Yorchestra Trust
| Income Fee Income (inc discounts) Concert Ticket Income Advertising Income Bank Interest Donations Total Income Expenditure Tutor Fees Venue Hire Other Direct Course Costs Printing, Advertising & Postage Insurance & Making Music subscription Bank Charges Website maintenance Depreciation Total Expenditure Surplus/(Deficit) on Activities Funds Brought Forward Movement on Funds in Year Funds Carried Forward |
Year ended 31st October 2022 | Year ended 31st October 2022 |
|---|---|---|
| General Unrestricted Funds Bursaries £ £ |
Total Funds £ |
|
| 12,369 2,649 1,470 (1,093) |
15,018 378 |
|
| 13,839 1,556 |
15,396 |
Yorchestra Trust
Balance Sheet as at 31st October 2022
| Assets - music Assets - cash Debtors & Prepayments Total Assets Creditors - Trade Creditors - Fees received in advance Total Liabilities Net Assets Reserves General Reserves Bursary Reserves Total Reserves Bursary Reserves Note Reserves Brought Forward Bursary Funds received in year Bursaries Awarded in year Reserves Carried Forward |
As at 31.10.22 - 22,393 500 22,893 (3,000) (4,496) (7,496) 15,396 13,839 1,556 15,396 2,649 - (1,093) 1,556 |
As at 31.10.21 £ - 17,787 500 |
|---|---|---|
| 18,287 - (3,268) |
||
| (3,268) | ||
| 15,019 | ||
| 12,370 2,649 |
||
| 15,019 | ||
| 3,231 (582) |
||
| 2,649 |
Yorchestra Course Reports
| 2021/22 | 2021/22 | Financial Year | Financial Year | Financial Year | 2020/21 | 2020/21 | Financial | Financial | Year | Year | 2019/20 | 2019/20 | 2019/20 | Financial Year | Financial Year | Financial Year | Financial Year | 2018/19 Financial Year | 2018/19 Financial Year | 2018/19 Financial Year | 2018/19 Financial Year | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Total | Sum 22 | Easter 22 | Xmas 21 | Total | Sum | 21 | Total | Sum | 20 | Easter | 20 | Xmas 19 | Total | Sum 19 | Easter 19 | Xmas 18 | ||||||||||||||||||||||
| £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | £ | |||||||||||||||||||||||||
| Course Income | ||||||||||||||||||||||||||||||||||||||
| Maestro | 8,126 | 8,126 | - | - | 7,706 | 7,706 | 3,440 | - | 3,440 | 8,849 | 5,985 | - | 2,864 | |||||||||||||||||||||||||
| Mezzo | 11,219 | 7,604 | 3,615 | 5,019 | 5,019 | 4,961 | - | 4,961 | 14,906 | 10,515 | - | 4,391 | ||||||||||||||||||||||||||
| Primo | 2,260 | 1,355 | 905 | 889 | 889 | 6,445 | 3,615 | 2,830 | 11,709 | 5,085 | 2,756 | 3,868 | ||||||||||||||||||||||||||
| - | 2,052 | 905 | 1,147 | 3,169 | 891 | 1,109 | 1,169 | |||||||||||||||||||||||||||||||
| Young Strings & Winds | 440 | 253 | 188 | 185 | 185 | 592 | 188 | 404 | 1,015 | 493 | 241 | 281 | ||||||||||||||||||||||||||
| Bring a Friend Discount | 0 | (136) | 0 | 0 | (136) | (477) | (240) | (68) | (169) | |||||||||||||||||||||||||||||
| Other Funding | ||||||||||||||||||||||||||||||||||||||
| Concert Tickets | 1,040 | 1,040 | - | 465 | 465 | 725 | - | 725 | 1,640 | 1,005 | - | 635 | ||||||||||||||||||||||||||
| Concert Adverts | - | - | - | - | - | - | - | - | - | - | - | - | - | |||||||||||||||||||||||||
| Course Donations | 3,013 | 2,746 | 29 | 239 | 592 | 592 | 229 | 115 | 114 | 283 | 82 | 106 | 95 | |||||||||||||||||||||||||
| Bursaries | 1,093 | 1,061 | 31 | 582 | 582 | 641 | 31 | 610 | 1,859 | 954 | 231 | 674 | ||||||||||||||||||||||||||
| Total Income | 27,190 | 22,183 | 4,768 | 239 | 15,438 | 15,438 | 18,949 | - | 4,854 | 14,095 | 42,953 | 24,770 | 4,375 | 13,808 | ||||||||||||||||||||||||
| Course Costs | ||||||||||||||||||||||||||||||||||||||
| Course Tutors | 19,345 | 15,017 | 4,328 | 12,692 | 12,692 | 15,221 | 4,328 | 10,893 | 33,309 | 18,181 | 77% | 3,531 | 83% | 11,597 | 89% | |||||||||||||||||||||||
| Course Venue Hire | 3,994 | 3,000 | 994 | 3,400 | 3,400 | 3,544 | 994 | 2,550 | 6,150 | 3,400 | 300 | 2,450 | ||||||||||||||||||||||||||
| Other Direct Course Costs | 538 | 501 | - | 38 | 327 | 327 | 471 | - | 471 | 951 | 634 | 47 | 270 | |||||||||||||||||||||||||
| Total Direct Course Costs | 23,876 | 18,517 | 5,322 | 38 | 16,419 | 16,419 | 19,236 | - | 5,322 | 13,914 | 40,410 | 22,215 | 3,878 | 14,317 | ||||||||||||||||||||||||
| Gross Surplus/(Deficit) | 3,313 | 3,666 | (554) | 201 | (981) | (981) | -287 | 0 | -468 | 181 | 2,543 | 2,555 | 497 | (509) | ||||||||||||||||||||||||
| Interest | 43 | 1 | 25 | 38 | ||||||||||||||||||||||||||||||||||
| Other Donations | 5 | |||||||||||||||||||||||||||||||||||||
| Other General Costs | ||||||||||||||||||||||||||||||||||||||
| Web Hosting/Maintenance | (189) | (119) | 0 | (206) | ||||||||||||||||||||||||||||||||||
| Adv etc | (77) | 0 | (49) | (646) | ||||||||||||||||||||||||||||||||||
| Insurance | (532) | (613) | (613) | (613) | ||||||||||||||||||||||||||||||||||
| Course Directors | (1,000) | (250) | ||||||||||||||||||||||||||||||||||||
| Miscellaneous | 0 | (98) | 0 | |||||||||||||||||||||||||||||||||||
| Depreciation | 0 | 0 | 0 | |||||||||||||||||||||||||||||||||||
| Bank Charges | (87) | (90) | (60) | (60) | ||||||||||||||||||||||||||||||||||
| Net Surplus/(Deficit) | 1,470 | (2,047) | (1,082) | 1,056 | ||||||||||||||||||||||||||||||||||
| Without bursaries | 378 | (2,629) | (1,723) | (803) |
28 August 2023 INDEPENDEKf EXAMINER'S REPORT TO THE TRUSTEES OF YORCHEslliA TRUST {REGISTERED CHARifY NO 1074042) I report to the trustees on my examinatK>n of the accounts of the Yorthestra Trust Ire8lstered tharlty No 1074042) Ithe Trust) for the yearended 31 October 2022. Responsibilitles and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Att 20111.the ACV). I report in respect of my examination of the Trusvs accounts carried out under settion 145 of the 2011 Act and in carrying out my examination I have folbwed all the applicable Dirertions given by the Charity Commission under section 14515llb) of the ACL Independent examinerfs stslement I have completed my examination. I mnfirm that no material matters have come to my attention in connection the examination giving me cause to believe that in any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act.. or 2. the accounts do not accord with those records: or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 20J8 other than any requirement that the accounts give a 'true and fairview which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understsnding of the accounts to be reached. Signe Name: Phlllppa BUlltamond Relevant professional qualifKation or membership of professional bodles {if any): Address: Stone Lea, Welburn. Y¢xK Y060 7DZ Date: 28 August 2023
YORCHESTRA TRUST
A non-residential holiday orchestra for young players: Charity No 1074042
Annual Report for 1 November 2021 to 31 October 2022
Introduction
This report covers Yorchestra’s 30[th] year. The global pandemic once again severely compromised our activities and we were only able to stage our Easter and summer courses during the year in question. A sudden surge in the Omicron variant of Covid-19 in December 2021 necessitated the extremely disappointing cancellation of our post-Christmas course at the last minute, a decision brought on by the need to safeguard the livelihoods of our tutors who are largely self-employed. We continued to feel that on-line courses would not satisfy our usual musical or educational standards.
Background
Yorchestra was set up in 1992 to give all children in York and the surrounding area, aged between 6 and 21, the opportunity to meet every school holiday for three or four days of ensemble and orchestral playing. We continued this year with our new orchestral structure which was considered to be a success: our three senior ensembles are now called Maestro, Mezzo and Primo, with two entry-level groups for strings (YoYo Strings) and for winds and brass (YoYo Winds). This continues to put emphasis on the earliest years where we feel we need to attract pupils in order to ensure the long-term success of all our ensembles. There are no auditions: pupils are allotted to the different orchestras on the basis of their grade examinations.
The Yorchestra Trust was registered as a non-profit-making charity in February 1999 and tries to keep its fees low to encourage as wide an enrolment as possible. To that end we also offer bursaries to families in need of financial assistance, out of what we now term a family fund. We endeavour to maintain the highest levels of orchestral experience and enjoyment whilst ensuring that safeguarding processes are in place. Administration of Yorchestra is carried out by parents on an entirely voluntary basis, with a management committee to direct all the non-musical operations. On the musical side, the trustees appoint the (presently two) course directors who in turn appoint most of our conductors and tutors and choose the course content and curriculum. An Artistic Director, currently a member of the Faculty of Music at the University of York, chooses the chief conductor for the two senior orchestras, while also providing a valuable link with the university.
Courses this year took place at Archbishop Holgate’s School (Easter), a co-educational Church of England secondary school, and in the Sir Jack Lyons Concert Hall, University of York (summer). Safeguarding issues made the continued use of Heslington Parish Church unfeasible. At the end of each course, each orchestra gave a concert to which family and friends were invited. A Memorandum of Understanding (MOU) has been set up between Yorchestra and the University of York’s music department, with the aim of enhancing Yorchestra’s profile, reducing its costs and developing its reach. Students in the department are encouraged to coach or observe sessions.
Activities for 2021-22
Despite the disappointment at Christmas, the remaining two courses were remarkably well attended, as the financial returns indicate. The summer course, at which we celebrated our 30[th] anniversary, in particular exceeded expectation in the numbers attending. Financial constraints in the economy have not deterred parents from wanting their children to experience music in this way, but it was already becoming evident that family budgets were beginning to be stretched and we shall have to redouble our efforts to find bursary funding to allay course fees. But demand is clearly still strong for the activities we provide.
Our new course director, Mike O’Farrell, appeared to be slotting comfortably into place alongside our continuing course director, Jill Shepherd. Both are experienced tutors and conductors who command respect from the children under their charge.
Yorchestra remains indebted to the following donors whose contributions over the past few years have supported our bursaries and activities: The Ed De Nunzio Charitable Trust, York Music Hub, The Rotary Club of York, The York Common Good Trust and York Vikings Rotary Club. Trustees would like to record their gratitude to the Management Committee under Judith Battersby for its time and energy in ensuring the ongoing success of Yorchestra’s activities.
Finally, a word of warning. Throughout the country, music in general and classical music in particular are coming under increasing pressure from people in authority, especially governments both national and local and vital agencies such as the BBC and Arts Council England. Financial support from such agencies is dwindling. Their apparent lack of interest is not, repeat not, reflected in the populace as a whole. Those of us who believe in the vital importance of music in our lives must realise that it is coming under an existential threat, not least in our schools, and take action before it is too late.
As our financial report makes clear, we remain in a healthy position to take up the cudgels and become missionaries for music. We owe our children nothing less.
Martin Dreyer, BA, BMus
Chair of Trustees