project|7914.60||| ||Wicken Band–cost for June concert|200.00||| ||Swift Electrical–work on clock motors|565.78||| ||EAAA–proceeds from coffee morning–100%|120.00||| |||----------||| ||||64418.38|| ||||----------|| ||Deficit for the Year||(28684.75)|| |||||| ||Barclays Current Account Balance at 1 April 2024|5997.25||| ||CCLA Deposit Account Balance at 1 April 2024|30220.33||| ||COIF Charities Ethical Investment Fund Accumulations Units *|15000.00||| ||COIF Charities Ethical Investment Fund Accumulations Units -
Bell Tower Fund+|15000.00||| |||----------||| ||||66217.58|| ||||-----------|| ||||£37532.83|| ||||======|| |||||| |||||| ||||| |---|---|---|---| |Barclays Current Account Balance at 31 March 2025||1161.57|| |Barclays Deposit Account Balance at 31 March 2025||10362.65|| |COIF Deposit Account Balance at 31 March 2025||2607.61|| |COIF Charities Ethical Investment Fund Accumulations Units*||8401.00|| |COIF Charities Ethical Investment Fund Accumulations Units -
Bell Tower Fund+||15000.00|| |||-----------|| |||£37532.83|| |||======|| ||||| |*4671.81 units were purchased on 14/11/13.
*The value at 31 March 2014 was £10159.32
*The value at 31 March 2015 was £11541.71
*The value at 31 March 2016 was £11447.80|||| |*The value at 31 March 2017 was £13679.99|||| |*The value at 31 March 2018 was £14312.56|||| |*The value at 31 March 2019 was £15967.78|||| |*The value at 31 March 2020 was £16006.09|||| |*The value at 31 March 2021 was £19833.70|||| |*The value at 31 March 2022 was £22130.36|||| |*The value at 31 March 2023 was £26694.61|||| |*The value at 31 March 2024 was £30237.72|||| |*The value at 31 March 2025 was £16685.66|||| ||||| |*An additional 1076.26 units were purchased on 01/12/22 at
a cost of £5000 giving a total of 5748.07 units for a total cost
of £15000.|||| |*A total of 2528.7647 units were sold on 05/02/25 for
£14000. The balance of 3219.30 units are valued at 31 March
2025 at £16685.66. The cost has been apportioned ie
3219.30/5748.07 x £15000=£8401|||| |+3318.58 units were purchased on 08/12/22 for the Bell
Tower Fund at a cost of £15000.|||| |+The value at 31 March 2023 was £15411.82|||| |+The value at 31 March 2024 was £17457.39|||| |+The value at 31 March 2025 was £17200.20|||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ## **ST PETER’S FORDHAM PRESERVATION TRUST** ## **YEAR ENDED 31 MARCH 2025 Bell tower** ||Income|||| |---|---|---|---|---| |||||| ||Bequest L Ramus 29/9/22||31544.00|| ||Bequest L Ramus–final part 20/02/24||164.09|| ||||----------|| ||||31708.09|| ||Expenditure|||| ||JW Warren–Inspect electrical installation 50% 9/3/22|345.00||| ||JW Warren–Lighting to Bell Tower 30/05/22|3588.83||| ||JW Warren–Extra wiring to Bell Tower 04/07/22|741.60||| ||George Collin–Steps & Handrail to Bell Tower 12/07/22|4982.40||| ||JW Warren–New wiring for fault in Bell Tower|240.00||| ||||----------|| ||||9897.83|| |||||| ||Balance to spend||**£21810.26**|| |||||| |||||| ||COIF Charities Ethical Investment Fund Accumulations Units -
Bell Tower Fund+||15000|| ||||-----------|| ||||**£15000**|| ||||======|| |||||| |||||| |||||| ||3318.58 units were purchased on 08/12/22 for the Bell Tower
Fund at a cost of £15000.
+The value at 31 March 2023 was £15411.82
+The value at 31 March 2024 was £17457.39
+The value at 31 March 2025 was £17200.20|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **SERVICES DEPARTMENT** - **Building Maintenance** - **Plumbing - WATERSAFE Reg'd** - **Heating - GAS SAFE & OFTEC Reg'd** - **Electrical - NICEIC Registered** - **Facilities Management** **COULSON & SON LTD Progress House Rowles Way Swavesey Cambridge CB24 4UG** St. Peter Fordham Preservation Trust 42 Church Street Fordham Ely CB7 5NJ email: credit.control@coulson.co.uk Telephone: 01223 423800 coulson.co.uk Co. Reg. No. 1520222 VAT No. 213271407 **Sales Invoice** Our Ref: 162274 ||Bill-to Customer No.|Bill-to Customer No.|16083| |---|---|---|---| ||Invoice No.||SI119283| |ZDRef: AET00001-1|Date:||03/02/2025| |**Description**|**Value**||**VAT**| |FORDHAM CHURCH - INTERIM INVOICE|||| |Work as our quotation Ref: DC-16-2085 dated|33,110.00||6,622.00| |22/11/24 and your subsequent email acceptance|||| |dated 19/12/24 for the sum of £66,220.00 @ 50%|||| |claim.|||| |VO 001 Uplft cost associated with the requirement|1,926.00||385.20| |to the IR heaters in accordance with our email|||| |dated 17/01/25 and your subsequent email|||| |acceptance dated 30/01/25 for the sum of|||| |£3,852.00 @ 50% claim = £1,926.00.|||| |VO2 Supply & Installation of 6No. additional pew|2,900.00||580.00| |heaters to the Chancel as our email dated 17/01/25|||| |and your email acceptance 30/01/25 for the sum of|||| |£5,800.00 @ 50% claim.|||| |VO 003 Rewire of internal wiring and replacement|400.00||80.00| |defective components to existing high level|||| |suspended light fittings witin the Nave as our|||| |email dated 22/01/25 and your email acceptance|||| |dated 30/01/25 for the sum of £800.00 @ 50% claim.|||| |VO 4 Supply & install 6No. 4ft up lighters &|553.50||110.70| |6No. down lights within the Chancel along with|||| |1No. downlight within the South Chapel as our|||| |quotation Ref.162274-VO004 Rev 001 dated 28/01/25|||| |and your email acceptance dated 30/01/25 for the|||| Page 1 ## **SERVICES DEPARTMENT** - **Building Maintenance** - **Plumbing - WATERSAFE Reg'd** - **Heating - GAS SAFE & OFTEC Reg'd** - **Electrical - NICEIC Registered** - **Facilities Management** **COULSON & SON LTD Progress House Rowles Way Swavesey Cambridge CB24 4UG** St. Peter Fordham Preservation Trust 42 Church Street Fordham Ely CB7 5NJ email: credit.control@coulson.co.uk Telephone: 01223 423800 coulson.co.uk Co. Reg. No. 1520222 VAT No. 213271407 ## **Sales Invoice** Our Ref: 162274 |||Bill-to Customer No.|Bill-to Customer No.|16083| |---|---|---|---|---| |||Invoice No.||SI119283| |||Date:||03/02/2025| |**Description**||**Value**||**VAT**| |sum of £1,107.00 @ 50% claim.||||| ||**TOTALS**|38,889.50||7,777.90| |**PAYMENT DUE BY: 05/03/25**|**TOTAL DUE FOR PAYMENT**|||**46,667.40**| All Accounts are Strictly Nett and GBP unless otherwise stated, see our website for Terms and Conditions Where applicable operation and maintenance instructions for equipment and/or materials used in the work were handed to you on site on completion of the work. If you feel any instructions are missing please contact us. Under the Construction Design and Management Regulations 2015 these constitute the Health & Safety File for the work and should be retained by you. Our preferred method of settlement of this invoice is by BACS to the following bank account: Coulson Group Ltd Sort Code: 20-17-68 Account No.: 50304530 Page 2 ## **SERVICES DEPARTMENT** - **Building Maintenance** - **Plumbing - WATERSAFE Reg'd** - **Heating - GAS SAFE & OFTEC Reg'd** - **Electrical - NICEIC Registered** - **Facilities Management** **COULSON & SON LTD Progress House Rowles Way Swavesey Cambridge CB24 4UG** St. Peter Fordham Preservation Trust 42 Church Street Fordham Ely CB7 5NJ email: credit.control@coulson.co.uk Telephone: 01223 423800 coulson.co.uk Co. Reg. No. 1520222 VAT No. 213271407 **Sales Invoice** Our Ref: 162274 Bill-to Customer No. 16083 Invoice No. SI119536 Date: 31/03/2025 |**Description**|**Value**||**VAT**| |---|---|---|---| |Works as per our quotation ref DC-16-2085 dated|66,220.00||13,244.00| |22/11/24 and your subsequent email acceptance|||| |dated 19/12/24 for the sum of £66,220.00 @ 100%|||| |claim = £66,220.00|||| |VO 001 Uplift in cost associated with the|3,852.00||770.40| |requirement of larger cabling to the IR heaters in|||| |accordance with our email dated 17/01/25 and your|||| |subsequent email acceptance dated 30/01/25 for the|||| |sum of £3,852.00 @ 100% claim = £3,852.00|||| |VO 002 Supply & installation of 6No. additional|5,800.00||1,160.00| |pew heaters to the chancel as our email dated|||| |17/01/25 and your subsequent email acceptance|||| |dated 30/01/25 for the of £5,800.00 @ 100% claim =|||| |£5,800.00.|||| |VO 003 Rewire of internal wiring & repacement of|800.00||160.00| |defective components to existing high level|||| |suspended light fittings within the Nave as our|||| |email dated 22/01/25 and your email acceptance|||| |30/01/25 for the sum of £800.00 @ 100% claim =|||| |£800.00|||| |VO 004 Supply & install 6no 4ft up lighters and|1,107.00||221.40| |6no down lights within the Chancel along with 1no|||| |down light within the South Chapel as our|||| |quotation 162274-VO004 REV001 dated 28/01/25 and|||| |your email acceptance 30/01/25 for the sum of|||| |£1,107.00 @ 100% claim = £1,107.00|||| |VO 005 Rewire of internal wiring and replacement|80.00||16.00| |BUILDERS¢JOINERY¢FACILITIESMANAGEMENT|MANAGEMENT|MANAGEMENT|Page 1| ## **SERVICES DEPARTMENT** - **Building Maintenance** - **Plumbing - WATERSAFE Reg'd** - **Heating - GAS SAFE & OFTEC Reg'd** - **Electrical - NICEIC Registered** - **Facilities Management** **COULSON & SON LTD Progress House Rowles Way Swavesey Cambridge CB24 4UG** St. Peter Fordham Preservation Trust 42 Church Street Fordham Ely CB7 5NJ email: credit.control@coulson.co.uk Telephone: 01223 423800 coulson.co.uk Co. Reg. No. 1520222 VAT No. 213271407 **Sales Invoice** Our Ref: 162274 Bill-to Customer No. 16083 Invoice No. SI119536 Date: 31/03/2025 |**Description**|**Value**|**VAT**| |---|---|---| |of defective components to 1no additional existing||| |high level suspended light fitting within the||| |South Chapel for the sum of £80.00 @ 100% claim =||| |£80.00.||| |VO 006 Replace 4no defective high level flood|798.00|159.60| |lights within the Sunday School with the same type||| |as installed within the Chancel for the sum of||| |£798.00 @ 100% claim = £798.00.||| |VO 007 Replace defective water heater within the|196.00|39.20| |WC for the sum of £196.00 @ 100% claim = £196.00.||| |VO 008 Replace defective tubular heater and|315.00|63.00| |associated frost stat within the WC for the sum of||| |£315.00 @ 100% claim = £315.00.||| |VO 9 Replace defective hand dryer within wc for|265.00|53.00| |the sum of £265.00 @ 100% claim.||| |VO 10 Replace defective bulkhead light fitting|129.00|25.80| |within wc for the sum of £129.00 @ 100% claim =||| |£129.00.||| |VO 11 Replace defective bulkhead light fitting in|75.00|15.00| |the Orange Room for the sum of £75.00 @ 100% claim||| |= £75.00.||| |VO 012 Supply & install 2no additional MICC|1,794.00|358.80| |radial circuits protective devices to accomodate||| |Sunday School panel heaters due to circuit||| |changes after late issue of distribution schedules||| |At tender stage, wiring assumed to match existing.||| |For the sum of £1,794.00 @ 100% claim = £1,794.00.||| Page 2 ## **SERVICES DEPARTMENT** - **Building Maintenance** - **Plumbing - WATERSAFE Reg'd** - **Heating - GAS SAFE & OFTEC Reg'd** - **Electrical - NICEIC Registered** - **Facilities Management** **COULSON & SON LTD Progress House Rowles Way Swavesey Cambridge CB24 4UG** St. Peter Fordham Preservation Trust 42 Church Street Fordham Ely CB7 5NJ email: credit.control@coulson.co.uk Telephone: 01223 423800 coulson.co.uk Co. Reg. No. 1520222 VAT No. 213271407 **Sales Invoice** Our Ref: 162274 |||Bill-to Customer No.|Bill-to Customer No.|16083| |---|---|---|---|---| |||Invoice No.||SI119536| |||Date:||31/03/2025| |**Description**||**Value**||**VAT**| |Less Previous||-38,889.50||-7,777.90| ||**TOTALS**|42,541.50||8,508.30| |**PAYMENT DUE BY: 30/04/25**|**TOTAL DUE FOR PAYMENT**|||**51,049.80**| All Accounts are Strictly Nett and GBP unless otherwise stated, see our website for Terms and Conditions Where applicable operation and maintenance instructions for equipment and/or materials used in the work were handed to you on site on completion of the work. If you feel any instructions are missing please contact us. Under the Construction Design and Management Regulations 2015 these constitute the Health & Safety File for the work and should be retained by you. Our preferred method of settlement of this invoice is by BACS to the following bank account: Coulson Group Ltd Sort Code: 20-17-68 Account No.: 50304530 Page 3 ST PETER'S FORDHAM PRESERVATION TRUST YEAR ENDED IMAR Income Donations Donation from Richard Taylor - Car Boot Donations from Timothy Clark - Open Gardens at Netherhal Donations from Car Boot Sale Stall Donations from Charity Market Stall Day Donations from 2 Church Coffee Mornings (￿￿ & EAAA) Donations from Pet Seniice 500/0 (50Wo sent to RSPCA) Donation ￿ceiVed for Clock Motors from R Palmer Donations received for extra cost of Chancel Lighting Sponsorship for Flower Festival and Concert Donations from Flower Festival Donations from Concert Donations from letters sent by R Taylor & R Palmer Communlty Grant from Fordham Parlsh Councll LPOW - VAT reclaimed Interest Received COIF Deposit Account Profit on COIF units sold Interest Received Barclays Deposit Account HMRC - Gift Aid Claims 240.00 500.00 642.70 100.60 509.40 185.00 42.15 565.78 1000.00 800.00 748.00 1280.00 7075.00 1000.00 10073.60 1387.28 7401.00 62.65 2120.47 35733.63 L/ Ex itur Camflre Protectlon - malntain flre equlpment George Collln & Sons repalr fllnt wall WWEB Ltd - repair fllnt wall CP Bugg repair cloakroom water leak M A Pooley & Son repair roof leaks Aztec Services - adjust alarm for roof repairs Coulson & Son Ltd electrical project - part next financial year Johns Slater & Haward - manage electrical projett Wicken Band cost for June concert Swift Electrical- work on clock motors EAAA - proceeds from coffee Morning - IOOO/o 54.00 2221.20 330.00 112.00 6156.00 77.40 46667.40 7914.60 200.00 565.78 120.00 64418.38 Deflclt for the Year (28684.75) Barclays Current Account Balance at l April 2024 CCLA Deposit Account Balance at l April 2024 COIF Charltles Ethical Investment Fund Accumulations Units * COIF Charities Ethical Investment Fund Accumulations Units Bell Tower Fund+ 5997.25 / 30220.33 15000.00 15000.00 66217.58 £37532.83 Barclays Current Account Balance at 31 March 2025 Barclays Deposit Account Balance at 31 March 2025 COIF Deposit Account Balance at 3 1 March 2025 COIF Charities Ethical Investment Fund Accumulations Units * COIF Charities Ethical Investment Fund Accumulations Units Bell Tower Fund+ 1161.57 10362.65 2607.61 8401.00 15000.00 £37532.83 *4671.81 units were purchased on 14/11113. *The value at 31 March 2014 was £10159.32 *The value at 31 March 2015 was £11541.71 *The value at 31 March 2016 was £11447.80 *The value at 31 March 2017 was £13679.99 *The value at 31 March 2018 was £14312.56 *The value at 31 March 2019 was £15967.78 *The value at 31 March 2020 was £16006.09 *The value at 31 March 2021 was £19833.70 *The value at 31 March 2022 was £22130.36 *The value at 31 March 2023 was £26694.61 *The value at 31 March 2024 was £30237.72 *The value at 31 March 2025 was £16685.66 *An additional 1076.26 unlts were purchased on 01112122 at a cost of £5000 glvlng a total of 5748.07 unlts for a total cost of £15000. *A total of 2528.7647 units were sold on 05102125 for £14000. The balance of 3219.30 units are valued at 31 March 2025 at £ 16685.66. The cost has been apportioned ie 3219.30/5748.07 x £15000 = £8401 +3318.58 units were purchased on 08112122 for the Bell Tower Fund at a cost of £15000. +The value at 31 March 2023 was £15411.82 +The value at 31 March 2024 was £17457.39 +The value at 31 March 2025 was £17200.20 7A.