**THE CLAPHAM RELIEF FUND Charity No. 1074562**
## **TRUSTEES REPORT AND ACCOUNTS**
## **FOR THE**
**YEAR TO 31ST DECEMBER 2021**
1
## **THE CLAPHAM RELIEF FUND**
**INDEX TO ACCOUNTS SCHEDULES**
**YEAR TO 31ST DECEMBER 2021**
## 2. Index
3. Trustees and Other Information
4. - 7. Trustees Report
8. Independent Examiner’s Report
9. Statement of Financial Activities
10. Balance Sheet
11. - 13. Notes to the Accounts
2
## **THE CLAPHAM RELIEF FUND**
**TRUSTEES AND OTHER INFORMATION (Forming part of the Trustees Report)**
## **YEAR TO 31ST DECEMBER 2021**
## **1. CHARITY NO. AND AREA OF BENEFIT**
The charity no. is 1074562 and the area of benefit is based on the historic Parish of Holy Trinity and the area surrounding this boundary, so as to include complete Local Government wards.
## **2. TRUSTEES**
**The following served as trustees during the year and up to December 2021:**
## **Meetings**
## **Attended**
|Frank Brown|4|
|---|---|
|Diana Cornforth|3|
|Carole Glasson|4|
|Chris Newman (Treasurer)|3|
|Girda Niles|4|
|Jackie Parkin|3|
|Penny Rose-Casemore (New Trustee)|4|
|Endellion Sharpe (Resigned)|2|
|Claire Whittle (Chair)|4|
## **3. CLERK TO THE TRUSTEES AND ADDRESS**
Mrs. Shirley Cosgrave **Registered Address Correspondence Address** Holy Trinity Church P O Box 37978 North Side London SW4 8WX Clapham Common London SW4 0QZ
## **4. STOCKBROKERS**
Mr Adam Spring 12 Moorgate London EC2R 6DA
## **5. BANK**
CAF Bank Ltd 25 Kings Hill Avenue Kings Hill West Malling. Kent ME19 4JQ
## **6. INDEPENDENT EXAMINER**
Judith Brookfield Brookfield & Co 18 Concanon Road London, SW2 5TA
3
## **THE CLAPHAM RELIEF FUND**
## **TRUSTEES REPORT - YEAR TO 31ST DECEMBER 2021**
The Trustees are pleased to present their report and the financial statements of the fund for the year to 31st December 2021. Details of Trustees and other basic information are given on page 3.
## **Constitution**
The charity is administered and managed subject to and in conformity with the provisions of Schemes of the Charity Commissioners dated 13th January 1997 and 11[th] August 2000, as amended.
## **Aims and Organisation**
The aim of the organisation is to apply the income of the charity to relieving either generally or individually, people in need, hardship or distress resident in the Clapham area.
The Trustees normally meet four times during the year, to approve applications. In addition either our Chair or our Treasurer and one other trustee can approve urgent individual applications of up to £300 each between meetings. The work of receiving applications and paying the grants that are agreed upon is carried out by the Clerk to the committee, who is paid an honorarium.
## **Methods Used for Recruitment and Appointment of Trustees**
As a geographically based charity, new Trustees are sought from those based in the local community, who have some involvement in community matters, or have a skill which is needed by the charity. New Trustees are required to complete the Charity Commission Declaration Form, which includes a statement that they have read the Charity Commission Booklet CC3 entitled “The Essential Trustee”.
4
## **CHAIR’S REPORT - YEAR TO 31[ST] DECEMBER 2021**
Throughout 2021, Clapham Relief Fund continued to support those living in our area of benefit with financial grants; we received applications from both individuals and organisations within the Clapham area.
During 2021 our meetings returned to face to face and in person. We met four times throughout the year to discuss the applications, which we received, and to give out grants. In these meetings we also took the opportunity to hear from our Treasurer regarding the finances of Clapham Relief Fund. Our investments also continue to be regularly reviewed by the trustees and a representative from Cazenove visited us annually to discuss our portfolio. In addition to our investments with Cazenove we continue to hold investments with COIF Charities Investment Fund. We are grateful for the time Cazenove spends with us to ensure we have a good understanding of our investments and their handling of our investments.
Throughout the year we received a good number of applications from both individuals and from some organisations. In order for us to give financial support via a grant, all successful grants have to qualify through detailed criteria. If we were ever uncertain of the need or had questions then the application would be either rejected or the applicant would need to submit further information before a grant could be awarded. As a group of trustees we always ensure that the need is clearly demonstrated before a grant is given.
At the end of 2021 Endellion Sharp sadly decided to step down as a trustee. I would like to thank her sincerely for her valued contribution over the past years. The recruitment process for a new trustee will begin in 2022 with the aim to have a new trustee in position by the December meeting. Also during 2021 Carole Glasson decided to permanently step down as chair although happily to stay on as trustee. On behalf of all the trustees I would like to sincerely thank Carole for her time as Chair and thank her for everything she has done. However it is wonderful that Carole remains as a trustee as so the Fund will continue to benefit from her expertise and experience.
There are a number of thankyous I would like to make, firstly to sincerely thank Chris Newman for all the hard work he does throughout the year as our Treasurer and in his work in preparing these accounts. To our new accountant, Judith Brookfield, thank you for independently examining these accounts. We would like to welcome you to Clapham Relief Fund and we look forward to working with you over the coming years. Importantly, I would like to thank our clerk, Shirley Cosgrave. Shirley’s support, skill and experience are vital to the smooth running of the Fund and she is very much appreciated. Thank you. I would also like to thank Holy Trinity Church who kindly gives us the room that we meet in.
Finally I would sincerely thank my fellow trustees for their continued dedication and time, which they give to Clapham Relief Fund, especially as I have moved up as Chair. Their support during this time, particularly during the pandemic, has been very much appreciated.
We look forward to the Trust continuing to provide help and support to the people of Clapham in the coming year.
Claire Whittle _Chair_
5
## **Review of Financial Activities and Affairs**
**Investments –** As agreed by the trustees, the majority of the charity’s holdings have been split between the Schroders Charity Multi-Asset Fund and the Schroders Responsible Charity Multi-Asset Fund. 28% of the charity’s holdings are invested separately in the COIF Charities Ethical Investment Fund.
**Statement of Financial Activities –** There were no major changes to expenditure in 2021. Details of our grants are in Note 3 to these Accounts.
## **Reserves Policy**
Our reserves policy is set out under Accounting Policies on page 11.
## **Risk Management**
The Trustees have examined the major strategic, business and operational risks which the charity faces and confirm that our Risk Assessment policy is reviewed yearly to ensure that the necessary steps are in place to mitigate these risks.
## **Public Benefit**
The Trustees have paid due regard to the guidance of the Charity Commission on “Public Benefit” in deciding upon what activities we should undertake.
## **Trustees’ Statement of Responsibilities in Relation to the Accounts**
The law applicable to charities in England and Wales requires trustees to prepare Accounts for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year (unless the charity is entitled to prepare Accounts on the alternative receipts and payments basis). In preparing Accounts giving a true and fair view, the Trustees should follow best practice and:
Select suitable accounting policies and then apply them consistently,
Make judgements and estimates that are reasonable and prudent,
State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the accounts,
Prepare accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
6
## **THE CLAPHAM RELIEF FUND**
## **TRUSTEES REPORT - YEAR TO 31ST DECEMBER 2021**
The Trustees are responsible for keeping accounting records, which enable them to ascertain and disclose the financial position of the charity and to ensure that the Accounts comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees confirm that they have acted within their powers with respect to the administration of the investment portfolio and also confirm that the charity can meet all its financial obligations.
This report and the Accounts set out on pages 9 to 13 were approved by the trustees on 26[th] October 2022 and signed on their behalf.
Claire Whittle _Chair_
7
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## **THE CLAPHAM RELIEF FUND**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **YEAR TO 31ST DECEMBER 2021**
|**Note**
**Un –Restricted**
**Funds**
**Distribut-**
**able**
**Retained Total**
**£**
**£ £**
**INCOMING RESOURCES**
**Investment Income**
Dividends
25,545 25,545
Interest - Fixed Interest Securities
-
-
Bank and deposit interest
Refunds
-
519
-
519
Grant from Henry Smith Charity
0
0
Donations
0
0
**26,064**
**26,064**
**RESOURCES EXPENDED**
**Charitable Activities -**Grants
**3**
22,486
22,486
**Governance Costs**
Independent Examiner’s fees
600
600
Rent of room for meetings
-
-
**600 600**
**Other Support Costs**
Clerk’s Honorarium
985
985
Printing, stationery and postage
20
20
PO Box
353
353
Publications
-
-
Website maintenance
235 235
Bank Charges
115
115
**1,708**
**1,708**
**Total Resources Expended**
**24,794** **24,794**
**Net Income/-Resources Expended**
**1,270**
**1,270**
**Other Recognised Surpluses**
Investments:
Surplus/(deficit) on revaluation
**2**
32,520 32,520
Profit/-loss on disposals
**Transfer between funds**
**1**
(7,500) (7,500)
**Net Movement in Funds**
(6,230)
32,520 32,520
Surplus 1stJanuary
33.472
508,120 541,592
Surplus 31stDecember
27,242
540,640 567,882|**Note**
**Un –Restricted**
**Funds**
**Distribut-**
**able**
**Retained Total**
**£**
**£ £**
**INCOMING RESOURCES**
**Investment Income**
Dividends
25,545 25,545
Interest - Fixed Interest Securities
-
-
Bank and deposit interest
Refunds
-
519
-
519
Grant from Henry Smith Charity
0
0
Donations
0
0
**26,064**
**26,064**
**RESOURCES EXPENDED**
**Charitable Activities -**Grants
**3**
22,486
22,486
**Governance Costs**
Independent Examiner’s fees
600
600
Rent of room for meetings
-
-
**600 600**
**Other Support Costs**
Clerk’s Honorarium
985
985
Printing, stationery and postage
20
20
PO Box
353
353
Publications
-
-
Website maintenance
235 235
Bank Charges
115
115
**1,708**
**1,708**
**Total Resources Expended**
**24,794** **24,794**
**Net Income/-Resources Expended**
**1,270**
**1,270**
**Other Recognised Surpluses**
Investments:
Surplus/(deficit) on revaluation
**2**
32,520 32,520
Profit/-loss on disposals
**Transfer between funds**
**1**
(7,500) (7,500)
**Net Movement in Funds**
(6,230)
32,520 32,520
Surplus 1stJanuary
33.472
508,120 541,592
Surplus 31stDecember
27,242
540,640 567,882|**Note**
**Un –Restricted**
**Funds**
**Distribut-**
**able**
**Retained Total**
**£**
**£ £**
**INCOMING RESOURCES**
**Investment Income**
Dividends
25,545 25,545
Interest - Fixed Interest Securities
-
-
Bank and deposit interest
Refunds
-
519
-
519
Grant from Henry Smith Charity
0
0
Donations
0
0
**26,064**
**26,064**
**RESOURCES EXPENDED**
**Charitable Activities -**Grants
**3**
22,486
22,486
**Governance Costs**
Independent Examiner’s fees
600
600
Rent of room for meetings
-
-
**600 600**
**Other Support Costs**
Clerk’s Honorarium
985
985
Printing, stationery and postage
20
20
PO Box
353
353
Publications
-
-
Website maintenance
235 235
Bank Charges
115
115
**1,708**
**1,708**
**Total Resources Expended**
**24,794** **24,794**
**Net Income/-Resources Expended**
**1,270**
**1,270**
**Other Recognised Surpluses**
Investments:
Surplus/(deficit) on revaluation
**2**
32,520 32,520
Profit/-loss on disposals
**Transfer between funds**
**1**
(7,500) (7,500)
**Net Movement in Funds**
(6,230)
32,520 32,520
Surplus 1stJanuary
33.472
508,120 541,592
Surplus 31stDecember
27,242
540,640 567,882|**Endowment**
**Funds**
**Total**
**2021**
**£**
**£**
25,545
-
-
519
0
0
**26,064**
22,486
600
-
**600**
985
20
353
-
235
115
**1,708**
**24,794**
**1,270**
22,51955,039
7,500
-
30,019
56,309
189,617
731,209
219,636
787,518|**Total**
**2020**
**£**
25,160
-
3
300
4,000
0
**29,463**
16,211
600
-
**600**
985
66
342
-
229
60
**1,682**
**18,493**
**10,970**
29,057
-
40,027
691,182
731,209|
|---|---|---|---|---|
||
33.472|
508,120 541,592|||
||27,242|
540,640 567,882|||
9
## **THE CLAPHAM RELIEF FUND**
## **BALANCE SHEET AS AT 31ST DECEMBER 2021**
|**Note**
**£**
**Fixed Assets**
Investments
**2**
773,980
**Current Assets**
Debtors and Prepayments
-
Cash on deposit - CAF Gold Acc
2,500
Cash at bank current accounts:
CAF Bank
12,295
14,795
**Current Liabilities**
Accruals
1,257
**Net Current Assets**
**Net Assets**
**FUNDS**
**Endowed**
**Page**
**9**
**Unrestricted**
**Page**
**9**
Retained
540,640
Distributable
27,242
Approved by the Trustees on 26
October 2022 and signed on their
behalf by:|**2021**
**£**
**£**
-
3,450
16,975
20,425
657
13,538
**786,518**
219,636
513,120
33,472
567,882
**786,518**|**2020**
**£**
711,441
22,568
**731,209**
189,617
546,492
**731,209**|
|---|---|---|
C Whittle – Chair
C Newman – Treasurer
10
## **THE CLAPHAM RELIEF FUND**
## **NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST DECEMBER 2021**
## **1. Accounting Policies**
**General**
These Accounts have been prepared under the historical cost convention (except for the valuation of investments) and in accordance with applicable accounting standards and the Charities SORP (FRS 102). The dividends added to accumulation investments (i.e. not paid into the Charity’s bank accounts) have been included as part of investment income in the Statement of Financial Activities.
**Accruals**
The Accounts have been prepared on an “accruals” basis.
**Income Recognition**
Investment Income is recognised when received.
**Expenditure Recognition**
Grants are recognised when the grants are approved.
## **Reserves**
The trustees have adopted a policy of distributing the surplus of net income received since January 1997, the date of formation of this charity. In order to reflect this policy a distinction is made under Unrestricted Reserves between funds to be retained and funds to be distributed.
**Investments Valuation**
Investments are included at market value, based on the mid-market price.
**Endowment (Permanent) and Unrestricted Funds**
The Trustees are of the opinion that the 70,180.31 COIF Ethical Income Units are the only identifiable component of the Endowment Fund.
11
## **THE CLAPHAM RELIEF FUND**
## **NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST DECEMBER 2021**
## **2. Fixed Assets Investments**
|**2. Fixed Assets Investments**|**2. Fixed Assets Investments**|**2. Fixed Assets Investments**|**2. Fixed Assets Investments**|
|---|---|---|---|
|**At 1 January 2021 Addition/(Disposals)**
**At 31st December 2021**
**Holding**
**Cost**
**Value**
**Holding**
**Cost**
**Holding**
**Cost**
**Value**
**Nos**
**£**
**£**
**Nos**
**£**
**Nos**
**£**
**£**
**Schroder- Responsible Multi-Asset A Distribution**
929,503.5
490,511
521,824
(424,665)
(250,0000
504,839
240,500
252501.3
**Schroder– Multi-Asset A Distribution**
416,874.1
250,000
416,874.1
250,000
301,843.2
**COIF Ethical Income Units**
67,754.38
47,256
189,617
2,425.93
7,500
70,180.31
54,756
219,636
**537,756**
**711,411**
**7,500**
**773,980**||||
|
929,503.5
490,511
**Schroder– Multi-Asset A Distribution**
**COIF Ethical Income Units**
67,754.38
47,256
**537,756**||||
|67,754.38||||
||47,256
**537,756**|189,617
**711,411**||
|||||
12
## **3. Grants - Unrestricted**
|**Institutions**
Better Start
St Vincent De Paul Society
Food Banks
Springfield Community Flat – Play schemes
Royal Trinity Hospice
The Nehemiah Project
Notting Hill Genesis
(Provided in 2019)
**Individuals**
Christmas Distribution – 2 (2020 – 2)
Other grants – 61 (2020 – 54)
Accrued/Prepaid|**2021**
**2020**
**£**
**£**
325
400
-
- 500
3,500
-
2,000
2,000
200 -
450
(2,468)
2,482
200
200
16,434
13,529
1427
(2,468)
**22,486**
**16,211**|
|---|---|
Note: The description applies to the most recent year, where appropriate.
**4. Trustees Expenses**[ – No trustee received re-imbursement of ] individual expenses during the year (2020 – Nil.)
13