**CLEETHORPES & GRIMSBY RDA GROUP** |MEETING|**Annual General Meeting**| |---|---| |MEETING DATE|Wednesday18thSeptember 2025| |VENUE|Cleethorpes Memorial Hall meetingroom| |TIME|7pm| |**PRESENT**|**PRESENT**|**PRESENT**||| |---|---|---|---|---| |**NAME**|||**TITLE**|| |RoyHampson|||Chair|| |Nicola Townend|||Treasurer|| |Julie Holmes|||Trustee|| |Carol Scott|||Trustee|| |Lisa Griffin|||Trustee|| |Carol Dougall|||OutgoingSecretary|| |Sarah Suddaby|||Trustee|| |Sue Merriman|||Trustee|| |Lisa Brooks|||Trustee|| |MandyBentham|||Trustee|| |17 Volunteers, riders and
members of thepublic||||| |**APOLOGIES**||||| |ShirleyKay|||GroupPresident|| |Sarah Dix|||Trustee|| |**Minut**
**e No**|**Minute**
**title**|**Notes**||| |**1.**|**Welcome**|Roy welcomed everyone to the meeting.||| |**2.**|**Apologies**|As above, Shirley Kay and Sam Wells, plus volunteers Anne and Sophie, plus Bridget||| |**3.**|**Minutes of**
**the**
**previous**
**AGM**|The 2024 AGM minutes were moved for acceptance by Roy Hampson, seconded by Lis
Brooks, and everyone agreed that they were a true record||| |**4.**|**Matters**
**Arising**|There were no matters arising.||| |**5.**|**Chairman’s**
**Report**|It has been a difficult year with one thing and another. We were told in October 2024 that
we had six months to find a new home. We immediately held a Trustees’ meeting and set
our stall out to look for anywhere else we could go. Dialogue continued with Cottagers Plot
and we came to an arrangement whereby we kept two horses at CP and stabled two
elsewhere, and CP were happy with that and said we could stay under those conditions.
We continued to search elsewhere and set up a sub-committee of Trustees. They
approached practically everyone in the area who had land, stables, or anything to do with
horses. We received much sympathy, but their stables were never available, for various
reasons. We have kept in contact just in case there might be a possibility in the future. A
friend whose daughter worked in one of the biggest solicitors in Grimsby said they were
happy to send out our proposal to all of their many agricultural clients, but unfortunately,
and to theirgreat surprise,theyhad no response to this at all. Currentlywe are advertising||| |||on Facebook. Initially we hadn’t wanted to do this as social media can have a life of its own
and we didn’t want negative comments. However, Cottagers Plot now know that we are
doing this, and it is by now very widely known throughout the horse world in this area what
our situation is. We have been bringing our two horses in with the horse box, which will
not be sustainable over the winter and long term. Therefore we must continue to look
elsewhere.
The Chairman thanked the Trustees for all the work they have put in, on their own time,
approaching various stables and organisations. We are still doing everything in our power
to find a home for the future.
The Chairman also thanked Cottagers Plot, because despite the original ‘get out in 6
months’, they have since mellowed. They know that it is good for them to have an RDA
group based at their property, it was the business side of things that didn’t work.
The Chairman thanked Julie, as without her fund-raising work we would not exist. We have
had some donations this year that have been sizeable. This has given us a little leeway and
a bit of a safety net. This is through Julie’s actions, and through some organisations who
have funded us in the past.
The Chairman thanked Carol D, who is standing down as Secretary. She was thrown in at
the deep end a little, as the previous secretary had over-extended herself. Carol was given
a bouquet of flowers and a card.
The Chairman thanked Nicola for taking on the role of Treasurer, and thanked Kevin
Brumby for auditing the accounts – and for not charging us!
Carol D moved that the Chairman’s report be accepted,and was seconded bySarah S| |---|---|---| |**6.**|**Treasurer’s**
**Report**|This is Nicky’s first year presenting the accounts for the C&G RDA. She thanked the
committee, the volunteers, the riders and donors and supporters, without whom none of
what we do would be possible.
The year the accounts refer to is from 1 April 2024 to 31 March 2025. The year was both
challenging and encouraging, and we are reminded how dependent we are on the
generosity of everyone involved in keeping this charity going. Receipts overall saw a 10%
increase to the previous year, totalling a magnificent sum of almost £30,000. This figure
includes rider contributions, donations, grants and fundraising income. Over half was
received in donations, including a large anonymous donation of £9000 and also £5000 from
the Walmsley Trust. We really are thankful for these generous donations.
We also had some amazing fundraising efforts this financial year, raising £2,260. Alice
Merriman raised £1208 doing a sponsored marathon – absolutely fantastic. Winsby lottery
participants contributed £561 and this continues to bring in a regular sum for the charity.
There have been numerous tombolas, name cards, raffles, you name it, throughout the
year, all of which make such a difference to our group. A recent car boot sale raised £45
which I am reliably informed will buy 7 bales of bedding, or a month’s food, for Cracker!
Every penny really does count, and every penny is spent on the horses and their upkeep.
On to expenditure: Three horses were on full livery for a significant period of time, as they
could not be used by the riding school, so these costs were higher than usual, amounting to
£12,300 for the year. Vet bills came in at around £5,000 which was also higher than
previously. All other running costs were in line with previous years.
We ended the year with bank balances of £20,482.94m which is a healthy sum for our small
but mighty RDA. Please keep up the vital fundraising, as we really do depend on it.
Nicola ended her report by thanking Dave, our previous Treasurer, for keeping excellent
records for such a long time and being on hand to help get Nicola started. He is a tough act
to follow. Nicola also thanked the Independent Examiner for reviewing the accounts and
finding all in good order. Nicola was happy to take questions after the meeting if required.
A copy of the Independent Examiners report is attached to these minutes.
Lisa Griffin moved to accept the report,seconded byBeckySuddaby.| |**7.**|**Coaches’**
**report**|Sarah Suddaby presented the report, and started by saying thank you to all our riders,
parents and carers for their patience and understanding this year, as we have tried our best
to keep everyone riding under the difficult circumstances. Last October, for the first time,
we took participants to Scropton to have a go at the Special Olympics. Despite the rain
everyone was very friendly and both participants had a fabulous day. This is something we
want to look at for the future with more riders.| |||The riders have all been brilliant over the year with the challenges of riding different horses
and having some sessions on George. They have all coped really well and hopefully
understand our situation at the moment. Thankfully we currently have the use of a pony
called Berry on Thursdays, which allows two more riders to keep on riding.
The Coaches then presented Awards:
Verity Townend has coped very well with riding Cracker, Blue and George, and was given
the Junior Rider Award.
Eve Merriman is fantastic on George and has improved tremendously. She was given the
Best Improved Rider Award.
Clare Stark has been moved from one horse to another and is now on Berry. She is always
smiling. She was given the Best Improved Adult Rider Award.
Our volunteers receive certificates for years of service, and this year the Ten Year
Certificates went to Rebecca Suddaby, Sarah Suddaby and Sarah Dix.
The Sonia Briggs award for Most Dedicated Volunteer went to Wendy Pendleton, who has
mucked out, ridden Blue, and saved Carol S from having to ride three horses a day, as well
as all other volunteer duties.| |---|---|---| |**8.**|**Election of**
**Officers**|Roy Hampson was re-elected as Chairman, Nicola Townend as Treasurer, and Rosy Louis
was elected Secretary in her absence. Rosy was only encouraged to apply last week and is
very willing to volunteer.
The election of all the above was uncontested and agreed byeveryone.| |**9.**|**Committee**
**Members**|We now have 8 Trustees, and all have indicated that they are willing to carry on. There
were no new nominees. It was agreed that all other members of the committee would
stand en bloc,and this was moved byRoyRobertson and seconded byBecky.| |**10.**|**AOB**|The Christmas online raffle is running again this year. Any business that would like to
donate things for hampers can be approached, and we need donations by Halloween,
when the tickets go on sale. On Facebook. Prizes are all donated. We have had donations
from places like Yorkshire Wildlife Park in the past, please feel free to donate what you can.
We can make mini hampers to raffle,we did 22 lastyear,includingcinema tickets etc.| |**12.**|**Date/Time of**
**next meeting**|September 2026 at 7pm, date and venue to be arranged.| CLEETHORPES AND GRIMSBY RIDING FOR THE DISABLED Receipts & PaymentsAc£ount for Year Ending 3V312025 Year Ended 3110312025 Year Ended 31/03/2024 Bank Balan￿ at 01104124 £28.646.74 Recelpts Rider Contributions Donations Championship Income Fundraising Other Misc. £9.853.(X) £￿.706.66 £1.258.40 £2,273.56 £29.67 £3%.32 £10.367.55 £14.124.55 £488. £1,448.01 £30. £39&87 Total Receipts £29.517.61 £26,856.98 E12.320.24 £3.427.92 £1,734.78 £234. £5,0￿.44 £9.989.44 £3.294.75 £1.589.49 Feed/Livery Costs Horse Transport CoachI￿r[alnlng Expenses Veterinary Expenses Farrier Horse medication/supplements/cremation Saddlery & Equipment Expenses (George service) RDA Subscriptin/insurance Championship Expenses Other Miscellaneous- pre purchase vet examination Depreclat5on Purchase of Ifincent £440.IX) £240.00 £898.LX) £681.(XJ £140.00 £912.00 £7U. £1,547.80 £502.23 £0.00 see nots I £10.250.(KI £150. £5,354.89 Total Payments £37,681.41 £26,139.10 Net Receipts/ (Payments) -£8,163.80 aosing Bank Balances at 3y3125 £20A82.94 Note i In previou5years, the tharws accounts showed fixed assets and included depreciation. However, thi5 is not cash r￿1ved aThl paid d￿1￿ the ￿. From this year onwards: Fued ￿ets aNI theirrdlues will not be shown . The acc(m￿tswIll oth indude actual cash recelpts and payments, as wecommended for smauer Ch¥it￿$ Independent Examiners Report to the Trustees of aeethorpes and Grimsby Rldlng for the Disabled I report on the accounts of the charity for the year ended 3113/25. which are set out on page 2 Respective Responsibilities of Trustees and Examiner The charitys trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 and that an independent examination is needed. It is my responsibility to: Examine the accounts under section 145 of the Charities Act 2011, To follow the procedures laid down in the General Directions given by the Charity Commission, and To state whether particular matters have come to my attention. Basls of Independent examiners report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the accounts. Independent Examlners Statement Based on my examination, no matter has come to my attention: Which 8ives me reasonable cause to believe that in any material respect the requlrements: To keep accountin8 records in accordance with settion 130 of the Charities Act 2011; and To prepa￿ accounts which accord with the accounting records and comply with the accounting requirements of the Act have not been met: or,. To which, in my opinion. attention should be drawn in order to enable a proper understandin8 of the accounts to be reached. Si8ned: Name of Examiner: Kevin Brumby FCMA Date: 28." lols.