g@a mI￿g poyg, and GifLg CLL ANNUAL REPORT AND ACCOUNTS 2023/24 In partnership with: YB REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024 FOR SEA MILLS BOYS. & GIRLS CLUB Registered address'.- Sea Mills Boys. & Girls Club Bluebell Close Woodleaze Sea Mills Bristol B59 2HX Tel.. 0117 9685167 Charity number: 1073834 SEA MILLS BOYS. & GIRLS CLUB Report of the trustees for the Year Ended 31 March 2024 The trustees of the charity, present their report with financisl statements of the charity for the year ended 31 March 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effective 1 January 2019). LEGAL AND ADMINISTRATIVE INFORMATION. STATUS Sea Mills Boys, & Girls Club is a registered charity governed by its Constitution- Charity number 1073834 OBJECTIVES AND ACTIVITIES OF THE CHARITY Objectives: The aim of the Club is to help and educate young people through their leisure time activities so to develop their physical, mental and spiritual capacities that they grow to full maturity as individuals and members of society and that their conditions of life may be improved. Activities: The Club continues to work tovRrds achieving its objectives by helping children and young people between the ages of 8-19 years of age through providing open access evening youth club sessions. During the past financial year Sea Mills Boys and Girls Club has delivered a totsl of 120 nightly sessions of open aC￿sS youth work sessions, engaging a total of 1,448 children and young people.These youth club sessions are fun, engaging, young people led and designed to address a range of physical, educational. lifestyle, health and other adivities. Enable members to develop their skills, awareness and capabilities to help them participate as healthy. independent. mature and responsible individuals. In order to support these obje￿iveS and activities the Charity runs a range of sportlng, Creative and educational programmes for the benefit of its members aged 8-19 years of age regardless of race, disability or gender. Incorporated within these programmes is mentoring and support provideil by caring adults. all ofwhom are D8S Enhanced checked. Sea Mills Boys & Girls Club is a well-established, respected and trusted deliverer of youth services that works in Partnership to maximise the benefits for all parties and the wider community. PUE,LIC BENEFIT We b.ave referred to the guidance contained in the Charity Commlsslon's general guidance on public benefit when reviewlng our object and in planning our future activities. FINANCIAL REVIEW The incoming funds were £24,164.21. The trustees are grateful forthe kind donations and grants from our nders and those who supported our Appeal. The accounts comply with the current statutory requirements, the charty's governing document and the requirements of the Statement of Recommended Practice for CharltSes (SORP) applicable to ¢harlties preparing their a¢￿unt$ in accordance wlth the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (effectlve l January 2019). RESERVES POLICY The trust88s have a reserve policy equivalent to three months cost. The level of unrestricted reseNe fundlng Is therefore equivalent to an estimated three months expenditure whlch for financial year 2024-25 Is estimated to be in the region of £7,000.00. Thls is regularly monitored during the financi81 year. The £1 Ok held in the CCLA COIF Account has been designated by the trustees for future capital works. As such is not currently available as unrestrlcted Revenue funding. FUTURE PLANS In 2024-25 the Club is developing into a charity that can respond to the needs of the children, young people and the wlder community of Sea Mills. targeting areas of disadvantag8 and deprivation. Our aim is to work collaboratively and in partnership wlth the local community to create opportunities, affect change and support members to fulfil their potential. Through the promotion of incluslve club based programmes. based around health and wellbeing activities that focus on key areas of need, our objective is to deliver high quallty support with passion and enthusiasm whllst remalning young people led and grounded in the community. We intend to support our club members to participate in more events both within and outslde of the City thus enriching thelr personal experiences and opportunities. We are also looking to increase the adult volunteers to help further develop our Club Programme, nightly programme and add to our Club trustees. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document. The organlsation is a registered charity {1073834) that operates In accordance wilh its Constitution dated 27 November 1998. Management Committee Members & Charity Trustees. Lee Williams DL - Secretsry & Treasurer & Twslee John Donnelly- Management Committee member Mrs Jayne Donnelly - Leader-ln-charge {non-votlng management committee member) Darren Bartlett- Chair- Management Committee & Charty Twsteè Recruitment and appointment of new trustees during the year. There were no new trustees appointed during this financial year. It is the charity trustees desire to appoint furlher Irustees as and when suitable individuals make themselves known to the charity- Organisational structure The charity operates solely through meetings of the Management Committee, which includes the charity trustees. All decisions are collectively taken by the Management Committee. Responsibility for financial management is delegated to Treasurer who draws on the support of other Management Committee members as necessary. Activities and Management Committee meetings of the charity are overseen by the Chair. During the year formal meetings of the trustees were held and Minutes recorded. Management Committee Remuneration from the Charity. We conflrm that Mrs Jayne Donnelw, Leader in Charge, Owen Badrnan, Assistant Leader, Miss Lucy Gunton Assistant Leader & Matt Donnelly Assistant Leader are all part time employees of the Charlty. No other members of the Management Committee or trustees recelved any remuneration from the Charlty and were not relmbursed for any expenses for enactlng of their Charity duties during the year from the Charities funds. REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1073834 Registered address Sea Mills Boys, & Girls Club Bluebell Close Woodleaze Sea Mills Bristol BS9 2HX Bank Accounts The charity has two accounts in its name. These are: Lloyds Bank, Kingswood (3094801 Branch Bristol- Current Account CCLA COIF Charities Deposit Fund - Reserve account Note:_ A minimum of authorized signatures are required on all cheques and payments rnade from the charity bank a¢¢ounts. Individuals employed by the charity During the financial year there have been three individuals employed by the charity No employee received emoluments in exc8ss of £60.000. Affiliations & Memberships The Sea Mills Boys, & Girls Club are affiliated members of Young Bristol, UK Youth and National Association of Boys & Girls Clubs. All are Independent Charities in thelr own right. INDEPENDENT EXAMINER'S REPORT TO THE MANAGEMENT COMMITTEE OF SEA MILLS BOYS. & GIRLS CLUB {"THE CHARITY"). I report on the accounts of the Charty known has Sea Mills Boys, & Girls Club, an Independent Charlty Governed by English Law and reglstered with the Charity Commission by Charity number 1073834 for the year ended 31¥¢ March 2024. Respective responsibilities of Management Committee & Examiner. The Management Committee shall have cause to keep full and accurate Flnandal Records and Accounts of all financial transactions relatlng to monies belonging to the Charity and such A¢¢ounts shall be independently examlned and presented at the Clubs Annual General Meeting. AS 8 Management Committee you are responsible for the preparation of the Accounls., I report in respect of my examlnatlon of your charity's accounts as carried out under s8ction 145 of the Charities Act 2011 C'the 2011 Act"). In carrying out my examinalion I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2001 Act. Basis of independent examiners report. My examination was carrled out in accordance with the general directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and s8eking explanations from you as a Management Committee Concerning any such matters. The prO￿dureS undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examiners Statement. In connection with my examination, no matter has come to my altention which gives me reasonable cause to believe that in any material respect the requlrements lo keep accounting records In accordance with section 41 of the Act and to prepare accounts which accord with the accounting récords and to comply wlth the accounting requirements of the Act have not been met", or to which, In my opinion. attention should be drawn in order to enable a proper understandlng of the accounts be reached. Independent Examiner 21 May 2024 ACCOUNTING DEFINITIONS Income All Income is recognised In the Slatement of Financial Activities once th8 charlty has entitlement lo the funds. Expenditure Liabilities are recognised as expenditure as soon as there Is a legal or constructive obligation committin9 the charity to that expendltur8. Expendilure is a¢¢ounted for on an accruals basis and has been classlfied under headings that aggregate all cost related to the category. Where cost cannot be directly attributed lo particular h88dlngs they have been allocaled to activitles on a basls consistent with the use of resources. Taxation The charity is exempt from corporation tax on its Gharilable activities. Funds RESTRICTED FUNDS - When applicable Restricted income funds are lo be used In accordance with specific restrictions imposed by the donor and any such funds will be shown separately in the accounts. UNRESTRICTED FUNDS- Unrestricted income funds comprise ofth05e funds which the trustees are free to use for any purpose in the furtherance of the charitable objectives. Approved by order of the Sea Mills Boys & Girls Club Management Committee on 3011 May 2024 SEA MILLS BOYS, & GIRLS CLUB Statement of Financial Activities - Income & Expenditure Account For the year end 31st March 2024 INCOME EXPENDITURE 2023.24 2023-24 Subscrlptlons Annual membership fees Canteen Holiday Club fees & grants Club Hlre DonatlonslGrants Fundralslng- young people Other Bank Interest Salaries inc tax payments Cleaner & Cleaning equipment Canteen Building Maintenance Fire Testing & equipment Water & Sewage Elettrieity & Gas Insurance Club Programme & Equipment Holiday Club Aetivities inc Food Stationary Telephone & Broadband Sltndries Club Fundraisin8 TV Licence Trainln8 Waste Collert]on 11919.75 2088.3 605.38 562.07 160. 275.75 895.LX) 0.00 22836.00 5420.64 1060.81 286.08 433.21 697.DJ 540,00 23615.78 Total 24164.21 SLFrplusn)elicit foryear Endin6 31 March 2024= £548.43 Total lunds as al l April 2023 Totsl funds 3$ at l Aprll 2024 28184.66 28733.09 FUND ACCOUNT & BALANCE SHEET YEAR ENDED 31 MARCH 2024 2023 2024 Current assets {Cash at bankl Lloyds Bank current accouTrt CCLA 8ank account Totsl 28.184.66 io,o(J). 38.184.66 28,733.09 iO,CyJO. 38,733.09 Gross