Trustees' Annual Report for the period
Period start date Period end date 1ST APRIL 2021 31[ST] MARCH 2022
From
To
Section A Reference and administration details
Charity name GRAVENEY & GOODNESTONE VILLAGE HALL Other names charity is known by NONE Registered charity number (if any) 1073958 Charity's principal address C/O 23 MURTON PLACE GRAVENEY KENT Postcode ME13 9DX
Names of the charity trustees who manage the charity
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 E.COOPER CHAIR
2 P.TIMMS TRUSTEE
3 J.HOWARD TRUSTEE December 2021
4 J.SMITH TRUSTEE December 2021
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information)
Type of adviser Name Address Financial planning. C.RELF 23 Murton Place Planning Graveney Kent improvements. Planning and ME13 9DX obtaining grant funding.
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
CONVEYANCE DATED 16TH SEPTEMBER 1947 Type of governing document
- (eg. trust deed, constitution)
OTHER How the charity is constituted
- (eg. trust, association, company)
Community members that show an interest in the charity either Trustee selection methods directly ask or are encouraged to apply. (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Policies and documentation from the charity commission are provided along with an explanation of what the charities objectives are and what is involved to any potential trustee.
- Contact with other local Village Hall Charites is made from time to time to enquire about best practices from those with more experience.
Due to the nature of inviting people into the venue and grounds regular safety inspections are carried out and recorded where necessary. These include mandatory testing of services provided with in the hall and an annual safety test of play equipment to the latest standards carried out by a ROSPA approved inspector.
- These are then provided to the Charities insurers where upon an annual safety certificate is provided and displayed with-in the building.
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Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
FOR THE PURPOSES OF PHYSICAL AND MENTAL TRAINING AND RECREATION AND SOCIAL MORAL AND INTELLECTUAL DEVELOPMENT THROUGH THE MEDIUM OF READING AND RECREATION ROOMS LIBRARY LECTURES CLASSES RECREATIONS AND ENTERTAINMENTS OR OTHERWISE AS MAY BE FOUND EXPEDIENT FOR THE BENEFIT OF THE INHABITANTS OF THE PARISHES OF GOODNESTONE AND GRAVENEY IN THE COUNTY OF KENT AND ITS IMMEDIATE VICINITY WITHOUT DISTINCTION OF SEX OR OF POLITICAL RELIGIOUS OR OTHER OPINIONS.
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To provide a safe, clean, and inviting premises for clubs and individual social events to be held for the benefit of all those attending.
To enable this much improvement has been made and continues with new play equipment installed, safety fencing, new lighting, and modernization to the original 1950’s toilets.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
These improvements allow the hall to remain a venue that is still viable and an asset to both the communities of Goodnestone and Graveney and beyond.
Though many decades since the idea was conceived for a village hall the reasons and principles for it to exist are as current today as they were then and for the future.
Additional details of objectives and activities (Optional information)
The charity does not make any grants to individuals or other organisations.
The charity has no arrangements in place to make any financial investments.
You may choose to include further statements, where relevant, about:
The charity has one volunteer who regularly contributes more than 20 hours of their time per week. This involves both hands on work and IT/Office activities for the benefit of the charity and therefore for all those that use it.
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
Summary of the main achievements of the charity during the year
The charity planned several improvements for the 2020/21 financial year.
These were:
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Completion of play equipment for children aged up to 14 years.
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New hedging.
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ROSPA approved fencing for the play area.
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Building fabric repairs.
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Installation of modern energy efficient lighting.
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Modernisation of the 1950’s toilet facilities.
All of the above excluding repairs to the building fabric were either completed or are actively being carried out.
These improvements have been achieved through funding provided by Swale Borough Council and Kent County Council’s covid grant schemes.
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Section E Financial review
Brief statement of the charity’s policy on reserves
The charity planned to budget for the cost of at least two years insurance and energy charges which at today’s cost would have amounted to approximately £4K.
However, with energy prices set to increase by 54% from 1[st] April 2022 and more to follow this may not be achievable.
Details of any funds materially in deficit
NONE
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
Income source:
The principal income for this financial year was from Government grants.
- the charity’s principal sources of funds (including any fundraising);
It is only through these grants that the Graveney & Goodnestone Charity has been able to provide and improve its service to the community and beyond.
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how expenditure has supported the key objectives of the charity; Financial Commitments:
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investment policy and objectives including any ethical investment policy adopted.
The Charity is very aware that funds are limited, and their first objective and responsibility is to comply with their financial commitments.
These are namely but not limited to the annual insurance and energy costs. Therefore, income from hirings is primarily identified with these financial commitment ‘s before being used for any other purpose.
Investment’s:
The Charity does not make any financial investments. .
Section F Other optional information
The increase in energy cost is the main concern for the charity. This extra cost cannot be passed onto current or new hirers who have the same financial commitments themselves. Therefore, for the hall to be a viable asset for the community it is planned to ask for further financial assistance from the local council if required.
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) ER Cooper
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Full name(s) E.R.Cooper Position (eg Secretary, Chairwomen Chair, etc) Date 19th May 2022
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| GRAVENEY AND GOODNESTONE | 1073958 | ||
|---|---|---|---|
| VILLAGE HALL | |||
| Receipts andpayments accounts | CC16a | ||
| 2021 1ST APRIL For the period from |
To | 2022 31ST MARCH |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 10,865 - - - 2,799 - - - 13,664 - - - 13,664 100 1,213 495 305 814 - 74 - 9,009 1,006 1,010 14,026 - - - 14,026 - 362 - 22,329 21,967 |
Restricted funds to the nearest £ 2,640 - - - - 16,827 7,000 - 26,467 - - - 26,467 - - - - - 21,269 - 3,773 1,755 10,896 - - 37,693 - - - 37,693 - 11,226 - 23,000 11,774 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 13,505 - - - 2,799 16,827 7,000 - 40,131 - - - 40,131 100 1,213 495 305 814 21,269 74 3,773 1,755 10,896 9,009 1,006 1,010 51,719 - - - 51,719 - 11,588 |
Last year to the nearest £ |
|
| SWALE BC GRANTS | 10,865 | 21,518 | ||||
| E VISON 1957 SETTLEMENT GRANT | - | 23,000 | ||||
| PRIVATE DONATIONS | - | 2,000 | ||||
| OTHER INCOME | - | 345 | ||||
| HALL HIRE | 2,799 | - | ||||
| GRAVENEY TRUST GRANT | - | - | ||||
| KCC GRANT | - | - | ||||
| - | - | |||||
| Sub total(Gross income for AR) |
13,664 | 46,863 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
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| 46,863 | ||||||
| CASTLE WATER | 100 | 142 | ||||
| HEATING & LIGHT | 1,213 | 1,106 | ||||
| FIRE SAFETY | 495 | 291 | ||||
| LEGAL & PROFESSIONAL | 305 | - | ||||
| CLEANING & PEST CONTROL | 814 | - | ||||
| EQUIPMENT PURCHASES | - | - | ||||
| MISCELLANEOUS | 74 | - | ||||
| WC PROJECT | - | |||||
| ELECRICAL FITTINGS & INSTALLATION | ||||||
| FENCING | ||||||
| GROUNDWORKS | 9,009 | |||||
| REPAIRS & MAINTENANCE | 1,006 | - | ||||
| INSURANCE | 1,010 | - | ||||
| **Sub total ** | 14,026 | 1,539 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 1,539 | ||||||
| - 362 | - 11,226 | - | - 11,588 | 45,324 | ||
| - | - | - | - | - | ||
| 22,329 | 23,000 | - | 45,329 | 5 | ||
| 21,967 | 11,774 | - | 33,741 | 45,329 |
CCXX R1 accounts (SS)
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds CCXX R2 accounts (SS) |
Details Details FREEHOLD PROPERTY ( transferred to The Official Trustee of Details Total cash funds (agree balances with receipts and payments account(s)) Details NATWEST ACCOUNT - 00536407 Details Charity Lands on 13th April 1948) Signature 2 |
Unrestricted funds Restricted funds to nearest £ to nearest £ 21,967 11,774 - - - - 21,967 11,774 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Endowment - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name ELAINE COOPER PATRICIA TIMMS |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
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| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Date of approval |
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| ELAINE COOPER | |||
| 2 | PATRICIA TIMMS |
CCXX R2 accounts (SS)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
| Report to the trustees/ members of On accounts for the year ended Set out on pages |
Charity Name GRAVENEY AND GOODNESTONE VILLAGE HALL |
Charity Name GRAVENEY AND GOODNESTONE VILLAGE HALL |
Charity Name GRAVENEY AND GOODNESTONE VILLAGE HALL |
|---|---|---|---|
| 31STMARCH 2022 | Charity no (if any) |
1073958 | |
| 1 and 2 (remember to include the page numbers of additional sheets) |
Report to the trustees/ members of
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] March 2022. DD31 / MM / YYYY . Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:[A Dixon ] Date: 11/05/2022 Name: ANDREW JOHN DIXON Relevant professional qualification(s) or body (if any):
Address: 8, HUNTERS WAY, SHELDWICH LEES, FAVERSHAM, KENT ME130NB
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER