Charity registration number 1073816 Company registration number 03659373 (England and Wales) EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr D Human Mrs W Human Mrs J C Little Mr P Wright Mr A Lupson Mrs C R Gatehouse Mrs C Chapman Mr D Waters (Appointed 25 April 2C1231 (Appointed 10 May 20231 (Appointed 27 June 20231 (Appointed 1 September 20231 (Appointed 13 September 20231 (Appointed 4 October 2023) (Appointed 9 October 2023) Mr M Burrell Mrs Y Kemp Mrs F Hunter Charity number 1073816 Company number 03659373 Prlncipal address Ealon Vale Scout & Guide Activity Centre Church Lane Ealon Norwich Norfolk England NR4 6NN Independent examiner Solos Chrislophi FCCA Aston Shaw Limited Chartered Certified Accounlanls The Union Building, 51-59 Rose Lane Norwich Norfolk England NR1 18Y EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED CONTENTS Page Trustees, report Independent examinerfs report Slatemenl of financial activities Balance sheet Statement of cash flows Notes lo the financial stalemenls 9-19 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees present their annual report and financial statements for the year ended 31 December 2023. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's memorandum and articles of association, the Companies Act 2006 and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable lo charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021" {effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and Mission The charity's objective is lo operate a self-supporting primarily Outdoor Activity Centre that has Values that are in line with those of the Scout and Guide associations. Our Mission has been agreed.. To provide high quality challenging opportunlues that build positive memories which support young people's personal growth and development. This will help them lo grow lo full maturity with greater confidence as individuals and as members of society, in the belief this will allow them lo contribute more and find greater personal fulfilmenl. FINANCIAL REVIEW Trading Position The report for 2022 described il as a welcome return to 'business as usual,, and in 2023 we had a strong performance for groups including school residenlials, scout and guide groups for indoor and outdoor stays, school holiday clubs and a range of SU￿esSfUl activity days. We were able lo run a full programme of diverse events with good uptake and group sizes. Mid-year saw the installation of a fully independent kitchen on the first floor of Iceni House, which now allows us to accommodate 2 large groups each with full catering facilities in self-contained spaces. The increase in capacity is incredibly important because it means we can offer great overnight facilities for many more young people, and it generates a substantial part of our income. The completion of works on Iceni House. some upgrades lo facilities including the Tented Village, the Cresla Run, and works lo convert the Managers Bungalow in to a small Business Centre housing Norfolk Scouts and 3 meetin9 linlerview rooms, meant we could close the works ¢onsequent lo the Fire in Iceni House. We ended the 2023 year with Income of £775,710 vs £513,426 for 2022 Reserves policy The Trustees maintained the Policy sel a year before lo retain free reserves equivalent lo the average of three months turnover. The aim is lo protect the charity from uncertain events that could impact on Ealon Vale's ability to keep trading. The Gurrenl estimate for this figure is £42,000, and this was comfortably achieved. Bookings to Accounting Systems Re¢onciliation Before the current management team were in place there had been problems matching Bookings to the subsequent payments received, this resulted in a 'paper write off of some £23,461.31 of debt in 2022 (independent advisor approved), it was believed most of the monies had been received but could not be matched to debts. Our Cinolla System is working well, the problem related lo how this system linked payments received in lo the Xero system used by our Accounting Service. Only part of the debt was written off while the investigation continued. We have now fully analysed and understand this old 'Ghost Debt,. Ihe Trustees have approved the write off £14,951.30 of the residual Ghost Debt. Debt Management We operated 2023 with much beller control and confiden￿. and because we take most of the Fees at the Booking Stage and before Parties attend, our debt management has been good overall. Al the Year End we only have a few normal invoice amounts for end of year events so effectively have no current debt over 90 day. EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Plans for future periods Outlook for 2024 Our year has started well with lols of bookings. bul we have some caulion about group sizes because of the current overall UK economic outlook, as some families may not afford this discretionary spend. However. the value of Eaton Vale experiences for young people is well understood, particularly after a very difficult and disruptive 3 years. Operationally we will benefit from full year availability of Iceni House to increase capacity, bul in peak periods we still cannol meet all demand. We are confident in the long term outlook and with Ealon Vale coming up for its 251h Anniversary Celebration and we are making some important upgrades and refreshing of many of our outdoor aclivilies. The combined improvements should allow us lo absorb wage cost increases significantly above our increases in Prices. We are making inveslrnenls of £85,000 to ensure we continue lo offer great experiences. STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by ils governing document, a deed of trust, and conslitules a limited company, limiled by guarantee, as defined by the Companies Act 2006. 11 was incorporated on 29 October 1998 and registered as a charity on 3 February 1999. The company was established under a Memorandurn of Association, which established the objects and powers of the charitable company and is govemed under its Articles of Association. In the event of the company being wound up members are required lo contribute an amounl not exceeding £1, Structure and Management The structure of a Truslee Board setting overall policy and oversight remains in place. It is at full slrenglh from March 2024. The position of Independent Chair, who is also fulfilling the role of Line Manager to the Centre Manager, has been re-established, which should ensure effective communication and guidance for the management Team. Induction and training of new trustees New trustees are provided with copies of.. The Memorandum and Articles ofAssocialion The latest accounts of the charity, and are encouraged lo read Charity Commission guidance notes CC3 - The Essential Trustee" In addition trustees are encouraged to read Charity Commission and other newsletters, and to attend courses designed to keep them abreast of their duties and responsibilities. EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED TRUSTEES, REPORT {INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 The trustees, who are also the directors for the purpose of company law, and who served during the year and up to the dale of signature of the financial statements were.. Mr D I Callaghan Mr M Kilchin Mrs C Pratt Dr J Leeson Mrs C Martin Mr D Human Mrs WHuman Mrs J C Little Mr P Wright MrA Lupson Mr C R Gatehouse Mrs C Chapman Mr D Waters (Resigned 7 February 2023) {Resigned 6 April 2023) {Resigned 3 August 2023) {Resigned 31 August 20231 (Resigned 31 August 20231 {Appoinled 25 April 2023) (Appointed 10 May 2023) (Appointed 27 June 2023) (Appointed 1 September 20231 'lndependent Chair and Manager of the Centre (Appointed 13 September 2023) (Appointed 4 0¢tober 2023) 'Joinl role as County Commissioner Girlguiding Norfolk (Appointed 9 Oclob8r 20231 'Joinl role as County Commissioner Girlguiding Norfolk Mr M Burrell Mrs Y Kemp Mrs F Hunter Recruitment and appointment of new trustees The Executive of Norfolk Scout Association and the Executive of the Norfolk County Guide Association, herein after called Girlguiding Norfolk, each appoint up to four trustees lo manage the business of th8 charity. The Guide County Commissioner and the Scout County Commissioner are ex-officio trustees in addition lo these 8 trustees. (The number of Iruslees may be varied by unanimous resolution of the members but must always consist of an equal number of Scout and Guide Irusteesl. The Trustees at the November 29th 2023, meeting, confirmed unanimously that going forward ideally in addition to the 4+ I representation from the 2 partners, we would have an Independent Chair plus 1 other Should the needlbenefil arise e.g. with Financial or Marketing skills. Organisational structure The trustees have delegated the day-to-day running of the Activity Centre to a Centre Manager, who is assisted by a Deputy Centre Manager. four other 'senior permanent, team rnembers, a seasonal team of inslruclors and by number volunteer specialist instructors who work as and when required. The Centre Manager is Susan Newton. Environment We have not reported on this before, our ambition is to be an exemplar for what a small Charity can do. Wè already have sorne solar electricity generation, and all our Activities have a very low environmental impact. With all investments we aim lo minimise negative impact on the environment. With our location on the outskirts of Norwich we are well placed for relatively easy access, so have a smaller transport impact than many locations. We aim lo promote this factor in the future. Community Everything we do is aimed al supporting the community through the experiences we provide. In addition, we are pleased lo be able lo continue providing facilities for Dandelion Outdoor Nursery that leases space from us. We are also very pleased to be able to continue to provide a special Charity Open Day each year, the income from which goes to Finnbars Force a local charity. This also gives the local community to gel a lasle of what we do. Related Parties Ealon Vale Scout & Guide Activity Centre Limited was established as a joint enterprise between the Norfolk Scout Association and Girlguiding Norfolk and are connected by virtue of trustee appointments. EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED TRUSTEES. REPORT (INCLUDING DIRECTORS, REPORT) (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 trustees, report was pproved by the Board of Trustees. Waters Chair MrDH Norfolk Scouts man Dale.. Dale.. Mrs Y Kemp Girlguiding Norfolk Dale.. EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED I report lo the trustees on my examination of the financial statements of Ealon Vale Scout & Guide Aclimly Centre Limited Ilhe charity) for the year ended 31 December 2023. Responsibilities and basis of report As the trustees of the charity land also ils directors for the purposes of company law) you are responsible for the preparation of the financial statements in accordance with the requiremenls of the Companies Act 2006 Ilhe 2006 Acti. Having satisfied myself that the financial statements of the charity are not required lo be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's financial slalements carried out under section 145 of the Charities Act 2011 (the 2011 Acll. In carrying oul my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of the 2011 Act. Independent examiner's statement Since the charity's gross income exceeded £250,000 your examiner musl be a member of a body listed in seotion 145 of the 2011 Act. I confirm that l am qualified lo undertake the examination because l am a member of the Association of Chartered Certified Accounlanls, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come lo my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act., or the financial slalements do not accord with those records., or the financial statements do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a maller considered as part of an independent examination., or the financial stalèmenls have not been prepared in accordance with the methods and principles of the Slalemenl of Recommended Practice for accounting and reporting by charities appli¢able lo charities preparing their accounts in a¢¢ordan¢e with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021. I have no ¢oncerns and have come across no other mallers in connection with the examination lo which atlenlion should be drawn in this report in order to enable a proper understanding of Ihe financial slalemenls to be reached. Sotos Christophi FCCA Aston Shaw Limited Chartered Certified Accountants The Union Building, 51-59 Rose Lane NO￿lCh Norfolk NR1 18Y England Dated.. 141051?oJ4 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Unrestrlcted Restrictsd funds funds 2023 2023 Total Unrestrlcted R9Stricted funds funds 2022 2022 Totsl 2023 2022 Notes Income and èndowmont$ from: Donations and legacles Charitable activities Other trading activities Investments Other Income 10,000 736,092 18,933 10,685 10,000 736,092 18,933 10,685 25,324 455,716 16,070 2,459 5,238 8,619 33.943 455.716 16,070 2.459 5,238 Total Income 775,710 775,710 504,807 8,619 513,426 Expendlture on: Raising funds Charitable activities 6,541 517,198 6,541 552,852 8,416 450,804 8,418 473,844 35,654 23.040 Total èxpenditure 523.739 35,654 559,393 459,220 23,040 482,260 Net Incomellexpendlturel 251.971 {35,6541 216,317 45,587 (14,421) 31.166 Transfers bÈts¥e8n funds 17,841) 7,841 Net movement In fund8 244.130 (27,8131 216,317 45.587 (14,421) 31,166 Reconclllation of funds: Fund balances 8t 1 January 2023 331,133 625.557 956,690 285,546 839,978 925,524 Fund balances at 31 December 2023 575,263 597,744 1,173,007 331,133 625,557 956,690 The statement of financial activities Includes all gains and losses recognised in the year. All Income and expenditur8 derive from continulng activities. EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED BALANCE SHEET AS AT31 DECEMBER 2023 2023 2022 Notes Fixed assets Tangible assets 14 713.463 653,214 Current assets Stock Debtors Cash al bank and in hand 15 16 8,318 209,553 251,306 4,600 59,899 290,560 469,177 355.059 Creditors., amounts falling due wlthin one year 17 (9,6331 (51,583) Nel current assets 459,544 303,476 Total ass¢ts18ss current Ilabllities 1,173,007 958,690 Income funds Reslricled funds Unrestricted funds 19 597.744 575,263 625,557 331,133 1,173.007 956,690 The company is enlilled lo the 8xemplion froin Ihe audit raqulremenl conlalned in section 477 of the Companies Act 2006, for the year ended 310ecember 2023. The directors a¢knowledge their responsibilities lor complying with the reqiiiremenls of the Companies Act 2006 with respect lo accounting records and the preparation of financial slalemenls. The members have not required the company lo obtain an audit of ils financial slalemenls for Ihe year in question in accordance with section 476. These financial slalemenls have been prepared in accordan￿ with the provisions applicable lo companies subject lo the small companies regime. The fina cial slalemen re approved by the Trustees on Mr D Waters Chair Company registratlon number 03659373 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2023 2023 2022 Notes Cash flows from operating activities Cash generated from operations 22 40,511 73,412 Investing activities Purchase of tangible fixed assets Investment incom& received {90,450) 10,685 {2,5171 2,459 Net cash used in investing activities (79,7651 (58) Financing activities Repayment of borrowings 15.2381 Net cash used in financing activities (5,238) Net {decreaselllncrease In cash and cash equivalents (39,254) 68,116 Cash and cash equivalents at beginning of year 290,560 222,444 Cash and cash equivalents at end of year 251,306 290,560 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies Charity infom)ation Ealon Vale Scout & Guide Activity Centre Limited is a private company limited by guarantee incorporated in England and Wales. The registered office is Ealon Vale Scout & Guide Activity Centre, Church Lane, Eaton, Norwich, NR4 6NN. 1.1 Accounting convention The financial statements have been prepared in accordance with the charity's governing document, the Companies Act 2006, FRS 102 "The Financial Reporting Standard applicable in the UK and Republi¢ of Ireland" {"FRS 1021 and the Charities SORP Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance wilh the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 1021" (effective 1 January 20191. The charity is a Public Benefit Enlily as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities not lo prepare a Statement of Cash Flows. The financial stalèmenls are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial slalemenls are rounded lo the nearest £. The financial statements have been prepared under the historical cosl convention. modified lo include the revaluation of freehold properties and lo include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial stalemenls, the trustees have a reasonable expectation that the charity has adequate resources lo continue in operational existence for the foreseeable future. Thus the trustees continue to adopl the going concern basis of accounting in preparing the financial statements. 1.3 Charitable funds Unreslricled funds are available for use al the discretion of the trustees in furtherance of their charitable objectives. Reslricled funds are subject lo specific conditions by donors or grantors as to how they may be used. The purposes and uses of the restricted funds are sel out in the notes lo the financial statements. Endowment funds are subject to specific conditions by donors that the capital musl be maintained by the charity. 1.4 Income Income is recognised when the charity is legally enlitl&d to il after any performance conditions have been mel, the amounts can be measured reliably, and it is probable that income will be received. Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of Covenant is recognised at the time of the donation. Legacies are recognised on receipt or otherwise if the charity has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, Ihe legacy is treated as a contingent asset. EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies {Continuedl 1.5 Expenditure Expenditure is recognised once there is a legal or constructive obligation lo transfer economic benefit to a third party, il is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct Gosts and shared costs, including support costs involved in undertaking each activity. Direct costs altribulable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not allribulable to a single activity are apportioned between those activities on a basis consislenl with the use of resources. Central staff c05t5 are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset's use. 1.6 Tangible fixed assets Tangible fixed assets are initially measured al cost and subsequently measured al cost or valuation, nel of depreciation and any impairment losses. Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases.. Long leasehold Short leasehold Leasehold improvements Fixtures and fittings Computers 20/0 Straight line 2 % straight line 20A straight line 25)/D reducing balance 25'h slraighl lin8 The gain or loss arising on the disposal of an asset is determined 8s the difference bètween the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial aclivilies. 1.7 Impaimient of fixed assets At each reporting end dale, the charity reviews the carrying amounts of its tangible assets lo dètermine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists. the recoverable amount of the asset is eslimaled in order lo determine the extent of the impairment loss (if any). 1.8 Stocks Stocks are stated at the lower of cost and estimated selling price less costs lo complete and sell. Cost comprises direct materials and, where applicable, direct labour costs and those overheads that have been incurred in bringing the Stocks lo their present location and condition. Items held for distribution at no or nominal consideration are measured the lower of replacement cost and cost. Nel realisable value is the estimated selling price less all estimated costs of completion and costs lo be incurred in marketing, selling and dislribulion. 1.9 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at ¢all with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 10- EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Accounting policies (Continued) 1.10 Financial instruments The charity has elected lo apply the provisions of Section 11 'Basic Financial Instruments, and Section 12 'Other Financial Instruments Issues. of FRS 102 to all of ils financial instruments. Financial instruments are recognised in the charity's balance sheet when the charity becomes party to the conlraclual provisions of the instrument. Financial assets and liabilities are offset, with the net amounts presented in the financial statements, when there 15 a legally enforceable right lo sel off the recognised amounts and there is an intention to sellle on a net basis or to realise the asset and settle the liability simultaneously. Basic financial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured at transaction price including transaction ¢osts and are subsequently carried at amortised cost using Ihe effective interest method unless the arrangement conslitules a financing transaction, where the transaction is measured al the present value of the future receipts discounted al a rnarkel rale of interest. Financial assels classified as receivable within one year are not amortised. Basic financlal Ilabllltles Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement conslilules a financing transaction, where the debt instrument is measured at the present value of the future payments discounted al a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the eff8ctive interest rale method. Tradè creditors are obligations lo pay for goods or services thal have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-current liabilities. Trade creditors are recognised initially at transaction pric8 and subsequently measured al amortised cost using the effective interest method. Derecognition of financlal Ilabllltles Financial liabilities are derecognised when Ihe charity's contractual obligations 8xpire or are discharged or cancèlled. 1.11 Taxation The Charity is exempl from corporation lax on its charitable activities. 1.12 Employee benefits The cost of any unused holiday entillemenl is recognised in the period in which the employee's services are received. Termination benefits are recognised immediately as an expense when the charity is demonstrably committed lo terminate the employment of an employee or lo provide terminalion benefits. 11 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Critical accounting estimates and judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from alher sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions lo accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that penod, or in the period of the revision and future periods where the revision affects both currenl and future periods. Donations and legacies Unrestricted Unrestricted Reslricled funds funds funds Total 2023 2022 2022 2022 Donations and gifts Geoffery Watling Charity CJRS Council grant Children in Need grant 5,000 5,000 10,000 3,619 3,619 4,000 21,324 4,000 21,324 10,000 25,324 8,619 33,943 Income from charitsble activities Unrestricted Unrestricted funds funds 2023 2022 Use of facilities 736,092 455,716 Other trading activities Unrestricted Unrestricted funds funds 2023 2022 Shop income Rental income 12,933 6,000 10,653 5,417 Other trading activities 18.933 16,070 12- EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Investments Unrestricted Unrestricted funds funds 2023 2022 Interest receivable 10,685 2,459 Other income Unrestricted Unrestricted funds funds 2023 2022 Other income 5,238 Raising funds Unrestricted Unrestricted funds funds 2023 2022 Opening stock Purchases Closing stock 4,600 10,259 (8,3181 36 12,980 (4,6001 6,541 8,416 13- EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 Charitable activities Totsl costs of running the activity centre Totsl 2023 Total 2022 Slaff costs Depreciation and profiuloss on disposal Telephone & sundry Travel Subscriptions A¢tivilies equipment Accountancy Legal & professional fees Computer expenses Maintenance Light, heat, rates and water Catering & offsite activities Staff training Major repairs Pensions Bank charges Advertising, postage and stationery Insurance Bad debts 196,645 30,202 1 ,794 845 797 13,510 5,735 4.890 8,263 139,203 27,407 64,119 6,695 120 3,375 1,429 1,593 31,279 14.951 167,554 28,924 1,466 306 1,381 25,197 5,967 5,094 8,252 93,797 18,841 56,733 5,137 18,395 2,005 1,918 2,107 30,770 552,852 473.844 552,852 473,844 Analysis by fund Unrestricted funds Restricted funds 517,198 35,654 450,804 23,040 552,852 473,844 10 Independent examination remuneration 2023 2022 Non-audit services Independent Examination 3,410 3,410 14- EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 11 Trustees None of the Iruslees (or any persons connected with them) received any remuneration or benefits from the Charity during the year. 12 Employees The average monthly number of employees during the year was.. 2023 Number 2022 Number Number of admin staff Number of seasonal staff 15 Total 21 Employment costs 2023 2022 Wages and salaries 196,845 167,554 There were no employees whose annual remuneration was more than £60,000. Remuneration of key management personnel The remuneration of key management personnel is as follows. 13 Taxatlon The charity is exempt from taxation on its activities because all ils income is applied for charitable purposes. 15 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 14 Tangible fixed assets Long leasehold Short Leasehold Flxtures and l&asehold Improvgmeftls flttings Computers Total Cost At 1 January 2023 Additions 761,576 126,349 115,989 83,054 250,353 6,803 8,200 1,262,467 593 90,450 At 31 December 2023 761,576 126,349 199,043 257,156 8,793 1,352,917 Depreciation and impairment At 1 January 2023 Depreciation charged in the year 306,007 61,069 14,641 221,901 5,634 609,252 15,232 2,527 3,462 7,726 1,255 30,202 At 31 December 2023 321,239 63,596 18,103 229,627 6,889 639,454 Carrying amount At 31 December 2023 440,337 62,753 180,940 27,529 1,904 713,463 At 31 De¢ember 2022 455,568 65,280 101,348 28,452 2,566 653,214 15 Stock 2023 2022 Goods for resale 8,318 4,600 16 Debtors 2023 2022 Amounts falling due within one year: Trade debtors Other debtors Prepayments and accrued income 188.994 17.845 8.090 33,964 20.559 209.553 59,899 16- EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 17 Creditors: amounts falling due within one year 2023 2022 Other laxalion and social security Trade creditors Other creditors Accruals and deferred income 1,839 3,803 581 3,410 1,425 32,989 17.169 9,633 51,583 18 Retirement benefit schemes The charity operates a defined Gontribulion pension schème for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 19 Restricted funds The reslricled funds of the charity comprise the unexpended balances of donations and grants held on trust subjed to specific ¢ondilions by donors as lo how they may be used. At 1 January 2023 Incoming resources Resources expended Transfers At31 December 2023 Long Leasehold Short Leasehold Leasehold improvements New build lower fund New kitchen fund Boat theft 455,568 65,280 77,152 11,440 16,000 117 (15,2311 (2,5271 (1,7791 440.337 62,753 75,373 19,281 7,841 {16,OOQI 11171 625,557 (35,6541 7,841 597,744 Previous year: At 1 January 2022 Incoming resources Resources expended Transfers At31 December 2022 Long Leasehold Short Leasehold Leasehold improvements New build lower fund New kitchen fund oat Iheft 470,800 67.807 78,931 11,440 11,000 (15,232) {2,527) {1,779) 455,568 65,280 77,152 11,440 16.000 117 5,000 3,619 {3,502) 639.978 8,619 (23,040) 625,557 17 EATON VALE SCOUT & GUIDE ACTIVITY CENTRE LIMITED NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2023 20 Unrestricted funds The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the Iruslees for specific purposes. At 1 January 2023 Incoming resources Resources expended Transfers At31 December 2023 General funds 331.133 775,710 (523.7391 (7,841) 575,283 Previous year: At 1 January 2022 Incoming resources Resources expended Transfers At31 De¢ember 2022 General funds 285,546 504,807 {459,220) 331,133 21 Analysis of net assets between funds Unrestricted funds 2023 Restricted funds 2023 Total 2023 Fund balances at 310ecember 2023 are represented by: Tangible assets Current asselsl{liabilitiesl 134,998 440,265 578,465 19,279 713,463 459,544 575,263 597,744 1,173,007 Unrestricted funds 2022 Restricted funds 2022 Total 2022 Fund balances at 31 December 2022 are represented by: Tangible assets Current asselsl