## – CRF 2020 Report CW feed
## CHAIR’S REPORT - YEAR TO 31ST DECEMBER 2020
During 2020 Clapham Relief Fund continued to give financial grants to individuals and organisations that required support within the Clapham area. This was against the backdrop of the pandemic, as a result of which, having anticipated and prepared for a change in the type of requests received, we strengthened our links with Clapham Park Food Bank, where we are now able to directly refer.
In addition to the trustees meeting on four scheduled occasions in 2020 - in March, June, October and December - we held an emergency meeting in April to discuss our response to the pandemic. It was in this meeting that the trustees agreed to give an one-off financial donation to support the Clapham Park Food Bank.
Our meetings from April onwards moved online and were held via zoom. However, our online meetings continued along the same format and included discussions on applications from both individuals in need and from organisations operating within our area of benefit. Even in these unprecedented times, all successful applications still had to qualify through our clear set of guidelines and criteria. In 2020 we continued to have a good number of applications from both individuals and organisations, with the majority coming from individuals.
The Rev’d Penny Rose-Casemore joined in 2020 as a new trustees to Clapham Relief Fund. We are delighted that she has joined as a trustee, as she comes with a wealth of experience, especially of our area and the need it faces.
Our investments continue to be regularly reviewed by the trustees and a representative from Cazenove visits us annually to discuss our portfolio. In addition to our investments with Cazenove we hold investments with COIF Charities Investment Fund.
There are numerous thanks I wish to make. I would sincerely like to thank Chris Newman for all the work that he does throughout the year as our treasurer and for his work in preparing these accounts, and Chris Nash for independently examining the accounts. Chris Nash has supported us for a number of years and I would like to thank him and send best wishes for his retirement. In 2021 we will hire a new accountant. I would particularly like to thank Shirley Cosgrave, our Clerk. Shirley generously gives her time to manage the charity and deals with both the applications and distribution of grants, which enables the charity to run smoothly and efficiently. Her skill, time and support are greatly appreciated. I would also like
to thank Holy Trinity Church for donating the meeting space and continuing to do so when we begin to meet in person once more.
Lastly, and very importantly, I would like to thank my fellow trustees for their time and wisdom, which they give to Clapham Relief Fund, and especially Carole Glasson as our chair.
We look forward to the Fund continuing to provide help and support to the people of Clapham in the coming year.
Claire Whittle
Acting Chair
## TRUSTEES REPORT - YEAR TO 31ST DECEMBER 2020
The Trustees are responsible for keeping accounting records, which enable them to ascertain and disclose the financial position of the charity and to ensure that the Accounts comply with applicable law. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees confirm that they have acted within their powers with respect to the administration of the investment portfolio and also confirm that the charity can meet all its financial obligations.
This report and the Accounts set out on pages 9 to 13 (TBC) were approved by the trustees on 28 September 2021 (TBC) and signed on their behalf.
Claire Whittle
Acting Chair
## **THE CLAPHAM RELIEF FUND**
## **STATEMENT OF FINANCIAL ACTIVITIES**
## **YEAR TO 31ST DECEMBER 2020**
|**Note**
**Un –Restricted**
**Funds**
**Distribut-**
**able**
**Retained Total**
**£**
**£ £**
**INCOMING RESOURCES**
**Investment Income**
Dividends
25,160 25,160
Interest - Fixed Interest Securities
0
0
Bank and deposit interest
Refunds
3
300
3
300
Grant from Henry Smith Charity
4,000
4,000
Donations
0
0
29,463
29,463
**RESOURCES EXPENDED**
**Charitable Activities -**Grants
**3**
16,211
16,211
**Governance Costs**
Independent Examiner’s fees
600
600
Rent of room for meetings
0
0
600
600
**Other Support Costs**
Clerk’s Honorarium
985
985
Printing, stationery and postage
66
66
PO Box
342
342
Publications
-
-
Website maintenance
229
229
Bank Charges
60
60
1,682
1,682
**Total Resources Expended**
18,493 18,493
**Net Income/-Resources Expended**
10,970 10,970
**Other Recognised Surpluses**
Investments:
Surplus/(deficit) on revaluation
**2**
15,059 15,059
Profit/-loss on disposals
**Transfer between funds**
**1**
-5000 5,000
**Net Movement in Funds**
5,970
20,059 26,029
Surplus 1st January
27,502 493,061 520,563
Surplus 31stDecember
31,004
513,120 544,124|**Endowment**
**Funds**
**£**
13,998
13,998
170,619
189,617|**Total**
**2020**
**£**
25,160
0
3
300
4,000
0
29,463
16,211
600
0
600
985
66
342
-
229
60
1,682
18,493
10,970
29,057
-
40,027
691,182
731,209|**Total**
**2019**
**£**
24,916
0
7
4,000
0
28923
21514
600
-375
225
985
211
305
110
224
60
1,895
23,634
5,289
65,364
-
70,653
620,529
691,182|
|---|---|---|---|
|||||
9
## **THE CLAPHAM RELIEF FUND**
## **BALANCE SHEET AS AT 31ST DECEMBER 2020**
|**Note**
**Fixed Assets**
Investments
**2**
**Current Assets**
Debtors and Prepayments
Cash on deposit - CAF Gold Acc
Cash at bank current accounts:
CAF Bank
**Current Liabilities**
Accruals
**Net Current Assets**
**Net Assets**
**FUNDS**
**Endowed**
**Page**
**9**
**Unrestricted**
**Page**
**9**
Retained
Distributable
Approved by the Trustees on 31
October 2021 and signed on their
behalf by:|**£**
711,441
-
3,450
16,975|**2020**
**£**
22,568|**£**
4,000
3,447
7,008|**2019**
**£**
677,384
13,798|
|---|---|---|---|---|
||20,425||14,455||
||657||657||
||513,120
33,472||493,061
27,502||
|||731,209||691,182|
|||189,617
546,492||170,619
520,563|
||||||
|||731,209||691,182|
||||||
C Whittle – Acting Chair
C Newman - Treasurer
10
## **THE CLAPHAM RELIEF FUND**
## **NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST DECEMBER 2020**
## **1. Accounting Policies**
## **General**
These Accounts have been prepared under the historical cost convention (except for the valuation of investments) and in accordance with applicable accounting standards and the Charities SORP (FRS 102). The dividends added to accumulation investments (i.e. not paid into the Charity’s bank accounts) have been included as part of investment income in the Statement of Financial Activities.
**Accruals**
The Accounts have been prepared on an “accruals” basis.
**Income Recognition**
Investment Income is recognised when received.
**Expenditure Recognition** Grants are recognised when the grants are approved. **Reserves**
The trustees have adopted a policy of distributing the surplus of net income received since January 1997, the date of formation of this charity. In order to reflect this policy a distinction is made under Unrestricted Reserves between funds to be retained and funds to be distributed.
**InvestmentsValuation**
Investments are included at market value, based on the mid-market price. **Endowment (Permanent) and Unrestricted Funds**
The Trustees are of the opinion that the 67,754 COIF Ethical Income Units are the only identifiable component of the Endowment Fund.
11
## **THE CLAPHAM RELIEF FUND**
## **NOTES TO THE ACCOUNTS FOR THE YEAR TO 31ST DECEMBER 2020**
## **2. Fixed Assets Investments**
|**. Fixed Assets Investments**|**. Fixed Assets Investments**|**. Fixed Assets Investments**||||||
|---|---|---|---|---|---|---|---|
|**At 1 January 2020**|||**Addition**||**At 31st December 2020**|||
|**Holding**|**Cost**|**Value**|**Holding**|**Cost**|**Holding**|**Cost**|**Value**|
|**Nos**|**£**|**£**|**Nos**|**£**|**Nos**|**£**|**£**|
|**Schroder– Multi-Asset A Distribution**||||||||
|929503.5|490500|506765|||929503.5|490500|521824|
|**COIF Ethical Income**|**Units**|||||||
|65899|42256|170619|1855.38|5000|67754.38|47256|189617|
|Total|532759|677384||5000|||711441|
## **3. Grants - Unrestricted**
|**Institutions**
The Devas Club
Food Banks
Springfield Community Flat – Play schemes
Royal Trinity Hospice
The Nehemiah Project
Notting Hill Genesis
Larks Community Garden
Accounted for last year
**Individuals**
Christmas Distribution – 2 (2019 – 2)
Other grants – 54 (2019 – 42)|**2020**
**2019**
**£**
**£**
-
1,600
500
-
2,000
2,000
4,000
2,000
-
450
1,500
-
350
-2468|
|---|---|
||2,482
9,450
200
200
13,529
11,864|
||16,211
21,514|
Note: The description applies to the most recent year, where appropriate.
**4. Trustees Expenses**[ – No trustee received re-imbursement of ] individual expenses during the year (2019 – Nil.)
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