**YORK AREA GROUP of NORTH YORK MOORS RAILWAY** Registered Charity No. 1073653 ## **TRUSTEES' ANNUAL REPORT FOR THE PERIOD FROM 1st JANUARY 2021 TO 31st DECEMBER 2021** ## **Charity's Administrative Details:** • Address (Secretary): 29 Riverside Crescent Huntington York YO32 9SY • Names of the Trustees who manage the Charity: Chairman Nick Beilby Vice Chairman John Hasler Secretary Bryan Blundell Treasurer Simon Cox Committee Member - Sales Martyn Jones ## **Description of Structure, Governance and Management:** - Unincorporated Association governed by Constitution adopted on 12/11/98. - Recruitment and Appointment of Trustees: Nominations are invited from within the Group’s members for election at the AGM to the Excecutive Committee, consisting of four officers and two to six other members. Up to two members may subsequently be co-opted by the Committee to serve until the next AGM. The Charity at its AGM may also appoint a non-executive President and Vice-Presidents. ## **Objectives and Activities for the Public Benefit** The Group's Trustees have complied with their duty to have due regard to the guidance on public benefit published by the Charity Commission in exercising their powers or duties. We support and assist the North York Moors Historical Railway Trust (charity no. 501388) in delivering its public benefits. ## **Activities, Achievements and Performance:** See below ## **Financial Review:** - The Group's Policy on Management of Funds and Reserves is also on our Website’s Reports & Policies Page - 2021 Accounts, approved by the Independent Examiner on 26/09/22 (2[nd] & 3[rd] pages) ## **Trustees Declaration** The trustees declare that they have approved the trustees’ report. Signed on behalf of the charity’s trustees |**Signature**|| |---|---| |**Full Name**|**Nicholas Robert Beilby**| |**Position**|**Chairman**| ## **Activities, Achievements and Performance during 2021** Group meetings were resumed and held in October and December, now located at St. Lawrence’s Church Hall, York, with encouraging attendances and excellent food and refreshements. Activities contributing to the Group’s funds have included: - - Sales of donated books and magazines, railway timetables and memorabilia, cameras, volunteers’ badges and buttons, bringing in a total of £534.55. - Sale of new books and DVDs, Moorsline binders and sales proceeds from our stand at the York Model Railway Exhibition, bringing in a total of £1133.50. The Group’s volunteers have participated in crewing of trains, plus maintenance and repairs of the NYMR’s permanent way, including the continual task of checking and oiling of fishplates along the whole of the line. Tracklaying was undertaken between Pickering High Mill and New Bridge, alongside and inside the new Carriage Stabling Facility. Other trackwork included ballasting, regulating and tamping at the land slip site at Beck Hole; completion of work on Bridge 27; reballasting at Newtondale Halt; re-railing in Pickering Long Siding; delivery of new rails and sleepers to Farworth. 4,500 scrap sleepers from Danby, donated by Network-Rail, were stripped for scrap to raise funds for NYMR during the pandemic shut-down. Group funds and volunteers’ efforts have also been expended on repairs and overhauls to the Civil Engineer’s wagon fleet and on-track machines, including Weltrol E230908, Lowmacs B904152 & B905100, Plasser 12T Crane 81312, Coles Crane runner E273885, Tampers 73250 & 23309 and our Ballast Regulator; also numerous other sundry parts, materials, paint and tools. Snowplough 18 has been transferred on loan to Kirkby Stephen, plus Drewry Diesel Shunter ED16 to DVLR at Murton for the start of restoration to working order. Assistance was provided during filming of “Mission Impossible”. **01/01/21** to **31/12/21** ## **York Area Group of North York Moors Railway Charity Reference No. 1073653 YAG Accounts 2021** ## **Income and Expenditure Account for the Year** |**Expenditure**|**2021**|_2020_|**Income**|**2021**|_2020_| |---|---|---|---|---|---| |Rolling Stock
New Bridge Shed
Tools & Equipment, etc.
Sales Expenses
Admin / Misc. Expenses
Bank Charges
Lineside Furniture
Station Projects|£4,535.11
£0.00
£10,354.88
£539.20
£63.35
£0.00
£0.00
£23,000.00|_£635.43_
_£0.00_
_£0.00_
_£836.92_
_£72.09_
_£0.00_
_£0.00_
_£0.00_|Membership Subs.
Donations & Bequests
Tax Reclaim inc. Gift Aid
Bank Interest, etc.
Meetings, Raffle & Misc. Admin
Recycling
Asset Disposals
Other Sales(Trading)
Sales of Donated Goods &
NYMR Volunteers' Equipment|£48.00
£54,647.03
£328.07
£342.45
£197.49
£268.50
£0.00
£534.55
£1,133.50|_£60.00_
_£36,299.97_
_£218.05_
_£879.76_
_£121.50_
_£56.10_
_£0.00_
_£301.35_
_£808.30_| |**Total**|**£38,492.54**|_£1,544.44_|**Total**|**£57,499.59**|_£38,745.03_| |**£19,007.05**
_£37,200.59_
**Surplus / Deficit for Year**|||||| ## **Group Balance Sheet: -** |**Group Balance Sheet: -**||| |---|---|---| ||**2021**|_2020_| |**Gross Assets**
Balance in Bank Accounts
Treasurer's Cash in Hand
Cheques on Hand
Value of Stock (at cost)
J. Hasler
M. Jones
Sales Cash
M. Jones
Total Assets|£81,373.95
£216.00
£18.20
£1,544.24
£536.15
£141.23
£83,829.77|_£61,928.31_
_£46.24_
_£0.00_
_£1,783.53_
_£519.42_
_£329.98_
_£64,607.48_| |**Less Liabilities**
Outgoing Payments Not Cleared
Value of Orders Placed
Total Liabilities|£761.55
£14,636.00
£15,397.55|_£135.00_
_£9,712.00_
_£9,847.00_| |_Net Balance at_
_31/12/20_
_Surplus / Deficit for Year_
_2021_
_Change in Value of Stock_
_Plus Reduction in Value of Orders Placed / Minus_
_Increase_||_£54,760.48_
_£19,007.05_
_-£411.31_
_-£4,924.00_| |**Total Net Assets at**
**31/12/21**
**of which: -**
Restricted Funds
New Bridge Shed
Drewry Shunter ED16
Unrestricted Funds - Designated
P. Way Wagons & On Track Plant
31/12/21
Drewry Shunter ED16
31/12/21
DMU Centre Car
31/12/21
Lineside Furniture/ Infrastructure
31/12/21
New Bridge Shed
31/12/21
Tools & Equipment
31/12/21
John Hasler Sales Stock Purchases
31/12/21
Education Projects
31/12/21
Unrestricted Funds – Unallocated(Reserves)
Agreed Spend
up to|**£68,432.22**
£1,176.35
£0.00
£1,176.35
£8,689.00
£13,534.14
£10,000.00
£400.00
£0.00
£0.00
£0.00
£0.00
£32,623.14
£34,632.73
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