THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 THE HULL AFRO-CARIBBEAN ASSOCIATION FINANCIAL STATEMENTS Year ended 31 MARCH 2025 Phoenix Accountsncy and Business Consultancy Limited THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Contents to the Financial Statements For the year ended 31 March 2025 Page Trustees Annual Report Independent Examiners Report 14 Receipts and Payments Account 15 Statement of Assets and Liabilities 16 Notes to the Financial Statements 17+ THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 The Trustees present their report with the financial statements of the Charity for the year ended 31 March 2025. Reference and Administrative Details of the Charity, Its Trustees and Advisers Name of Charit The Hull Afro-caribbean Association Charit Re istratioll Number: 1074470 Princi alo eratin Address: 25 Park Street Hull East Yorkshire HU2 8RR Trustees: Names of trustees who served during the year and since the year end up to the signing of this report were as follows.. Mr Chester William5, Chairperson {appointed 18th February 2021) Mrs Angela Murden (appointed 301h April 2022) Ms Moipone Mokone (appointed 27th May 2021) M r Adedamola Ogunfidodo (appointed 15th April 2023 - Resigned 21 sl November 2024) Mr Richard Gbadamosi (appointed 20th April 2024- Resigned 8th January 2025) Mr Olalekan Olanrewaju (appointed 20th April 2024- Resigned 3rd January 2025) Mr George Matheson (appointed 20th April 2024 - Resigned 6th January 2025) Mr Osaro Ekhator (appointed 20th April 2024) Bankers Lloyds Bank (Hull City Centre Branch) Grand Buildings Jameson Street Hull HU13JX Sol icitors Rollits LLP 58 High Street Hull HU1 1QE THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity NLimber 1074470 Trustees Annual Report For the year ending 31 March 2025 Inde endent Examiner Rebecca Triffitt, MAAT Practice Accountant Phoenix Accountancy and Business Consultancy Limited 4-6 Robert Street Scunthorpe North Lincolnshire DN15 6NG Structure, Governance and Management Governin Document The Hull Afro Caribbean Association is a registered Charity governed by its Constitution adapted on 11 May 1987 and amended on 30 November 1998 and 08 August 2013. Recruitment and A ointment of Trustees The Trustees form the Executive Committee and sit on the Board of the Charity. The members of the Executive Committee andlor Board are elected at the Annual Ger]eral Meeting (AGM) by the members of the Charity and usually serve for an annual term except officers of the Charity who are elected every three years. All members are circulated with invitations to nominate Trustees in advance of the AGM. The Constitution states that the maximum number of Trustees is 9. The minimum number to maintain a quorum is 3. anisational Structure The Board of Trustees manages the Charity and aims to consider only strategic decisions at its meetings. Trustees are aware that any conflict of interest is declared and minuted. The Board meets at least quarterly, Risk Mana ement.. The major risks to which the Charity is exposed, as identified by the Truslees, have been reviewed and systems have been established to mitigate those risks. The Trustees and Board continue to seek the help of appropriate voluntary organisations and charities for continued guidance and support to help it stay on a positive COLirse. THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Objectives and Activities The objects of the Charity as set out in the Constitution are to: Support and assist the inhahitants of Hull and the surroLinding areas irrespective of gender, sexual orientation, ethnicity, culture, age, political, religious, or other opinions. Provide facilities in the interests of social welfare for recreation, sociajisation and other leisLire time OCGupations, with th& objective of improving the Gonditions of life for the inhabitants. Work together with the inhabitants, the local authority, any other organisation, or interested parties whether voluntary, private, or corporate in a joint effort to advance edLication, training, employment, and social cohesion. Establish and secure the establishment of a community center, and maintain and manage the same, whether alone or in co-operation with any local authonty or other persons or bodies in furtherance of these objectives. The Associafion shall have no political or religious affiliation. Main ob ectives for the followin ear, In developing the main objectives for the following year, the Trustees have given regard to the Charity Commission guidance on PLiblic benefit. OLir key objectives for 2025-2026 continue to build on last year's objectives, guided by our Strategic Document as follows,. Hull Afro Caribbean Association Strate Document 2025 Vision To act a5 a community hub for the Afro~Caribbean community, in particular, and for all residents who stand to benefit from the services of the Charity, irrespective of race, Culture, or creed. Charity Objectives 1. Attain a sustainable financial posltion. Attract activities and optimise footfall onto the premises. b. Continue to strengthen the Finance Team that is led by the Treasurer. 2. Strengthen governance. a. Review the operating policies of the Charity periodically. b. Review the Charity constitution and explore CIO option with Charity Commission. Promote continuous training and development amongst Trustees and Members. d. Maintain Trustee Indemnity Insurance. Oblain legal opinion were deemed necessary. THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Main ob'ectives for the followin ear Contd, 3. Raise and improve the profile of the charity. I ncrease positive visibility in the community. b. Improve relationships with similar charities, political and social organisations. c. Active management of organisational reputation and image. d. Further increase effective social media presence, particularly Website, Twitter, Instagram etc. Reconciliatory measures Maintain a Concordance Forum for reconciliation, and li. Provide Pastoral care and support for members where identified. f. Continue to review the Charity's complaints processes. 4. Increased participation of tnem bers and stakeholders a. Continue to develop a comprehensive Events calendar, b. Continue to strengthen Volunteers and Activities groups. I nstitute regular members meetings. d. Institute regular stakeholder meetings. Attract new members and corporate sponsors. 5. Estate I Premises management a. Security- Maintain door lock system that ensures single access to the building. b. Accountability- Maintain door locks to ensure single process of building use. Lease - Renew lease arrangements with the Council. d. OccupierslRegular Users - Periodically review occupancy and use arrangements. Energy- Improve energy elficiency of the premises in co-operation with Hull City Council. Board to confirm and review energy efficiency plan document. Strate ies for and si nificant activities that contribute to achievin stated ob'ectives The organisation continually seeks to explore all appropriate funding opportunities and income streams which help achieve the Charity's stated objectives. Gontinued dialogue and collaboration with currentlpotential partners, supporting voluntary organisations, maintain and strengthen links with local MPS, Councillors, and the City Council, to design, develop, and implement policies, plans, and strategies that will help move the HACA Charity forward. THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Achievements and Performance Review of HACA Activities & Events 2024-2025 The traction from last year, in engagement of activities and events, continLied and gathered momentum this year. Here are some key activities, projects, and events we delivered, also some we engaged in through partnership working, mainstream andlor bespoke work. Annual Activities, Projects & Events As is customary, we delivered a range of annual projects, activities and events, with focus on their respective themes for the year, as follows.. HACA International Women's Day HACA Refugee Week Interactive Celebration &vent HACA Slavery Remembrance Day (SRD) (held in HACA Gardens) HACA Black History Month (BHM) o HACA Christmas Love Project HACA Volunteer Awards Briefly highlighting one of the projects our Black History Month (BHM) project. The year's theme was Reclaiming Narrative, and we held four (4) events across the mcnth, as follows.. Sickle Cell Awareness (led by Create and Express) Book Launch of DEFIANCE (by Janet Alder) Primary School Sessions A Grand Finale, including.. Football Cup Presentation to the winners, our very own HACA Champions Launch of a new HACA Project- Free Spirits Dialogue on the BHM Theme led by BBC Sheffield presenter, Sile Sibanda. Other Activities, Projects & Events (Mainstream & Ad Hoc) The following mainstream, standalone, and ad hoc projects, activities and events were delivered in the year.. HACA Weekly Wednesday Drop-ln Household Support Fund 5 (HSF5) HACA Weekly Free Food Bags Project Communities EM-Brace VIPER (with West Yorkshire Police) Cultural Connect Pilot (with 3 primary schools) Green Social Prescribing 2 (GSP2)- with HACA Gen2 group HACA Students Social 4 HACA Community Cohesion Symposium (post the Hull Riots) THE HULL AFRO-CARIBBEAN ASSOC5ATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Review of HACA Activities & Events 2024-2025 Contd. National and International Events Alongside our annual and other activities, this year, we also celebrated andlor recognised the following national and international events.. Stephen Lawrence Day - 22nd Apr. Earth Day- 22nd Apr. Africa Day - 25th May Windrush Day- 22nd Jun. Emancipation Day- 16th Apr. {Slavery Act abolished -1st Aug. 1834) Mental Health Awareness Week - 13th May - 19th May 2024 Trustee Week - 4th Nov. - 8th Nov. 2024. Volunteer Week- 3rd Jun. 9th Jun. 2024 Review of HACA'S Involvement in Su ortin Other Or anisations 2024-2025 We continue to uphold the ethos cf community spirit, collaboration, and support, thus, where possible, we actively support our partners in their respective activities, projects, and events. Some of these relationships have yielded collaborative work around projectslactivities, and access to our respective service users. Below are some of our key involvements, during this financial year, in either a leading or a supporting capacity.. Partners Supported- Activities, Projects & Events Community Leaders Unite: Standing in Solidarity & Against Extremist Violence Lest We Forget Calendars -African Caribbean Contribution to Wartime Britain. Presentation: Empire and Allied Women in VVW1 & VVW2. Hull City Council-'One City, One Beat, Film Shoot Little Amal Event (Hull, East Park) Freedom Festival Launch Event NHRIIEMRI Session with Women Accede Climate Change Impact in Hull Community Leaders Symposium History of Community Centres in Hull (Heritage)- Carnegie Library Hull City Council Community Shield - Community Safety Hull International Carnival Sickle Cell Awareness (Create and Express) Launch of Forum@po HANA Fashion show Hull Bahia Conference- Building Vibrant Communities (HACA a speaker & panellisti Stephen Lawrence Reflection Day (and PC Danny Fleming leaving & Plaque Presentstion) Stand Up To Racism Rallies & Meetings Sierra Leone Independence Day celebrations HANA World Cup Football Tournament IVVD Community Conversation - With Ethiopian Women African Dance Fitness (Vikkie) THE HULL AFRO-CARI BBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Review of Other Ke Elements of 2024-2025 Governance, Strategic Development & Administrative Efficiency We continue to uphold good Governance and good practice principles, periodically re-visiting our key governing documents and Strategy Document - tweaking them as required.to maintain fit for purpose, and to remain current. Review and modification of our processes and administration (or even root and branch change, where necessary), continLie to be embedded as mainstream activities within the organisation - with a view to increasing andlor maintaining eff iciency and effectiveness. ￿ere necessary, we source additional support through collaboration and partnership working to achieve them o We try to stay abreast with emerging technologies to ensure cost savings, and smarter working. Some key governance matters addressed this year include,. Submission, within deadline, of our Annual Return for 2023-2024, to the Charity Commission (281h Jan 2025). Expanded Board- following AGM of 20th Apr. 2024 (now full capacity) New TrusteeslNew Board - Bonding Session (Marina Hotel, Hull) Constitution Review Discussions Commenced Reconciliation Committee Strengthened Gas Reconnection Planning & Installation Got Ulldetway Regular Board Meetings and Minutes Maintained General Meeting and Minutes Maintained Policy Reviews Maintained Public Liability Insurance Maintained Commissioned Key Work (ConstitLltion Review, HACA Legal Status Ghange, Sfrateqic Plan, 8usiness Plan) Council's Admin Grant and Utilities Rebate Processes Timely Administration and Compliance, HACA Finances Well Maintained (i.e. Bank, Sumup, PayPal) New HACA Website Design commissioned THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees An nual Report For the year ending 31 March 2025 Review of Other Ke Elements of 2024-2025 Contd. Building & Premises Maintenance Maintenance - CoiinGiI statuto & Routine Maintenance engineers (both Council and their agent8) routinely service the building under the management and direction of the landlords, Hull City CoLillGiI. Maintenance records are maintained in the HACA Maintenance Logbook. Additional building maintenance work identified by HACA are communicated to the Council via the council systerll, and also logged internally, accordingly Routine Council Environrnent Health Kitchen inspection Maintenance - Members & Communit Community clean-up days (3) undertaken to clean Ispruce up our outdoor spaces. Garden Fence finally installed (£1KI Maintenance - Other Balfour Beatty- provided support again with a second phase of our back garden cleaning efforts. Fundlng & Grants Significant Funding (Cash} received into the HACA purse included.. > £15,240- GSP 2 Project (National GSP Extension Funding)- HEY Smile Foundation £9,975 - HACA Unveiled Project- National Heritage Lottery £6,795 Hull City Council- Admin Grant & Utilities Rebate > £2,250- HSF- Hull City Council £2,000- Cultural Connect Project- Two Ridings Hull Comrnunity Fund > £1,713- Healthy Holidays HACA Summer Shenanigans Project- Hull City Council > £1,000 - Barclays Community Football Fund - Sported Foundation Significant Funding (Kind) received inta the HACA purse included.. k £1,000 approx. Double Glazing (x3 small Windows - 1st Floor) - National Highways 10 THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Review of Other Ke Elements of 2024-2025 Contd. Member Support and Benefits We endeavour to continue bLiilding our portfolio of Member Services, Support, and Benefits, which currently include the following (new additions highlighted in bold). Weekly Free Food Bags Weekly Free Hot Food at Drop-lns Free Membership to eligible groups References, and Letters of Support, Priority for Training (L2 Food Safety, Safeguarding, First Aid etc.) Priority for DBS Certification HACA Gen 2 Socials (University Students) Hardship Fund (launched Jun 2024) Giveaways- PanslPots, Gift Bags, New Clothing, and various other items Discounted Off ice Hire Rates Free Tickets - Football. Trampoline, Nature Activities, & Ice Skating, Discounted Rates for HACA Merchandise Elders Support, Hospital Visits, Shopping, Funeral Support Surveys, Research & Consultations Vde continued in our participation of the above matters, whether local, regional, or national, Some of the ones we have responded to this year are as follows: Survey.. Hull's Big Mental Health Conversation SLJNey'. VCSE Barometer Vvave 6 and Wave 7 SLJrvey'. Fareshare Research.. EMRI Making Research into Public Wellness Culturally Appropriate Symposium. Black Climate Futures (impact in Hull) Partnerships and Groups As part of the local community and the voluntary sector community, we at HACA we have a moral duty and responsibility to support each other and work collaboratively to deliver a better service for our communities - so Partnerslpartnership working is a key ingredient, and we intentionally promote it. This may come in various forms e.g. representation on Steering committees, attending their meetings, being a key contributor, offering space in our community facility, actively promoting their events etc. Below are a few groups that HACA has representation or participated in.. KHCC Community Centres Network (16 centres) HEY CF Leadership Advocacy Network (HEYCF LAN} Hull CVS Volunteer Managers & Co-ordinators Meetings Sector Connect Hull (Forum & Hull CVS) Hull and East Riding Interfaith (HERI) Meetings Hull IAG (Humberside Police) KHCC Refugee Multi-Agency Meetings THE HULL AFRO-CARIBBEAP4 ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 other I Various Some other elements of this year include.. HACA Trustee - Guest on BBC Radio Humberside Morning Show (with Fiona Mills) Petitions & Protest.. Change, Care for Calais, Megaphone UK MEARS Hull Info Pack - Contributed to its development Communily Reference provided for applicant for an external Senior Position Community Asset Transfers (CAT) Awareness Training - HACA Participated Inappropriate Police Incident (wilh TS - Apr 2024) o New Hewlett Packard Laptop - (purchased with donation from LM {£609) New Projector (donated by KCOM) Pending.. EDF- HACA VA T Refund street Team Productions - Possible Collaboration with HACA A Story of Bones - Showing at HACA Cenlr6 - Hull Independenf Cinema Social Media Platforms Registration of Gift Aid heing Review of HACA Achievements 2024-2025 Some of our main Achievements for the 2024-2025 year were as follows.. Maintained Key Mainstream Services for Members & Community (post funding) (e.g. HACA Wednesday Drop-ln Project, W6ekly HACA Free Food Bags Project etc, Introduced Hardship Fund to Support Members Continued Good Governance. Maintained Debt-Free Status. Continued Good Financial Health and Management. Maintained Timely Submission of KHCC Utilities Rebate Claims Maintained Positive Relationship with Hull City Council, (our landlords) Maintained Good Reserves. 12 THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Financial Review Reserves Polic It is the aim of the Executive CommitteelBoard to retain three-six months, core running costs in the unrestricted general fund to ensure a sufficient buffer to enable effective financial decision-making, rather than short term decisions, and the Charity will work towards achieving this in the future. Plans for Future periods Please see main objectives for the fallowing year. Statement of Trustees, responsibilities Charity law req uires the Trustees to prepare financial statements for each financial year which give a true picture of the transactions that have occurred in relation I'o the Charity. The Charity have prepared their accounts on the Receipts and Payments basis which is an acceptable format for a Charity with an Income below £250,000. The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. By order of the Board Mrs Angela MLirden Trustee Dated 2710112026 THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Trustees Annual Report For the year ending 31 March 2025 Independent Examiner's Report to the Members of The Hull Afro-caribbean Association I report on the accounts of The Hull Afro-caribbean Association for the year ended 31 March 2025, which are set out on pages 15 to 20. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 {the 2011 Act)) and that an independent examination Is needed. It is my responsibility to,, examine the accounts (under section 145 of the 2011 Act). to follow the prO￿d￿reS laid down in the General Directions given by the Charity Commissioners (under section 145(5){b) of the 2011 Act), and to state whether particular matters have come to my attention, Basis of independent examiner's report My examination was carried out in accordan￿ with the General Directions given by the Charity Commissioners. An examination includes a review of the accoLinting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The Pro￿dureS undertaken do not provide all the eviden￿ that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connettion with the exami nation which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with sect'ion 130 of the Act or the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Robecca Triffitt, MAAT Employee of Phoenix Accountancy and Business Consultancy Limit 4-6 Robert street Scunthorpe DN15 6NG Date: 28th January 2026 THE HULL AFRO-CARIBBEAN ASSOCIATION Registered Ch8rity Number 1074470 Receipts and Payments Account For the year ending 31 March 2025 2025 2026 2025 2024 2024 2024 Notes Unrestricted Restricted Total Unrestricted Restricted Total Funds Funds Funds Funds Funds Funds RECEIPTS Gran15 11,636 30,528 42,163 3,509 3,509 Membership Fees Room Hire (All> Donations 640 510 510 13,553 55 13,553 1,305 1,075 9,154 157 Q,154 157 1,250 Activities & Events 1,075 979 979 Other Income 593 593 Interest 330 330 27,288 31,778 59,066 14,902 14,902 PAYMENTS Utilities 8,608 2,435 157 8,608 2,564 157 7,117 471 7,117 471 Licen 129 Insurance 98 96 Telephone & Inlernel Professional Fees 1,454 480 1454 1,286 960 1,286 980 480 Projects, Aclivities & Events 3,885 10,602 14,487 3,645 6,000 g,845 Bank Charges Equipment Maintenance & Repairs Volunteer Hospitality Travel & Accommodation 622 468 1,090 3,288 1,059 546 2,324 818 2,324 818 447 2,841 600 459 758 758 546 252 252 Donations 500 500 Slalionery & Postage Miscellaneous 307 307 543 543 306 306 19,706 14,640 34,346 18,772 6,000 24,772 Net SurplusllDeficitl for the period 7,582 17,138 24,720 13,870} 16,0001 19,870) Cash and Bank Balances brought fonNard 11,275 3,000 14,275 15,145 9,000 24,145 Cash and 8ank 8alances Carriod forward 18,857 20,138 38,995 11,275 3,000 14,275 The notes on pages 17 to 20 form part of these financial statements. 15 THE NULL AFRO-CARIBBEAN ASSOCIATION Registered Charity Number 1074470 Statement of Assets and Liabilities For the year ending 31 March 2Q25 2025 2024 Notes Monetary Assets Lloyds Bank (Curreiit AccoLI nt) Lloyds Bank (Reserves Account) Lloyds Bank (Savings Account) Lloyds Bank {AccDunt 90601 Lloyds Bank (Account 71601 Lloyds Bank {Account 86001 Lloyds Bank {A¢count 6068} Lloyds Bank {Account 7568} Total Monetary Assets 73Q 6,091 9,781 12,405 6,266 2,013 202 119 6,024 8,132 1,507 38,995 14,275 Comprising.. Unrestricted Funds 18,857 20,138 38,995 11,275 3,OOQ 14,275 Reslricled Funds Non-monetary Assets and Liabilities Flxed Assets for the Charity's use (at cost} Computer x 2 & Monitor 1 printer Canopy Benches & Hammock Gazebo Heater 1,325 500 1,570 841 1,325 500 1,570 841 128 98 128 98 327 Tools Football Goal Post Deeplchest Freezer Folding Tables Microwaves x2 Projector 55. TV 327 385 150 245 128 250 385 150 245 128 349 6,296 349 Creditors Trade Creditors 480 480 480 480 These financial statements were approved by the Board on 2710112026 and signed on ils behalf by.. Mrs Angela Murden, Trustee Ms Moipone Mokone, Treasurer & Trustee The notes on pages 17 to 20 form part of these financial statements. 16 OLnOLnOOCOCQO OG>Lntr-OtCQrO Otr-c%¢3)OCNOLofkntD- ￿ln￿CT)VlC)￿￿(Nv i ￿000 iff)0 )0￿0 ￿¢0 ) v Lfj (N 'i C OLno 0 (s) Ln Otr- InLN 55 OJ y (o ZiIZCQIF-